Common use of Recordkeeping / Reporting Clause in Contracts

Recordkeeping / Reporting. The Affiliate will respond in a timely manner to reasonable and necessary requests for records or information from SNA, and on an annual basis will provide the following information to SNA headquarters by the following deadlines: • Confirm Affiliate dues amounts by September 30 • Submit updated Affiliate Bylaws by September 30 • Submit an Annual Plan of Action by December 15 • Submit Affiliate delegates for the Delegate Assembly to SNA by May 31 • Submit an Affiliate Year-End Report to SNA by May 31 • Submit an Affiliate Leadership Directory, including the names and contact information of the incoming State Board of Directors, to SNA by May 31 • Submit all available information (date, location, contact person) for annual State conferences for the next three years to SNA by May 31 • Affiliate will inform SNA of all approved changes to Affiliate membership dues at least 3 months prior to the date the new dues would go into effect, so that any changes may correspond with the SNA schedule of dues increase notices to members. Additionally, Affiliate will allow a three-month grace period to members during which the prior year’s dues will still be accepted. SNA will confirm state membership dues changes with the Affiliate and send the Affiliate an updated version of the membership application electronically. SNA will also post the Affiliate membership application on the SNA website. • SNA will be flexible on the deadlines listed above for those Affiliates which transition to new Boards each year at a different time than SNA.

Recordkeeping / Reporting. The Affiliate will respond in a timely manner to reasonable and necessary requests for records or information from SNA, and on an annual basis will provide the following information to SNA headquarters by the following deadlines: • Confirm Affiliate dues amounts by September 30 • Submit updated Affiliate Bylaws by September 30 • Submit an Annual Plan of Action by December 15 • Submit Affiliate delegates for the Delegate Assembly to SNA by May 31 • Submit an Affiliate Year-End Report to SNA by May 31 • Submit an Affiliate Leadership Directory, including the names and contact information of the incoming State Board of Directors, to SNA by May 31 • Submit all available information (date, location, contact person) for annual State conferences for the next three years to SNA by May 31 • Affiliate will inform SNA of all approved changes to Affiliate membership dues at least 3 months prior to the date the new dues would go into effect, so that any changes may correspond with the SNA schedule of dues increase notices to members. Additionally, Affiliate will allow a three-month grace period to members during which the prior year’s dues will still be accepted. SNA will confirm state membership dues changes with the Affiliate and send the Affiliate an updated version of the membership application electronically. SNA will also post the Affiliate membership application on the SNA website. • SNA will be flexible on the deadlines listed above for those Affiliates which transition to new Boards each year at a different time than SNA.