Common use of RECORDS AND MEASUREMENTS Clause in Contracts

RECORDS AND MEASUREMENTS. 1. All items having a financial value shall be entered in the BHEL Measurement Book so that a complete record is obtained of all works performed under the Contract. Buildings, etc., priced in Schedule ‘A’ (Bill of quantities) of the contract as a unit lumpsum will be entered by number at the unit lumpsum. Work carried out for agreed lumpsum will be described and similarly recorded. Lumpsum omissions will be entered for deduction. 2. Work which fails to be measured in detail shall be measured physically, without reference to any local custom that may obtain excepting where it may otherwise be directed in the tender documents i.e In cases where detailed measurement is not possible, the work should be quantified through physical measurements, without considering any prevailing local customs, except when the tender documents specify otherwise. The measurements shall be taken jointly by any person duly authorized on the part of the BHEL and by the Contractor as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representative. The Contractor shall, without extra charge, provide assistance with appliance and other things necessary for recording measurements/verification of measurements/re-checking of measurements if any. The Contractor shall bear all the costs of recording /verification/re-checking of measurements of his work. 3. Except where any general or detailed description of the work expressly shows to the contrary, measurements shall be taken in accordance with the procedure set forth in the specifications notwithstanding any provision in the relevant Standard Method of measurement or any general or local custom. In the case of items which are not covered by specifications, measurements shall be taken in accordance with the relevant standard method of measurement issued by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall be followed. 4. The contractor shall give not less than seven days' notice to the Engineer-in-Charge or his/her authorized representative in charge of the work before covering up or otherwise placing beyond the reach of checking and/or test checking the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of checking and/or test checking measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the Engineer-in-Charge or his/her authorized representative in charge of the work who shall within the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge's consent being obtained in writing the same shall be uncovered at the Contractor's expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executed. 5. All measurements and levels recorded by the contractor or his authorized representative from time to time, during the progress of the work, shall be got checked by the contractor from the Engineer- in-Charge or his/her authorized representative as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representative. 6. Measurement shall be restricted to that portion of work for which it is required to ascertain the financial liability of BHEL under this contract. 7. It is also a term of this contract that checking and/or test checking the measurements/ levels of any item of work in the measurement book and/or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period. 8. All such measurements and levels of work done during previous month shall be recorded by the contractor and printed in pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of works executed under the contract during the said period. 9. Based on the above measurement sheets, contractor shall work out the financial value of the same as per the agreed price schedule in a prescribed format and submit the same as an abstract. 10. The Measurement sheets and abstracts, of work done during previous month (along with soft copy in MS-Excel in prescribed format) shall be computerized and submitted in triplicate through letter of transmittal to the Engineer-in-charge by seventh day of succeeding month. One copy shall be acknowledged & returned. 11. On submission of documents mentioned above, upon verification by the Engineer-in-charge and/or his/her authorized representative, if any change is required, then the same shall be done by the Engineer-in-charge and/or his/her authorized representative in the same under the dated initials signature, name and designation of the person seeking the change in two copies of such documents. All changes are to be finally authorized by the Engineer-in-Charge. 12. Thereafter one copy of the corrected Measurement sheets & Abstract shall be sent by the Engineer- in-charge to the contractor and the other copy shall be retained by the Engineer-in-charge in his office. If there is no correction, the same shall be recorded by the Engineer-in-charge and sent to the contractor. 13. The contractor shall then have to submit final Measurement sheets & abstract without any corrections, in triplicate through letter of transmittal signed by the authorized signatory of the contractor to the Engineer-in-Charge who shall get it cross checked from the already corrected Measurement sheets & Abstract. 14. During submission of final Measurement sheets & abstract, the contractor shall have to submit GST Complaint Invoice copies (5 Originals) in a prescribed format along with supporting documents such as a) Two copies of Statutory compliance details such as I. Attendance register, II. Wage register, III. Bank statement as a proof for remitting wages to Labors/persons engaged, IV. ESI, PF & Bonus (both Employer and Employee contributions) amounts which are to be remitted for total wages to be paid and respective challans are to be produced along with invoices for all the respective Labors/persons engaged in the contract for the particular service period.

RECORDS AND MEASUREMENTS. 1. All items having a financial value shall be entered in the BHEL Measurement Book book so that a complete record is obtained of on all works work performed under the Contractcontract. Buildings, etc., priced in Schedule ‘A’ (Bill of quantities) of the contract as a unit lumpsum will Measurement shall be entered by number at the unit lumpsum. Work carried out for agreed lumpsum will be described and similarly recorded. Lumpsum omissions will be entered for deduction. 2. Work which fails to be measured in detail shall be measured physically, without reference to any local custom that may obtain excepting where it may otherwise be directed as per unit mentioned in the tender documents i.e In cases where detailed measurement is not possible, the work should be quantified through physical measurements, without considering any prevailing local customs, except when the tender documents specify otherwisebill of quantity (price-bid). The measurements shall be taken jointly by any person or persons duly authorized on the part of the BHEL and by the Contractor as per interval or program fixed in consultation with contractor. The Engineer-in-Charge or his/her authorized representativeshall give reasonable notice in writing to the contractor of appointments for measurements. The Contractor shall, contractor shall without extra charge, provide assistance with appliance and other things necessary for recording measurements/verification of measurements/re-checking of measurements if any. The Contractor contractor shall bear all the costs cost of recording /verification/re-checking of measurements measurement of his work. 3. Except where Measurements shall be entered in the BHEL measurement book and signed and dated by both parties each day on the site on completion of measurement. If the contractor objects to any general or detailed description of the work expressly shows to measurement recorded on behalf of BHEL in the contraryMeasurement Book or against the item or items objected to, measurements and such note shall be taken signed and dated by both parties engaged in accordance with taking the procedure set forth measurements. If as a result of such objection it becomes necessary to remeasure the work wholly or in part, the specifications notwithstanding any provision in the relevant Standard Method expense of such measurement or any general or local custom. In the case of items which are not covered by specifications, measurements shall be taken in accordance with the relevant standard method of measurement issued borne by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall party requiring the measurement to be followed. 4. The contractor shall give not retaken provided that net error found by this remeasurement amount to less than seven days' notice 5 % (five percent) of the value as recorded by the first measurement. If the contractor’s representative fails to attend when required, the Engineer-in-Charge or his/her authorized representative shall have power to proceed by himself to take measurements, and in charge of that case these measurements shall be accepted by the work before covering up or otherwise placing beyond contractor as final. The contractor shall once in every month, submit to the reach of checking and/or test checking Engineer with a copy to the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of checking and/or test checking measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the concerned Engineer-in-Charge or his/her authorized representative details of his claims for the work done by him up to and including the previous month which are not covered by his contract agreement in charge any of the following respects: - a) Deviation from the item and specification provided in the contract documents. b) Extra items / new items of the work. c) Quantities in excess of those provided in the contract agreement. d) Items in respect of which rates have not been settled, in addition furnish a clear certificate to the effect that the claims submitted by him as aforesaid cover all his claims and that no further claims shall be raised by him in respect of the work who shall within done up to and including the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge's consent being obtained in writing the same shall be uncovered at the Contractor's expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executedunder report. 5. All measurements and levels recorded by the contractor or his authorized representative from time to time, during the progress of the work, shall be got checked by the contractor from the Engineer- in-Charge or his/her authorized representative as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representative. 6. Measurement shall be restricted to that portion of work for which it is required to ascertain the financial liability of BHEL under this contract. 7. It is also a term of this contract that checking and/or test checking the measurements/ levels of any item of work in the measurement book and/or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period. 8. All such measurements and levels of work done during previous month shall be recorded by the contractor and printed in pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of works executed under the contract during the said period. 9. Based on the above measurement sheets, contractor shall work out the financial value of the same as per the agreed price schedule in a prescribed format and submit the same as an abstract. 10. The Measurement sheets and abstracts, of work done during previous month (along with soft copy in MS-Excel in prescribed format) shall be computerized and submitted in triplicate through letter of transmittal to the Engineer-in-charge by seventh day of succeeding month. One copy shall be acknowledged & returned. 11. On submission of documents mentioned above, upon verification by the Engineer-in-charge and/or his/her authorized representative, if any change is required, then the same shall be done by the Engineer-in-charge and/or his/her authorized representative in the same under the dated initials signature, name and designation of the person seeking the change in two copies of such documents. All changes are to be finally authorized by the Engineer-in-Charge. 12. Thereafter one copy of the corrected Measurement sheets & Abstract shall be sent by the Engineer- in-charge to the contractor and the other copy shall be retained by the Engineer-in-charge in his office. If there is no correction, the same shall be recorded by the Engineer-in-charge and sent to the contractor. 13. The contractor shall then have to submit final Measurement sheets & abstract without any corrections, in triplicate through letter of transmittal signed by the authorized signatory of the contractor to the Engineer-in-Charge who shall get it cross checked from the already corrected Measurement sheets & Abstract. 14. During submission of final Measurement sheets & abstract, the contractor shall have to submit GST Complaint Invoice copies (5 Originals) in a prescribed format along with supporting documents such as a) Two copies of Statutory compliance details such as I. Attendance register, II. Wage register, III. Bank statement as a proof for remitting wages to Labors/persons engaged, IV. ESI, PF & Bonus (both Employer and Employee contributions) amounts which are to be remitted for total wages to be paid and respective challans are to be produced along with invoices for all the respective Labors/persons engaged in the contract for the particular service period.

RECORDS AND MEASUREMENTS. 1. All items having a financial value shall be entered in the BHEL Measurement Book book so that a complete record is obtained of on all works work performed under the Contractcontract. Buildings, etc., priced in Schedule ‘A’ (Bill of quantities) of the contract as a unit lumpsum will Measurement shall be entered by number at the unit lumpsum. Work carried out for agreed lumpsum will be described and similarly recorded. Lumpsum omissions will be entered for deduction. 2. Work which fails to be measured in detail shall be measured physically, without reference to any local custom that may obtain excepting where it may otherwise be directed as per unit mentioned in the tender documents i.e In cases where detailed measurement is not possible, the work should be quantified through physical measurements, without considering any prevailing local customs, except when the tender documents specify otherwisebill of quantity (price-bid). The measurements shall be taken jointly by any person or persons duly authorized on the part of the BHEL and by the Contractor as per interval or program fixed in consultation with contractor. The Engineer-in-Charge or his/her authorized representativeshall give reasonable notice in writing to the contractor of appointments for measurements. The Contractor shall, contractor shall without extra charge, provide assistance with appliance and other things necessary for recording measurements/verification of measurements/re-checking of measurements if any. The Contractor contractor shall bear all the costs cost of recording /verification/re-checking of measurements measurement of his work. 3. Except where Measurements shall be entered in the BHEL measurement book and signed and dated by both parties each day on the site on completion of measurement. If the contractor objects to any general or detailed description of the work expressly shows to measurement recorded on behalf of BHEL in the contraryMeasurement Book or against the item or items objected to, measurements and such note shall be taken signed and dated by both parties engaged in accordance with taking the procedure set forth measurements. If as a result of such objection it becomes necessary to remeasure the work wholly or in part, the specifications notwithstanding any provision in the relevant Standard Method expense of such measurement or any general or local custom. In the case of items which are not covered by specifications, measurements shall be taken in accordance with the relevant standard method of measurement issued borne by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall party requiring the measurement to be followed. 4. The contractor shall give not retaken provided that net error found by this remeasurement amount to less than seven days' notice 5 % (five percent) of the value as recorded by the first measurement. If the contractor9s representative fails to attend when required, the Engineer-in-Charge or his/her authorized representative shall have power to proceed by himself to take measurements, and in charge of that case these measurements shall be accepted by the work before covering up or otherwise placing beyond contractor as final. The contractor shall once in every month, submit to the reach of checking and/or test checking Engineer with a copy to the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of checking and/or test checking measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the concerned Engineer-in-Charge or his/her authorized representative details of his claims for the work done by him up to and including the previous month which are not covered by his contract agreement in charge any of the following respects: - a) Deviation from the item and specification provided in the contract documents. b) Extra items / new items of the work. c) Quantities in excess of those provided in the contract agreement. d) Items in respect of which rates have not been settled, in addition furnish a clear certificate to the effect that the claims submitted by him as aforesaid cover all his claims and that no further claims shall be raised by him in respect of the work who shall within done up to and including the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge's consent being obtained in writing the same shall be uncovered at the Contractor's expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executedunder report. 5. All measurements and levels recorded by the contractor or his authorized representative from time to time, during the progress of the work, shall be got checked by the contractor from the Engineer- in-Charge or his/her authorized representative as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representative. 6. Measurement shall be restricted to that portion of work for which it is required to ascertain the financial liability of BHEL under this contract. 7. It is also a term of this contract that checking and/or test checking the measurements/ levels of any item of work in the measurement book and/or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period. 8. All such measurements and levels of work done during previous month shall be recorded by the contractor and printed in pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of works executed under the contract during the said period. 9. Based on the above measurement sheets, contractor shall work out the financial value of the same as per the agreed price schedule in a prescribed format and submit the same as an abstract. 10. The Measurement sheets and abstracts, of work done during previous month (along with soft copy in MS-Excel in prescribed format) shall be computerized and submitted in triplicate through letter of transmittal to the Engineer-in-charge by seventh day of succeeding month. One copy shall be acknowledged & returned. 11. On submission of documents mentioned above, upon verification by the Engineer-in-charge and/or his/her authorized representative, if any change is required, then the same shall be done by the Engineer-in-charge and/or his/her authorized representative in the same under the dated initials signature, name and designation of the person seeking the change in two copies of such documents. All changes are to be finally authorized by the Engineer-in-Charge. 12. Thereafter one copy of the corrected Measurement sheets & Abstract shall be sent by the Engineer- in-charge to the contractor and the other copy shall be retained by the Engineer-in-charge in his office. If there is no correction, the same shall be recorded by the Engineer-in-charge and sent to the contractor. 13. The contractor shall then have to submit final Measurement sheets & abstract without any corrections, in triplicate through letter of transmittal signed by the authorized signatory of the contractor to the Engineer-in-Charge who shall get it cross checked from the already corrected Measurement sheets & Abstract. 14. During submission of final Measurement sheets & abstract, the contractor shall have to submit GST Complaint Invoice copies (5 Originals) in a prescribed format along with supporting documents such as a) Two copies of Statutory compliance details such as I. Attendance register, II. Wage register, III. Bank statement as a proof for remitting wages to Labors/persons engaged, IV. ESI, PF & Bonus (both Employer and Employee contributions) amounts which are to be remitted for total wages to be paid and respective challans are to be produced along with invoices for all the respective Labors/persons engaged in the contract for the particular service period.

RECORDS AND MEASUREMENTS. 1. All items having a financial value shall be entered in the BHEL Measurement Book book so that a complete record is obtained of on all works work performed under the Contractcontract. Buildings, etc., priced in Schedule ‘A’ (Bill of quantities) of the contract as a unit lumpsum will Measurement shall be entered by number at the unit lumpsum. Work carried out for agreed lumpsum will be described and similarly recorded. Lumpsum omissions will be entered for deduction. 2. Work which fails to be measured in detail shall be measured physically, without reference to any local custom that may obtain excepting where it may otherwise be directed as per unit mentioned in the tender documents i.e In cases where detailed measurement is not possible, the work should be quantified through physical measurements, without considering any prevailing local customs, except when the tender documents specify otherwisexxxx of quantity (price-bid). The measurements shall be taken jointly by any person or persons duly authorized on the part of the BHEL and by the Contractor as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representativecontractor. The Contractor shall, Engineer Incharge shall give reasonable notice in writing to the contractor of appointments for measurements. The contractor shall without extra charge, provide assistance with appliance and other things necessary for recording measurements/verification of measurements/re-checking of measurements if any. The Contractor contractor shall bear all the costs cost of recording /verification/re-checking of measurements measurement of his work. 3. Except where Measurements shall be entered in the BHEL measurement book and signed and dated by both parties each day on the site on completion of measurement. If the contractor objects to any general or detailed description of the work expressly shows to measurement recorded on behalf of BHEL in the contraryMeasurement Book or against the item or items objected to, measurements and such note shall be taken signed and dated by both parties engaged in accordance with taking the procedure set forth measurements. If as a result of such objection it becomes necessary to remeasure the work wholly or in part, the specifications notwithstanding any provision in the relevant Standard Method expense of such measurement or any general or local custom. In the case of items which are not covered by specifications, measurements shall be taken in accordance with the relevant standard method of measurement issued borne by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall party requiring the measurement to be followed. 4. The contractor shall give not retaken provided that net error found by this re-measurement amount to less than seven days' notice 5 % (five percent) of the value as recorded by the first measurement. If the contractor’s representative fails to attend when required, the Engineer-in-Charge or his/her authorized representative in charge of the work before covering up or otherwise placing beyond the reach of checking and/or test checking the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of checking and/or test checking measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the Engineer-in-Charge or his/her authorized representative in charge of the work who shall within the aforesaid period of seven days inspect the workhave power to proceed by himself to take measurements, and if any work in that case these measurements shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge's consent being obtained in writing the same shall be uncovered at the Contractor's expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executed. 5. All measurements and levels recorded accepted by the contractor or his authorized representative from time to time, during the progress of the work, shall be got checked by the contractor from the Engineer- in-Charge or his/her authorized representative as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representative. 6. Measurement shall be restricted to that portion of work for which it is required to ascertain the financial liability of BHEL under this contract. 7. It is also a term of this contract that checking and/or test checking the measurements/ levels of any item of work in the measurement book and/or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period. 8. All such measurements and levels of work done during previous month shall be recorded by the contractor and printed in pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of works executed under the contract during the said period. 9. Based on the above measurement sheets, contractor shall work out the financial value of the same as per the agreed price schedule in a prescribed format and submit the same as an abstract. 10. The Measurement sheets and abstracts, of work done during previous month (along with soft copy in MS-Excel in prescribed format) shall be computerized and submitted in triplicate through letter of transmittal to the Engineer-in-charge by seventh day of succeeding month. One copy shall be acknowledged & returned. 11. On submission of documents mentioned above, upon verification by the Engineer-in-charge and/or his/her authorized representative, if any change is required, then the same shall be done by the Engineer-in-charge and/or his/her authorized representative in the same under the dated initials signature, name and designation of the person seeking the change in two copies of such documents. All changes are to be finally authorized by the Engineer-in-Charge. 12. Thereafter one copy of the corrected Measurement sheets & Abstract shall be sent by the Engineer- in-charge to the contractor and the other copy shall be retained by the Engineer-in-charge in his office. If there is no correction, the same shall be recorded by the Engineer-in-charge and sent to the contractor. 13final. The contractor shall then have once in every month, submit to submit final Measurement sheets & abstract without the Engineer with a copy to the concerned Engineer Incharge details of his claims for the work done by him upto and including the previous month which are not covered by his contract agreement in any corrections, in triplicate through letter of transmittal signed by the authorized signatory of the contractor to the Engineerfollowing respects: -in-Charge who shall get it cross checked from the already corrected Measurement sheets & Abstract. 14. During submission of final Measurement sheets & abstract, the contractor shall have to submit GST Complaint Invoice copies (5 Originals) in a prescribed format along with supporting documents such as a) Two copies of Statutory compliance details such as I. Attendance register, II. Wage register, III. Bank statement as a proof for remitting wages to Labors/persons engaged, IV. ESI, PF & Bonus (both Employer and Employee contributions) amounts which are to be remitted for total wages to be paid and respective challans are to be produced along with invoices for all the respective Labors/persons engaged in the contract for the particular service period.

RECORDS AND MEASUREMENTS. 1. All items having a financial value shall be entered in the BHEL B.H.E.L Measurement Book so that a complete record is obtained of all works performed under the Contract. Buildings, etc., priced in Schedule ‘A’ (Bill of quantities) of the contract as a unit lumpsum will be entered by number at the unit lumpsum. Work carried out for agreed lumpsum will be described and similarly recorded. Lumpsum omissions will be entered for deduction. 2. Measurement shall be restricted to that required to ascertain the financial liability of B.H.E.L under the contract. Work which fails to be measured in detail shall be measured physically, without reference to any local custom that may obtain excepting where it may otherwise be directed in the tender documents i.e In cases where detailed measurement is not possible, the work should be quantified through physical measurements, without considering any prevailing local customs, except when the tender documents specify otherwisedocuments. The measurements shall be taken jointly by any person duly authorized on the part of the BHEL and by the Contractor as per interval or program fixed in consultation with Contractor. The Engineer-in-Charge or his/her authorized representativecharge shall give reasonable notice in writing to the Contractor of appointment for measurement. The Contractor shall, without extra charge, provide assistance with appliance and other things necessary for recording measurements/verification of measurements/re-checking of measurements if anymeasurement. The Contractor shall bear all the costs cost of recording /verification/re-checking of measurements measurement of his work. Measurement shall be entered in the B.H.E.L Measurement Book and signed and dated by both parties each day at the Site on completion of measurement. If the Contractor objects to any of the measurements recorded on behalf of the B.H.E.L a note to that effect will be made in the BHEL Measurement Book or against the item or items objected to; and such note shall be signed and dated by both the parties engaged in taking the measurement. If, as a result of such objection, it becomes necessary to re-measure the work wholly or in part, the expense of such re- measurement shall be borne by the party requiring the measurement. Measurement to be re-taken, provided that a net error is found by this re measurement to amount to less than 5% (five percent) of the value as recorded by the first measurement. But, where the net errors amount to 5% and over of the said value, then the cost is to be borne by the other party. In any case, if the net value of errors found exceeds Rs. 500/- the expense of re-measurement is to be borne by the other party. If the Contractor’s representative fails to attend when required, the Engineer-in-charge shall have power to proceed by himself to take measurement and in that case these measurements shall be accepted by the Contractor as final. The contractor shall, once every month, submit to the Engineer-in-charge with a copy to the Civil Manager/Senior Engineer details of his claims for the work done by him up to and including the previous month which are not covered by his Contract Agreement in any of the following respects; a. Deviation from the items and Specifications provided in the contract documents. 3b. Extra Items/New Items of work c. Quantities in excess of those provided in the contract schedule. d. Items in respect of which rates have not been settled. He should, in addition furnish a clear certificate to the effect that the claims submitted by him as aforesaid cover all his claim and that no further claims shall be raised by him in respect of the work done up to and including the period under report. Except where any general or detailed description of the work in quantities expressly shows to the contrary, schedule of quantities shall be deemed to have been prepared and measurements shall be taken in accordance with the procedure set forth in the specifications schedule of rates specification notwithstanding any provision in the relevant Standard Method standard method of measurement or any general or local custom. In the case of items which are not covered by specificationsthe schedule of rates / specification, measurements shall be taken in accordance with the relevant standard method of measurement issued by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall be followed. 4. The contractor shall give not less than seven days' notice to the Engineer-in-Charge Standard Institution or his/her authorized representative in charge of the work before covering up or otherwise placing beyond the reach of checking and/or test checking the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of checking and/or test checking measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the Engineer-in-Charge or his/her authorized representative in charge of the work who shall within the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge's consent being obtained in writing the same shall be uncovered at the Contractor's expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executed. 5. All measurements and levels recorded by the contractor or his authorized representative from time to time, during the progress of the work, shall be got checked by the contractor from the Engineer- in-Charge or his/her authorized representative as per interval or program fixed in consultation with Engineer-in-Charge or his/her authorized representativestandard engineering practice. 6. Measurement shall be restricted to that portion of work for which it is required to ascertain the financial liability of BHEL under this contract. 7. It is also a term of this contract that checking and/or test checking the measurements/ levels of any item of work in the measurement book and/or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period. 8. All such measurements and levels of work done during previous month shall be recorded by the contractor and printed in pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of works executed under the contract during the said period. 9. Based on the above measurement sheets, contractor shall work out the financial value of the same as per the agreed price schedule in a prescribed format and submit the same as an abstract. 10. The Measurement sheets and abstracts, of work done during previous month (along with soft copy in MS-Excel in prescribed format) shall be computerized and submitted in triplicate through letter of transmittal to the Engineer-in-charge by seventh day of succeeding month. One copy shall be acknowledged & returned. 11. On submission of documents mentioned above, upon verification by the Engineer-in-charge and/or his/her authorized representative, if any change is required, then the same shall be done by the Engineer-in-charge and/or his/her authorized representative in the same under the dated initials signature, name and designation of the person seeking the change in two copies of such documents. All changes are to be finally authorized by the Engineer-in-Charge. 12. Thereafter one copy of the corrected Measurement sheets & Abstract shall be sent by the Engineer- in-charge to the contractor and the other copy shall be retained by the Engineer-in-charge in his office. If there is no correction, the same shall be recorded by the Engineer-in-charge and sent to the contractor. 13. The contractor shall then have to submit final Measurement sheets & abstract without any corrections, in triplicate through letter of transmittal signed by the authorized signatory of the contractor to the Engineer-in-Charge who shall get it cross checked from the already corrected Measurement sheets & Abstract. 14. During submission of final Measurement sheets & abstract, the contractor shall have to submit GST Complaint Invoice copies (5 Originals) in a prescribed format along with supporting documents such as a) Two copies of Statutory compliance details such as I. Attendance register, II. Wage register, III. Bank statement as a proof for remitting wages to Labors/persons engaged, IV. ESI, PF & Bonus (both Employer and Employee contributions) amounts which are to be remitted for total wages to be paid and respective challans are to be produced along with invoices for all the respective Labors/persons engaged in the contract for the particular service period.