Common use of Records and Reporting Clause in Contracts

Records and Reporting. 7.01. The Implementing Entity shall provide to the Board, through the Secretariat, the following reports and financial statements: (i) a notification of project start3 shall be submitted within one (1) month of the Project start date. The Project start date is considered to be the date of first disbursement towards an activity related to the Grant; and (ii) project monitoring reports for the Project formulation shall be submitted one (1) year from the Project start date, and every one (1) year thereafter from the date of the last project monitoring report. 7.02. Copies of the reports referred to in Section 7.01 shall be forwarded by the Implementing Entity to the Designated Authority for information. 7.03. The Implementing Entity shall provide to the Board, through the Secretariat: (i) a summary of the actual expenditures incurred by the Implementing Entity including net investment income earned from the Grant funds and the associated expenditures for the Project formulation within fifteen (15) months of the effectiveness date of this Agreement as documented by means of a final Statement of Expenditure (in the standard form of Annex 1), signed by the Implementing Entity’s chief financial officer. Originals of all receipts shall be retained by the Implementing Entity as part of its accounting records and made available to the Trustee upon request; or 3 The notification of project start should be submitted using the template in Annex X to document AFB/B.34-35/6, available at xxxxx://xxx.xxxxxxxxxx-xxxx.xxx/document/policy-for-projectprogramme-delays/. (ii) if the [Project]/[Programme] is approved within the said fifteen (15) month period, and the Board so agrees in writing, a final audited financial statement together with the first audit due under the approved [Project]/[Programme]. 7.04. Grant funds are subject exclusively to the internal and external audit of the Implementing Entity. The Implementing Entity shall make available to the Board through the Secretariat a copy of any audit report of the Implementing Entity’s external auditor(s) containing any observations pertaining to the Grant as soon as such report is available. 7.05. The Implementing Entity shall submit any other reports related to the Grant and/or the Project to the Board, through the Secretariat, as may be requested by the Board.

Records and Reporting. 7.01. The Implementing Entity shall provide to the Board, through the Secretariat, the following reports and financial statements: (i) a A notification of project start3 start shall be submitted within one (1) month of the Project start date. The Project start date is considered to be the date of first disbursement towards an activity related to the Grant; andinception workshop; (ii) project monitoring reports for Project Performance Reports (PPR) on the status of the Project formulation implementation, including the disbursements made during the relevant period and net investment income earned from the Grant funds and the associated expenditures, shall be submitted one on a yearly basis one (1) year from the Project start date, date and every one no later than two (12) year thereafter from months after the date end of the last project monitoring reporting year. More frequent progress report shall be submitted if requested by the Board. (iii) A Project completion report, including any specific Project implementation information, as reasonably requested by the Board through the Secretariat, shall be submitted within six (6) months after the completion of the Project; and (iv) A final evaluation report, prepared by an independent evaluator selected by the Implementing Entity, shall be submitted within nine (9) months after the completion of the Project. 7.02. Copies of the reports referred to in Section 7.01 shall be forwarded by the Implementing Entity to the Designated Authority for information. 7.03. The Implementing Entity shall also provide to the Board, through the Secretariat: (i) , a summary of the actual expenditures incurred by the Implementing Entity including net investment income earned from the Grant funds and the associated expenditures for the Project formulation within fifteen (15) months of the effectiveness date of this Agreement Project, as documented by means of a final Statement of Expenditure (in the standard form of Annex 1), signed by the Implementing Entity’s chief financial officer, within six (6) months of the end of the Implementing Entity’s financial year during which the Project is completed. Originals of all receipts shall be retained by the Implementing Entity as part of its accounting records and made available to the Trustee upon request; or 3 The notification of project start should be submitted using the template in Annex X to document AFB/B.34-35/6, available at xxxxx://xxx.xxxxxxxxxx-xxxx.xxx/document/policy-for-projectprogramme-delays/. (ii) if the [Project]/[Programme] is approved within the said fifteen (15) month period, and the Board so agrees in writing, a final audited financial statement together with the first audit due under the approved [Project]/[Programme]. 7.04. Grant funds are subject exclusively to the internal and external audit of the Implementing Entity. The Implementing Entity shall make available to the Board through the Secretariat a copy of any audit report of the Implementing Entity’s external auditor(s) containing any observations pertaining to the Grant as soon as such report is available. 7.05. The Implementing Entity shall submit any other reports related to the Grant and/or the Project to the Board, through the Secretariat, as may be reasonably requested by the Board.

Records and Reporting. 7.01. The Implementing Entity shall provide to the Board, through the Secretariat, the following reports and financial statements: (i) a A notification of project start3 start shall be submitted within one (1) month of the Project start date. The Project start date is considered to be the date of first disbursement towards an activity related to the Grant; andinception workshop; (ii) project monitoring reports for Project Performance Reports (PPR) on the status of the Project formulation implementation, including the disbursements made during the relevant period and net investment income earned from the Grant funds and the associated expenditures, shall be submitted on a yearly basis one (1) year from the Project start date, date and every one no later than two (12) year thereafter from months after the date end of the last project monitoring reporting year. More frequent progress report shall be submitted if requested by the Board. (iii) A Project completion report, including any specific Project implementation information, as reasonably requested by the Board through the Secretariat, shall be submitted within six (6) months after the completion of the Project; and (iv) A final evaluation report, prepared by an independent evaluator selected by the Implementing Entity, shall be submitted within nine (9) months after the completion of the Project. 7.02. Copies of the reports referred to in Section 7.01 shall be forwarded by the Implementing Entity to the Designated Authority for information. 7.03. The Implementing Entity shall also provide to the Board, through the Secretariat: (i) , a summary of the actual expenditures incurred by the Implementing Entity including net investment income earned from the Grant funds and the associated expenditures for the Project formulation within fifteen (15) months of the effectiveness date of this Agreement Project, as documented by means of a final Statement of Expenditure (in the standard form of Annex 1), signed by the Implementing Entity’s chief financial officer, within six (6) months of the end of the Implementing Entity’s financial year during which the Project is completed. Originals of all receipts shall be retained by the Implementing Entity as part of its accounting records and made available to the Trustee upon request; or 3 The notification of project start should be submitted using the template in Annex X to document AFB/B.34-35/6, available at xxxxx://xxx.xxxxxxxxxx-xxxx.xxx/document/policy-for-projectprogramme-delays/. (ii) if the [Project]/[Programme] is approved within the said fifteen (15) month period, and the Board so agrees in writing, a final audited financial statement together with the first audit due under the approved [Project]/[Programme]. 7.04. Grant funds are subject exclusively to the internal and external audit of the Implementing Entity. The Implementing Entity shall make available to the Board through the Secretariat a copy of any audit report of the Implementing Entity’s external auditor(s) containing any observations pertaining to the Grant as soon as such report is available. 7.05. The Implementing Entity shall submit any other reports related to the Grant and/or the Project to the Board, through the Secretariat, as may be reasonably requested by the Board.

Records and Reporting. 7.01. The Implementing Entity shall provide to the Board, through the Secretariat, the following reports and financial statements: (i) a notification of project start3 shall be submitted within one (1) month of the Project start date. The Project start date is considered to be the date of first disbursement towards an activity related to the Grant; and (ii) project monitoring reports for the Project formulation shall be submitted one (1) year from the Project start date, and every one (1) year thereafter from the date of the last project monitoring report. 7.02. Copies of the reports referred to in Section 7.01 shall be forwarded by the Implementing Entity to the Designated Authority for information. 7.03. The Implementing Entity shall provide to the Board, through the Secretariat: (i) a summary of the actual expenditures incurred by the Implementing Entity including net investment income earned from the Grant funds and the associated expenditures for the Project formulation within fifteen (15) months of the effectiveness date of this Agreement as documented by means of a final Statement of Expenditure (in the standard form of Annex 1), signed by the Implementing Entity’s chief financial officer. Originals of all receipts shall be retained by the Implementing Entity as part of its accounting records and made available to the Trustee upon request; or 3 The notification of project start should be submitted using the template in Annex X to document AFB/B.34-35/6, available at xxxxx://xxx.xxxxxxxxxx-xxxx.xxx/document/policy-for-projectprogramme-delays/. (ii) if the [Project]/[Programme] is approved within the said fifteen (15) month period, and the Board so agrees in writing, a final audited financial statement together with the first audit due under the approved [Project]/[Programme]. 7.04. Grant funds are subject exclusively to the internal and external audit of the Implementing Entity. The Implementing Entity shall make available to the Board through the Secretariat a copy of any audit report of the Implementing Entity’s external auditor(s) containing any observations pertaining to the Grant as soon as such report is available. 7.05. The Implementing Entity shall submit any other reports related to the Grant and/or the Project to the Board, through the Secretariat, as may be requested by the Board.