Records and Supporting Documentation Sample Clauses
Records and Supporting Documentation. The Contractor must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly and the expenses were actually incurred. These must be available for review upon ▇▇▇▇’s request. The Contractor must keep all records and supporting documentation for 2 (years) years starting from the date of the last payment. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the Contractor must keep the records and supporting documents until these procedures end.
Records and Supporting Documentation a. Grantee shall maintain adequate records and provide HHSC with sufficient supporting documentation as requested by HHSC to substantiate and provide clear proof of each element of an expenditure.
b. Such supporting documentation may include, but is not limited to: invoices, receipts, payroll documentation, subrecipient or subcontractor payment information, travel reimbursement requests, operational and equipment costs, etc.
c. All supporting documentation must be organized by funding source and clearly labeled upon submission, and equal the amounts listed in the invoice.
d. Upon HHSC’s request, Grantee will provide additional information to the degree or detail necessary (as determined by HHSC) to resolve any review, examination, inquiry, or audit by HHSC or other responsible authority.
IV. Administrative Expenditures Report
a. Grantee must submit the Administrative Expenditures Report section of the monthly invoice along with other supporting documentation.
b. HHSC will provide the Administrative Expenditures Report template upon Contract execution.