Common use of Records Inspections and Audits Clause in Contracts

Records Inspections and Audits. Financial Records CONTRACTOR shall prepare and maintain accurate and complete financial records. Financial records shall be retained by CONTRACTOR for a minimum of five (5) years from the date of final payment under this Contract, or until all pending COUNTY, State, and federal audits are completed, whichever is later. CONTRACTOR shall establish and maintain reasonable accounting, internal control, and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants and to the satisfaction of ADMINISTRATOR. Client Records CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract in a form acceptable to ADMINISTRATOR. CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract for a minimum of five (5) from the date of final payment under this Contract, or until all pending COUNTY, State, and federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this Contract, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this Contract. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this Contract, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATOR, COUNTY’s Auditor-Controller and Internal Audit Department, or any of their authorized representatives, shall have access to any books, documents, papers, and records, including medical records, of CONTRACTOR which any of them may determine to be pertinent to this Contract. Further, all the above mentioned persons have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed under this Contract and the premises in which it is being performed. CONTRACTOR shall make its books and records available within the borders of Orange County within ten (10) days of receipt of written demand by ADMINISTRATOR. In the event CONTRACTOR does not make available its books and financial records within the borders of Orange County, CONTRACTOR agrees to pay all necessary and reasonable expenses incurred by COUNTY, or COUNTY’s designee, necessary to obtain CONTRACTOR’s books and records. CONTRACTOR shall pay to COUNTY the full amount of COUNTY’s liability to the State or Federal Government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s failure to perform under this Contract. Evaluation Studies CONTRACTOR shall participate, as requested by COUNTY, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s project.

Records Inspections and Audits. Financial Records CONTRACTOR shall prepare and maintain accurate and complete financial records. Financial records ‌ A. All performance, including services, workmanship, materials, facilities or equipment utilized in the performance of this Agreement, shall be retained subject to inspection and test by CONTRACTOR COUNTY or any other regulatory agencies at all times. This may include, but is not limited to, monitoring or inspecting performance through any combination of on-site visits, inspections, evaluations, and SUBRECIPIENT self-monitoring. SUBRECIPIENT shall cooperate with any inspector or COUNTY representative reviewing compliance with this Agreement and permit access to all necessary locations, equipment, materials, or other requested items. B. SUBRECIPIENT shall maintain auditable books, records, documents, and other evidence relating to costs and expenses for a minimum of five this Agreement. SUBRECIPIENT shall maintain these records for at least three (53) years from the date of after final payment under this Contract, has been made or until all pending COUNTY, Statestate, and federal audits are completed, whichever is later. CONTRACTOR shall establish and maintain reasonable accounting, internal control, and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants and to the satisfaction of ADMINISTRATOR. Client Records CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract in a form acceptable to ADMINISTRATOR. CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract for a minimum of five (5) from the date of final payment under this Contract, or until all pending . C. Any authorized COUNTY, State, and state or the federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this Contract, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this Contract. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this Contract, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATOR, COUNTY’s Auditor-Controller and Internal Audit Department, or any of their authorized representatives, representative shall have access to any all books, documents, papers, electronic data and recordsother records determined necessary to perform an audit, including medical recordsevaluation, of CONTRACTOR which any of them may determine inspection, review, assessment, or examination. These representatives are authorized to be pertinent to this Contract. Furtherobtain excerpts, all the above mentioned persons transcripts and copies as they deem necessary and shall have the same right at all reasonable times to monitor or inspect or otherwise evaluate the work performed or being performed services as COUNTY. D. If SUBRECIPIENT disagrees with an audit, SUBRECIPIENT may employ a Certified Public Accountant (CPA) to prepare and file with COUNTY its own certified financial and compliance audit. SUBRECIPIENT shall not be reimbursed by COUNTY for such an audit regardless of the audit outcome. E. SUBRECIPIENT shall establish sufficient procedures to self-monitor the quality of services/products under this Contract Agreement and the premises in which it is being performed. CONTRACTOR shall make its books permit COUNTY or other inspector to assess and records available within the borders of Orange County within ten (10) days of receipt of written demand by ADMINISTRATOR. In the event CONTRACTOR does not make available its books and financial records within the borders of Orange Countyevaluate SUBRECIPIENT’s performance at any time, CONTRACTOR agrees to pay all necessary and upon reasonable expenses incurred by COUNTY, or COUNTY’s designee, necessary to obtain CONTRACTOR’s books and records. CONTRACTOR shall pay to COUNTY the full amount of COUNTY’s liability notice to the State or Federal Government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s failure to perform under this Contract. Evaluation Studies CONTRACTOR shall participate, as requested by COUNTY, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s project.SUBRECIPIENT.‌

Records Inspections and Audits. Financial Records Records 26.1.1 CONTRACTOR shall prepare and maintain accurate and complete financial records. Financial records shall be retained by CONTRACTOR for a minimum of five (5) years from the date of final payment under this ContractAgreement, or until all pending COUNTY, 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 State, and federal audits are completed, whichever is later. . 26.1.2 CONTRACTOR shall establish and maintain reasonable accounting, internal control, and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants and to the satisfaction of ADMINISTRATOR. Client Records Records 26.2.1 CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract Agreement in a form acceptable to ADMINISTRATOR. . 26.2.2 CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract Agreement for a minimum of five (5) years from the date of final payment under this ContractAgreement, or until all pending COUNTY, State, and federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this ContractAgreement, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. 42.2 of this Agreement. 26.2.3 COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this ContractAgreement. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this ContractAgreement, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits Audits 26.4.1 The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATOR, COUNTY’s 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Auditor-Controller and Internal Audit Department, or any of their authorized representatives, shall have access to any books, documents, papers, and records, including medical records, of CONTRACTOR which any of them may determine to be pertinent to this ContractAgreement. Further, all the above mentioned persons have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed under this Contract Agreement and the premises in which it is being performed. . 26.4.2 CONTRACTOR shall make its books and records available within the borders of Orange County within ten (10) days of receipt of written demand by ADMINISTRATOR. . 26.4.3 In the event CONTRACTOR does not make available its books and financial records within the borders of Orange County, CONTRACTOR agrees to pay all necessary and reasonable expenses incurred by COUNTY, or COUNTY’s designee, necessary to obtain CONTRACTOR’s books and records. . 26.4.4 CONTRACTOR shall pay to COUNTY the full amount of COUNTY’s liability to the State or Federal Government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s failure to perform under this ContractAgreement. Evaluation Studies CONTRACTOR shall participate, as requested by COUNTY, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s project.

Records Inspections and Audits. Financial Records CONTRACTOR shall prepare and maintain accurate and complete financial records. Financial records A. All performance, including services, workmanship, materials, facilities or equipment utilized in the performance of this Agreement, shall be retained subject to inspection and test by CONTRACTOR COUNTY or any other regulatory agencies at all times. This may include, but is not limited to, monitoring or inspecting performance through any combination of on-site visits, inspections, evaluations, and SUBRECIPIENT self-monitoring. SUBRECIPIENT shall cooperate with any inspector or COUNTY representative reviewing compliance with this Agreement and permit access to all necessary locations, equipment, materials, or other requested items. B. SUBRECIPIENT shall maintain auditable books, records, documents, and other evidence relating to costs and expenses for a minimum of five this Agreement. SUBRECIPIENT shall maintain these records for at least three (53) years from the date of after final payment under this Contract, has been made or until all pending COUNTY, Statestate, and federal audits are completed, whichever is later. CONTRACTOR shall establish and maintain reasonable accounting, internal control, and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants and to the satisfaction of ADMINISTRATOR. Client Records CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract in a form acceptable to ADMINISTRATOR. CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract for a minimum of five (5) from the date of final payment under this Contract, or until all pending . C. Any authorized COUNTY, State, and state or the federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this Contract, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this Contract. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this Contract, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATOR, COUNTY’s Auditor-Controller and Internal Audit Department, or any of their authorized representatives, representative shall have access to any all books, documents, papers, electronic data and recordsother records determined necessary to perform an audit, including medical recordsevaluation, of CONTRACTOR which any of them may determine inspection, review, assessment, or examination. These representatives are authorized to be pertinent to this Contract. Furtherobtain excerpts, all the above mentioned persons transcripts and copies as they deem necessary and shall have the same right at all reasonable times to monitor or inspect or otherwise evaluate the work performed or being performed services as COUNTY. D. If SUBRECIPIENT disagrees with an audit, SUBRECIPIENT may employ a Certified Public Accountant to prepare and file with COUNTY its own certified financial and compliance audit. SUBRECIPIENT shall not be reimbursed by COUNTY for such an audit regardless of the audit outcome. E. SUBRECIPIENT shall establish sufficient procedures to self-monitor the quality of services/products under this Contract Agreement and the premises in which it is being performed. CONTRACTOR shall make its books permit COUNTY or other inspector to assess and records available within the borders of Orange County within ten (10) days of receipt of written demand by ADMINISTRATOR. In the event CONTRACTOR does not make available its books and financial records within the borders of Orange Countyevaluate SUBRECIPIENT’s performance at any time, CONTRACTOR agrees to pay all necessary and upon reasonable expenses incurred by COUNTY, or COUNTY’s designee, necessary to obtain CONTRACTOR’s books and records. CONTRACTOR shall pay to COUNTY the full amount of COUNTY’s liability notice to the State or Federal Government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s failure to perform under this Contract. Evaluation Studies CONTRACTOR shall participate, as requested by COUNTY, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s projectSUBRECIPIENT.

Records Inspections and Audits. Financial Records CONTRACTOR Olive Crest shall prepare and maintain accurate and complete financial records. Financial records shall be retained by CONTRACTOR Olive Crest for a minimum of five (5) years from the date of final payment under this Contract, MOU or until all pending COUNTYSSA, State, and federal State and/or Federal audits are completed, whichever is later. CONTRACTOR Olive Crest shall establish and maintain reasonable accounting, internal control, control and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants (AICPA) and to the satisfaction of ADMINISTRATORSSA. Client Records CONTRACTOR Olive Crest shall prepare and maintain accurate and complete records of clients served served, and dates and type of services provided under the terms of this Contract MOU in a form acceptable to ADMINISTRATORSSA. CONTRACTOR shall keep all COUNTY data All client records related to services provided to CONTRACTOR during under the term(s) terms of this Contract MOU shall be retained by Olive Crest for a minimum of five (5) years from the date of final payment under this Contract, MOU or until all pending COUNTYSSA, State, and federal State and/or Federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this Contract, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this Contract. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this Contract, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATORSSA, COUNTY’s 's Auditor-Controller and Internal Audit Department, or any of their authorized representatives, shall have access to any books, documents, papers, papers and records, including medical records, of CONTRACTOR Olive Crest which any of them may determine to be pertinent to this ContractMOU for the purpose of financial monitoring. Further, all the above mentioned persons have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed under this Contract MOU and the premises in which it is being performed. CONTRACTOR Olive Crest shall make available its books and financial records available within the borders of Orange County within ten (10) days of after receipt of written demand by ADMINISTRATORSSA. In the event CONTRACTOR Olive Crest does not make available its books and financial records within the borders of Orange County, CONTRACTOR Olive Crest agrees to pay all necessary and reasonable expenses incurred by COUNTY, or COUNTY’s 's designee, necessary to obtain CONTRACTOROlive Crest’s books and financial records. CONTRACTOR Olive Crest shall pay to COUNTY the full amount of COUNTY’s liability be solely responsible for reimbursing any and all liabilities to the State or Federal Government government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s Olive Crest‘s failure to perform under this ContractMOU. Evaluation Studies CONTRACTOR All correspondence concerning this MOU will be in writing and sent to: SSA: County of Orange Social Services Agency Contract Services 000 Xxxxx Xxxx Xxxxxx Santa Ana, CA 92701 Xxxx Xxxxxx, Deputy Director SSA/Children & Family Services 000 Xxxxx Xxxxxxx Xxxxxx, Fourth Floor Orange, CA 92668 Olive Crest: Xxxxxx X. Xxxxxxx, Chief Executive Officer Olive Crest Xxxxxx Family Agency 0000 X. Xxxxxx Xxxxxx, Xxx. 000 Santa Ana, CA 92705 All notices shall participatebe deemed effective when in writing and deposited in the United States mail, first class, postage prepaid and addressed as requested above. Any notices, claims, correspondence, reports and/or statements authorized or required by COUNTYthis MOU addressed in any other fashion shall be deemed not given. SSA and Olive Crest may mutually agree in writing to change the addresses to which notices are sent. For resolution of conflicts between SSA and Olive Crest in regards to the provisions of this MOU, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s project.following shall apply:

Records Inspections and Audits. Financial Records CONTRACTOR a. The Contractor shall prepare maintain auditable books, records, documents, and other evidence pertaining to costs and expenses in this Contract. The Contractor shall maintain accurate and complete financial records. Financial these records shall be retained by CONTRACTOR for a minimum of five three (53) years from the date of after final payment under this Contract, has been made or until all pending COUNTYCounty, State, and federal audits Federal audits, if any, are completed, whichever is later. CONTRACTOR shall establish and maintain reasonable accounting. b. Any authorized representative of the County of Riverside, internal controlthe State of California, and financial reporting standards in conformity with generally accepted accounting principles established by the American Institute of Certified Public Accountants and to the satisfaction of ADMINISTRATOR. Client Records CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract in a form acceptable to ADMINISTRATOR. CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract for a minimum of five (5) from the date of final payment under this Contract, or until all pending COUNTY, State, and federal audits are completed, whichever is later. These records shall be stored in Orange County, unless CONTRACTOR requests and COUNTY provides written approval for the right to store the records in another county. Notwithstanding anything to the contrary, upon termination of this Contract, CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in accordance with Subparagraph 40.2. COUNTY may refuse payment for a claim if client records are determined by COUNTY to be incomplete or inaccurate. In the event client records are determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such payment as an overpayment within the provisions of this Contract. Public Records To the extent permissible under the law, all records, including, but not limited to, reports, audits, notices, claims, statements, and correspondence, required by this Contract, may be subject to public disclosure. COUNTY will not be liable for any such disclosure. Inspections and Audits The U.S. Department of Health and Human Services, Comptroller General of the United States, Director of CDSS, State Auditor-General, ADMINISTRATOR, COUNTY’s Auditor-Controller and Internal Audit Department, or any of their authorized representatives, Federal government shall have access to any books, documents, papers, electronic data, and other records, including medical records, of CONTRACTOR which any of them these representatives may determine to be pertinent to this Contract, for the purpose of performing an audit, evaluation, inspection, review, assessment, or examination. These representatives are authorized to obtain excerpts, transcripts, and copies, as they deem necessary. Further, all the above mentioned persons these authorized representatives shall have the right at all reasonable times to inspect or otherwise evaluate the work performed performed, or being performed performed, under this Contract and the premises in which it is being performed. c. This access to records includes, but is not limited to, service delivery, referral, financial, and administrative documents for three (3) years after final payment is made, or until all pending County, State, and Federal audits are completed, whichever is later. d. Should the Contractor disagree with any audit conducted by the COUNTY, the Contractor shall have the right to employ a licensed, Certified Public Accountant (CPA) to prepare and file with the COUNTY a certified financial and compliance audit that is in compliance with generally-accepted government accounting standards of related services provided during the term of this Contract. CONTRACTOR The Contractor shall make its books and records available within the borders of Orange County within ten (10) days of receipt of written demand not be reimbursed by ADMINISTRATOR. DPSS for such an audit. e. In the event CONTRACTOR the Contractor does not make available its books and financial records within at the borders of Orange Countylocation where they are normally maintained, CONTRACTOR the Contractor agrees to pay all necessary and reasonable expenses expenses, including legal fees, incurred by COUNTY, the COUNTY in conducting such an audit. f. Contractors that expend $500,000 or COUNTY’s designee, necessary to more in a year in Federal funding shall obtain CONTRACTOR’s books an audit performed by an independent auditor in accordance with generally accepted governmental auditing standards covering financial and records. CONTRACTOR shall pay to COUNTY compliance audits as per the full amount Single Audit Act of COUNTY’s liability to 1984 and the State or Federal Government or any agency thereof resulting from any disallowances or other audit exceptions to the extent that such liability is attributable to CONTRACTOR’s failure to perform under this Contract. Evaluation Studies CONTRACTOR shall participateSingle Audit Act Amendments of 1996, as requested per OMB Circular 133. However, records must be available for review and audit by COUNTYappropriate officials of Federal, in research and/or evaluative studies designed to show the effectiveness and/or efficiency of CONTRACTOR’s services or provide information about CONTRACTOR’s projectState and County agencies.