Records Reports and Inspections. 3.1 All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and available upon request to both parties to this Agreement. 3.2 During the term of this Agreement, Contractor shall furnish to County, in such form as County may require, such statements, records, reports, data and information as County requests pertaining to matters covered by this Agreement. If the CSP fails to furnish such information, County will withhold payments to the CSP until such time as all reports are furnished to County. Incomplete reports may be considered a breach of this Agreement. 3.2.1 The CSP must supply accurate information on any and all complaints made by or against the CSP, including those resolved or offered to be resolved via the CSP’s internal dispute resolution process. For purposes of this Agreement, a complaint is any item taken through the dispute resolution process, grievance or an appealable action. Information concerning complaints shall be furnished by the CSP at least quarterly, and at any other frequency upon County’s request. 3.2.2 The CSP must supply accurate special reports or information to SCDDO or KDADS or its designees within reasonable requested time frames. Many requests for information are regularly made as a result of regulatory or legislative demands placed on KDADS and SCDDO. As such, requests will be identified as to source of request and/or informational need. 3.2.3 In accordance with K.S.A. 39-1401 et seq., K.S.A. 39-1430 et seq., and K.A.R. 30-63-28, all agents of the CSP providing services as a result of this Agreement must immediately report any incidents of suspected abuse, neglect or exploitation directly to the appropriate official body responsible for investigating such incidents including, but not limited to, SCDDO, KDADS, the Kansas Department for Children and Families, Adult or Child Protective Services and law enforcement. The CSP must also notify the person’s legal guardian, if one has been appointed, unless such notification is likely to cause harm to the person served. Any notification that occurs more than one (1) business day after the incident is identified by the CSP will be considered out of compliance with this requirement and will be deemed a breach of this Agreement. 3.2.4 CSP must notify SCDDO if the outcome of any licensing review affects its licensing status; and, if requested and/or as required by SCDDO policy, the CSP must inform individuals receiving services, their families and legal guardians of the change to the licensing status of the CSP and procedures for accessing any public documents related to the review. The CSP must make this information available to the person in a printed copy or other form that may be required due to a person's disability at no charge. 3.3 Any CSP which receives $750,000 or more through this Agreement or combination of agreements with Sedgwick County, except for those that are deemed licensed FMS providers, must annually submit an independent auditor’s report. Licensed FMS providers are required to submit financial audits in a manner consistent with the State of Kansas requirements. CSPs receiving less than $750,000 annually are required to submit: a Statement of Financial Position (Balance Sheet), Statement of Activities (Profit & Loss Statement) and a Statement of Cash Flows. Audits and/or financial statements must be submitted no later than nine (9) months following its respective fiscal year end. The independent auditor must: a. Report any findings where contract funds were spent for non-allowable costs, in accordance with OMB Circulars A-87 and A-102 (if governmental entities) or OMB Circulars A-110 and A-122 (if not-for-profit entities). For for-profit entities, KDADS will designate the applicable non-allowable cost criteria from OMB Circulars X-00, X-000, X-000 xxx X-000 b. Monitor the requirements listed above and complete the audit within nine (9) months from the close of the CSP's fiscal year. The audit must include any management letters provided by the independent auditor. SCDDO will not release management letters to the public, subject to County’s compliance with the Kansas Open Records Act, K.S.A. 45-215 et seq. c. Mail or e-mail one (1) copy of the independent audit to SCDDO and one (1) copy to each of the KDADS offices listed below: Sedgwick County Developmental Disability Organization 000 X. Xxxx Xxxxxxx, XX 00000 E-mail: Xxxxxxxxx.Xxxxxxxxxx@xxxxxxxx.xxx KDADS Audit Services Financial Audit Unit New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000 KDADS Adm. Program Support New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000 3.4 CSP must notify SCDDO of any legal filing or situation (such as a tax lien, lawsuit, bankruptcy, etc.) that could reasonably be expected to adversely affect the financial condition of Contractor and potentially impact services provided to clients.
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Records Reports and Inspections. 3.1 All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and available upon request to both parties to this Agreement.
3.2 During the term of this Agreement, Contractor shall furnish to County, in such form as County may require, such statements, records, reports, data and information as County requests pertaining to matters covered by this Agreement. If the CSP fails to furnish such information, County will withhold payments to the CSP until such time as all reports are furnished to County. Incomplete reports may be considered a breach of this Agreement.
3.2.1 The CSP must supply accurate information on any and all complaints received by SCDDO or KDADS made by or against the CSP, including those resolved or offered to be resolved via the CSP’s internal dispute resolution process. For purposes of this Agreement, a complaint is any item taken through the grievance, appealable action, or dispute resolution processreceived by the CDDO or KDADS regarding a decision or action taken by the CDDO or Affiliate provider, grievance if reported to KDADS or an appealable actionthe CDDO. Information concerning complaints received by SCDDO or KDADS shall be furnished by the CSP at least quarterly, and at any other frequency upon County’s request.
3.2.2 The CSP must supply accurate special reports or information to SCDDO or KDADS or its designees within reasonable requested time frames. Many requests for information are regularly made as a result of regulatory or legislative demands placed on KDADS and SCDDO. As such, requests will be identified as to source of request and/or informational need.
3.2.3 In accordance with K.S.A. 39-1401 et seq., K.S.A. 39-1430 et seq., and K.A.R. 30-63-28, all agents of the CSP providing services as a result of this Agreement must immediately report any incidents of suspected abuse, neglect or exploitation directly to the appropriate official body responsible for investigating such incidents including, but not limited to, SCDDO, KDADS, the Kansas Department for Children and Families, Adult or Child Protective Services and law enforcement. The CSP must also notify the person’s legal guardian, if one has been appointed, unless such notification is likely to cause harm to the person served. Any notification that occurs more than one (1) business day after the incident is identified by the CSP will be considered out of compliance with this requirement and will be deemed a breach of this Agreement.
3.2.4 CSP must notify SCDDO if the outcome of any licensing review affects its licensing status; and, if requested and/or as required by SCDDO policy, the CSP must inform individuals receiving services, their families and legal guardians of the change to the licensing status of the CSP and procedures for accessing any public documents related to the review. The CSP must make this information available to the person in a printed copy or other form that may be required due to a person's disability at no charge.
3.3 Any not-for-profit CSP which receives $750,000 or more through this Agreement or combination of agreements with Sedgwick County, except for those that are deemed licensed FMS providers, must annually submit an independent auditor’s report. Licensed FMS providers are required to submit financial audits in a manner consistent with the State of Kansas requirements, currently due every year. For-profit CSPs and CSPs receiving less than $750,000 annually are required to submit: a Statement of Financial Position (Balance Sheet), Statement of Activities (Profit & Loss Statement) and a Statement of Cash Flows. Upon approval, limited licensed CSPs may submit a copy of their tax return if they are not able to generate the required financial reports. Any agency, regardless of profit status or total revenue, may submit a copy of their agency audit to meet this financial reporting requirement. Audits and/or financial statements must be submitted no later than nine (9) months following its respective fiscal year end. The independent auditor must:
a. Report any findings where contract funds were spent for non-allowable costs, in accordance with OMB Circulars A-87 and A-102 (if governmental entities) or OMB Circulars A-110 and A-122 (if not-for-profit entities). For for-profit entities, KDADS will designate the applicable non-allowable cost criteria from OMB Circulars X-00A-87, X-000A-102, X-000 xxx X-000A-110 and A-122
b. Monitor the requirements listed above and complete the audit within nine (9) months from the close of the CSP's fiscal year. The audit must include any management letters provided by the independent auditor. SCDDO will not release management letters to the public, subject to County’s compliance with the Kansas Open Records Act, K.S.A. 45-215 et seq.
c. Mail or e-mail one (1) copy of the independent audit to SCDDO and one (1) copy to each of the KDADS offices listed below: Sedgwick County Developmental Disability Organization 000 X. Xxxx XxxxxxxWichita, XX 00000 KS 67203 E-mail: Xxxxxxxxx.Xxxxxxxxxx@xxxxxxxx.xxx KDADS Audit Services Financial Audit Unit New England Building 000 X. Xxxxxx Xxx. XxxxxxTopeka, XX 00000KS 66603-0000 3404 KDADS Adm. Program Support New England Building 000 X. Xxxxxx Xxx. XxxxxxTopeka, XX 00000KS 66603-00003404
3.4 CSP must notify SCDDO of any legal filing or situation (such as a tax lien, lawsuit, bankruptcy, etc.) that could reasonably be expected to adversely affect the financial condition of Contractor and potentially impact services provided to clients.
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Records Reports and Inspections. 3.1 All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and available upon request to both parties to this Agreement.
3.2 During the term of this Agreement, Contractor shall furnish to County, in such form as County may require, such statements, records, reports, data and information as County requests pertaining to matters covered by this Agreement. If the CSP fails to furnish such information, County will withhold payments to the CSP until such time as all reports are furnished to County. Incomplete reports may be considered a breach of this Agreement.
3.2.1 The CSP must supply accurate information on any and all complaints made by or against the CSP, including those resolved or offered to be resolved via the CSP’s internal dispute resolution process. For purposes of this Agreement, a complaint is any item taken through the dispute resolution process, grievance or an appealable action. Information concerning complaints shall be furnished by the CSP at least quarterly, and at any other frequency upon County’s request.
3.2.2 The CSP must supply accurate special reports or information to SCDDO or KDADS or its designees within reasonable requested time frames. Many requests for information are regularly made as a result of regulatory or legislative demands placed on KDADS and SCDDO. As such, requests will be identified as to source of request and/or informational need.
3.2.3 In accordance with K.S.A. 39-1401 et seq., K.S.A. 39-1430 et seq., and K.A.R. 30-63-28, all agents of the CSP providing services as a result of this Agreement must immediately report any incidents of suspected abuse, neglect or exploitation directly to the appropriate official body responsible for investigating such incidents including, but not limited to, SCDDO, KDADS, the Kansas Department for Children and Families, Adult or Child Protective Services and law enforcement. The CSP must also notify the person’s legal guardian, if one has been appointed, unless such notification is likely to cause harm to the person served. Any notification that occurs more than one one
(1) business day after the incident is identified by the CSP will be considered out of compliance with this requirement and will be deemed a breach of this Agreement.
3.2.4 CSP must notify SCDDO if the outcome of any licensing review affects its licensing status; and, if requested and/or as required by SCDDO policyrequested, the CSP must inform individuals receiving services, their families and legal guardians of the change to the licensing status of the CSP and procedures for accessing any public documents related to the review. The CSP must make this information available to the person in a printed copy or other form that may be required due to a person's disability at no charge.
3.3 Any CSP which receives $750,000 500,000 or more through this Agreement or combination of agreements with Sedgwick County, except for those that are deemed licensed FMS providers, must annually submit an independent auditor’s report. Licensed FMS providers are required to submit financial audits in a manner consistent with the State of Kansas requirements. CSPs receiving less than $750,000 500,000 annually are required to submit: a Statement of Financial Position (Balance Sheet), Statement of Activities (Profit & Loss Statement) and a Statement of Cash Flows. Audits and/or financial statements must be submitted no later than nine (9) months following its respective fiscal year end. The independent auditor must:
a. Report any findings where contract funds were spent for non-allowable costs, in accordance with OMB Circulars A-87 and A-102 (if governmental entities) or OMB Circulars A-110 and A-122 (if not-for-profit entities). For for-profit entities, KDADS will designate the applicable non-allowable cost criteria from OMB Circulars X-00, X-000, X-000 xxx X-000
b. Monitor the requirements listed above and complete the audit within nine (9) months from the close of the CSP's fiscal year. The audit must include any management letters provided by the independent auditor. SCDDO will not release management letters to the public, subject to County’s compliance with the Kansas Open Records Act, K.S.A. 45-215 et seq.
c. Mail or e-mail one (1) copy of the independent audit to SCDDO and one (1) copy to each of the KDADS offices listed below: Sedgwick County Developmental Disability Organization 000 X. Xxxx Xxxxxxx, XX 00000 E-mail: Xxxxxxxxx.Xxxxxxxxxx@xxxxxxxx.xxx KDADS Audit Services Financial Audit Unit New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000 KDADS Adm. Program Support New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000
3.4 CSP must notify SCDDO of any legal filing or situation (such as a tax lien, lawsuit, bankruptcy, etc.) that could reasonably be expected to adversely affect the financial condition of Contractor and potentially impact services provided to clients.
Appears in 1 contract
Records Reports and Inspections. 3.1 All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and available upon request to both parties to this Agreement.
3.2 During the term of this Agreement, Contractor shall furnish to County, in such form as County may require, such statements, records, reports, data and information as County requests pertaining to matters covered by this Agreement. If the CSP fails to furnish such information, County will withhold payments to the CSP until such time as all reports are furnished to County. Incomplete reports may be considered a breach of this Agreement.
3.2.1 The CSP must supply accurate information on any and all complaints made by or against the CSP, including those resolved or offered to be resolved via the CSP’s internal dispute resolution process. For purposes of this Agreement, a complaint is any item taken through the dispute resolution process, grievance or an appealable action. Information concerning complaints shall be furnished by the CSP at least quarterly, and at any other frequency upon County’s request.
3.2.2 The CSP must supply accurate special reports or information to SCDDO or KDADS or its designees within reasonable requested time frames. Many requests for information are regularly made as a result of regulatory or legislative demands placed on KDADS and SCDDO. As such, requests will be identified as to source of request and/or informational need.. SAMPLE
3.2.3 In accordance with K.S.A. 39-1401 et seq., K.S.A. 39-1430 et seq., and K.A.R. 30-63-28, all agents of the CSP providing services as a result of this Agreement must immediately report any incidents of suspected abuse, neglect or exploitation directly to the appropriate official body responsible for investigating such incidents including, but not limited to, SCDDO, KDADS, the Kansas Department for Children and Families, Adult or Child Protective Services and law enforcement. The CSP must also notify the person’s legal guardian, if one has been appointed, unless such notification is likely to cause harm to the person served. Any notification that occurs more than one (1) business day after the incident is identified by the CSP will be considered out of compliance with this requirement and will be deemed a breach of this Agreement.
3.2.4 CSP must notify SCDDO if the outcome of any licensing review affects its licensing status; and, if requested and/or as required by SCDDO policyIf requested, the CSP must inform individuals receiving services, their families and legal guardians of the change to outcome of the review including the licensing status of the CSP and procedures for accessing any public documents related to the review. The CSP must make this information available to the person in a printed copy or other form that may be required due to a person's disability at no charge.
3.3 Any CSP which receives $750,000 500,000 or more through this Agreement or combination of agreements with Sedgwick County, except for those that are deemed licensed FMS providers, must annually submit an independent auditor’s report. Licensed FMS providers are required to submit financial audits in a manner consistent with the State of Kansas requirements. CSPs receiving less than $750,000 500,000 annually are required to submit: a Statement of Financial Position (Balance Sheet), Statement of Activities (Profit & Loss Statement) and a Statement of Cash Flows. Audits and/or financial statements must be submitted no later than nine (9) months following its respective fiscal year end. The independent auditor must:
a. Report any findings where contract funds were spent for non-allowable costs, in accordance with OMB Circulars A-87 and A-102 (if governmental entities) or OMB Circulars A-110 and A-122 (if not-for-profit entities). For for-profit entities, KDADS will designate the applicable non-allowable cost criteria from OMB Circulars X-00, X-000, X-000 xxx X-000
b. Monitor the requirements listed above and complete the audit within nine (9) months from the close of the CSP's fiscal year. The audit must include any management letters provided by the independent auditor. SCDDO will not release management letters to the public, subject to County’s compliance with the Kansas Open Records Act, K.S.A. 45-215 et seq.
c. Mail or e-mail one (1) copy of the independent audit to SCDDO and one (1) copy to each of the KDADS offices listed below: Sedgwick County Developmental Disability Organization 000 X. Xxxx Xxxxxxx, XX 00000 E-mail: Xxxxxxxxx.Xxxxxxxxxx@xxxxxxxx.xxx KDADS Audit Services Financial Audit Unit New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000 SAMPLE KDADS Adm. Program Support New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000
3.4 CSP must notify SCDDO of any legal filing or situation (such as a tax lien, lawsuit, bankruptcy, etc.) that could reasonably be expected to adversely affect the financial condition of Contractor and potentially impact services provided to clients.
Appears in 1 contract
Records Reports and Inspections. 3.1 All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and available upon request to both parties to this Agreement.
3.2 During the term of this Agreement, Contractor shall furnish to County, in such form as County may require, such statements, records, reports, data and information as County requests pertaining to matters covered by this Agreement. If the CSP fails to furnish such information, County will withhold payments to the CSP until such time as all reports are furnished to County. Incomplete reports may be considered a breach of this Agreement.. SAMPLE
3.2.1 The CSP must supply accurate information on any and all complaints made by or against the CSP, including those resolved or offered to be resolved via the CSP’s internal dispute resolution process. For purposes of this Agreement, a complaint is any item taken through the dispute resolution process, grievance or an appealable action. Information concerning complaints shall be furnished by the CSP at least quarterly, and at any other frequency upon County’s request.
3.2.2 The CSP must supply accurate special reports or information to SCDDO or KDADS or its designees within reasonable requested time frames. Many requests for information are regularly made as a result of regulatory or legislative demands placed on KDADS and SCDDO. As such, requests will be identified as to source of request and/or informational need.
3.2.3 In accordance with K.S.A. 39-1401 et seq., K.S.A. 39-1430 et seq., and K.A.R. 30-63-28, all agents of the CSP providing services as a result of this Agreement must immediately report any incidents of suspected abuse, neglect or exploitation directly to the appropriate official body responsible for investigating such incidents including, but not limited to, SCDDO, KDADS, the Kansas Department for Children and Families, Adult or Child Protective Services and law enforcement. The CSP must also notify the person’s legal guardian, if one has been appointed, unless such notification is likely to cause harm to the person served. Any notification that occurs more than one (1) business day after the incident is identified by the CSP will be considered out of compliance with this requirement and will be deemed a breach of this Agreement.
3.2.4 CSP must notify SCDDO if the outcome of any licensing review affects its licensing status; and, if requested and/or as required by SCDDO policyIf requested, the CSP must inform individuals receiving services, their families and legal guardians of the change to outcome of the review including the licensing status of the CSP and procedures for accessing any public documents related to the review. The CSP must make this information available to the person in a printed copy or other form that may be required due to a person's disability at no charge.
3.3 Any CSP which receives $750,000 500,000 or more through this Agreement or combination of agreements with Sedgwick County, except for those that are deemed licensed FMS providers, must annually submit an independent auditor’s report. Licensed FMS providers are required to submit financial audits in a manner consistent with the State of Kansas requirements. CSPs receiving less than $750,000 500,000 annually are required to submit: a Statement of Financial Position (Balance Sheet), Statement of Activities (Profit & Loss Statement) and a Statement of Cash Flows. Audits and/or financial statements must be submitted no later than nine (9) months following its respective fiscal year end. The independent auditor must:
a. Report any findings where contract funds were spent for non-allowable costs, in accordance with OMB Circulars A-87 and A-102 (if governmental entities) or OMB Circulars A-110 and A-122 (if not-for-profit entities). For for-profit entities, KDADS will designate the applicable non-allowable cost criteria from OMB Circulars X-00, X-000, X-000 xxx X-000
b. Monitor the requirements listed above and complete the audit within nine (9) months from the close of the CSP's fiscal year. The audit must include any management letters provided by the independent auditor. SCDDO will not release management letters to the public, subject to County’s compliance with the Kansas Open Records Act, K.S.A. 45-215 et seq.. SAMPLE
c. Mail or e-mail one (1) copy of the independent audit to SCDDO and one (1) copy to each of the KDADS offices listed below: Sedgwick County Developmental Disability Organization 000 X. Xxxx Xxxxxxx, XX 00000 E-mail: Xxxxxxxxx.Xxxxxxxxxx@xxxxxxxx.xxx KDADS Audit Services Financial Audit Unit New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000 KDADS Adm. Program Support New England Building 000 X. Xxxxxx Xxx. Xxxxxx, XX 00000-0000
3.4 CSP must notify SCDDO of any legal filing or situation (such as a tax lien, lawsuit, bankruptcy, etc.) that could reasonably be expected to adversely affect the financial condition of Contractor and potentially impact services provided to clients.
Appears in 1 contract
