Common use of Redaction Services Clause in Contracts

Redaction Services. Agencies/Departments may have redaction requirements. In such cases, Contractor must be able to: a) Provide a written plan for the redaction process and validation methodology. b) State how many Social Security numbers will be redacted per document and if there is an additional cost if this number is exceeded. c) Describe how the proposed redaction solution will detect the presence of Social Security numbers in any format (with or without dashes), including the ability to recognize handwritten, typed, and machine generated Social Security numbers throughout an entire single or multiple-page document. d) Provide statistical reports based on the status of the redaction progress and provide the ability to customize and/or run ad-hoc reports. e) Provide a tool that enables County to run reports to test the control and effectiveness of the redaction process. f) Provide an example of a report generated after redaction and information about what software was used to generate the report. g) Describe to Agency/Department staff a method for manually checking the accuracy and quality of the redacted images. h) Identify if additional costs will be charged if legislation is later enacted to include other types of information to be redacted. i) Identify how the redacted images will be returned and imported. (Please refer to Government Code Section 27301-27305. j) Describe any exceptions or special procedures required to handle back-file images that must be flagged or redacted on a batch basis (multiple images at once), an individual basis (single or one-by-one), or when accessed via a restricted (non-public) search after being noted as a redacted document during public searches. The latter will require integration with the records management non-public search system. k) Correct any errors County discovers in the redaction process at no additional cost to County. l) Redact information with a minimum accuracy rate of 99%. m) Support single or multi-page TIFF-IV format images. n) Describe whether the redacted information is reversible, whether the software generates metadata and whether the redaction will take place at Contractor location or whether it will be outsourced. o) Return redacted images via secure FTP, including a summary of the aggregate file size, record count, and a report detailing the instrument number, record type and date of recording of each redacted image by drive.

Redaction Services. Agencies/Departments may have redaction requirements. In such cases, Contractor must be able to: a) a. Provide a written plan for the redaction process and validation methodology. b) b. State how many Social Security numbers will be redacted per document and if there is an additional cost if this number is exceeded. c) c. Describe how the proposed redaction solution will detect the presence of Social Security numbers in any format (with or without dashes), including the ability to recognize handwritten, typed, and machine generated Social Security numbers throughout an entire single or multiple-page document. d) d. Provide statistical reports based on the status of the redaction progress and provide the ability to customize and/or run ad-hoc reports. e) e. Provide a tool that enables County to run reports to test the control and effectiveness of the redaction process. f) f. Provide an example of a report generated after redaction and information about what software was used to generate the report. g) g. Describe to Agency/Department staff a method for manually checking the accuracy and quality of the redacted images. h) h. Identify if additional costs will be charged if legislation is later enacted to include other types of information to be redacted. i) i. Identify how the redacted images will be returned and imported. (Please refer to Government Code Section 27301-27305). j) j. Describe any exceptions or special procedures required to handle back-file images that must be flagged or redacted on a batch basis (multiple images at once), an individual basis (single or one-by-one), or when accessed via a restricted (non-public) search after being noted as a redacted document during public searches. The latter will require integration with the records management non-public search system. k) k. Correct any errors County discovers in the redaction process at no additional cost to County. l) l. Redact information with a minimum accuracy rate of 99%. m) m. Support single or multi-page TIFF-IV format images. n) n. Describe whether the redacted information is reversible, whether the software generates metadata and whether the redaction will take place at Contractor location or whether it will be outsourced. o) o. Return redacted images via secure FTP, including a summary of the aggregate file size, record count, and a report detailing the instrument number, record type and date of recording of each redacted image by drive.

Redaction Services. Agencies/Departments may have redaction requirements. In such cases, Contractor must be able to: a) Provide a written plan for the redaction process and validation methodology. b) State how many Social Security numbers will be redacted per document and if there is an additional cost if this number is exceeded. c) Describe how the proposed redaction solution will detect the presence of Social Security numbers in any format (with or without dashes), including the ability to recognize handwritten, typed, and machine generated Social Security numbers throughout an entire single or multiple-page document. d) Provide statistical reports based on the status of the redaction progress and provide the ability to customize and/or run ad-hoc reports. e) Provide a tool that enables County to run reports to test the control and effectiveness of the redaction process. f) Provide an example of a report generated after redaction and information about what software was used to generate the report. g) Describe to Agency/Department staff a method for manually checking the accuracy and quality of the redacted images. h) Identify if additional costs will be charged if legislation is later enacted to include other types of information to be redacted. i) Identify how the redacted images will be returned and imported. (Please refer to Government Code Section 27301-27305. j) Describe any exceptions or special procedures required to handle back-file images that must be flagged or redacted on a batch basis (multiple images at once), an individual basis (single or one-by-one), or when accessed via a restricted (non-public) search after being noted as a redacted document during public searches. The latter will require integration with the records management non-public search system. k) Correct any errors County discovers in the redaction process at no additional cost to County. l) Redact information with a minimum accuracy rate of 9999.0%. m) Support single or multi-page TIFF-IV format images. n) Describe whether the redacted information is reversible, whether the software generates metadata and whether the redaction will take place at Contractor location or whether it will be outsourced. o) Return redacted images via secure FTP, including a summary of the aggregate file size, record count, and a report detailing the instrument number, record type and date of recording of each redacted image by drive.