Common use of Regulations and Responsibilities of the Hirer Clause in Contracts

Regulations and Responsibilities of the Hirer. i. The Hirer is responsible for each individual of its group whilst in the Hall and shall ensure that each individual adheres to the Smoke – Free Premises (Wales) Regulations 2007. SMOKING IS PROHIBITED IN ALL AREAS OF THE HALL, THE FOYERS AND ENTRANCES. THE FIRE ALARM SYSTEM IS ACTIVATED BY SMOKE AS WELL AS HEAT. ii. Fire Regulations and Safety - IN THE EVENT OF THE FIRE ALARM GOING OFF THE HIRER SHALL ENSURE THAT THE HALL IS EVACUATED QUICKLY AND SAFELY. THOSE IN CHARGE OF THE EVENT SHOULD RING TO REQUEST THE FIRE SERVICE ON 999 (or from the phone outside the Fire Station). iii. Should the Fire Alarm system be activated accidentally, by malfunction, or by an action by a minor, the system can be de – activated by keying in 514 on the control panel in the main foyer. Read the instructions adjacent to the control board before attempting to “key in” 514. Hirers should familiarize themselves with the instructions next to the control panel. iv. The Hall complies fully with relevant fire regulations including those necessary for the holding of its entertainment licence. In the event of an electricity failure, emergency lights in the Main Hall will be activated. The Fire Exit signs remain on permanently. The Hirer should familiarise itself with (and make all users aware of) the location of Fire Exits. All Fire Exits must remain free from obstructions. v. No portable electric fires are allowed in the Hall, unless provided by RVHA. All areas are centrally heated except the kitchen. No electrical items may be brought into the Hall by the Hirer unless they have been tested by an approved electrical contractor and evidence of such test is marked on the item. Hirers are not permitted to use extension cables for any appliances. The Hirer shall not overload the electrical system of the Hall. vi. No naked flames or fireworks are permitted in the Hall.