Common use of Reimbursement Requests Clause in Contracts

Reimbursement Requests. This is a cost-reimbursement Agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs of this Project, as described in Part C through E, and for which the Subrecipient has made payment during the period of performance as set forth in Section 2.1 above. The City agrees to reimburse the Subrecipient for such costs, and payment shall be made upon the receipt of a request for reimbursement form, using the template provided in Part G, so long as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified for and completed the necessary paperwork to become an EBE, i.e., “Emerging and Disadvantaged Business Enterprise,” vendor of the City. The request must include all of the necessary documentation and any questions must be sufficiently answered as determined by the City of Wichita. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, an agency payment voucher; a copy of the signed check with which the payment was made; any invoices, receipts and/or bills from vendors; and any relevant time sheets and related payroll reports. The Subrecipient shall also submit the Duplication of Benefits Certification, Part H, as required by Section 3.6 below. The City reserves the right to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and 2 CFR Part 200.

Reimbursement Requests. This is (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) or SF-270 (Outlay Report and Request for Reimbursement for Non-Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a cost-reimbursement Agreement. Disbursement detailed breakout of funds under this Agreement may be requested only for necessaryall costs incurred, reasonableincluding direct labor, indirect costs, other direct costs, travel, etc., and allowable the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement in section 19.7(a) that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (xxxx://xxx.xxx.xxx/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of this Projectthe Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 0000 Xxx Xxxxxx Xxxxxx XX Washington DC 20590-0001 or XXXXxxxxxxxxxXxxxxxxxx@xxx.xxx. (f) To seek reimbursement from DOT, the Recipient shall submit documentary evidence of all expenditures associated with the Grant Project (those to be covered by the local and/or state contribution, as described in Part C through Ewell as those covered by the Federal contribution) on a monthly basis. All reimbursement requests to DOT shall include sufficient documentation to justify reimbursement of the Recipient, including invoices and proof of payment of the invoice. In seeking reimbursements, grant recipients must provide invoices or other evidence of the expenditure, details about the expenditure and how it relates to the grant project, and for which the Subrecipient has made payment during the period evidence of performance as payment. The requirements set forth in Section 2.1 above. The City agrees to reimburse the Subrecipient these terms and conditions supersede previous financial invoicing requirements for such costs, and payment shall be made upon the receipt of a request for reimbursement form, using the template provided in Part G, so long as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified for and completed the necessary paperwork to become an EBE, i.e., “Emerging and Disadvantaged Business Enterprise,” vendor of the City. The request must include all of the necessary documentation and any questions must be sufficiently answered as determined by the City of Wichita. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, an agency payment voucher; a copy of the signed check with which the payment was made; any invoices, receipts and/or bills from vendors; and any relevant time sheets and related payroll reports. The Subrecipient shall also submit the Duplication of Benefits Certification, Part H, as required by Section 3.6 below. The City reserves the right to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and 2 CFR Part 200Recipients.

Reimbursement Requests. This is a cost-reimbursement Agreement. Disbursement of funds the Appropriation under this Agreement may be requested only for necessary, reasonable, and allowable costs of this Projectthe project, as described in Part C through Parts C, D, and E, and for which the Subrecipient has made payment during the period of performance as set forth in Section 2.1 above. The City agrees to reimburse the Subrecipient To obtain reimbursement for such costs, and payment shall be made upon the receipt of Subrecipient must submit a request for reimbursement form, to the City using the template provided in Part G, so long which is attached hereto and incorporated as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified for and completed the necessary paperwork to become an EBE, i.e., “Emerging and Disadvantaged Business Enterprise,” vendor of the Citythough fully set forth herein. The request must include all of the necessary documentation documentation, and any questions must be sufficiently answered as determined by the City of WichitaCity. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, an agency payment voucher; a copy of the signed check with which the payment was made; any invoices, receipts and/or bills from vendors; and any relevant time sheets and related payroll reports. The Subrecipient shall also submit the Duplication of Benefits Certification, Part H, which is attached hereto and incorporated as though fully set forth herein, as required by Section 3.6 3.5 below. The City reserves the right to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and regulations, 2 CFR Part 200, and the City’s agreement with the OA. The City agrees to reimburse Subrecipient for approved costs within thirty (30) days of the request so long as Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City with regard to this Agreement.

Reimbursement Requests. This is a cost-reimbursement Agreementagreement. Disbursement of funds under this Agreement AGREEMENT may be requested only for necessary, reasonable, and allowable costs of this Project, as described in Part C through EAttachment B, “Budget”, and for which the Subrecipient has made payment during the period of performance as set forth in Section 2.1 aboveitem 2. 1. The City agrees to reimburse the Subrecipient for such costs, and payment shall be made upon the receipt of a request Request for reimbursement formReimbursement from the Subrecipient specifying the services performed or expenses incurred. Reimbursements shall be requested no more frequently than once a month, and requests shall be submitted to the City Manager’s Office in form and content satisfactory to the City, using the template Reimbursement Request Form provided in Part G, so long as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City (Attachment H). All Requests for Reimbursement must be accompanied by documentation of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified payment for and completed the necessary paperwork to become an EBE, eligible expenses (i.e., “Emerging invoices, receipts, bills from vendors, copies of checks, time sheets, etc.), documentation of matching funds expenditure or donations (i.e., volunteer time logs, time sheets, mock invoices for donated items, etc.), and Disadvantaged Business Enterprise,” vendor of other supporting documentation. Supporting documentation must a) bear a date paid stamp and indicate the City. The request must include all of date and check number by which the necessary documentation and any questions must cost was paid, or b) be sufficiently answered as determined by the City of Wichita. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, either an agency payment voucher; voucher providing this information or a copy of the signed check with which the payment was made; any invoices. For construction and renovation projects, receipts and/or bills from vendors; including façade improvements, a City official will complete a site inspection prior to reimbursements to ensure that materials for which a reimbursement is requested are in place on the building. Reimbursements for construction/building materials, renovations, and any relevant time sheets and related payroll reportsfaçade improvements will only be made once the materials are in place. The Subrecipient shall also submit All requests for reimbursements of funds associated with activities under this AGREEMENT must be received by the Duplication of Benefits CertificationCity NO LATER THAN 4:30 pm, Part HThursday, as required by Section 3.6 belowJune 15, 2006. The City reserves the right shall not be bound to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and 2 CFR Part 200honor Requests for Reimbursement received after this deadline.

Reimbursement Requests. This is a cost-reimbursement Agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs of this Project, as described in Part C through and E, and for which the Subrecipient has made payment during the period of performance as set forth in Section 2.1 above. The City agrees to reimburse the Subrecipient for such costs, and payment shall be made upon the receipt of a request for reimbursement form, using the template provided in Part G, so long as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for any other request, if any, that has made by the City of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified for and completed the necessary paperwork to become an EBE, i.e., “Emerging and Disadvantaged Business Enterprise,” vendor of the City. The request must include all of the necessary documentation and any questions must be sufficiently answered as determined by the City of Wichita. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, an agency payment voucher; a copy of the signed check with which the payment was made; any invoices, receipts and/or bills from vendors; and any relevant time sheets and related payroll reports. The Subrecipient shall also submit the Duplication of Benefits Certification, Part H, as required by Section 3.6 below. The City reserves the right to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and 2 CFR Part 200.

Reimbursement Requests. This is a cost-reimbursement Agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs of this Project, as described in Part C through EthroughE, and for which the Subrecipient has made payment during the period of performance as set forth in Section 2.1 above. The City agrees to reimburse the Subrecipient for such costs, and payment shall be made upon the receipt of a request for reimbursement form, using the template provided in Part G, so long as the Subrecipient is current on all performance and financial reporting and has provided the necessary response and/or support for supportfor any other request, if any, that has made by the City of Wichita in regards to this Agreement. The City will reimburse all approved reimbursements requests within 30 days of the request, unless the entity has qualified for and completed the necessary paperwork to become an EBE, i.e., “Emerging and Disadvantaged Business Enterprise,” vendor of the City. The request must include all of the necessary documentation and any questions must be sufficiently answered as determined by the City of Wichita. All requests for reimbursement must be further accompanied by an invoice which identifies the address to which the payment should be remitted and supporting andsupporting documentation substantiating the payment of the eligible expenses being requested for reimbursement. Such supporting documentation shall include, but is not limited to, an agency payment voucher; a copy of the signed check with which the payment was made; any invoices, receipts and/or bills from vendors; and any relevant time sheets and related payroll reports. The Subrecipient shall also submit the Duplication of Benefits Certification, Part H, as required by Section 3.6 below. The City reserves the right to request further supporting documentation as necessary to ensure compliance with ARPA, its implementing regulations and 2 CFR Part 200.