Common use of Reimbursements for Costs Incurred Clause in Contracts

Reimbursements for Costs Incurred. 1. The Subrecipient may use Grant Funds for reimbursement by the Department of Eligible Expenses as defined herein, applied to Projects approved by the Department through the application and NTP processes described in Exhibit A, Section 3. Eligible Expenses include but are not limited to, costs associated with Subrecipient program implementation including staff time and environmental reviews for Approved Projects, architectural and engineering design, permitting fees, developer fee, and Approved Project costs for Acquisition, Construction, Reconstruction and Rehabilitation, including mobilization, site prep, and clean up. 2. Subrecipient shall withhold as retainage, 10% of all DR-MHP funded Developer payments. No retainage payments shall be released to the Developer or reimbursed to the Subrecipient until receipt and approval by the Department of all required Approved Project close out documents identified in Section 6 herein. 3. Approved Project Financial Reports for construction shall be made on a pro rata basis based on the percentage of construction completed. 4. Financial Reports shall be paid only after such costs are incurred for Collective Work completed, provided the Department determines that the Program Performance Milestones in this Agreement and/or Approved Project Performance Milestones in the Notice to Proceed are on track. Subrecipient may expend up to the indicated Approved Project and Activity Delivery amounts as identified in Exhibit A, Section 2 (Scope of Agreement) herein. 5. To receive reimbursement for Approved Project activities, the Subrecipient shall timely submit all required Department forms via Grants Network. Financial Reports must include the level of documentation specified by the Department in the Department’s Grant Administration Manual located on the Department’s website in order to be reviewed and processed.

Reimbursements for Costs Incurred. 1. The Subrecipient may use Grant Funds for reimbursement by the Department of Eligible Expenses as defined herein, applied to Projects approved by the Department through the application and NTP processes described in Exhibit A, A Section 3. Eligible Expenses include but are not limited to, costs associated with Subrecipient program implementation including staff time and environmental reviews for Approved Projects, architectural and engineering design, permitting fees, developer feedeveloper, and Approved Project costs for Acquisition, Construction, Reconstruction and Rehabilitation, including mobilization, site prep, and clean up. 2. Subrecipient shall withhold as retainage, retainage 10% of all DR-MHP funded Developer payments. No retainage payments shall be released to the Developer or reimbursed to the Subrecipient until receipt and approval by the Department of all required Approved Project close out documents identified in Section 6 herein. 3. Approved Project Financial Reports for construction shall be made on a pro rata basis based on the percentage of construction completed. 4. Activity Delivery Financial Reports shall be paid only after such costs are incurred for Collective Work completed, provided the Department determines that the Program Performance Milestones in this Agreement and/or Approved Project Performance Milestones in the Notice to Proceed are on track. Subrecipient may expend up to the indicated Approved Project and Activity Delivery amounts amount as identified in Exhibit A, Section 2 (Scope of Agreement) herein. 5. To receive reimbursement for Approved Project activities, the Subrecipient shall timely submit all required Department forms via Grants Network. Financial Reports must include the level of documentation specified by the Department in the Department’s Grant Administration Manual located on the Department’s website website, in order to be reviewed and processed.