Rental Quote Process Sample Clauses

Rental Quote Process. Rental to Authorized Users under this Contract shall be made through a competitive Rental Quote Process as described below. The Contractor shall only provide a Rental under this Contract when the Authorized User has submitted a Rental Quote Request and subsequently requests a Rental as the result of this Rental Quote Process. See Attachment 4 – Rental Quote Forms, for forms used in the Rental Quote Process. 1. When a need is identified, an Authorized User is required to obtain all internal/control agency approvals necessary prior to initiating the Rental Quote Process. Upon internal/control agency approvals, the Authorized User shall complete a Rental Quote Request. The Rental Quote Request shall identify such things as the number and type of Heavy Equipment needed, a description of the Heavy Equipment needed, and delivery and pickup requirements. 2. Upon completion of a Rental Quote Request, the Authorized User shall submit the request to at least three (3) Contractors for responses, or justify for its procurement record the reason that requesting three

Rental Quote Process. Rental to Authorized Users under this Contract shall be made through a competitive Rental Quote Process as described below. The Contractor shall only provide a Rental under this Contract when the Authorized User has submitted a Rental Quote Request and subsequently requests a Rental as the result of this Rental Quote Process. See Attachment 4 – Rental Quote Forms, for forms used in the Rental Quote Process. A. When a need is identified, an Authorized User is required to obtain all internal/control agency approvals necessary prior to initiating the Rental Quote Process. Upon internal/control agency approvals, the Authorized User shall complete a Rental Quote Request. The Rental Quote Request shall identify such things as the number and type of Heavy Equipment needed, a description of the Heavy Equipment needed, and delivery and pickup requirements. B. Upon completion of a Rental Quote Request, the Authorized User shall submit the request to all Contractors that offer Rental in the applicable County. Rental Quote Requests may be submitted via email or fax, or in person. The emails and faxes shall be sent to the email address(es) and fax numbers set forth in the Contractor Information section of the OGS website. The Contractor shall be responsible for providing updated email address(es) during the Contract period to the Procurement Services Contract Administrator identified on the Contact Award Notification page posted at the OGS website. C. From the send date and time of either the email or fax that includes the Rental Quote Request, or when it was presented in person, Contractors shall have a minimum of one (1) complete Business Day, not including either the day that the email or fax was sent, or the day it was presented in person, to submit a Rental Quote. The Authorized User reserves the right to set Rental Quote submittal deadlines that are shorter than one (1) business day in the event of an Emergency. The Rental Quote submittal deadline shall be included on each Rental Quote Request. D. A Contractor must provide Rental Quotes to the Authorized User, using the method specified by the Authorized User on the Rental Quote Request, on the Rental Quote form included in Attachment 4 – Rental Quote Forms. Instructions for completion are included on the form. A Rental Quote submitted in a format other than on the Rental Quote form may be rejected by the Authorized User. E. The Authorized User shall be responsible for reviewing all Rental Quotes received and for...