Procurement Instructions for Authorized Users. Authorized Users should refer to Attachment 4 How to Use and Attachment 6 Request for Product Review (RFPR) Template for specific procurement instructions. OGS reserves the right to unilaterally make revisions, changes, additions and/or updates to the ‘How to Use’ and ‘Request for Product Review (RFPR) Template’ without processing a formal amendment and/or modification.
Procurement Instructions for Authorized Users. This Contract was issued under a multiple award structure. Authorized Users shall procure Products that best meet their form, function, and utility requirements. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly § 162, regarding commodities/services provided by Preferred Source suppliers. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
Procurement Instructions for Authorized Users. 1. This Contract has been issued under a multiple award structure. Authorized Users should procure products and services by requesting a quote from all eligible Contractors detailing the products and services required based on the specifications and requirements of the Authorized User. The Authorized User has the discretion to allow the Contractor additional time to respond to its request for a quote. Contractors are not required to submit a response to a request from an Authorized User but should inform the Authorized User that they are not submitting a quote and provide the reason.
2. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they shall comply with State Finance Law, particularly §162, regarding commodities/services provided by Preferred Source suppliers (if applicable).
3. Pursuant to State Finance Law §163(10)I, at the time of purchase, Authorized Users shall base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
4. Authorized User should work with the selected Contractor on an implementation plan in accordance with Section 3.18, Implementation Plan.
5. The awarded Contractor shall not provide any billable services under the Contract to Authorized Users unless the Authorized User has received prior approval from the EVTA at OGS. Entities seeking to implement Payment Processing Services shall obtain approval from OGS by using Attachment 3 – Program Plan Application. All State agencies and Non-State agencies are required to submit a Program Application form for each new payment program they wish to implement. Additionally, the Program Plan Application form will require the NYS Division of Budget’s approval for State Agency usage. Non-State agencies are required to receive written approval of the Program Plan Application from OGS. Any subsequent use of the Contract for all Authorized Users shall be approved in accordance with the guidelines issued by OGS, and by utilizing the Contractor’s Work Order form.
6. Contractor shall disclose any proposed forms, “click through”, “shrink wrap” or other pass-through or licensing/subscription terms and conditions or other order information that Contractor will attach to orders or require to be completed with Authorized User purchases. Documents which contain additional terms or conditions shall receive pre-approval by the Authorized User ...
Procurement Instructions for Authorized Users. 1. The resultant Contracts will be issued under a multiple award structure. Authorized Users shall procure their Media Buy Requests (MBR) in accordance with Section 2.2.9, Media Buy Request (MBR) Process, that best meet their form, function, and utility requirements.
2. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly § 162, regarding commodities/services provided by preferred source suppliers.
3. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
Procurement Instructions for Authorized Users. OGS reserves the right to change the instructions set forth in this section in non-material and substantive ways without seeking a Contract amendment. Authorized Users should follow the following procurement instructions when purchasing Transit Buses from the Contract.
A. When utilizing the Contract, the Authorized User should be familiar with and follow the terms and conditions governing its use. The Authorized User is accountable and responsible for compliance with the requirements of public procurement processes. The Authorized User, when purchasing from OGS contracts, should hold the Contractor accountable for Contract compliance and meeting the Contract terms, conditions, specifications, and other requirements. Also, in recognition of market fluctuations over time, Authorized Users are encouraged to seek improved pricing whenever possible. Authorized Users have the responsibility to document purchases which should include: • A statement of need and associated requirements; • Obtaining all necessary prior approvals; • A summary of the Contract alternatives considered for the purchase; and • The reasons supporting the resulting purchase (e.g., show that basis for the selection among multiple Contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).
B. Prior to issuing a Purchase Order to the Contractor, the Authorized User Must submit a request for Contract use to NYS DOT at the address below and include the Contractor name, Contract number, Lot and quantity of Transit Buses: Email address: xxx.0000@xxx.xx.xxx. If the request for contract use is made by a state or governmental jurisdiction other that NYS, then the request must include a completed Extension of Use Approval Form (see Section 2.15, Extension of Use).
C. Upon NYS DOT approval, Authorized Users Shall issue Purchase Order(s), as described in Appendix B §30, Purchase Orders, directly to the Contractor, specifying the Transit Bus(es) required and Delivery requirements.
D. Before proceeding with their purchase, Authorized Users are advised to arrange a pre-production meeting with the Contractor in order to ensure complete and accurate understanding of the Transit Bus specifications, and delivery requirements, that are required by the Authorized User.
E. Upon Authorized User acceptance of Transit Buses itemized on the Purchase Order, Contractor Shall invoice the Authorized User for the Transit Buses, and accordingly, Authorize...
Procurement Instructions for Authorized Users. The following procurement instructions apply to all purchases by Authorized Users under the Contract. OGS reserves the right to change the instructions set forth in this section in non-material and substantive ways without seeking a contract amendment. Authorized Users should follow the following procurement instructions when purchasing from the Contract(s):
A. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly § 162, regarding commodities/services provided by preferred source suppliers. Some Products in the resultant Contract are available from one or more Preferred Sources, including, but not limited to janitorial/cleaning supplies and Vehicle care Products (e.g., bug/tar remover, wash agents, carb/brake cleaner, diesel exhaust fluid, oil filters, lubricants, surface protectants, windshield washer fluid, windshield wipers, wheel cleaner and Vehicle covers);
B. When utilizing the Contract(s), the Authorized User should be familiar with and follow the terms and conditions governing its use. The Authorized User is accountable and responsible for compliance with the requirements of public procurement processes. The Authorized User, when purchasing from OGS contracts, should hold the Contractor accountable for Contract compliance and meeting the Contract terms, conditions, specifications, and other requirements. Also, in recognition of market fluctuations over time, Authorized Users are encouraged to seek improved pricing whenever possible. Authorized Users have the responsibility to document purchases which should include: • A statement of need and associated requirements; • Obtaining all necessary prior approvals; • A summary of the Contract alternatives considered for the purchase; and • The reason(s) supporting the resulting purchase (e.g., show that basis for the selection among multiple Contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).
C. The resultant Contracts will be issued under a multiple award structure, and includes the Lots listed below. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State. Awarded Contractors’ Product offerings, Contract and pricing info...
Procurement Instructions for Authorized Users. Authorized Users must review Attachment 7 - How to Use this Contract for guidance on utilizing any resulting Award. Authorized Users must follow their internal procurement guidelines and Control Agency Requirements when utilizing the resulting Award and are responsible for documenting all decisions in their procurement record. Procurement Services may modify Attachment 7 - How to Use this Contract or issue additional How to Use guidance during the Contract term.
Procurement Instructions for Authorized Users. The following procurement instructions Shall apply to this contract.
A. When utilizing the Contract, the Authorized User should be familiar with and follow the terms and conditions governing its use. The Authorized User is accountable and responsible for compliance with the requirements of public procurement processes. The Authorized User, when purchasing from OGS contracts, should hold the Contractor accountable for Contract compliance and meeting the Contract terms, conditions, specifications, and other requirements. Also, in recognition of market fluctuations over time, Authorized Users are encouraged to seek improved pricing whenever possible. Authorized Users have the responsibility to document purchases which should include: • A statement of need and associated requirements; • Obtaining all necessary prior approvals; • A summary of the Contract alternatives considered for the purchase, if any; and • The reason(s) supporting the resulting purchase.
B. An Authorized User will review the Fleet Maintenance Services and associated pricing listed on the OGS website under the resultant Contract Award. OGS reserves the right to add additional procurement instructions on the OGS website, in addition to the general instructions contained in this Contract.
C. An Authorized User Shall seek to engage the services of the Contractor by submitting a request to the Contractor by means of the contact information provided in Attachment 1 – Contractor and Pricing Information, or other acceptable means established between the Contractor and OGS. At a minimum, the request Shall consist of:
1. Contract number;
2. Contractor name;
3. Authorized User name and contact information; and
4. A description of the Fleet Maintenance Services that will be required.
D. An Authorized User reserves the right to secure through separate procurement methods all or part of the Fleet Maintenance Services from any other contract sources. If State Agencies are acquiring Fleet Maintenance Services, they Must do so using this Contract. State Agencies Must obtain a Written waiver from the Governor’s Office if they are unable to meet this requirement.
Procurement Instructions for Authorized Users. The Contract has an established set of standardized terms and conditions, guidelines, processes and templates. When an Authorized User requires PLA Services, the Authorized User will issue a competitive Mini-bid in accordance with the terms and conditions of the Centralized Backdrop Contract and include any additional requirements. The Mini-bid will be distributed by the Authorized User to all Contractors. Contractors choosing to respond to the Mini-bid shall submit their actual proposed pricing, which shall not exceed, but may be less than, their Blended Rate. The Authorized User will then select a Contractor based on the Mini-bid responses. Procurement instructions further describing the Mini-bid process and requirements for Authorized Users to purchase from the Centralized Backdrop Contracts are found in Appendix C - How to Use This Contract. Authorized Users shall maintain a record of the Contractors they solicit for an Mini-bid. It is recommended the Authorized User save copies of all email correspondence to each of the Contractors for inclusion in their procurement record. Contractor questions, clarifications, and/or disputes arising from an Authorized User's RFC and/or Contractor selection are to be reviewed and resolved by the Authorized User and the Contractor, and not by NYS OGS. All NYS Procurement Guidelines must be followed and the Authorized User's procurement record should clearly show why one Contractor was chosen over another.
Procurement Instructions for Authorized Users. This Contracts was issued under a multiple award structure. Authorized Users shall procure Products that best meet their form, function, and utility requirements. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly § 162, regarding commodities/services provided by preferred source suppliers. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
