Common use of Reports and Requirements Clause in Contracts

Reports and Requirements. (1) The Tribe agrees that it will: (a) Meet the requirements for Federal reimbursement of Title IV-E funds under the provisions of Children's Administration’s federally approved IV-E state plan; (b) Meet the requirements of the Tribe’s Child Placing Agency contract with the State; (c) Comply with the ICPC Agreement that Washington has signed with other states in the event the Tribe places a Title IV-E eligible child in an out of state placement through the Interstate Compact on Placement of Children (ICPC). When a child is Title IV-E eligible and placed in a licensed home in another state, the child is eligible for medical in the other state under the Consolidated Omnibus Budget and Reconciliation Act (COBRA). (d) Provide a written list to the Department, as part of the Tribal Time Study, of the Title IV-E children receiving services from the Tribe. (e) Conduct time studies of all positions for which Title IV-E funding is requested. These time studies will identify, by position, the amount of time spent on Title IV-E activities. The Tribe further agrees to provide to the Department the results of such time studies with the Tribe’s quarterly claim for reimbursement. These time studies shall be the basis for the allocation of the Tribe’s expenditures attributable to Title IV-E reimbursable activities. (f) Provide the DSHS-CA social worker the necessary information to allow the social worker to complete the xxxxxx care rate assessment or determine the group care rate, and/or other allowable services for the child that need to be authorized at placement or change of placements. (g) Provide the DSHS-CA social worker the necessary information to maintain the legal and placement data of each child under the court jurisdiction of the Tribe, as defined in this Operational Agreement, as outlined by DSHS/CA; (h) Documentation of legal structure for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Removal orders (protective custody, shelter care order or voluntary placement agreement), ii. Subsequent shelter orders, iii. MINOC/XXXXX/Dependency petition and findings of fact, conclusion of law, iv. Periodic court reviews, v. Permanency planning orders, and vi. Orders achieving a permanent plan (guardianship orders, dismissal). (i) Documentation of placement for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Any out of home placement which resulted from protective custody, shelter care order or voluntary agreement; and ii. Any in home dependency. (j) Provide, annually, a copy of the Tribe’s letter from the federal government regarding the Tribe’s currently approved federally established indirect rate (FEIR); (k) Provide a copy of the section of the Tribe’s federal Child and Family Services Plan dealing with the Tribe’s training plan for DSHS/CA information. If the Tribe does not have a Child and Family Services Plan that includes the Tribe’s training plan, then the Tribe must develop a training plan for their staff and xxxxxx care or facility providers for DSHS/CA review to be included in the state’s Title IV-B, Child and Family Services Plan that is in accordance with federal regulations and submitted annually to the federal Department of Health and Human Services, Administration for Children and Families; (l) Provide federally requested information for the State Automated Child Welfare Information System (SACWIS) which includes the AFCARS data elements, as defined in this Operational Agreement, as outlined by DSHS/CA; and (m) Maintain information concerning children, families, and xxxxxx parents in the strictest confidence per the Social Security Act under Title IV-E, Section 471 (8) [42 USC 671(8)] Title IV-E. The Tribe shall train and assist xxxxxx parents to safeguard all information in either electronic, and/or in hard copy. (2) The State agrees that it shall: (a) Maintain accurate information in the SACWIS system based on the information provided by the Tribe; and (b) Document the information in the SACWIS system, within ten (10) working days of receiving information from the Tribe. Information documented in the SACWIS system includes the following: i. AFCARS data elements; ii. Child’s legal and placement information; iii. Business and Provider information; iv. Licensing information; v. Information related to determining federal funding eligibility; and vi. Xxxxxx rate assessment.

Reports and Requirements. (1) The Tribe agrees that it will: (a) Meet the requirements for Federal reimbursement of Title IV-E funds under the provisions of Children's Administration’s federally approved IV-E state plan; (b) Meet the requirements of the Tribe’s Child Placing Agency contract with the State; (c) Comply with the ICPC Agreement that Washington has signed with other states in the event the Tribe places a Title IV-E eligible child in an out of state placement through the Interstate Compact on Placement of Children (ICPC). When a child is Title IV-E eligible and placed in a licensed home in another state, the child is eligible for medical in the other state under the Consolidated Omnibus Budget and Reconciliation Act (COBRA). (d) Provide a written list to the Department, as part of the Tribal Time Study, of the Title IV-E children receiving services from the Tribe. (e) Conduct time studies of all positions for which Title IV-E funding is requested. These time studies will identify, by position, the amount of time spent on Title IV-E activities. The Tribe further agrees to provide to the Department the results of such time studies with the Tribe’s quarterly claim for reimbursement. These time studies shall be the basis for the allocation of the Tribe’s expenditures attributable to Title IV-E reimbursable activities. (f) Provide the DSHS-CA social worker the necessary information to allow the social worker to complete the xxxxxx care rate assessment or determine the group care rate, and/or other allowable services for the child that need to be authorized at placement or change of placements. (g) Provide the DSHS-CA social worker the necessary information to maintain the legal and placement data of each child under the court jurisdiction of the Tribe, as defined in this Operational Agreement, as outlined by DSHS/CA; (h) Documentation of legal structure for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Removal orders (protective custody, shelter care order or voluntary placement agreement), ii. Subsequent shelter orders, iii. MINOC/XXXXXYINOC/Dependency petition and findings of fact, conclusion of law, iv. Periodic court reviews, v. Permanency planning orders, and vi. Orders achieving a permanent plan (guardianship orders, dismissal). (i) Documentation of placement for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Any out of home placement which resulted from protective custody, shelter care order or voluntary agreement; and ii. Any in home dependency. (j) Provide, annually, a copy of the Tribe’s letter from the federal government regarding the Tribe’s currently approved federally established indirect rate (FEIR); (k) Provide a copy of the section of the Tribe’s federal Child and Family Services Plan dealing with the Tribe’s training plan for DSHS/CA information. If the Tribe does not have a Child and Family Services Plan that includes the Tribe’s training plan, then the Tribe must develop a training plan for their staff and xxxxxx care or facility providers for DSHS/CA review to be included in the state’s Title IV-B, Child and Family Services Plan that is in accordance with federal regulations and submitted annually to the federal Department of Health and Human Services, Administration for Children and Families; (l) Provide federally requested information for the State Automated Child Welfare Information System (SACWIS) which includes the AFCARS data elements, as defined in this Operational Agreement, as outlined by DSHS/CA; and (m) Maintain information concerning children, families, and xxxxxx parents in the strictest confidence per the Social Security Act under Title IV-E, Section 471 (8) [42 USC 671(8)] Title IV-E. The Tribe shall train and assist xxxxxx parents to safeguard all information in either electronic, and/or in hard copy. (2) The State agrees that it shall: (a) Maintain accurate information in the SACWIS system based on the information provided by the Tribe; and (b) Document the information in the SACWIS system, within ten (10) working days of receiving information from the Tribe. Information documented in the SACWIS system includes the following: i. AFCARS data elements; ii. Child’s legal and placement information; iii. Business and Provider information; iv. Licensing information; v. Information related to determining federal funding eligibility; and vi. Xxxxxx rate assessment.

Reports and Requirements. (1) The Tribe agrees that it will: (a) Meet the requirements for Federal reimbursement of Title IV-E funds under the provisions of Children's Administration’s federally approved IV-E state plan; (b) Meet the requirements of the Tribe’s Child Placing Agency contract with the State; (c) Comply with the ICPC Agreement that Washington has signed with other states in the event the Tribe places a Title IV-E eligible child in an out of state placement through the Interstate Compact on Placement of Children (ICPC). When a child is Title IV-E eligible and placed in a licensed home in another state, the child is eligible for medical in the other state under the Consolidated Omnibus Budget and Reconciliation Act (COBRA). (d) Provide a written list to the Department, as part of the Tribal Time Study, of the Title IV-E children receiving services from the Tribe. (e) Conduct time studies of all positions for which Title IV-E funding is requested. These time studies will identify, by position, the amount of time spent on Title IV-E activities. The Tribe further agrees to provide to the Department the results of such time studies with the Tribe’s quarterly claim for reimbursement. These time studies shall be the basis for the allocation of the Tribe’s expenditures attributable to Title IV-E reimbursable activities. (f) Provide the DSHS-CA social worker the necessary information to allow the social worker to complete the xxxxxx care rate assessment or determine the group care rate, and/or other allowable services for the child that need to be authorized at placement or change of placements. (g) Provide the DSHS-CA social worker the necessary information to maintain the legal and placement data of each child under the court jurisdiction of the Tribe, as defined in this Operational Agreement, as outlined by DSHS/CA; (h) Documentation of legal structure for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Removal orders (protective custody, shelter care order or voluntary placement agreement), ii. Subsequent shelter orders, iii. MINOC/XXXXXYINOC/Dependency petition and findings of fact, conclusion of law, iv. .Periodic court reviews, v. Permanency planning orders, and vi. Orders achieving a permanent plan (guardianship orders, dismissal). (i) Documentation of placement for those children receiving services (in home or in placement) and under Tribal court supervision includes: i. Any out of home placement which resulted from protective custody, shelter care order or voluntary agreement; and ii. Any in home dependency. (j) Provide, annually, a copy of the Tribe’s letter from the federal government regarding the Tribe’s currently approved federally established indirect rate (FEIR); (k) Provide a copy of the section of the Tribe’s federal Child and Family Services Plan dealing with the Tribe’s training plan for DSHS/CA information. If the Tribe does not have a Child and Family Services Plan that includes the Tribe’s training plan, then the Tribe must develop a training plan for their staff and xxxxxx care or facility providers for DSHS/CA review to be included in the state’s Title IV-B, Child and Family Services Plan that is in accordance with federal regulations and submitted annually to the federal Department of Health and Human Services, Administration for Children and Families; (l) Provide federally requested information for the State Automated Child Welfare Information System (SACWIS) which includes the AFCARS data elements, as defined in this Operational Agreement, as outlined by DSHS/CA; and (m) Maintain information concerning children, families, and xxxxxx parents in the strictest confidence per the Social Security Act under Title IV-E, Section 471 (8) [42 USC 671(8)] Title IV-E. The Tribe shall train and assist xxxxxx parents to safeguard all information in either electronic, and/or in hard copy. (2) The State agrees that it shall: (a) Maintain accurate information in the SACWIS system based on the information provided by the Tribe; and (b) Document the information in the SACWIS system, within ten (10) working days of receiving information from the Tribe. Information documented in the SACWIS system includes the following: i. AFCARS data elements; ii. Child’s legal and placement information; iiixxx. Business Xxxxxxxx and Provider information; iv. Licensing information; v. Information related to determining federal funding eligibility; and vi. .Xxxxxx rate assessment.