Common use of Request to Defer Clause in Contracts

Request to Defer. 14 1. Faculty may submit a written request to defer their post-continuous appointment review and opt 15 to apply for promotional review instead. Faculty may not apply for promotion and post- 16 continuous appointment in the same year. 17 2. Requests for deferral must be made by June 15 of the year a faculty member is notified and must 18 be approved by the Department Chair or the Supervisor of Record, and the ▇▇▇▇. Deferrals are 19 for a one-year period. The decision in response to the member’s request for deferral will be made 20 within 30 working days from submission. 21 3. Deferrals should be based on the following: 22 a. Personal circumstances such as maternity, paternity, adoption, injuries, illnesses, or other 23 protected leave circumstances that have had an impact on the faculty member’s work. 24 b. Sabbatical and when returning from special assignments on or off campus, such as 25 professional or administrative positions 26 4. All requests for a deferral must be made in writing by the faculty member and will include an 27 explanation of why the deferral is needed. 28 5. If there has been no request for a deferral, the review will go forward as scheduled and follow the 29 post-continuous appointment review timeline posted on the OAA Deadlines for Academic 30 Personnel Actions. 31 All requests for deferral or opt-out must be approved or denied in writing by the ▇▇▇▇ and 32 forwarded to the faculty member, department chair/designee no later than June 15thof the 33 academic year prior (EX: Response Due 6/15/2021) to review and the ▇▇▇▇’▇ decision will be 34 included in the Assurance of Review that is forwarded to OAA no later than First Week in March 35 of the following academic year (EX: Assurance of review Due to OAA 03/01/22). 36 (g) Post-Continuous Appointment Review Process: Task Calendar Days Due Dates OAA creates list of eligible faculty and provides to Deans and Chairs (Unit) May 1 Eligible faculty notified No later than May 15 priorto the academic year of eligibility Faculty requests deferment/opts out June 1 prior to the academicyear of eligibility ▇▇▇▇ Approves Requests to defer/opt out and notices faculty member June 15 Department Committee formed Per Dept. P & T guidelines Faculty submits dossier 1st Friday in October Committee completes review of eligible faculty and submits report End of October Department chair completes reviews of eligible faculty and submits report Within 10 business days from receipt of committee 2nd Friday in November Faculty member receives Department chair’s letter and committee report Within 10 business days of the transmittal of the committee’s report 2nd Friday in November Faculty member requests reconsideration Within 5 business days of receipt of recommendation 3rd week in November Faculty member submits supporting materials to committee and/or Department chair Within 20 business days of request for reconsideration 2nd week of December Committee and/or Department chair responds to reconsideration request and forward all materials to the ▇▇▇▇ 2nd week of January ▇▇▇▇ completes reviews of eligible faculty and submits report to faculty member, Department chair, chair of the committee Within 10 business days of the receipt of the committee and chair reports 4th week of January Department chair, chair of the committee, or faculty member requests reconsideration conference Within 5 business days of receipt of ▇▇▇▇’▇ letter 1st week of February Faculty member submits supporting materials to ▇▇▇▇ Within 10 business days of request for 3rd week of February ▇▇▇▇ completes review, issues report and submits to ▇▇▇▇▇▇▇; ▇▇▇▇’▇ assurance of review due 1st week of March Faculty member requests reconsideration conference with the ▇▇▇▇▇▇▇ Within 5 business days of the receipt of the ▇▇▇▇▇▇▇ Letter 2nd Week of March Faculty member submits supporting materials to the ▇▇▇▇▇▇▇. Faculty member requests meeting with ▇▇▇▇▇▇▇ (optional) Within business 20 days of receiving ▇▇▇▇▇▇▇ letter ▇▇▇▇▇ ▇▇▇▇▇▇▇ issues decision 4th week of April PCAR review FIP developed and jointly agreed to by faculty member and chair Within 30 business days after ▇▇▇▇▇▇▇’▇ post tenure review decision is issued 4th week of May If faculty member and chair cannot agree they will meet with the ▇▇▇▇ Within 14 business days 2nd week of June Final FIP with ▇▇▇▇, Chair and faculty member developing PDP June 15, year of review *June 15 *May be extended if necessary and approval received. 2 1. Departmental Post-Continuous Appointment Review Committee Establishment and

Request to Defer. 14 1. Faculty may submit a written request to defer their post-continuous appointment review and opt 15 to apply for promotional review instead. Faculty may not apply for promotion and post- andpost- 16 continuous appointment in the same year. 17 2. Requests for deferral must be made by June 15 of the year a faculty member is notified and must 18 be approved by the Department Chair or the Supervisor of Record, and the ▇▇▇▇. Deferrals are 19 for a one-year period. The decision in response to the member’s request for deferral will be made 20 within 30 working days from submission. 21 3. Deferrals should be based on the following: 22 a. Personal circumstances such as maternity, paternity, adoption, injuries, illnesses, or other 23 protected leave circumstances that have had an impact on the faculty member’s work. 24 b. Sabbatical and when returning from special assignments on or off campus, such as 25 professional or administrative positions 26 4. All requests for a deferral must be made in writing by the faculty member and will include an 27 explanation of why the deferral is needed. 28 5. If there has been no request for a deferral, the review will go forward as scheduled and follow the 29 post-continuous appointment review timeline posted on the OAA Deadlines for Academic 30 Personnel Actions. 31 All requests for deferral or opt-out must be approved or denied in writing by the ▇▇▇▇ and 32 forwarded to the faculty member, department chair/designee no later than June 15thof the 33 academic year prior (EX: Response Due 6/15/2021) to review and the ▇▇▇▇’▇ decision will be 34 included in the Assurance of Review that is forwarded to OAA no later than First Week in March 35 of the following academic year (EX: Assurance of review Due to OAA 03/01/22). 36 (g) Post-Continuous Appointment Review Process: Task Calendar Days Due Dates OAA creates list of eligible faculty and provides to Deans and Chairs (Unit) May 1 Eligible faculty notified No later than May 15 priorto the academic year of eligibility Faculty requests deferment/opts out June 1 prior to the academicyear of eligibility ▇▇▇▇ Approves Requests to defer/opt out and notices faculty member June 15 Department Committee formed Per Dept. P & T guidelines Faculty submits dossier 1st Friday in October Committee completes review of eligible faculty and submits report End of October Department chair completes reviews of eligible faculty and submits report Within 10 business days from receipt of committee 2nd Friday in November Faculty member receives Department chair’s letter and committee report Within 10 business days of the transmittal of the committee’s report 2nd Friday in November Faculty member requests reconsideration Within 5 business days of receipt of recommendation 3rd week in November Faculty member submits supporting materials to committee and/or Department chair Within 20 business days of request for reconsideration 2nd week of December Committee and/or Department chair responds to reconsideration request and forward all materials to the ▇▇▇▇ 2nd week of January ▇▇▇▇ completes reviews of eligible faculty and submits report to faculty member, Department chair, chair of the committee Within 10 business days of the receipt of the committee and chair reports 4th week of January Department chair, chair of the committee, or faculty member requests reconsideration conference Within 5 business days of receipt of ▇▇▇▇’▇ letter 1st week of February Faculty member submits supporting materials to ▇▇▇▇ Within 10 business days of request for 3rd week of February ▇▇▇▇ completes review, issues report and submits to ▇▇▇▇▇▇▇; ▇▇▇▇’▇ assurance of review due 1st week of March Faculty member requests reconsideration conference with the ▇▇▇▇▇▇▇ Within 5 business days of the receipt of the ▇▇▇▇▇▇▇ Letter 2nd Week of March Faculty member submits supporting materials to the ▇▇▇▇▇▇▇. Faculty member requests meeting with ▇▇▇▇▇▇▇ (optional) Within business 20 days of receiving ▇▇▇▇▇▇▇ letter ▇▇▇▇▇ ▇▇▇▇▇▇▇ issues decision 4th week of April PCAR review FIP developed and jointly agreed to by faculty member and chair Within 30 business days after ▇▇▇▇▇▇▇’▇ post tenure review decision is issued 4th week of May If faculty member and chair cannot agree they will meet with the ▇▇▇▇ Within 14 business days 2nd week of June Final FIP with ▇▇▇▇, Chair and faculty member developing PDP June 15, year of review *June 15 *May be extended if necessary and approval received. 2 1. Departmental Post-Continuous Appointment Review Committee Establishment and