Common use of Requirements for Record Documents Clause in Contracts

Requirements for Record Documents. The Contractor shall maintain all Drawings, Specifications, Addenda, approved submittals, Contract modifications, and all Project correspondence in Owner’s project management system. The Contractor shall keep current and maintain Drawings and Specifications in good order with postings and markings to record actual conditions of Work and show and reference all changes made during construction. The A/E shall also have access to these documents. 6.2.1 The Contractor shall maintain the Record Documents including Drawings, Specifications and other materials which reflect the actual field conditions and representations of the Work performed, whether it be directed by Xxxxxxxx, Change Order or otherwise. 6.2.2 Update the Record Documents at least monthly prior to submission of periodic partial pay estimates. Failure to maintain current Record Documents constitutes cause for denial of a progress payment otherwise due. 6.2.3 Prior to requesting Substantial Completion inspection Contractor shall transmit to the A/E, by submittal in Owner’s project management system, a preliminary copy of each instructional manual, maintenance and operating manual, parts catalog, wiring diagrams, spare parts, specified written warranties and like publications, or parts for all installed equipment, systems, and like items and as described in the Contract Documents. (Unexecuted samples of the aforementioned documentation may be reviewed by ODR when the absence of substantial completion transactions preclude execution; however, Contractor remains obligated to provide fully executed copies of such materials prior to final payment.) 6.2.4 Once determined acceptable by A/E with input from ODR, upload a copy of all Record Documents to Owner’s project management system, unless otherwise required by the Special Conditions. 6.2.5 Contractor shall be responsible for updating the digital Record Documents for all changes to the Contract Documents.

Requirements for Record Documents. The Contractor shall maintain shall: 6.2.1 Maintain at the Site one copy of all Drawings, Specifications, Addendaaddenda, approved submittals, Contract modifications, and all Project correspondence in Owner’s project management systemcorrespondence. The Contractor shall keep Keep current and maintain Drawings and Specifications in good order with postings and markings to record actual conditions of Work and show and reference all changes made during construction. The Provide Owner and A/E shall also have access to these documents. 6.2.1 The Contractor shall maintain 6.2.2 Maintain the Record Documents including Drawings, Specifications and other materials which reflect the actual field conditions and representations of the Work performed, whether it be directed by Xxxxxxxxaddendum, Change Order or otherwise. Make available all records prescribed herein for reference and examination by Owner and its representatives and agents. 6.2.2 6.2.3 Update the Record Documents at least monthly prior to submission of periodic partial pay estimates. Failure to maintain current Record Documents constitutes cause for denial of a progress payment otherwise due. 6.2.3 6.2.4 Prior to requesting Substantial Completion inspection Contractor shall transmit to the A/E, by submittal in Owner’s project management system, furnish a copy of its marked-up Record Documents and a preliminary copy of each instructional manual, maintenance and operating manual, parts catalog, wiring diagrams, spare parts, specified written warranties and like publications, or parts for all installed equipment, systems, and like items and as described in the Contract Documents. (Unexecuted samples of the aforementioned documentation may be reviewed by ODR when the absence of substantial completion transactions preclude execution; however, Contractor remains obligated to provide fully executed copies of such materials prior to final payment.) 6.2.4 6.2.5 Once determined acceptable by A/E ODR with input from ODRA/E, upload a provide one (1) reproducible copy and one (1) electronic media copy of all Record Documents to Owner’s project management systemDocuments, unless otherwise required by the Supplementary General Conditions or Special Conditions. 6.2.5 6.2.6 Contractor shall be responsible for updating the digital Record Documents for all Contractor initiated documents and changes to the Contract DocumentsDocuments due to coordination and actual field conditions, including RFIs. 6.2.7 A/E shall be responsible for updating the Record Documents for any addenda, Change Orders, A/E supplemental instructions and any other alterations to the Contract Documents generated by A/E or Owner.

Requirements for Record Documents. The Contractor shall maintain shall: 6.2.1 Maintain this recored set of Drawings and Specifications at the Site one copy of all Drawings, Specifications, Addendaaddenda, approved submittals, Contract modifications, and all Project correspondence in Owner’s project management systemcorrespondence. The Contractor shall keep Keep current and maintain Drawings and Specifications in good order with postings and markings to record actual conditions of Work and show and reference all changes made during construction. The Provide Owner and A/E shall also have access to these documents. 6.2.1 The Contractor shall maintain 6.2.2 Maintain the Record Documents including Drawings, Specifications and other materials which reflect the actual field conditions and representations of the Work performed, whether it be directed by Xxxxxxxxaddendum, Change Order or otherwise. Make available the Record Documents and all records prescribed herein for reference and examination by Owner and its representatives and agents. 6.2.2 6.2.3 Update the Record Documents at least monthly prior to submission of periodic partial pay estimates. Failure to maintain current Record Documents constitutes cause for denial of a progress payment otherwise due. 6.2.3 6.2.4 Prior to requesting Substantial Completion inspection Contractor shall transmit to the A/E, by submittal in Owner’s project management system, furnish a copy of its marked-up Record Documents and a preliminary copy of each instructional manual, maintenance and operating manual, parts catalog, wiring diagrams, spare parts, specified written warranties and like publications, or parts for all installed equipment, systems, and like items and as described in the Contract Documents. (Unexecuted samples of the aforementioned documentation may be reviewed by ODR when the absence of substantial completion transactions preclude execution; however, Contractor remains obligated to provide fully executed copies of such materials prior to final payment.) 6.2.4 6.2.5 Once determined acceptable by A/E ODR with input from ODRA/E, upload provide one (1) reproducible copy and one (1) electronic media copy in a copy format acceptable to the ODR `of all Record Documents to Owner’s project management systemDocuments, unless otherwise required by the Supplementary General Conditions or Special Conditions. 6.2.5 6.2.6 Contractor shall be responsible for updating the digital Record Documents for all Contractor initiated documents and changes to the Contract DocumentsDocuments due to coordination and actual field conditions, including RFIs. 6.2.7 A/E shall be responsible for updating the Record Documents for any addenda, Change Orders, A/E supplemental instructions and any other alterations to the Contract Documents generated by A/E or Owner.