Common use of Responsibilities of Agency Clause in Contracts

Responsibilities of Agency. The following are responsibilities of the Agency. The Agency accepts and agrees that it shall: A. Make available suitable job(s) at its worksite(s) and in the respective occupation(s) described in the job description(s) attached and hereby made a part of this agreement, for those eligible CAREERSOURCE POLK participants who are selected and referred to the Agency by CAREERSOURCE XXXX. X. Notify CAREERSOURCE XXXX immediately if any participant referred by CAREERSOURCE XXXX would be directly supervised by a member of that person’s immediate family for this is a violation of the terms of the agreement. C. Assign meaningful work assignments to participants during the entire time they are at the worksite in accordance with the approved job description(s). Duties other than those in the approved job description(s) must be pre-determined and mutually agreed upon by the Agency and CAREERSOURCE XXXX. D. Direct and supervise participants’ work activities and training in accordance with their job description(s). X. Xxxxxx that it will have supervisory personnel who will act as worksite supervisors for each of the Agency’s worksites to provide for continuous on- site supervision and training of participants at a ratio of participant(s) to staff of no more than 1:5. X. Xxxxxxxxx and train their worksite supervisory personnel including any alternate staff directly responsible for the supervision of participants as to the Agency's responsibilities and obligations under this Agreement. X. Notify CAREERSOURCE XXXX immediately of any temporary and/or ongoing changes in the designation of personnel who will be supervising the participant(s). X. Xx accountable for maintaining CAREERSOURCE XXXX participant’s timesheets through the online platform provided. Ensure that timesheets are accurately completed and approved in a timely manner in accordance with CAREERSOURCE POLK payroll procedures. I. Require participants' conformance with the Agency's Personnel Rules of Conduct such as dress code, parking, etc. J. Ensure that all sites where participants will be assigned are sanitary and safe environments in accordance with the CDC safety guidelines and health and safety standards established by State and Federal law. K. Ensure that all required safety supplies and equipment are used in the proper manner of the intended use and in accordance with applicable laws, including child labor laws. L. Conform to normal routines and functions befitting a reasonable business establishment including, but not limited to, appropriate supervision on the premises at all times, displaying positive work habits, maintaining safe working conditions, and appropriate attire. X. Inform CAREERSOURCE XXXX immediately should an accident or injury occur at the worksite affecting or involving a participant and require the participant to complete a first report of injury form. X. Notify CAREERSOURCE XXXX of any problem or concern regarding a participant's performance at a worksite as soon as possible, but at least within 24 hours of when the problem is identified. O. Avoid discrimination against any participant or potential participant because of race, color, religion, sex, national origin, age, disability, political affiliation or belief, creed or marital status. P. Ensure that participants receive fair and impartial treatment. Participants shall not be subjected to harassment of any type or form. Q. Ensure that the following general working conditions are complied with: 1. There shall be no displacement or partial displacement (reduction of hours worked, wages or employment benefits) of currently employed workers nor replacement of laid-off workers by the work experience participant(s); 2. There shall be no infringement of promotional opportunities for regular employees; and 3. Participants shall receive comparable working conditions and non-payroll benefits such as rest breaks, lunch, etc. as other current employees; R. Ensure that the participants will not be employed at a casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool. S. Ensure that participants will not be employed for theological instruction in a place of worship. T. Ensure that this agreement will not impair existing contracts for services or a collective bargaining agreement between the Agency and other parties, nor will this agreement assist, promote or deter union organization. U. Ensure that a work experience participant under this agreement will not assist with political or lobbying activities or any activity designed to influence others or legislation or appropriation pending before the Congress of the United States. V. Not subcontract, assign or transfer any rights or responsibilities under this agreement or any portion thereof without the prior written approval of CAREERSOURCE POLK. W. Implement administrative controls to ensure that costs for wages and other costs that CAREERSOURCE XXXX is responsible for paying are not being paid by other federal, state, or local programs to eliminate the possibility of a duplication of funding. X. Maintain all records and files pertaining to the operation of this Agreement and any amendment hereto for three (3) years following expiration of this Agreement. Records and files shall include, but not be limited to, time and attendance, supervisor assignments, this Agreement, etc. Y. Monitor to ensure that all participants at all worksites are only performing work activities as identified in the job description attached hereto and that the Agency is complying with this Agreement. The Agency shall notify CAREERSOURCE XXXX of any changes to the required work hours, job description, and/or if the work has been completed and the job needs to end. Z. Immediately advise CAREERSOURCE XXXX in writing of any actions, suits, claims or grievances filed against the Agency, CAREERSOURCE POLK, State of Florida, federal officials or participants that in any way relates to this Agreement. AA. Allow CAREERSOURCE XXXX, the Governor of the State of Florida, or any of its agents and/or subcontractors, and the US Department of Labor (DOL) access to the Agency's worksite(s) at all reasonable hours for such purposes as monitoring the program, counseling the participants, etc. BB. Adhere to all employment and applicable child labor laws. See http:// xxxxx://xxx.xxx.xxx/agencies/whd/state for details on child labor laws. CC. Maintain the confidentiality of any information regarding participants or their immediate families that may be obtained from forms, discussions or other sources. Without permission of the participant, such information shall be divulged only as necessary for purposes related to the performance of this Agreement. DD. Consider all work experience participants for any unsubsidized job openings, which may occur with the Agency, if participants meet the necessary qualifications for the openings. EE. Complete and submit a customer satisfaction survey by the end of the hosting period. FF. Ensure that work experience participants under this agreement will not work in the home of any employer. GG. Notify CAREERSOURCE POLK immediately if any participant referred by CAREERSOURCE XXXX has been placed at your worksite for multiple internships.

Responsibilities of Agency. The following are responsibilities of the Agency. The Agency accepts and agrees that it shall: A. Make available suitable job(s) at its worksite(s) and in the respective occupation(s) described in the job description(s) attached and hereby made a part of this agreement, for those eligible CAREERSOURCE POLK participants who are selected and referred to the Agency by CAREERSOURCE XXXX. X. Notify CAREERSOURCE XXXX immediately if any participant referred by CAREERSOURCE XXXX would be directly supervised by a member of that person’s immediate family for this is a violation of the terms of the agreement. C. Assign meaningful work assignments to participants during the entire time they are at the worksite in accordance with the approved job description(s). Duties other than those in the approved job description(s) must be pre-determined and mutually agreed upon by the Agency and CAREERSOURCE XXXX. D. Direct and supervise participants’ work activities and training in accordance with their job description(s). X. Xxxxxx that it will have supervisory personnel who will act as worksite supervisors for each of the Agency’s worksites to provide for continuous on- site supervision and training of participants at a ratio of participant(s) to staff of no more than 1:5. X. Xxxxxxxxx and train their worksite supervisory personnel including any alternate staff directly responsible for the supervision of participants as to the Agency's responsibilities and obligations under this Agreement. X. Notify CAREERSOURCE XXXX immediately of any temporary and/or ongoing changes in the designation of personnel who will be supervising the participant(s). X. Xx accountable for maintaining CAREERSOURCE XXXX participant’s timesheets through the online platform provided. Ensure that timesheets are accurately completed and approved in a timely manner in accordance with CAREERSOURCE POLK payroll procedures. I. Require participants' conformance with the Agency's Personnel Rules of Conduct such as dress code, parking, etc. J. Ensure that all sites where participants will be assigned are sanitary and safe environments in accordance with the CDC safety guidelines and health and safety standards established by State and Federal law. K. Ensure that all required safety supplies and equipment are used in the proper manner of the intended use and in accordance with applicable laws, including child labor laws. L. Conform to normal routines and functions befitting a reasonable business establishment including, but not limited to, appropriate supervision on the premises at all times, displaying positive work habits, maintaining safe working conditions, and appropriate attire. X. Inform CAREERSOURCE XXXX immediately should an accident or injury occur at the worksite affecting or involving a participant and require the participant to complete a first report of injury form. X. Notify CAREERSOURCE XXXX of any problem or concern regarding a participant's performance at a worksite as soon as possible, but at least within 24 hours of when the problem is identified. O. Avoid discrimination against any participant or potential participant because of race, color, religion, sex, national origin, age, disability, political affiliation or belief, creed or marital status. P. Ensure that participants receive fair and impartial treatment. Participants shall not be subjected to harassment of any type or form. Q. Ensure that the following general working conditions are complied with: 1. There shall be no displacement or partial displacement (reduction of hours worked, wages or employment benefits) of currently employed workers nor replacement of laid-off workers by the work experience participant(s); 2. There shall be no infringement of promotional opportunities for regular employees; and 3. Participants shall receive comparable working conditions and non-payroll benefits such as rest breaks, lunch, etc. as other current employees; R. Ensure that the participants will not be employed at a casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool. S. Ensure that participants will not be employed for theological instruction in a place of worship. T. Ensure that this agreement will not impair existing contracts for services or a collective bargaining agreement between the Agency and other parties, nor will this agreement assist, promote or deter union organization. U. Ensure that a work experience participant under this agreement will not assist with political or lobbying activities or any activity designed to influence others or legislation or appropriation pending before the Congress of the United States. V. Not subcontract, assign or transfer any rights or responsibilities under this agreement or any portion thereof without the prior written approval of CAREERSOURCE POLK. W. Implement administrative controls to ensure that costs for wages and other costs that CAREERSOURCE XXXX is responsible for paying are not being paid by other federal, state, or local programs to eliminate the possibility of a duplication of funding. X. Maintain all records and files pertaining to the operation of this Agreement and any amendment hereto for three (3) years following expiration of this Agreement. Records and files shall include, but not be limited to, time and attendance, supervisor assignments, this Agreement, etc. Y. Monitor to ensure that all participants at all worksites are only performing work activities as identified in the job description attached hereto and that the Agency is complying with this Agreement. The Agency shall notify CAREERSOURCE XXXX POLK of any changes to the required work hours, job description, and/or if the work has been completed and the job needs to end. Z. Immediately advise CAREERSOURCE XXXX in writing of any actions, suits, claims or grievances filed against the Agency, CAREERSOURCE POLK, State of Florida, federal officials or participants that in any way relates to this Agreement. AA. Allow CAREERSOURCE XXXX, the Governor of the State of Florida, or any of its agents and/or subcontractors, and the US Department of Labor (DOL) access to the Agency's worksite(s) at all reasonable hours for such purposes as monitoring the program, counseling the participants, etc. BB. Adhere to all employment and applicable child labor laws. See http:// xxxxx://xxx.xxx.xxx/agencies/whd/state for details on child labor laws. CC. Maintain the confidentiality of any information regarding participants or their immediate families that may be obtained from forms, discussions or other sources. Without permission of the participant, such information shall be divulged only as necessary for purposes related to the performance of this Agreement. DD. Consider all work experience participants for any unsubsidized job openings, which may occur with the Agency, if participants meet the necessary qualifications for the openings. EE. Complete and submit a customer satisfaction survey by the end of the hosting period. FF. Ensure that work experience participants under this agreement will not work be employed in the home of any employer. . GG. Notify CAREERSOURCE POLK immediately if any participant referred by CAREERSOURCE XXXX has been placed at your worksite for multiple internships.