Common use of Restrictions on Expenditures Clause in Contracts

Restrictions on Expenditures. 1. All expenditures made from funds allocated through this Agreement to the CMHCC and subsequently paid to the University Providers shall be for services provided to TDCJ under the terms of this Agreement. The CMHCC shall through its contract monitoring procedures ensure that the University Providers properly allocate expenditures and segregate funding sources for TDCJ and non-TDCJ Managed Health Care programs. 2. While the parties acknowledge that once funds have been earned by the University Providers under the terms of this Agreement, such funds are considered local funds, the parties agree that all expenditures will be made in accordance with the State Comptroller’s guidelines for utilization of general revenue funds. These guidelines include definitions for allowable and unallowable expenditures of general revenue funds. The parties further agree to the following exceptions: a. On a case-by-case basis, the University Providers may request that additional exceptions to the restrictions on expenditures be approved by a majority vote in open session of the CMHCC. b. Notwithstanding paragraph a above, in no event may the funds earned under this Agreement be expended for the following items: 1) food items for employees or prospective employees, other than payments for meals made as a part of a travel reimbursement in compliance with state travel regulations; 2) flowers or decorative plants; 3) gifts and awards for employees, other than service awards subject to limitations set by the Government Code Section 2113.201; and, 4) costs related to staging employee celebrations such as retirement parties, special recognitions, graduations, promotions or similar such events. 3. The University Providers shall maintain detailed payroll records for each employee that allow for an accurate allocation of payroll costs between TDCJ and non-TDCJ contracts based on actual hours worked. The CMHCC shall include procedures for reviewing and testing those allocations in the financial monitoring activities of the CMHCC.

Restrictions on Expenditures. 1. All expenditures made from funds allocated through this Agreement to the CMHCC and subsequently paid to the University Providers shall be for services provided to TDCJ under the terms of this Agreement. The CMHCC shall through its contract monitoring procedures ensure that the University Providers properly allocate expenditures and segregate funding sources for TDCJ and non-TDCJ Managed Health Care programs. 2. While the parties acknowledge that once funds have been earned by the University Providers under the terms of this Agreement, such funds are considered local funds, the parties agree that all expenditures will be made in accordance with the State Comptroller’s guidelines for utilization of general revenue funds. These guidelines include definitions for allowable and unallowable expenditures of general revenue funds. The parties further agree to the following exceptions: a. In order to recruit and retain professional health care staff, the University Providers are authorized to pay moving expenses for newly hired health care staff assigned to TDCJ units, provided such staff are providing direct health care services to TDCJ under the terms of this Agreement. Reimbursement of moving expenses may include travel and meal reimbursements subject to state travel reimbursement limits. b. On a case-by-case basis, the University Providers may request that additional exceptions to the restrictions on expenditures be approved by a majority vote in open session of the CMHCC. b. c. Notwithstanding paragraph a b above, in no event may the funds earned under this Agreement be expended for the following items: 1) food items for employees or prospective employees, other than payments for meals made as a part of a travel reimbursement in compliance with state travel regulations; 2) flowers or decorative plants; 3) gifts and awards for employees, other than service awards subject to limitations set by the Government Code Section 2113.201; and, 4) costs related to staging employee celebrations such as retirement parties, special recognitions, graduations, promotions or similar such events. 3. The University Providers shall maintain detailed payroll records for each employee that allow for an accurate allocation of payroll costs between TDCJ and non-TDCJ contracts based on actual hours worked. The CMHCC shall include procedures for reviewing and testing those allocations in the financial monitoring activities of the CMHCC.

Restrictions on Expenditures. 1. All expenditures made from funds allocated through this Agreement to the CMHCC and subsequently paid to the University Providers shall be for services provided to TDCJ under the terms of this Agreement. The CMHCC shall through its contract monitoring procedures ensure that the University Providers properly allocate expenditures and segregate funding sources for TDCJ and non-TDCJ Managed Health Care programs. 2. While the parties acknowledge that once funds have been earned by the University Providers under the terms of this Agreement, such funds are considered local funds, the parties agree that all expenditures will be made in accordance with the State Comptroller’s guidelines for utilization of general revenue funds. These guidelines include definitions for allowable and unallowable expenditures of general revenue funds. The parties further agree to the following exceptions: a. On a case-by-case basis, the University Providers may request that additional exceptions to the restrictions on expenditures be approved by a majority vote in open session of the CMHCC. b. Notwithstanding paragraph a a. above, in no event may the funds earned under this Agreement be expended for the following items: 1) food items for employees or prospective employees, other than payments for meals made as a part of a travel reimbursement in compliance with state travel regulations; 2) flowers or decorative plants; 3) gifts and awards for employees, other than service awards subject to limitations set by the Government Code Section 2113.201; and, 4) costs related to staging employee celebrations such as retirement parties, special recognitions, graduations, promotions or similar such events. 3. The University Providers shall maintain detailed payroll records for each employee that allow for an accurate allocation of payroll costs between TDCJ and non-TDCJ contracts based on actual hours worked. The CMHCC shall include procedures for reviewing and testing those allocations in the financial monitoring activities of the CMHCC.