Common use of RETENTION AND INSPECTION OF RECORDS Clause in Contracts

RETENTION AND INSPECTION OF RECORDS. The Provider agrees to maintain or supervise the maintenance of records necessary for the proper and efficient operation of the program, including records and documents regarding applications, determination of eligibility (when applicable), the provision of services, administrative costs, statistical, fiscal, other records, and information necessary for reporting and accountability required by the State. The Provider shall retain such records for a period of six years from the date of submission of the final expenditure report. If such records are under pending audit, the Provider agrees to hold such records for a longer period upon notification from the State. The State, through any authorized representative, will have access to and the right to examine and copy all records, books, papers or documents related to services rendered under this Agreement. State Proprietary Information retained in Provider’s secondary and backup systems will remain fully subject to the obligations of confidentiality stated herein until such information is erased or destroyed in accordance with Provider’s established record retention policies. All payments to the Provider by the State are subject to site review and audit as prescribed and carried out by the State. Any over payment of this Agreement shall be returned to the State within thirty days after written notification to the Provider.

RETENTION AND INSPECTION OF RECORDS. The Provider agrees to maintain or supervise the maintenance of records necessary for the proper and efficient operation of the program, including records and documents regarding applications, determination of eligibility (when applicable), the provision of services, administrative costs, statistical, fiscal, other records, and information necessary for reporting and accountability required by the State. The Provider shall retain such records for a period of six years from the date of submission of the final expenditure report. If such records are under pending audit, the Provider agrees to hold such records for a longer period upon notification from the State. The State, through any authorized representative, will have access to and the right to examine and copy all records, books, papers or documents related to services rendered under this Agreement. State Proprietary Information retained in Provider’s secondary and backup systems will remain fully subject to the obligations of confidentiality stated herein until such information is erased or destroyed in accordance with Provider’s established record retention policies. All payments to the Provider by the State are subject to site review and audit as prescribed and carried out by the State. Any over payment of this Agreement agreement shall be returned to the State within thirty days after written notification to the Provider.

RETENTION AND INSPECTION OF RECORDS. The Provider Consultant agrees to maintain or supervise the maintenance of records necessary for the proper and efficient operation of the program, including records and documents regarding applications, determination of eligibility (when applicable), the provision of services, administrative costs, statistical, fiscal, other records, and information necessary for reporting and accountability required by the State. The Provider Consultant shall retain such records for a period of six years from the date of submission of the final expenditure report. If such records are under pending audit, the Provider Consultant agrees to hold such records for a longer period upon notification from the State. The State, through any authorized representative, will have access to and the right to examine and copy all records, books, papers or documents related to services rendered under this Agreement. State Proprietary Information retained in ProviderConsultant’s secondary and backup systems will remain fully subject to the obligations of confidentiality stated herein until such information is erased or destroyed in accordance with ProviderConsultant’s established record retention policies. All payments to the Provider Consultant by the State are subject to site review and audit as prescribed and carried out by the State. Any over payment of this Agreement shall be returned to the State within thirty days after written notification to the ProviderConsultant.

RETENTION AND INSPECTION OF RECORDS. The Provider Grantee agrees to maintain or supervise the maintenance of records necessary for the proper and efficient operation usage of the programgrant funds, including records and documents regarding applications, determination of eligibility (when applicable), the provision of servicesbids and bid selection, administrative costs, statistical, fiscal, and other records, and information records necessary for reporting and accountability required by the State. The Provider Grantee shall retain such records for a period of six years from the date of submission of the final expenditure report. If such records are under pending audit, the Provider Grantee agrees to hold such records for a longer period upon notification from the State. The State, through any authorized representative, will have access to and the right to examine and copy all records, books, papers or documents related to services rendered usage of grant funds under this Agreement. State Proprietary Information Information, if any, retained in ProviderGrantee’s secondary and backup systems will remain fully subject to the obligations of confidentiality stated herein until such information is erased or destroyed in accordance with ProviderGrantee’s established record retention policies. All payments to the Provider Grantee by the State are subject to site review and audit as prescribed and carried out by the State. Any over payment of this Agreement shall be returned to the State within thirty days after written notification to the ProviderGrantee.

RETENTION AND INSPECTION OF RECORDS. The Provider Sub-Recipient agrees to maintain or supervise the maintenance of records necessary for the proper and efficient operation of the program, including records and documents regarding applications, determination of eligibility (when applicable), the provision of services, administrative costs, statistical, fiscal, and other records, and information records necessary for reporting and accountability required by the State. The Provider Sub-Recipient shall retain such records for a period of six years from the date of submission of the final expenditure report. If such records are under pending audit, the Provider Sub- Recipient agrees to hold such records for a longer period upon notification from the State. The State, through any authorized representative, will have access to and the right to examine and copy all records, books, papers or documents related to services rendered under this Agreement. State Proprietary Information retained in ProviderSub-Recipient’s secondary and backup systems will remain fully subject to the obligations of confidentiality stated herein until such information is erased or destroyed in accordance with ProviderSub-Recipient’s established record retention policies. All payments to the Provider Sub-Recipient by the State are subject to site review and audit as prescribed and carried out by the State. Any over payment of under this Agreement shall be returned to the State within thirty days after written notification to the ProviderSub-Recipient.