Common use of SAFEGUARDING OF PERSONAL INFORMATION Clause in Contracts

SAFEGUARDING OF PERSONAL INFORMATION. The District shall not use or disclose Personal Information, as defined in RCW 19.255.010, in any manner that would constitute a violation of federal law or applicable provisions of Washington State law. The District agrees to comply with all federal and state laws and regulations, as currently enacted or revised, regarding data security and electronic data interchange of Personal Information. The District shall protect any Personal Information collected, used, or acquired in connection with the Agreement, against unauthorized use, disclosure, modification, or loss. Where Personal Information is used under this Agreement, the District shall ensure its directors, officers, employees, subcontractors, or agents use Personal Information solely for the purposes of accomplishing the services set forth in the Agreement. The District agrees not to release, divulge, publish, transfer, sell, or otherwise make Personal Information known to unauthorized persons without the express written consent of the City or as otherwise authorized by law. The District agrees to implement physical, electronic, and managerial policies, procedures, and safeguards to prevent unauthorized access, use, or disclosure of Personal Information. The District shall certify the return or destruction of any Personal Information obtained under this Agreement upon expiration or termination of the Agreement and the District shall retain no copies. If the District and the City mutually determine that return or destruction is not feasible, the District shall not use the Personal Information in a manner other than those permitted or authorized by state and federal laws. The District shall notify the City in writing immediately upon becoming aware of any unauthorized access, use, or disclosure of Personal Information. The District shall take necessary steps to mitigate the harmful effects of such use or disclosure. The District is financially responsible for notification of any unauthorized access, use or disclosure. The details of the notification must be approved by the City. Any breach of this clause may result in termination of the Agreement and the demand for return of all Personal Information.

SAFEGUARDING OF PERSONAL INFORMATION. The District Contractor shall not use or disclose Personal Information, as defined in RCW 19.255.010, Information in any manner that would constitute a violation of federal law or applicable provisions of Washington State law. The District Contractor agrees to comply with all federal and state laws and regulations, as currently enacted or revised, regarding data security and electronic data interchange of Personal Information. The District Contractor shall protect any Personal Information collected, used, or acquired in connection with the this Agreement, against unauthorized use, disclosure, modification, modification or loss. Where Personal Information is used under this Agreement, the District The Contractor shall ensure its directors, officers, employees, subcontractors, Subcontractors and Subscribers or agents use Personal Information it solely for the purposes of accomplishing the services set forth in the this Agreement. The District agrees Contractor and its Subcontractors/Subscribers agree not to release, divulge, publish, transfer, sell, sell or otherwise make Personal Information it known to unauthorized persons any Personal Information without the express written consent of the City DOL or as otherwise authorized by law. The District Contractor agrees to implement physical, electronic, and managerial policies, procedures, and safeguards to prevent unauthorized access, use, or disclosure of Personal Information. The District Contractor shall make the Personal Information available to amend as directed by DOL and incorporate any amendments into all the copies maintained by the Contractor or its Subcontractors and Subscribers. The Contractor shall certify the return or destruction of any Personal Information obtained under this Agreement upon expiration or termination of the Agreement this Agreement’s retention requirements and the District Contractor shall retain no copies. If the District Contractor and the City DOL mutually determine that return or destruction is not feasible, the District Contractor shall not use the Personal Information in a manner other than those permitted or authorized by state and federal laws. DOL reserves the rights to monitor, audit, or investigate the use of Personal Information collected, used or acquired by the Contractor and Subscribers through this Agreement. The District monitoring, auditing, or investigating may include, but is not limited to, “salting” by DOL. Salting is the act of introducing data containing unique but false information that can be used later to identify when inappropriate disclosure of Data identified. The Contractor shall notify the City DOL in writing immediately upon of becoming aware of any unauthorized access, use, use or disclosure of Personal Information. The District shall take necessary steps Contractor agrees to mitigate the harmful effects of such indemnify and hold harmless DOL for any damages related to unauthorized use or disclosure. The District is financially responsible for notification of any unauthorized access, use or disclosure. The details of the notification must be approved disclosure by the CityContractor, its officers, directors, employees, and Subcontractors and Subscribers or agents. Any breach of this clause may result in termination of the Agreement and the demand for return of all Personal Information.