Section 3.6. Personnel File Sample Clauses
Section 3.6. Personnel File establishes the employer’s responsibility to maintain a record of each employee’s employment-related documents and information. Typically, this includes items such as job applications, performance reviews, disciplinary records, and other relevant employment documentation, all stored in a secure and organized manner. The core function of this clause is to ensure that accurate and complete records are kept for each employee, which supports compliance with legal requirements and provides a clear reference in case of disputes or administrative needs.
Section 3.6. Personnel File. 37 There shall be only one (1) official personnel file for each employee. Said files shall be kept in the 38 District personnel office. Supervisors, however, have the right to keep an employee working file at 39 their job site. Each employee shall have the right upon request, and after making an appointment for 40 that purpose, to review, in the presence of a District administrator or designee, the contents of his/her 41 official personnel file. At the request of the employee, the District will provide copies of material 42 contained in the file. A reasonable charge may be made for providing copies. 44 No performance related material shall be placed in the employee’s official personnel file unless said 45 material has been shown to the employee and the employee has been given an opportunity to sign the 46 material, indicating that the employee has received said material. However, the employee’s signature 47 does not necessarily indicate that the employee agrees with the content of said material. An employee 48 may attach comments to any material that is a part of the personnel file.
Section 3.6. Personnel File. 47 The employee will be provided a copy of any material placed in his or her personnel file within ten 48 (10) days of its insertion and the employee may review and copy the entire file upon request. Any 1 disciplinary material contained in the file may be removed at the end of two (2) years of date of 2 placement in the file upon agreement of the employee, the building administrator, the superintendent or 3 his designee. An employee may attach comments to any material that is a part of the personnel file. If 4 the employee feels the material is unfounded and/or inappropriate, an appeal to the Superintendent will 5 be pursued. If the employee so requests, they may have a PSE representative or another person present.
Section 3.6. Personnel File. 8 There shall be only one (1) official personnel file for each employee, to be kept in the District 9 administration office. Each employee shall have the right to review the contents of his/her personnel file.
Section 3.6. Personnel File. 20 An employee shall have access to his/her personnel file. Any derogatory entry added beyond written 21 warnings to the file will be dated and signed by the employee and employer (or supervisor). A copy 23 written request from the employee and the approval of the Superintendent two (2) years from the date 24 of insertion. All personnel files and medical files will be maintained at the Administration Office by 25 the Human Resources Department. 27 There will be no copies of personnel files or medical files in individual buildings or work sites. Only 28 training, supervisor’s working file and leave records will be kept in any other file.
Section 3.6. Personnel File. 3 Employees shall, upon request, have the right to inspect all contents of their personnel file. The 5 that location by the employee in the presence of a representative of the personnel office. A copy of 6 any document in the personnel file shall be made available to the employee, upon request, at the 8 information contained in the file. The employee will be notified of the entry of any derogatory 9 information into the employee's personnel file within twenty (20) work days of such entry. Any 10 derogatory information, of which the employee is not advised, shall not be relied upon in matters of 11 discipline. Employees, at their discretion, may add materials which they deem appropriate. 12 Employees may request the removal of negative materials after 24 months. 14 New Section 3.7 Evaluations, moved language from 1.2 last sentence, and renumber subsequent 15 sections; as we amended language in some paragraphs other language became redundant and therefore 16 deleted
Section 3.6. Personnel File. 25 There shall be only one (1) official personnel file for each employee. Said files shall be kept in the 26 District administration office. Each employee shall have the right, upon request, after making an 27 appointment for that purpose with the personnel administrator, to review the contents of his/her official