Common use of Self Billing Clause in Contracts

Self Billing. Under the current model of self-billing, TfL will provide, the Service Provider with the time sheet, hours and a certified VAT invoice showing the make up of the information. The immediate benefits to both parties are:  Improved administration  Eliminate needless duplication of paperwork  Reduce the number of queries  Reduce input errors  Remove the need for credit notes  Speed up the payment time, we currently achieve, on average, 12 calendar days  Reduce costs associated with Temporary Workers Achieving the above will deliver lower unit costs and improves our financial efficiency. To satisfy HM Revenue and Customs, the Service Provider will be required to confirm in writing on their company letterhead, their acceptance of this process. There is available on request, a copy of their approval for TfL to adopt this self-billing system. There is no requirement for you to seek approval from your HM Revenue and Customs office, although the Service Provider may wish to advise them of the change. To signify your organisations agreement, the statement, "I confirm that our company is willing to accept a self-billing system with Transport for London”, would be an appropriate form of acceptance. In addition, the Service Provider will be required to provide the following details: Company Name: VAT Registration No: For Timesheets For Invoices (if different) Address Address Phone Phone Fax Fax E-mail E-mail Contact Contact There is also an option to include any specific details on the timesheet and invoice, e.g. Payroll Number, Job Number, up to 4 unique pieces of information per Temporary Workers. TfL requests that the Service Provider confirms if this would be appropriate for their Company, in the above letter of acceptance.

Self Billing. Under the current model of self-billing, TfL will provide, the Service Provider with the time sheet, hours and a certified VAT invoice showing the make up of the information. The immediate benefits to both parties are:  • Improved administration  • Eliminate needless duplication of paperwork  • Reduce the number of queries  • Reduce input errors  • Remove the need for credit notes  • Speed up the payment time, we currently achieve, on average, 12 calendar days  • Reduce costs associated with Temporary Workers Achieving the above will deliver lower unit costs and improves our financial efficiency. To satisfy HM Revenue and Customs, the Service Provider will be required to confirm in writing on their company letterhead, their acceptance of this process. There is available on request, a copy of their approval for TfL to adopt this self-billing system. There is no requirement for you to seek approval from your HM Revenue and Customs office, although the Service Provider may wish to advise them of the change. To signify your organisations agreement, the statement, "I confirm that our company is willing to accept a self-billing system with Transport for London”, would be an appropriate form of acceptance. In addition, the Service Provider will be required to provide the following details: Company Name: VAT Registration No: For Timesheets For Invoices (if different) Address Address Phone Phone Fax Fax E-mail E-mail Contact Contact There is also an option to include any specific details on the timesheet and invoice, e.g. Payroll Number, Job Number, up to 4 unique pieces of information per Temporary Workers. TfL requests that the Service Provider confirms if this would be appropriate for their Company, in the above letter of acceptance.