Common use of Staff Initiated Transfer Procedures Clause in Contracts

Staff Initiated Transfer Procedures. a. The District will maintain a current transfer request list in Human Resources. b. New positions will be treated like any other vacant position under the transfer procedure. The provisions of the voluntary transfer policy will remain in effect until the end of the first week of the second semester. c. Position specifications, including qualifications, duties, expectations, responsibilities, and building goals, will be on file in Human Resources for the staff member(s) to review prior to considering a new position. d. Prior to February 1 of each school year, the District and the Association will jointly inform staff members of the transfer procedures. e. Between February 1 and February 28 of each year, staff members may file a request for transfer for the following school year. f. Such requests will be made on a Request for Transfer and Reassignment form and will indicate: i. The position(s) to which he/she/they are specifically interested in transferring including each grade level, subject area, team position, and building; ii. Any dual transfer requests, both to a position as an individual and as part of a designated team; and iii. Desired positions they are qualified to fill. g. Staff members who wish to transfer to a team position must sign up as a designated team and must include on the transfer request form all positions to which they wish to transfer and are qualified to fill. h. A position will be considered in a staff member's subject area request when at least one-half (1/2) of the assignment falls in the requested subject area. For example, in a middle school with six (6) teaching periods, if three (3) periods were math, that would be the trigger for contacting those staff members who requested middle school math at that particular school. i. From the applicants who wish to transfer to a vacancy, the Assistant Superintendent of Human Resources or designee will review the staff members' files to determine qualifications (Article 7 Section 2 (1)). Human Resources will contact all qualified applicant(s) or team(s) of applicants and inform them of the vacancy. The applicant(s) will be required to interview with the building team. j. If, for any reason, i.e., summer vacations and other breaks, the staff member will not be available to be contacted at his/her regular work location regarding open positions, he/she shall keep the District informed of how he/she can be reached by mail, email and by phone. k. The District will make a good faith effort to contact qualified staff members on the transfer list for any new or newly vacant positions. Attempting to reach a staff member by phone or email over a period of (48) hours shall be considered good faith efforts. l. Once contacted, the staff member has two (2) administrative workdays (Monday through Friday) to accept or reject an offer of a transfer. m. After the transfer process and prior to posting positions to outside applicants, the District has the right to make a position available to an in-District staff member. The District will use the same definition of “good faith efforts” as listed in Article 7 Section 2.2.k to contact the in-District staff member. n. After the above responsibilities have been met, or, in the case of a newly created type of position, no response has been received to information sent out, the District shall distribute the post to the Association and also distribute to staff electronically. Staff members who did not complete a transfer request may compete for such positions but without preferential consideration. o. On June 1, July 1, and August 1, the District will give the Association current lists of vacancies and completed transfers. p. Any staff member considered for a transfer who does not receive the requested transfer will, upon request, be given reason(s) he/she did not receive the transfer.