Common use of STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS Clause in Contracts

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT Oversight and Reporting Requirements FDOT is responsible for demonstrating to the FHWA how it is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, the FDOT will, at a minimum, do the following: • Provide stewardship and oversight activities on Federal-aid projects as described in the “Project Action Responsibility Matrix” (Attachment A) • Provide stewardship and oversight activities on FHWA programs as described in the “Program Responsibility Matrix” (Attachment B) • Perform Quality Assurance Reviews (QARs) to ensure compliance with Federal requirements; identify inconsistencies in process or program management; identify opportunities for greater efficiencies and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specifications); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s construction documents and in accordance with FDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements of the approved plans and specifications, including any approved changes. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid projects. FDOT will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOT’s assumed project approvals as set forth in the S&O Agreement. FDOT will provide FHWA with access to the project files when requested. FHWA and FDOT program and project managers are expected meet regularly to discuss program status, new initiatives, innovative opportunities, program risks, and areas of improvement.

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT Oversight and Reporting Requirements FDOT SCDOT Administered Projects - SCDOT is responsible for demonstrating to the FHWA how that it is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, the FDOT SCDOT will, at a minimum, do the following: • Provide stewardship Prepare construction documents, for all Federal-aid projects, in accordance with the “Preconstruction Project Development Process” and oversight activities the Construction Obligation Schedule; • Carry out design Quality Assurance (QA) reviews on all Federal-aid projects prior to advertisement; • Develop construction cost estimates per SCDOT’s “Preparation of the Engineer’s Estimate” guidelines; • Award construction contracts as described set forth in the SCDOT’s “Project Action Responsibility MatrixBid Reviews and Recommendations Leading to Contract Award and Execution” (Attachment A) • Provide stewardship and oversight activities on FHWA programs as described in the “Program Responsibility Matrix” (Attachment B) • Perform Quality Assurance Reviews (QARs) to ensure compliance with Federal requirementspolicy; identify inconsistencies in process or program management; identify opportunities for greater efficiencies and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specifications); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s sealed construction documents and in accordance with FDOTSCDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements of the approved plans and specifications, including any approved changes. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid • Conduct and document Quality Management Team inspections on a reasonable sample of active construction projects. FDOT SCDOT will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOTSCDOT’s assumed project approvals as set forth in the S&O this Agreement. FDOT SCDOT will provide FHWA with access to the project files when requested. On a quarterly frequency, SCDOT will provide FHWA with a Preconstruction Summary Report (PSR) and FDOT program a Construction Summary Report (CSR). These reports will provide the necessary data to analyze an agreed upon set of Stewardship and project managers are expected Oversight Indicators in a manner similar to the following: • The PSR is to provide sufficient data that substantiates Federal-aid projects in the respective lettings of the quarter were prepared in accordance with the procedures set forth above. While other Indicators may be identified and assessed to meet regularly the needs of either FHWA or SCDOT, each quarterly report should typically provide data on (1) average time to discuss program statuscomplete NEPA documents, new initiatives(2) significant PS&E comments, innovative opportunities(3) percent of projects with conditional ROW certifications, program risks, and areas of improvement.and

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT Oversight and Reporting Requirements FDOT SCDOT Administered Projects - SCDOT is responsible for demonstrating to the FHWA how that it is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, the FDOT SCDOT will:  Prepare construction documents, at a minimumfor all Federal-aid projects, do in accordance with the following: • Provide stewardship “Preconstruction Project Development Process” and oversight activities the Construction Obligation Schedule;  Carry out design Quality Assurance (QA) reviews on all Federal-aid projects prior to advertisement;  Develop construction cost estimates per SCDOT’s “Preparation of the Engineer’s Estimate” guidelines;  Award construction contracts as described set forth in the SCDOT’s “Project Action Responsibility MatrixBid Reviews and Recommendations Leading to Contract Award and Execution” (Attachment A) • Provide stewardship and oversight activities on FHWA programs as described in the “Program Responsibility Matrix” (Attachment B) • Perform Quality Assurance Reviews (QARs) to ensure compliance with Federal requirementspolicy; identify inconsistencies in process or program management; identify opportunities for greater efficiencies and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specifications); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. •  Conduct construction activities as set forth in the project’s sealed construction documents and in accordance with FDOTSCDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements of the approved plans and specifications, including any approved changes. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid  Conduct and document Quality Management Team inspections on a reasonable sample of active construction projects. FDOT SCDOT will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOTSCDOT’s assumed project approvals as set forth in the S&O this Agreement. FDOT SCDOT will provide FHWA with access to the project files when requested. On a quarterly frequency, SCDOT will provide FHWA with a Preconstruction Summary Report (PSR) and FDOT program a Construction Summary Report (CSR). These reports will provide the necessary data to analyze an agreed upon set of Stewardship and project managers are expected Oversight Indicators in a manner similar to the following:  The PSR is to provide sufficient data that substantiates Federal-aid projects in the respective lettings of the quarter were prepared in accordance with the procedures set forth above. While other Indicators may be identified and assessed to meet regularly the needs of either FHWA or SCDOT, each quarterly report should typically provide data on (1) average time to discuss program statuscomplete NEPA documents, new initiatives(2) significant PS&E comments, innovative opportunities(3) percent of projects with conditional ROW certifications, program risks, and areas of improvement.and

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT Oversight and Reporting Requirements FDOT NYSDOT is responsible for demonstrating to the FHWA how it is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, the FDOT NYSDOT will, at a minimum, do the following: • Provide stewardship and oversight activities on Federal-aid projects as described in the “Attachment A, Project Action Responsibility Matrix” (Attachment A) Matrix • Provide stewardship and oversight activities on FHWA Federal-aid programs as described in the “Attachment B, Program Responsibility Matrix” (Matrix • Provide stewardship and oversight activities on Federal-aid ITS projects as described in Attachment B) C.1, C.2, and C.3. • Perform Quality Assurance Reviews (QARs) Follow the process as outlined in the NYSDOT Environmental Manual, NYSDOT Project Development Manual, and NYSDOT/FHWA New York Division Federal Environmental Analysis Worksheet to prepare environmental documents for Federal-aid projects, in order to ensure compliance with Federal requirements; identify inconsistencies in process or program management; identify opportunities for greater efficiencies NEPA and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each yearother applicable laws. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the Prepare project plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT the Division approved NYSDOT Project Development Manual, NYSDOT Highway Design Standards: Standard Specifications for Road Manual, NYSDOT Bridge Manuals, NYSDOT Geotechnical Design Manual, NYSDOT Standards and Bridge Construction (including supplemental specifications); pavement design Specifications, and other various manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s construction documents and documents, in accordance with FDOTNYSDOT’s Construction Project Manual of Record Keeping (MURK), Part 1A Contract Administration Manual. Utilize established Quality Control/Quality Assurance , Part 1B Construction Inspection Manual, Part 1C, Safety & Health Program to assure that the materials Manual, Part 1D, Construction Consultant Manual, Part 2A, Materials Inspection Manual, NYSDOT Standards and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements of the approved plans Specifications, and specifications, including any approved changes. A final project material certification is stored in the project file for each Federal-aid projectother various manuals. • Ensure nondiscrimination non-discrimination in all FDOT of their programs and activities by conducting both program Equal Employment Opportunity (EEO) contractor training reviews, assigning and project reviews monitoring training goals, establishing Disadvantages Business Enterprise (DBE) goals and monitoring participation. • Ensure that all highway bridges within its borders, including county and municipal owned bridge are inspected in accordance with the National Bridge Inspection (NBIS) and are maintained as part of EEOthe National Bridge Inventory (NBI). • Ensure that the appraisal, DBEacquisition, Training Special Provisions (OJT)relocation and property management, Title VIas well as the principal activities used to acquire real property for the construction, LEP/EJoperation, ADA/504 and Special Outreach Initiatives. Follow maintenance of federal-aid projects is completed in conformance with the processes Uniform Relocation Act by following procedures outlined in FDOTNYSDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid projectsManuals. FDOT NYSDOT will maintain individual Federalfederal-aid project files that will include documentation of all required FHWA actions and FDOTNYSDOT’s assumed project approvals as set forth in the S&O Agreement. FDOT will provide FHWA with access to the project files when requested. FHWA and FDOT program and project managers are expected meet regularly to discuss program status, new initiatives, innovative opportunities, program risks, and areas of improvementapprovals.

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT ITD Oversight and Reporting Requirements FDOT ITD is responsible for demonstrating to the FHWA how it is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, the FDOT ITD will, at a minimum, do the following: • Provide Adhere to all ITD Board and Administrative Policies. • Conduct stewardship and oversight activities on Federal-aid projects as described for each of the Project Actions detailed in the “Project Action Responsibility Matrix” Matrix (see Attachment A) • Provide A of this Agreement). PoDI projects are subject to risk-based stewardship and oversight activities and will be governed by a separate PoDI Plan detailing FHWA and ITD responsibilities. • Conduct stewardship and oversight on FHWA programs as described each of the Program Activities detailed in the “Program Responsibility Matrix (see Attachment B of this Agreement). Report to FHWA per the frequency and due dates listed in the Matrix” . • Continuously update and monitor both the performance measures on the Department’s external Dashboard and the internal performance measures/indicators on the internal Scorecard to ensure trends are moving in the desired target direction. These measures and indicators provide documented evidence ITD’s assumption of responsibilities is functioning appropriately. The program performance indicators will be provided to FHWA as needed, but not less frequently than annually. • Various Sections within ITD (Attachment BOffice of Internal Review, Planning Services, Office of Civil Rights, Central Lab, District Labs, Design/Traffic Services, Contracting Services, and Materials/Construction etc.) • Perform Quality Assurance Reviews (QARs) will independently carry out the following oversight activities: internal audit functions, reviews, spot-checks, special analysis, investigations, quality control reviews, etc. These activities will be carried out on the ITD Districts and Program Offices, MPOs, LHTAC, ACHD, Disadvantaged Business Enterprises, consultants, sub-grantees, contractors, and railroad and utility companies with reports sent to FHWA as required to ensure compliance with Federal requirements; identify inconsistencies in process or program management; identify opportunities for greater efficiencies federal, state, and improvements to the program; local laws and identify best practicesregulations. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, Additional details are included referenced in the Statewide Transportation Improvement Idaho S&O Agreement Reference Guide, Section IV (Methods of Program Oversight) Part b. (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specificationsProgram Oversight); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s construction documents and in accordance with FDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements of the approved plans and specifications, including any approved changes. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid projects. FDOT will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOT’s assumed project approvals as set forth in the S&O Agreement. FDOT will provide FHWA with access to the project files when requested. FHWA and FDOT program and project managers are expected meet regularly to discuss program status, new initiatives, innovative opportunities, program risks, and areas of improvement.

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT PRHTA Oversight and Reporting Requirements FDOT PRHTA is responsible for demonstrating to the FHWA how it the State DOT is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, PRHTA will use the FDOT will, at performance indicators included in Attachment D to measure effective stewardship & oversight. PRHTA will prepare a minimum, do the following: • Provide stewardship report and oversight activities on Federal-aid projects as described in the “Project Action Responsibility Matrix” (Attachment A) • Provide stewardship and oversight activities on FHWA programs as described in the “Program Responsibility Matrix” (Attachment B) • Perform Quality Assurance Reviews (QARs) to ensure compliance with Federal requirements; identify inconsistencies in process or program management; identify opportunities for greater efficiencies and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide submit to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specifications); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s construction documents and in accordance with FDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements status of the approved plans and specificationsoversight indicators on a semi-annual basis for the first year of this agreement, including any approved changesafter the first year PRHTA shall submit reports on a quarterly basis. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid projects. FDOT PRHTA will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOTPRHTA’s assumed project approvals as set forth in the S&O Agreementagreement. FDOT PRHTA will provide FHWA with access to the project files when requested. At the project level, PRHTA shall have all the processes and procedures in place to be able to carry out the Federal-aid program as required by 23 U.S.C. FHWA shall concur with PRHTA before its implementations. In case where PRHTA determines that a deviation from any.of the processes is necessary, PRHTA shall consult with FHWA to ensure that project eligibility is maintained. At the program level, PRHTA, in coordination with FHWA, will continue to develop updates to its manuals and FDOT program procedures as conditions requires. PRHTA will review and project managers are expected meet regularly take action as needed to ensure and maintains adequate staffing and capability to carry out its responsibilities under the Federal-aid Highway Program and shall keep records of training provided. PRHTA shall schedule regular meetings with FHWA to discuss program status, new initiatives, innovative opportunities, program risks, policies and areas processes to ensure compliance with federal requirements. PRHTA shall conduct internal review of improvementits processes and provide documentations these actions. These reviews shall be conducted jointly with FHWA.

STATE DOT OVERSIGHT AND REPORTING REQUIREMENTS. A. State DOT PRHTA Oversight and Reporting Requirements FDOT PRHTA is responsible for demonstrating to the FHWA how it the State DOT is carrying out its responsibilities in accordance with this S&O Agreement. In order to fulfill this responsibility, PRHTA will use the FDOT will, at performance indicators included in Attachment D to measure effective stewardship & oversight. PRHTA will prepare a minimum, do the following: • Provide stewardship report and oversight activities on Federal-aid projects as described in the “Project Action Responsibility Matrix” (Attachment A) • Provide stewardship and oversight activities on FHWA programs as described in the “Program Responsibility Matrix” (Attachment B) • Perform Quality Assurance Reviews (QARs) to ensure compliance with Federal requirements; identify inconsistencies in process or program management; identify opportunities for greater efficiencies and improvements to the program; and identify best practices. FDOT Program Manager shares the results with FHWA when completed. FDOT will provide submit to FHWA a summary of recommendations and action items resulting from QARs when completed or at least by August of each year. • Ensure that projects requesting federal-aid funding meet all planning requirements, are included in the Statewide Transportation Improvement Program (STIP) and consistent with the statewide long range plan and the metropolitan long range transportation plan, as applicable. • FDOT will ensure that all ROW acquired for, or in anticipation of, federally funded projects meets Uniform Act requirements by ensuring compliance with FHWA-approved FDOT LAP and ROW Procedures Manual requirements. • Ensure that the plans and specifications for Federal-aid highway projects will be designed in accordance with AASHTO design criteria; FDOT Design Standards: Standard Specifications for Road and Bridge Construction (including supplemental specifications); pavement design manuals; Drainage Manual; the Plans and Preparation Manual (PPM); and FDOT Structures Manual. • Conduct construction activities as set forth in the project’s construction documents and in accordance with FDOT’s Construction Project Administration Manual. Utilize established Quality Control/Quality Assurance Program to assure that the materials and workmanship incorporated into any highway construction project are in reasonable conformity with the requirements status of the approved plans and specificationsoversight indicators on a semi-annual basis for the first year of this agreement, including any approved changesafter the first year PRHTA shall submit reports on a quarterly basis. A final project material certification is stored in the project file for each Federal-aid project. • Ensure nondiscrimination in all FDOT programs and activities by conducting both program and project reviews of EEO, DBE, Training Special Provisions (OJT), Title VI, LEP/EJ, ADA/504 and Special Outreach Initiatives. Follow the processes outlined in FDOT’s nondiscrimination assurances, the DBE Program Plan, ADA/504 Program and Accessibility Plan, Contractor Compliance Manual, Title VI Implementation Plan, LEP Plan, Public Involvement and Sociocultural Effects Manuals, Local Agency Nondiscrimination Handbook, and other applicable policies, manuals or guidance documents. In addition, the Department’s Office of Inspector General develops and executes a risk based audit plan each fiscal year based on major risks, areas of concern, and possible audit topics provided by the State Construction Office and other units. Each month FDOT holds an Executive Performance Review of which FHWA executives participate. Certain performance measures reported are related to the delivery of the Federal-aid program including: number of Right of Way (ROW) certifications; ROW parcel acquisition; addendums to PS&E packages; comparison of low bid to planning and engineer’s estimates; construction time and cost performance; value engineering; use of Federal-aid obligation authority; and inactive Federal-aid projects. FDOT PRHTA will maintain individual Federal-aid project files that will include documentation of all required FHWA actions and FDOTXXXXX’s assumed project approvals as set forth in the S&O Agreementagreement. FDOT PRHTA will provide FHWA with access to the project files when requested. At the project level, PRHTA shall have all the processes and procedures in place to be able to carry out the Federal-aid program as required by 23 U.S.C. FHWA shall concur with PRHTA before its implementations. In case where PRHTA determines that a deviation from any.of the processes is necessary, PRHTA shall consult with FHWA to ensure that project eligibility is maintained. At the program level, PRHTA, in coordination with FHWA, will continue to develop updates to its manuals and FDOT program procedures as conditions requires. PRHTA will review and project managers are expected meet regularly take action as needed to ensure and maintains adequate staffing and capability to carry out its responsibilities under the Federal-aid Highway Program and shall keep records of training provided. PRHTA shall schedule regular meetings with FHWA to discuss program status, new initiatives, innovative opportunities, program risks, policies and areas processes to ensure compliance with federal requirements. PRHTA shall conduct internal review of improvementits processes and provide documentations these actions. These reviews shall be conducted jointly with FHWA.