Common use of STATE REVIEW AND AUDIT OF RECORDS Clause in Contracts

STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy all work records for public works contracts in excess of Ten Thousand Dollars ($10,000.00) during the three (3)-year period following final payment to Contractor. Moreover, District, Division of State Architect, State Allocation Board and Office of Public School Construction may all have the right to examine, review, audit and/or copy work records during the four (4)-year period following final payment to Contractor. Therefore, Contractor shall preserve and retain all work records for a period of four (4) years commencing upon final payment to Contractor or, if an examination, review or audit is commenced but not completed within such four (4)-year period, until such examination, review or audit has been completed. Upon request, Contractor shall promptly make the work records available for the purposes described herein at all reasonable times during the period Contractor is required to preserve and maintain the work records. To the maximum extent permitted by applicable law, Contractor shall be liable for any damages suffered by District due to Contractor’s failure to comply with these provisions. For the purposes of this Section, “work records” means all significant documentation related to the work, including, but not limited to, copies of this Contract, the Contract Documents, any change orders, field directives, conditional waiver, unconditional waiver, etc.

STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy all work records for public works contracts in excess of Ten Thousand Dollars ($10,000.00) during the three (3)-year period following final payment to Contractor. Moreover, District, Division of State Architect, State Allocation Board and Office of Public School Construction may all have the right to examine, review, audit and/or copy work records during the four (4)-year period following final payment to Contractor. Therefore, if the Contract Price is in excess of Ten Thousand Dollars ($10,000.00), Contractor shall preserve and retain all work records for a period of four (4) years commencing upon final payment to Contractor or, if an examination, review or audit is commenced but not completed within such four (4)-year period, until such examination, review or audit has been completed. Upon request, Contractor shall promptly make the work records available for the purposes described herein at all reasonable times during the period Contractor is required to preserve and maintain the work records. To the maximum extent permitted by applicable law, Contractor shall be liable for any damages suffered by District due to Contractor’s failure to comply with these provisions. For the purposes of this Section, “work records” means all significant documentation related to the workWork, including, but not limited to, copies of this Contract, the Contract Documents, any change orders, field directives, conditional waiver, unconditional waiver, etc.

STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy all work records for public works contracts in excess of Ten Thousand Dollars ($10,000.00) during the three (3)-year period following final payment to Contractor. Moreover, District, Division of State Architect, State Allocation Board and Office of Public School Construction may all have the right to examine, review, audit and/or copy work records during the four fou r (4)-year period following final payment to Contractor. Therefore, if the Contract Price is in excess of Ten Thousand Dollars ($10,000.00), Contractor shall preserve and retain all work records for a period of four (4) years commencing upon final payment to Contractor or, if an examination, review or audit is commenced but not completed within such four (4)-year period, until such examination, review or audit has been completed. Upon request, Contractor shall promptly make the work records available for the purposes described herein at all reasonable times during the period Contractor is required to preserve and maintain the work records. To the maximum extent permitted by applicable law, Contractor shall be liable for any damages suffered by District due to Contractor’s failure to comply with these provisions. For the purposes of this Section, “work records” means all significant documentation related to the workWork, including, but not limited to, copies of this Contract, the Contract Documents, any change orders, field directives, conditional waiver, unconditional waiver, etc.

STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy all work records for public works contracts in excess of Ten Thousand Dollars ($10,000.00) during the three (3)-year period following final payment to Contractor. Moreover, District, Division of State Architect, State Allocation Board and Office of Public School Construction may all have the right to examine, review, audit and/or copy work records during the four (4)-year period following final payment to Contractor. Therefore, Contractor shall preserve and retain all work records for a period of four (4) years commencing upon final payment to Contractor or, if an examination, review or audit is commenced but not completed within such four (4)-year period, until such examination, review or audit has been completed. Upon request, Contractor shall promptly make the work records available for the purposes described herein at all reasonable times during the period Contractor is required to preserve and maintain the work records. To the maximum extent permitted by applicable law, Contractor shall be liable for any damages suffered by District due to Contractor’s failure to comply with these provisions. For the purposes of this Section, “work records” means all significant documentation related to the workWork, including, but not limited to, copies of this Contract, the Contract Documents, any change orders, field directives, conditional waiver, unconditional waiver, etc.