Common use of Submission of Proposal Clause in Contracts

Submission of Proposal. Proposals shall be delivered in accordance with the instructions in the RFP. Unless clearly stated otherwise, Proposals shall be submitted in two (2) separate, sealed parcels containing the Technical Proposal in one and the Price Proposal in the other. Parcels shall be clearly marked to identify the Project and the Offeror, and to identify the contents as Technical Proposal or Price Proposal. Proposals shall be sealed in an envelope and addressed to the Point of Contact identified in the RFP for receipt of Proposals, and shall be filed prior to the time and at the place specified in the RFP. Proposals received after that time will be returned to the Offeror unopened. The Department may defer the date for the opening of Proposals in which case the Offerors will be notified. If the Department so elects, RFPs may be issued for projects in combination or separately. Proposals may be submitted for either the combination or separate units of the combination. The Department may make Awards on combination Proposals or separate Proposals to its best advantage. Combination Proposals other than those set up in the RFP by the Department will not be considered. Conditional Proposals will be considered only when so stated in the RFP. Offerors are not required to be registered with “eVA Internet e-procurement solution” at the time Proposals are submitted, however, prior to award of a contract, the Successful Offeror must be registered with “eVA Internet e-procurement solution” or the Proposal may be rejected. Registration shall be performed by accessing the eVA website portal xxx.xxx.xxxxxxxx.xxx, following the instructions and complying with the requirements therein. When registering with eVa it is the Offeror’s responsibility to enter or have entered their correct payment address and physical addresses in eVa in order to receive payments on any contracts that the Department may award to them as the Successful Offeror. The Offeror shall also ensure their prequalification address(es) match those registered with eVa. Failure on the part of the Successful Offeror to meet either of these requirements may result in late payment of monthly estimates.

Submission of Proposal. a. Proposals shall must be delivered submitted by mail, hand delivery, UPS, express mail, or Federal Express to: i. Proposals by USPS must be submitted to: Department of Water Resources Attn: Xxxxxxxxx Xxx P.O. Box 942836 000 X Xxxxxx, 0xx Xx. DBS #19 Sacramento, California 94236-0001 ii. Proposals by hand delivery, must be submitted to Contract Specialist Xxxxxxxxx Xxx on or before the bid due date and time. Please coordinate a day and time via phone (916) 000- 0000 or e-mail xxxxxxxxx.xxx@xxxxx.xx.xxx. iii. Proposals by UPS, express mail, or Federal Express must be submitted to: 000 X Xxxxxx, 0xx Xx., XXX #00 Xxxxxxxxxx, Xxxxxxxxxx 00000 b. Proposals should provide straightforward and concise descriptions of the proposing firm’s ability to satisfy the requirements of this RFP. c. If the proposal is made under a fictitious name or business title, the actual legal name of the proposing firm must be provided. d. Due to limited storage space, the proposal package should be prepared using the least expensive method (i.e. cover page with staple in accordance with upper left-hand corner, no fancy bindings). e. All proposals must include original signatures on the instructions following documents: Proposal/Proposing firm Certification Sheet and any other documents specified in the RFP. Unless clearly stated otherwise, Proposal Checklist. f. Proposals shall be submitted in two (2) separate, sealed parcels containing not including the Technical Proposal in one and the Price Proposal in the other. Parcels shall be clearly marked to identify the Project and the Offeror, and to identify the contents as Technical Proposal or Price Proposal. Proposals shall be sealed in an envelope and addressed to the Point of Contact documents identified in the RFP for receipt of Proposals, and Proposal Checklist shall be filed prior deemed non-responsive and will be rejected. g. All proposals are to be sent to DWR within the time and at the place specified frame indicated in the RFPTime Schedule. Proposals received after that the due date and time will be returned unopened to the Offeror unopenedprospective proposing firm. h. All proposals must be submitted under sealed cover. The Department may defer sealed cover must contain all documents listed in the date Proposal Checklist. The outside of the sealed cover must be plainly marked with the RFP title and number, must show your firm’s name and address, and must be marked with “DO NOT OPEN.” i. Proposals not submitted under sealed cover will be rejected. A minimum of two signed proposals must be submitted. One proposal must be submitted in hardcopy. One proposal must be submitted in an electronic format (Word and/or PDF File) on a USB Drive. Both proposals must be signed and submitted in the same envelope. USB Drives can be returned at the request of the proposing firm once the solicitation is concluded. j. Proposals not submitted under sealed cover will be rejected. A minimum of two original signed proposals must be submitted. Both proposals must be submitted in the same envelope. k. Proposals must be submitted for the opening entire service described within the Scope of Proposals in which case Work. Deviations from the Offerors specifications will not be considered and will be notifiedcause for rejection of the proposal. l. The State does not accept alternate language from a proposing firm. If the Department so elects, RFPs A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. m. A proposal may be issued rejected if conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may waive any immaterial deviation in a proposal. The State's waiver of immaterial defect shall in no way modify the RFP document or excuse the proposing firm from full compliance with the objectives if awarded the Agreement. n. Costs for projects developing proposals and preparation of award of the Agreement are entirely the responsibility of the proposing firm and shall not be chargeable to the State of California. o. This RFP must be signed by an individual who is authorized to bind the proposing firm contractually. The signature must indicate the title or position that the individual holds in combination the firm. An unsigned proposal will be rejected. p. A proposing firm may modify a proposal after its submission by withdrawal and resubmission before the proposal due date. Modification of a proposal offered in any other manner, oral or separatelywritten, will not be considered. q. A proposing firm may withdraw their proposal by submitting a written request to the State for its withdrawal, signed by the proposing firm or an agent authorized in accordance with paragraph p above. A proposing firm may thereafter submit a new proposal before the proposal submission deadline. Proposals may not be submitted withdrawn after the proposal due date. Proposals received after the due date and time will be returned unopened to the prospective proposing firm. r. DWR may modify the RFP prior to the date fixed for either submission of proposals by the combination or separate units issuance of an Addendum to all parties who received a proposal package. This Addendum will also be posted on the combination. State’s eProcurement website found at xxx.Xxx xXxxxxxx.xxx. s. If all proposals are too high, DWR is not required to award an Agreement. t. The Department State may make Awards reject all proposals if deemed necessary. u. The proposals submitted, including costs, will become public when DWR has completed its evaluation and announces the responsible proposer who has been given the highest score. v. Proposing firms are cautioned not to rely on combination Proposals or separate Proposals the State during the evaluation to its best advantage. Combination Proposals other than those set up discover and report all defects and errors in the proposal documents. Proposing firms should carefully proof read documents for errors and adherence to the RFP by requirements prior to proposal submittal. w. Where applicable, the Department proposing firm should carefully examine the worksite and specifications. Proposing firm shall investigate the conditions, character, quality of surface, subsurface materials, or obstacles to be encountered. No additions to the Agreement amount will be made because of failure to thoroughly examine the worksite and specifications. x. More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. Conditional Proposals Reasonable grounds for believing that any proposing firm has submitted more than one proposal for the work contemplated herein will cause the rejection of all proposals submitted by that proposing firm. If there is reason for believing that collusion exists among the proposing firm, none of the participants in such collusion will be considered only when so stated in the RFP. Offerors are not required to be registered with “eVA Internet e-procurement solution” at the time Proposals are submitted, however, prior to award of a contract, the Successful Offeror must be registered with “eVA Internet e-procurement solution” this or the Proposal may be rejected. Registration shall be performed by accessing the eVA website portal xxx.xxx.xxxxxxxx.xxx, following the instructions and complying with the requirements therein. When registering with eVa it is the Offeror’s responsibility to enter or have entered their correct payment address and physical addresses in eVa in order to receive payments on any contracts that the Department may award to them as the Successful Offeror. The Offeror shall also ensure their prequalification address(es) match those registered with eVa. Failure on the part of the Successful Offeror to meet either of these requirements may result in late payment of monthly estimatesfuture procurements.

Submission of Proposal. Proposals shall be delivered in accordance with the instructions in the RFP. Unless clearly stated otherwise, Proposals proposals shall be submitted in two (2) separate, sealed parcels containing the Technical Proposal in one and the Price Proposal in the other. Parcels shall be clearly marked to identify the Project and the Offeror, and to identify the contents as Technical Proposal or Price Proposal. Proposals shall be sealed in an envelope and addressed to the Point of Contact identified in the RFP for receipt of Proposalsproposals, and shall be filed prior to the time and at the place specified in the RFP. Proposals received after that time will be returned to the Offeror unopened. The Department may defer the date for the opening of Proposals proposals in which case the Offerors will be notified. If the Department so elects, RFPs may be issued for projects in combination or separately. Proposals may be submitted for either the combination or separate units of the combination. The Department may make Awards on combination Proposals proposals or separate Proposals proposals to its best advantage. Combination Proposals proposals other than those set up in the RFP by the Department will not be considered. Conditional Proposals proposals will be considered only when so stated in the RFP. Offerors are not required to be registered with “eVA Internet e-procurement solution” at the time Proposals are submitted, however, prior to award of a contract, the Successful Offeror must be registered with “eVA Internet e-e- procurement solution” or the Proposal may be rejected. Registration shall be performed by accessing the eVA website portal xxx.xxx.xxxxxxxx.xxxxxx.xxx.xxxxx.xx.xx, following the instructions and complying with the requirements therein. When registering with eVa it is the Offeror’s responsibility to enter or have entered their correct payment PA type address and physical or addresses in eVa in order to receive payments on any contracts that the Department (VDOT) may award to them as the Successful Offeror. The Offeror shall also ensure their prequalification address(es) match those registered with eVa. Failure on the part of the Successful Offeror to meet either of these requirements may result in late payment of monthly estimates.

Submission of Proposal. a. Proposals shall be delivered in accordance with the instructions in the RFP. Unless clearly stated otherwise, Proposals shall must be submitted by mail, hand delivery, UPS, express mail, or Federal Express to: b. Proposals should provide straightforward and concise descriptions of the proposing firm’s ability to satisfy the requirements of this RFP. c. If the proposal is made under a fictitious name or business title, the actual legal name of the proposing firm must be provided. d. Due to limited storage space, the proposal package should be prepared using the least expensive method (i.e. cover page with staple in two (2) separateupper left-hand corner, sealed parcels containing no fancy bindings). e. All proposals must include original signatures on the Technical Proposal in one and the Price Proposal in the other. Parcels shall be clearly marked to identify the Project and the Offerorfollowing documents: Proposal/Proposing firm Certification Sheet, Contractor Certification Clauses, and to identify any other documents specified in this RFP. f. Proposals not including the contents as Technical Proposal or Price Proposal. Proposals shall be sealed in an envelope and addressed to the Point of Contact documents identified in the RFP for receipt of Proposals, and Proposal Checklist shall be filed prior deemed non-responsive and will be rejected. g. All proposals are to be sent to DWR within the time and at the place specified frame indicated in the RFPTime Schedule. Proposals received after that the due date and time will be returned unopened to the Offeror unopenedprospective proposing firm. h. All proposals must be submitted under sealed cover. The Department may defer sealed cover must contain all documents listed in the date Proposal Checklist. The outside of the sealed cover must be plainly marked with the RFP title and number, must show your firm’s name and address, and must be marked with “DO NOT OPEN.” i. Proposals not submitted under sealed cover will be rejected. A minimum of two original signed proposals must be submitted. Both proposals must be submitted in the same envelope. j. Proposals must be submitted for the opening entire service described within the Scope of Proposals in which case Work. Deviations from the Offerors specifications will not be considered and will be notifiedcause for rejection of the proposal. k. The State does not accept alternate language from a proposing firm. If the Department so elects, RFPs A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. l. A proposal may be issued rejected if conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may waive any immaterial deviation in a proposal. The State's waiver of immaterial defect shall in no way modify the RFP document or excuse the proposing firm from full compliance with the objectives if awarded the Agreement. m. Costs for projects developing proposals and preparation of award of the Agreement are entirely the responsibility of the proposing firm and shall not be chargeable to the State of California. n. This RFP must be signed by an individual who is authorized to bind the proposing firm contractually. The signature must indicate the title or position that the individual holds in combination the firm. An unsigned proposal will be rejected. o. A proposing firm may modify a proposal after its submission by withdrawal and resubmission before the proposal due date. Modification of a proposal offered in any other manner, oral or separatelywritten, will not be considered. p. A proposing firm may withdraw their proposal by submitting a written request to the State for its withdrawal, signed by the proposing firm or an agent authorized in accordance with paragraph n above. A proposing firm may thereafter submit a new proposal before the proposal submission deadline. Proposals may not be submitted withdrawn after the proposal due date. Proposals received after the due date and time will be returned unopened to the prospective proposing firm. q. DWR may modify the RFP prior to the date fixed for either submission of proposals by the combination or separate units issuance of an Addendum to all parties who received a proposal package. This Addendum will also be posted on the combination. State’s eProcurement website found at xxx.xxxxxxx.xxx. r. If all proposals are too high, DWR is not required to award an Agreement. s. The Department State may make Awards reject all proposals if deemed necessary. t. The proposals submitted, including costs, will become public when DWR has completed its evaluation and announces the responsible proposer who has been given the highest score. u. Proposing firms are cautioned not to rely on combination Proposals or separate Proposals the State during the evaluation to its best advantage. Combination Proposals other than those set up discover and report all defects and errors in the proposal documents. Proposing firms should carefully proof read documents for errors and adherence to the RFP by requirements prior to proposal submittal. v. Where applicable, the Department proposing firm should carefully examine the worksite and specifications. Proposing firm shall investigate the conditions, character, quality of surface, subsurface materials, or obstacles to be encountered. No additions to the Agreement amount will be made because of failure to thoroughly examine the worksite and specifications. w. More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. Conditional Proposals Reasonable grounds for believing that any proposing firm has submitted more than one proposal for the work contemplated herein will cause the rejection of all proposals submitted by that proposing firm. If there is reason for believing that collusion exists among the proposing firm, none of the participants in such collusion will be considered only when so stated in the RFP. Offerors are not required to be registered with “eVA Internet e-procurement solution” at the time Proposals are submitted, however, prior to award of a contract, the Successful Offeror must be registered with “eVA Internet e-procurement solution” this or the Proposal may be rejected. Registration shall be performed by accessing the eVA website portal xxx.xxx.xxxxxxxx.xxx, following the instructions and complying with the requirements therein. When registering with eVa it is the Offeror’s responsibility to enter or have entered their correct payment address and physical addresses in eVa in order to receive payments on any contracts that the Department may award to them as the Successful Offeror. The Offeror shall also ensure their prequalification address(es) match those registered with eVa. Failure on the part of the Successful Offeror to meet either of these requirements may result in late payment of monthly estimatesfuture procurements.