Common use of Supply Tasking Clause in Contracts

Supply Tasking. 3.1 Orders shall be placed by the Authority using form DEFFORM 300 or P2P order. Each order will, as a minimum, refer to the Enabling Contract number, have a computer reference number and contain a unique Order Identification Number. No work shall be put in hand by the Contractor without receipt of such authorisation. 3.2 Receipt of each order shall be acknowledged by the Contractor within 5 working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendment. 3.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article is delivered then the Authority shall use form DEFFORM 301 or P2P order to notify the Contractor accordingly. The DEFFORM 301 or P2P order shall refer to the original DEFFORM 300 or P2P order and shall constitute a formal amendment to the order. Where the cancelled Articles are complete, part built, and/or parts have been procured to meet this requirement, then these Articles shall be consigned to the Authority’s CSS to meet future requirements. Details of the Articles and/or parts so consigned shall be provided to the Authority at the same time as the Contractor’s breakdown of the cancellation costs. Where packaging standards are increased above the normal level defined on the DEFFORM 300 or P2P order the Contractor shall submit a firm price for any additional costs incurred within 5 working days of the DEFFORM 301 or P2P order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order. 3.4 It is the intention that DEFFORM 300, DEFFORM 301 and Mod Form 199 shall be transmitted electronically by means of the Defence Electronic Commerce System however if the system is at any time non-operational then orders etc shall be issued in hard copy. 3.5 The Contractor shall supply Articles to the specification and part number identified within the characteristics of the NATO Stock No. The Contractor shall check the latest drawing issue state and, if different to that identified by the NATO Stock No/Part No then the Authority shall be notified accordingly to confirm the requirement. Where such specifications cannot be met then the Contractor shall propose alternatives of a similar robustness, which meet the fit, form and function criteria specified. 3.6 Where the Authority places an order for an Article that has a shelf life then the contractor shall ensure that the article has a minimum of 11/12ths of its shelf life remaining on the date of despatch to the Authority. 3.7 The lead times for each article from acceptance of order up to the date of despatch to the Authority, or it’s nominated agent, are firm and detailed on the menu price agreement to this Enabling Contract. These lead times are the maximum timescales acceptable.

Supply Tasking. 3.1 Orders shall be placed by the Authority using form DEFFORM 300 or P2P order300. Each order will, as a minimum, refer to the Enabling Contract number, have a computer reference number and contain a unique Order Identification Number. No work shall be put in hand by the Contractor without receipt of such authorisation. 3.2 Receipt of each order shall be acknowledged by the Contractor within 5 five working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendment. 3.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article item is delivered then the Authority shall use form DEFFORM 301 or P2P order to notify the Contractor accordingly. The DEFFORM 301 or P2P order shall refer to the original DEFFORM 300 or P2P order and shall constitute a formal amendment to the order. Where the cancelled Articles are complete, part built, and/or parts have been procured to meet this requirement, then these Articles shall be consigned to the Authority’s CSS to meet future requirements. Details of the Articles and/or parts so consigned shall be provided to the Authority at the same time as the Contractor’s breakdown of the cancellation costs. Where packaging standards are increased above the normal level defined on the DEFFORM 300 or P2P order the Contractor shall submit a firm price for any additional costs incurred within 5 working days of the DEFFORM 301 or P2P order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order. In the event that this requires the Contractor to deliver the items to Ship the Contractor shall submit a Firm Price for any additional costs incurred within 5 working days of receipt of the MOD Form 199. 3.4 It is the intention that DEFFORM 300, DEFFORM 301 and Mod Form 199 shall be transmitted electronically by means of the Defence Electronic Commerce System however if the system is at any time non-operational then orders etc shall be issued in hard copy. 3.5 The Contractor shall supply Articles articles to the specification and part number identified within the characteristics of the NATO Stock No. The Contractor shall check the latest drawing issue state and, if different to that identified by the NATO Stock No/Part No then the Authority shall be notified accordingly to confirm the requirement. Where such specifications cannot be met then the Contractor shall propose alternatives of a similar robustness, which meet the fit, form and function criteria specified. 3.6 Where the Authority places an order for an Article article that has a shelf life then the contractor shall ensure that the article has a minimum of 11/12ths of its shelf life remaining on the date of despatch to the Authority. 3.7 The lead times for each article from acceptance of order up to the date of despatch to the Authority, or it’s nominated agent, are firm and detailed on the menu price agreement to this Enabling Contract. These lead times are the maximum timescales acceptable.

Supply Tasking. 3.1 Orders shall be placed by the Authority using form DEFFORM 300 or P2P orderan Electronic Demand Order. Each order will, as a minimum, refer to the Enabling Contract number, have a computer reference number and contain a unique Order Identification Number. No work shall be put in hand by the Contractor without receipt of such authorisation. 3.2 Receipt of each order shall be acknowledged by the Contractor within 5 working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendment. 3.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article is delivered then the Authority shall use form DEFFORM 301 or P2P order an amended Electronic Demand Order to notify the Contractor accordingly. The DEFFORM 301 or P2P order amended Electronic Demand Order shall refer to the original DEFFORM 300 or P2P order Electronic Demand Order and shall constitute a formal amendment to the order. Where the cancelled Articles are complete, part built, and/or parts have been procured to meet this requirement, then these Articles shall be consigned to the Authority’s CSS to meet future requirements. Details of the Articles and/or parts so consigned shall be provided to the Authority at the same time as the Contractor’s breakdown of the cancellation costs. Where packaging standards are increased above the normal level defined on the DEFFORM 300 or P2P order Electronic Demand Order the Contractor shall submit a firm price for any additional costs incurred within 5 working days of the DEFFORM 301 or P2P orderElectronic Demand Order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order. 3.4 It is the intention that DEFFORM 300, DEFFORM 301 the Electronic Demand Orders / amended Electronic Demand Orders and Mod MoD Form 199 shall be transmitted electronically by means of the Defence Electronic Commerce System however if the system is at any time non-operational then orders etc shall be issued in hard copy. 3.5 The Contractor shall supply Articles to the specification and part number identified within the characteristics of the NATO Stock No. The Contractor shall check the latest drawing issue state and, if different to that identified by the NATO Stock No/Part No then the Authority shall be notified accordingly to confirm the requirement. Where such specifications cannot be met then the Contractor shall propose alternatives of a similar robustness, which meet the fit, form and function criteria specified. 3.6 Where the Authority places an order for an Article that has a shelf life then the contractor shall ensure that the article has a minimum of 11/12ths of its shelf life remaining on the date of despatch to the Authority. 3.7 The lead times for each article from acceptance of order up to the date of despatch to the Authority, or it’s nominated agent, are firm and detailed on the menu price agreement to this Enabling Contract. These lead times are the maximum timescales acceptable.

Supply Tasking. 3.1 4.3.1 Orders shall be placed by the Authority using form DEFFORM 300 or P2P orderan Electronic Demand Order. Each order will, as a minimum, refer to the Enabling Contract number, have a computer reference number and contain a unique Order Identification Number. No work shall be put in hand by the Contractor without receipt of such authorisation. 3.2 4.3.2 Receipt of each order shall be acknowledged by the Contractor within 5 five working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendmentacceptance. 3.3 4.3.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article article is delivered then the Authority shall use form DEFFORM 301 or P2P order an amended Electronic Demand Order to notify the Contractor accordingly. The DEFFORM 301 or P2P order amended Electronic Demand Order shall refer to the original DEFFORM 300 or P2P order Electronic Demand Order and shall constitute a formal amendment to the order. Where the cancelled Articles are complete, part built, and/or parts have been procured to meet this requirement, then these Articles shall be consigned to the Authority’s CSS to meet future requirements. Details of the Articles and/or parts so consigned shall be provided to the Authority at the same time as the Contractor’s breakdown of the cancellation costs. Where packaging standards are increased above the normal level defined on the DEFFORM 300 or P2P order the Contractor shall submit a firm price for any additional costs incurred within 5 working days of the DEFFORM 301 or P2P order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue an amended Electronic Demand Order for the Diversion. In the event that this requires the Contractor to deliver the article to Ship/Submarine the Contractor shall submit a MoD Form 199 Diversion Firm Price for any additional costs incurred within 5 working days of receipt of the amended Demand Order. 3.4 It 4.3.4 When delivery is made to a third party, a DEFFORM 129J is to be completed and sent to the intention that DEFFORM 300, DEFFORM 301 and Mod Form 199 shall be transmitted electronically by means of the Defence Electronic Commerce System however if the system is at any time non-operational then orders etc shall be issued in hard copyMES/ESG Project Manager. 3.5 4.3.5 When self to self delivery is stipulated the article is to be held within the Contractors UK secure and segregated storage facility/bonded store. 4.3.6 The Contractor shall supply Articles to articles, ensuring the specification quality, reliability, strength, fit, form and function, specifications identified by the Nato Stock Number and part number identified within the characteristics of the NATO Stock No. The Contractor shall check the latest drawing issue state and, if different to that identified by the NATO Stock No/Part No then the Authority shall be notified accordingly to confirm the requirementis met. Where such specifications cannot be met then met, the procedure detailed at paragraph 4.6 (Non conformance of articles/components) shall apply. 4.3.7 All articles shall conform to UK and EC Maritime Health and Safety Legislation. 4.3.8 Configuration Management is to be maintained in accordance with Xxx Xxxx 05-57 (REF 21), for the supply of all articles ordered under this enabling contract. 4.3.9 The Contractor shall propose alternatives notify the Authority of a similar robustness, which meet any new modification or technical insertions that are deemed necessary to ensure compliance with the fit, form latest statutory legislation and function criteria specifiedmaintain the safety of an article. 3.6 4.3.10 Where the Authority places an order for an Article article that has a shelf life then the contractor Contractor shall ensure that the article has a minimum of 11/12ths of its shelf life remaining on the date of despatch to the Authoritydespatch. 3.7 The lead times for each article from acceptance of order up 4.3.11 An Article identification plate conforming to Def-Xxxx 02-723 (REF 19) shall be fitted to all articles, and annotated with the date of despatch to the Authority, or it’s nominated agent, are firm and detailed on the menu price agreement to this Enabling Contract. These lead times are the maximum timescales acceptable.following information:- - Contractor's name - NATO Stock Number - Article Part Number - Drawing Number - Description - Weight - Modification number if applicable

Supply Tasking. 3.1 Orders shall be placed by the Authority using form DEFFORM 300 or P2P orderan Electronic Demand Order. Each order will, as a minimum, refer to the Enabling Contract number, have a computer reference number and contain a unique Order Identification Number. No work shall be put in hand by the Contractor without receipt of such authorisation. 3.2 Receipt of each order shall be acknowledged by the Contractor within 5 five working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendment. 3.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article item is delivered then the Authority shall use form DEFFORM 301 or P2P order an amended Electronic Demand Order to notify the Contractor accordingly. The DEFFORM 301 or P2P order amended Electronic Demand Order shall refer to the original DEFFORM 300 or P2P order Electronic Demand Order and shall constitute a formal amendment to the order. Where In the event of reduction of quantity or cancellation the Authority shall be liable to pay any and all cancellation costs incurred by the Contractor, subject to a limit of the value of the original requirement. The Contractor shall provide the Authority with a full breakdown of these costs within 20 working days from receipt of the amended Electronic Demand Order. In instances where the cancelled Articles are complete, part built, and/or parts have been procured to meet this requirement, then these Articles shall be consigned to the Authority’s CSS to meet future requirements. Details of the Articles and/or parts so consigned shall be provided to the Authority at the same time as the Contractor’s breakdown of the cancellation costs. Where packaging standards are increased above the normal level defined on the DEFFORM 300 or P2P order Electronic Demand Order the Contractor shall submit a firm price Firm Price for any additional costs incurred within 5 working days of the DEFFORM 301 or P2P orderElectronic Demand Order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order. In the event that this requires the Contractor to deliver the items to Ship the Contractor shall submit a Firm Price for any additional costs incurred within 5 working days of receipt of the MOD Form 199. 3.4 It is the intention that DEFFORM 300, DEFFORM 301 and Mod Form 199 shall be transmitted electronically by means of the Defence Electronic Commerce System however if the system is at any time non-operational then orders etc shall be issued in hard copy. 3.5 The Contractor shall supply Articles articles to the specification and part number identified within the characteristics of the NATO Stock No. The Contractor shall check the latest drawing issue state and, if different to that identified by the NATO Stock No/Part No then the Authority shall be notified accordingly to confirm the requirement. Where such specifications cannot be met then the Contractor shall propose alternatives of a similar robustness, which meet the fit, form and function criteria specified. 3.6 3.5 Where the Authority places an order for an Article article that has a shelf life then the contractor shall ensure that the article has a minimum of 11/12ths of its shelf life remaining on the date of despatch to the Authority. 3.7 3.6 The lead times for each article from acceptance of order up to the date of despatch to the Authority, or it’s its nominated agent, are firm and detailed on the menu price agreement to this Enabling Contract. These lead times are the maximum timescales acceptable.