Common use of Tenure Files Clause in Contracts

Tenure Files. III.7.7.1 Candidates are responsible for assembling their own tenure file and for submitting it electronically to the Departmental/Program Tenure Committee by the date specified in III.7.5.2. III.7.7.2 The tenure file shall consist of all materials provided by the member pursuant to III.7.7.8, and all other material, reports, assessments and candidate responses compiled under this Article. III.7.7.3 The tenure file shall not contain any letters not solicited by the candidate, according to the provisions of III.7.7.8 (e), or by the Chair of the Departmental/Program Tenure Committee or by the Xxxx, or by the Xxxxxxx and Vice President Academic according to the procedures set out in this agreement, with the exception of the Departmental/Program Tenure Committee’s letter of recommendation, the report from COAP (see III.7.9.5), and the Xxxxxxx and Vice President Academic’s letter of recommendation. III.7.7.4 With the exception of assessments of teaching effectiveness by students, the tenure file shall not contain any unsigned material. III.7.7.5 After the tenure file has been submitted to the Departmental/Program Tenure Committee and before the tenure file has been forwarded to the Xxxx, the candidate can add new material to the file only if the new material that the candidate is adding is sufficiently significant that it might affect the recommendation or decision. III.7.7.6 No material can be removed from the tenure file without the agreement of the candidate, the Departmental/Program Tenure Committee, the Xxxxxxx and Vice President Academic and the Association. III.7.7.7 After submitting his/her tenure file to the Departmental/Program Tenure Committee, the candidate shall have access to the tenure file only under conditions specified in III.7.8.5 and III.7.9.4 (ii) below. III.7.7.8 By September 30th, the Member shall provide a copy the following materials to the Departmental/Program Tenure Committee (where possible, copies of tenure materials shall be provided in an electronic format): (a) an up-to-date curriculum vitae indicating clearly research and teaching accomplishments by date; (b) where relevant, copies of publications; copies of creative work (or citations to same); evidence of conference presentations; manuscripts under consideration and evidence of their status; evidence of grant applications; evidence of community-based research projects; a research prospectus explaining the coherence of the candidate’s research project(s) and future direction(s); (c) a teaching dossier which shall consist of course syllabi; assessments of teaching effectiveness by students, and where relevant, by peers; lab manuals and/or course packs, as appropriate; evidence of reading course, honours, and/or graduate supervision, as appropriate; evidence of curricular or pedagogical development; evidence of professional recognitions such as teaching awards, as appropriate; and other documentation as relevant; (d) any additional information identified in the department/program written standards for the application of the tenure criteria; (e) any additional information about his/her professional accomplishments that the candidate deems relevant. III.7.7.9 In addition, the candidate shall include a covering letter which serves as a guide to the candidate’s tenure file for members of the Departmental/Program Tenure Committee, COAP, the Xxxxxxx and Vice President Academic, and the President. III.7.7.10 The Departmental/Program Tenure Committee shall follow a fair and reasonable plan to secure the views of students and faculty, and the Chair of the Departmental/Program Tenure Committee shall include a report on this plan when he/she submits the recommendation of the Departmental/Program Tenure Committee to the Xxxx. The Departmental/Program Tenure Committee may choose to secure the views of qualified assessors from outside the University. If the Departmental/Program Tenure Committee chooses not to do so, the candidate may nevertheless require that the views of qualified assessors be sought. If the views of external assessors are sought, the procedures in III.7.7.11 shall be followed. III.7.7.10.1 The Chair of the Departmental/Program Tenure Committee shall contact between forty and sixty students (including graduate students, as appropriate) whom the candidate has taught while at Trent, requesting comments on the candidate’s teaching. (In cases where the candidate has taught fewer than fifty students, the Chair of the Departmental/Program Tenure Committee shall contact as many students as possible.) Approximately half of the students should be named by the candidate, and approximately half by the Departmental/Program Tenure Committee. The students shall not be registered in any course taught by the candidate during the current academic year. Students shall be given at least ten (10) working days to provide a response. Such written and signed views from students will be added to the candidate’s tenure file. III.7.7.10.2 The Chair of the Departmental/Program Tenure Committee shall invite members of the candidate’s department/program to comment on the candidate’s teaching and/or research. With the candidate’s permission, the Chair of the Departmental/Program Tenure Committee may contact members of the University outside the candidate’s home department to comment on the candidate’s teaching and/or research. The Chair of the Departmental/Program Tenure Committee shall make available the non-confidential parts of the candidate’s tenure file. Colleagues shall be given at least ten (10) working days to submit their comments. Such written views from colleagues will be added to the candidate’s tenure file.

Tenure Files. III.7.7.1 Candidates are responsible for assembling their own tenure file and for submitting delivering it electronically to the Departmental/Program Tenure Committee by the date specified in III.7.5.2. III.7.7.2 The tenure file shall consist of all materials provided by the member pursuant to III.7.7.8, and all other material, reports, assessments and candidate responses compiled under this Article. III.7.7.3 The tenure file shall not contain any letters not solicited either by the candidate, according to the provisions of III.7.7.8 (e), or by the Chair of the Departmental/Program Tenure Committee or by the Xxxx, or by the Xxxxxxx and Vice President Academic according to the procedures set out in this agreement, with the exception of the Departmental/Program Tenure Committee’s letter of recommendation, the report from COAP (see III.7.9.5), and the Xxxxxxx and Vice President Academic’s Xxxx’x letter of recommendation. III.7.7.4 With the exception of assessments of teaching effectiveness by students, the tenure file shall not contain any unsigned material. III.7.7.5 After the tenure file has been submitted to the Departmental/Program Tenure Committee and before the tenure file has been forwarded to the Xxxx, the candidate can add new material to the file only if the new material that the candidate is adding is sufficiently significant that it might affect the recommendation or decision. III.7.7.6 No material can be removed from the tenure file without the agreement of the candidate, the Departmental/Program Tenure Committee, the Xxxxxxx and Vice President Academic Xxxx and the Association. III.7.7.7 After submitting his/her tenure file to the Departmental/Program Tenure Committee, the candidate shall have access to the tenure file only under conditions specified in III.7.8.5 and III.7.9.4 (ii) below. III.7.7.8 By September 30thOctober 31st, the Member shall provide a copy the following materials to the Departmental/Program Tenure Committee (where possible, copies of tenure materials shall be provided in an electronic format):Committee: (a) an An up-to-date curriculum vitae indicating clearly research and teaching accomplishments by date; (b) where relevant, copies of publications; copies of creative work (or citations to same); evidence of conference presentations; manuscripts under consideration and evidence of their status; evidence of grant applications; evidence of community-based research projects; a research prospectus explaining the coherence of the candidate’s research project(s) and future direction(s); (c) a teaching dossier which shall consist of course syllabi; assessments of teaching effectiveness by students, and where relevant, by peers; lab manuals and/or course packs, as appropriate; evidence of reading course, honours, and/or graduate supervision, as appropriate; evidence of curricular or pedagogical development; evidence of professional recognitions such as teaching awards, as appropriate; and other documentation as relevant; (d) any additional information identified in the department/program written standards for the application of the tenure criteria; (e) any additional information about his/her professional accomplishments that the candidate deems relevant. III.7.7.9 In addition, the candidate shall include a covering letter which serves as a guide to the candidate’s tenure file for members of the Departmental/Program Tenure Committee, COAP, the Xxxxxxx and Vice President AcademicXxxx, and the President. III.7.7.10 The Departmental/Program Tenure Committee shall follow a fair and reasonable plan to secure the views of students and faculty, and the Chair of the Departmental/Program Tenure Committee shall include a report on this plan when he/she submits the recommendation of the Departmental/Program Tenure Committee to the Xxxx. The Departmental/Program Tenure Committee may choose to secure the views of qualified assessors from outside the University. If the Departmental/Program Tenure Committee chooses not to do so, the candidate may nevertheless require that the views of qualified assessors be sought. If the views of external assessors are sought, the procedures in III.7.7.11 shall be followed. III.7.7.10.1 The Chair of the Departmental/Program Tenure Committee shall contact between forty and sixty students (including graduate students, as appropriate) whom the candidate has taught while at Trent, requesting comments on the candidate’s teaching. (In cases where the candidate has taught fewer than fifty students, the Chair of the Departmental/Program Tenure Committee shall contact as many students as possible.) Approximately half of the students should be named by the candidate, and approximately half by the Departmental/Program Tenure Committee. The students shall not be registered in any course taught by the candidate during the current academic year. Students shall be given at least ten (10) working days to provide a response. Such written and signed views from students will be added to the candidate’s tenure file. III.7.7.10.2 The Chair of the Departmental/Program Tenure Committee shall invite members of the candidate’s department/program to comment on the candidate’s teaching and/or research. With the candidate’s permission, the Chair of the Departmental/Program Tenure Committee may contact members of the University outside the candidate’s home department to comment on the candidate’s teaching and/or research. The Chair of the Departmental/Program Tenure Committee shall make available the non-non- confidential parts of the candidate’s tenure file. Confidential materials include annual assessments of teaching effectiveness by students and any letters by students, faculty, or externals written with the expectation of confidentiality. Colleagues shall be given at least ten (10) working days to submit their comments. Such written views from colleagues will be added to the candidate’s tenure file.