Common use of THE ASSESSMENT FILE FOR NON Clause in Contracts

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANS 15.01 Candidates for extension of tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University Librarian, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation process. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 and 18. 15.02 The University Librarian, not later than the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file in the case of consideration for extension of tenure-track appointment or tenure. The University Librarian shall, at that time, notify the Librarian that the Librarian has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University Librarian. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 The Promotion and Tenure Committee or the University Librarian may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. 15.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University Librarian. In addition, the University Librarian shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.07. 15.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 The candidate shall have access to the file at any time upon request. 15.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the Committee. 15.10 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 In the case of a non-decision year review the University Librarian shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 9.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 11 and 1812. When a candidate wishes student course evaluation instruments to be considered, all such results received during the preceding three (3) year period shall be included. 15.02 The University Librarian, not later than 9.02 Candidates shall submit materials for their file to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 9.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. Before making the file available to external referees, the Administrative Head shall remove documents pertaining to non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 9.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Samples of the candidate’s work shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 9.05 At the Xxxxxxxx Campus, the Committee shall request from all other Faculty Members in the candidate’s Programme Unit, or, if there is no Programme Unit, from the other members of the discipline, written assessments of the candidate. The Committee may request additional information to clarify issues related to the candidate’s academic discipline. If the candidate is the only Faculty Member at the Xxxxxxxx Campus in his or her discipline, these requests may be made to members of the Promotion and Tenure Committee of the appropriate Academic Unit on the St. John’s campus. In such a case, the candidate shall determine the appropriate Academic Unit on the St. John’s campus. 9.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 9.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 9.08 The candidate shall have access to the file at any time upon request. However, confidential letters of assessment shall be viewed only in accordance with Clause 1.63. 15.09 9.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the CommitteeCommittee begins its review of the file. 15.10 9.10 In the case of tenure and promotion the file shall contain letters from external referees. These letters shall be solicited in accordance with Clauses 11.09 - 11.14 and 12.11 - 12.12. 9.11 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 9.12 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 9.13 In the case of a non-decision year review the University Librarian relevant academic administrator shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 9.14 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, 1.53 as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANS 15.01 14.01 Candidates for extension of tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the Xxxx of Libraries (University Librarian), which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation process. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 16 and 1817. 15.02 14.02 The Xxxx of Libraries (University Librarian), not later than the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file in the case of consideration for extension of tenure-track appointment or tenure. The Xxxx of Libraries (University Librarian Librarian) shall, at that time, notify the Librarian Librarian, in writing, that the Librarian has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document inserted inserted, into his or her their assessment file. Each candidate shall submit materials for his or her their file to the Xxxx of Libraries (University Librarian Librarian) within twenty (20) days following the date of request. 15.03 14.03 Before making the file available to the Promotion and Tenure Committee, the Xxxx of Libraries (University Librarian Librarian) shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the Xxxx of Libraries (University Librarian). 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 The Promotion and Tenure Committee or the University Librarian may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. 15.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University Librarian. In addition, the University Librarian shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.07. 15.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 The candidate shall have access to the file at any time upon request. 15.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the Committee. 15.10 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 In the case of a non-decision year review the University Librarian shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 9.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 11 and 1812. When a candidate wishes student course evaluation instruments to be considered, all such results received during the preceding three (3) year period shall be included. 15.02 The University Librarian9.02 Candidates shall submit materials for their file in an electronic format, not later than if appropriate, to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member in writing that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her their assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 9.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. Before making the file available to external referees, the Administrative Head shall remove documents pertaining to non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 9.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Samples of the candidate’s work shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 9.05 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or herthem. The candidate has the right to insert a responseresponse but shall not insert any new, substantive material in the assessment file after the Committee has submitted its Report. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 9.06 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her their office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 9.07 The candidate shall have access to the file at any time upon request. However, confidential letters of assessment shall be viewed only in accordance with Clause 1.63. 15.09 9.08 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the CommitteeCommittee begins its review of the file. 15.10 9.09 In the case of tenure and promotion the file shall contain letters from external referees. These letters shall be solicited in accordance with Clauses 11.10 - 11.16 and 12.11 - 12.12. 9.10 After the Promotion and Tenure Committee has submitted its reportReport, no documents new material shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process, or a reply to a negative assessment or recommendation. Such a reply shall only be considered if a final decision has not been made by the President regarding the assessment file in question. Neither the correspondence nor a reply shall include any new, substantive material. 15.11 9.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her their recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 9.12 In the case of a non-decision year review the University Librarian relevant academic administrator shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 9.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she they shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, 1.53 as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANS 15.01 Candidates for extension of tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University Librarian, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation process. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 and 18. 15.02 The University Librarian, not later than the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file in the case of consideration for extension of tenure-track appointment or tenure. The University Librarian shall, at that time, notify the Librarian Librarian, in writing, that the Librarian has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document inserted inserted, into his or her their assessment file. Each candidate shall submit materials for his or her their file to the University Librarian within twenty (20) days following the date of request. 15.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University Librarian. 15.04 Each candidate shall submit materials for his or her their file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 The Promotion and Tenure Committee or the University Librarian may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. 15.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University Librarian. In addition, the University Librarian shall ensure that any such documents not previously copied to the candidate shall be copied to him or herthem. The candidate has the right to insert a responseresponse but shall not insert any new, substantive material in the assessment file after the Committee has submitted its report. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.07. 15.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her their office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 The candidate shall have access to the file at any time upon request. 15.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by before the Committee before any recommendation is made by the Committeebegins a review. 15.10 After the Promotion and Tenure Committee has submitted its reportReport, no documents new material shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her their recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 In the case of a non-decision year review the University Librarian shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she they shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 9.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- non-decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 11 and 1812. When a candidate wishes teaching evaluations by students to be considered, these evaluations or summaries of the evaluations at the option of the Faculty Member shall be submitted to the assessment file. 15.02 The University Librarian, not later than 9.02 Candidates shall submit materials for their file to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 9.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 9.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Samples of the candidate’s work shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 9.05 At the College, the Committee shall request from all other Faculty Members in the candidate’s Programme Unit, or, if there is no Programme Unit, from the other members of the discipline, written assessments of the candidate. The Committee may request additional information to clarify issues related to the candidate’s academic discipline. If the candidate is the only Faculty Member at the College in his or her discipline, these requests may be made to members of the Promotion and Tenure Committee of the appropriate Academic Unit on the St. John’s campus. In such a case, the candidate shall determine the appropriate Academic Unit on the St. John’s campus. 9.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 1.44 to 1.681.67, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 9.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 9.08 The candidate shall have access to the file at any time upon request. 15.09 The Chairperson . However, confidential letters of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the Committee. 15.10 After the Promotion and Tenure Committee has submitted its report, no documents assessment shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 In the case of a non-decision year review the University Librarian shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials viewed only in accordance with Clause 1.531.62. 15.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 9.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- non-decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 11 and 1812. When a candidate wishes teaching evaluations by students to be considered, these evaluations or summaries of the evaluations at the option of the Faculty Member shall be submitted to the assessment file. 15.02 The University Librarian, not later than 9.02 Candidates shall submit materials for their file to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 9.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 9.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Samples of the candidate’s work shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 9.05 At the College, the Committee shall request from all other Faculty Members in the candidate’s Programme Unit, or, if there is no Programme Unit, from the other members of the discipline, written assessments of the candidate. The Committee may request additional information to clarify issues related to the candidate’s academic discipline. If the candidate is the only Faculty Member at the College in his or her discipline, these requests may be made to members of the Promotion and Tenure Committee of the appropriate Academic Unit on the St. John’s campus. In such a case, the candidate shall determine the appropriate Academic Unit on the St. John’s campus. 9.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 1.44 to 1.681.67, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 9.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 9.08 The candidate shall have access to the file at any time upon request. However, confidential letters of assessment shall be viewed only in accordance with Clause 1.62. 15.09 9.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the Committee. 15.10 9.10 In the case of tenure and promotion the file shall contain letters from external referees. These letters shall be solicited in accordance with Clauses 11.09 - 11.14 and 12.11 - 12.12. 9.11 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 9.12 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 9.13 In the case of a non-decision year review the University Librarian relevant academic administrator shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.52. 15.13 9.14 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, 1.52 as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 8.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 10 and 1811. 15.02 The University Librarian8.02 Candidates shall submit materials for their file in an electronic format, not later than if appropriate, to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member in writing that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her their assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 8.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. Before making the file available to external referees, the Administrative Head shall remove documents pertaining to non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 8.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Such additional information shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 8.05 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or herthem. The candidate has the right to insert a responseresponse but shall not insert any new, substantive material in the assessment file after the Committee has submitted its Report. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 1.41 to 1.681.64, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 8.06 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and recommendation. If paper copies are made available for Committee members, they shall be located in his or her office, except when signed out only by a member of the Promotion and Tenure Committee. If working All copies are made in the possession of Committee Members, either in paper or electronic form, shall be destroyed by Committee Members at the conclusion of the assessment process. Except for Committee membersthe original copy of the assessment file submitted by the candidate, the Chairperson University shall ensure that all electronic copies of the Committee assessment file within the custody and control of the University shall ensure their destruction be destroyed at the conclusion of the assessment process. 15.08 8.07 The candidate shall have access to the file at any time upon request. However, confidential letters of assessment shall be viewed only in accordance with Clause 1.59. 15.09 8.08 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the CommitteeCommittee begins its review of the file. 15.10 8.09 In the case of tenure and promotion the file shall contain letters from external referees. These letters shall be solicited in accordance with Clauses 10.10 - 10.17 and 11.12 - 11.13. 8.10 After the Promotion and Tenure Committee has submitted its reportReport, no documents new material shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process, or a reply to a negative assessment or recommendation. Such a reply shall only be considered if a final decision has not been made by the President regarding the assessment file in question. Neither the correspondence nor a reply shall include any new, substantive material. 15.11 8.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her their recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 8.12 In the case of a non-decision year review the University Librarian relevant academic administrator shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.49. 15.13 8.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she they shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, 1.49 as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANS 15.01 Candidates for extension of tenure-track appointment, promotion or tenure, and those being reviewed in non- non-decision year reviews, shall create an assessment file, in consultation with the University Librarian, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation process. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 and 18. 15.02 Before making the file available to the Promotion and Tenure Committee, the University Librarian shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University Librarian. 15.03 The University Librarian, not later than the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file in the case of consideration for extension of tenure-track appointment or tenure. The University Librarian shall, at that time, notify the Librarian that the Librarian has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University Librarian. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 The Promotion and Tenure Committee or the University Librarian may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. 15.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University Librarian. In addition, the University Librarian shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 1.44 to 1.681.67, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.07. 15.07 The file may include evaluations or letters of reference written by members of the Promotion and Tenure Committee. 15.08 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 15.09 The candidate shall have access to the file at any time upon request. 15.09 15.10 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the Committee. 15.10 15.11 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 15.12 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 15.13 In the case of a non-decision year review the University Librarian shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.52. 15.13 15.14 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.52, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TENURE-TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANS 15.01 14.01 Candidates for extension of tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the Xxxx of Libraries (University Librarian), which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation process. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 16 and 1817. 15.02 14.02 The Xxxx of Libraries (University Librarian), not later than the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file in the case of consideration for extension of tenure-tenure- track appointment or tenure. The Xxxx of Libraries (University Librarian Librarian) shall, at that time, notify the Librarian Librarian, in writing, that the Librarian has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document inserted inserted, into his or her their assessment file. Each candidate shall submit materials for his or her their file to the Xxxx of Libraries (University Librarian Librarian) within twenty (20) days following the date of request. 15.03 14.03 Before making the file available to the Promotion and Tenure Committee, the Xxxx of Libraries (University Librarian Librarian) shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the Xxxx of Libraries (University Librarian). 15.04 14.04 Each candidate shall submit materials for his or her their file to the Xxxx of Libraries (University Librarian Librarian) by September 15 in the case of consideration for promotion. 15.05 14.05 The Promotion and Tenure Committee or the Xxxx of Libraries (University Librarian Librarian) may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Such additional information shall be placed in the file by the Xxxx of Libraries (University Librarian) when requested by the Promotion and Tenure Committee or the Xxxx of Libraries (University Librarian). 15.06 14.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the Xxxx of Libraries (University Librarian). In addition, the Xxxx of Libraries (University Librarian Librarian) shall ensure that any such documents not previously copied to the candidate shall be copied to him or herthem. The candidate has the right to insert a responseresponse but shall not insert any new, substantive material in the assessment file after the Committee has submitted its report. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 1.41 to 1.681.64, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.07. 15.07 14.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and recommendation. If paper copies are made available for Committee members, they shall be located in his or her office, except when signed out only by a member of the Promotion and Tenure Committee. If working All copies are made in the possession of Committee Members, either in paper or electronic form, shall be destroyed by Committee Members at the conclusion of the assessment process. Except for Committee membersthe original copy of the assessment file submitted by the candidate, the Chairperson University shall ensure that all electronic copies of the Committee assessment file within the custody and control of the University shall ensure their destruction be destroyed at the conclusion of the assessment process. 15.08 14.08 The candidate shall have access to the file at any time upon request. 15.09 14.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by before the Committee before any recommendation is made by begins its review of the Committeefile. 15.10 14.10 After the Promotion and Tenure Committee has submitted its reportReport, no documents new material shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 14.11 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her their recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 14.12 In the case of a non-decision year review the Xxxx of Libraries (University Librarian Librarian) shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.49. 15.13 14.13 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she they shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.531.49, as well as any voluminous teaching dossier material.

THE ASSESSMENT FILE FOR NON. DECISION YEAR REVIEW, EXTENSION OF TENURE- TRACK APPOINTMENT, TENURE AND PROMOTION FOR LIBRARIANSFACULTY MEMBERS 15.01 9.01 Candidates for extension of a tenure-track appointment, promotion or tenure, and those being reviewed in non- decision year reviews, shall create an assessment file, in consultation with the University LibrarianAdministrative Head, which shall be considered by the Promotion and Tenure Committee. This file, as completed in accordance with this Article, shall contain all the documentation relevant to the evaluation processprocess including samples of the candidate’s work. Candidates may include a statement referring to their fulfilment of the relevant criteria in the areas of assessment as stated in Articles 17 11 and 1812. When a candidate wishes student course evaluation instruments to be considered, all such results received during the preceding three (3) year period shall be included. 15.02 The University Librarian, not later than 9.02 Candidates shall submit materials for their file to the anniversary date of the candidate’s appointment, shall request in writing that the candidate prepare an assessment file Administrative Head by September 15 in the case of consideration for non-decision year reviews, extension of tenure-track appointment appointments, tenure or tenurepromotion. The University Librarian shallWhen acknowledging receipt of the file, at that time, the Administrative Head shall notify the Librarian Faculty Member that the Librarian Faculty Member has the right to include in the assessment file rebuttal or written comments on the accuracy or meaning of any document documents inserted into his or her assessment file. Each candidate shall submit materials for his or her file to the University Librarian within twenty (20) days following the date of request. 15.03 9.03 Before making the file available to the Promotion and Tenure Committee, the University Librarian Administrative Head shall insert copies of any relevant documents previously placed in the official personal file of the candidate, including non-non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. Such documents shall be clearly marked as having been inserted by the University LibrarianAdministrative Head. Before making the file available to external referees, the Administrative Head shall remove documents pertaining to non- decision year reviews and recommendations formulated during previous promotion and tenure assessments. 15.04 Each candidate shall submit materials for his or her file to the University Librarian by September 15 in the case of consideration for promotion. 15.05 9.04 The Promotion and Tenure Committee or the University Librarian Administrative Head may request additional information or material from the candidate or elsewhere in the University. Such requests shall be made in writing and shall form part of the file. Samples of the candidate’s work shall be placed in the file by the Administrative Head when requested by the Promotion and Tenure Committee or the Administrative Head. 15.06 9.05 At the Xxxxxxxx Campus, the Committee shall request from all other Faculty Members in the candidate’s Programme Unit, or, if there is no Programme Unit, from the other members of the discipline, written assessments of the candidate. The Committee may request additional information to clarify issues related to the candidate’s academic discipline. If the candidate is the only Faculty Member at the Xxxxxxxx Campus in his or her discipline, these requests may be made to members of the Promotion and Tenure Committee of the appropriate Academic Unit on the St. John’s campus. In such a case, the candidate shall determine the appropriate Academic Unit on the St. John’s campus. 9.06 The assessment file shall be deemed to be an annex to the official personal file. As new documents are created or obtained in the assessment process, they shall be added to the assessment file by the University LibrarianAdministrative Head. In addition, the University Librarian Administrative Head shall ensure that any such documents not previously copied to the candidate shall be copied to him or her. The candidate has the right to insert a response. No material shall be included in the file which does not meet the requirements governing inclusion of material in the official personal file as specified in Clauses 1.45 to 1.68, except that the candidate may submit copies of books, articles or other similar materials for assessment purposes. The material in this file shall be governed by the provisions of Clause 4.073.05. 15.07 9.07 The assessment file shall be maintained by the academic administrator currently responsible for formulating a recommendation and shall be located in his or her office, except when signed out by a member of the Promotion and Tenure Committee. If working copies are made for Committee members, the Chairperson of the Committee shall ensure their destruction at the conclusion of the assessment process. 15.08 9.08 The candidate shall have access to the file at any time upon request. However, confidential letters of assessment shall be viewed only in accordance with Clause 1.63. 15.09 9.09 The Chairperson of the Promotion and Tenure Committee shall inform the candidate in writing of the final content of the file considered by the Committee before any recommendation is made by the CommitteeCommittee begins its review of the file. 15.10 9.10 In the case of tenure and promotion the file shall contain letters from external referees. These letters shall be solicited in accordance with Clauses 11.09 - 11.14 and 12.11 - 12.12. 9.11 After the Promotion and Tenure Committee has submitted its report, no documents shall be added to the file except assessments and recommendations by academic administrators, as specified in this Collective Agreement, and correspondence related to the evaluation process. 15.11 9.12 In the case of extension of a tenure-track appointment, tenure or promotion, the President shall inform the candidate of his or her recommendation and shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file. 15.12 9.13 In the case of a non-decision year review the University Librarian relevant academic administrator shall be responsible for transmitting the file to the Director of Human Resources for inclusion in the official personal file and shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53. 15.13 9.14 When the Director of Human Resources receives an assessment file for inclusion in the official personal file, he or she shall return to the candidate all copies of books, articles or other similar materials in accordance with Clause 1.53, 1.53 as well as any voluminous teaching dossier material.. Article 10‌