Common use of Total Costs to the Government Clause in Contracts

Total Costs to the Government. PREPARATION INSTRUCTIONS These instructions are keyed to the Columns on the Quarterly Report. Column A--Expenditure Category. Enter the expenditure categories required by the contract. Column B--Percentage of Effort/Hours Negotiated. Enter the percentage of effort or number of hours agreed to during contract negotiations for each labor category listed in Column A. Column C--Percentage of Effort/Hours-Actual. Enter the cumulative percentage of effort or number of hours worked by each employee or group of employees listed in Column A. Column D--Cumulative Incurred Cost at End of Prior Period. Enter the cumulative incurred costs up to the end of the prior reporting period. This column will be blank at the time of the submission of the initial report. Column E--Incurred Cost-Current Period. Enter the costs which were incurred during the current period. Column F--Cumulative Incurred Cost to Date. Enter the combined total of Columns D and E. Column G--Estimated Cost to Complete. Make entries only when the contractor estimates that a particular expenditure category will vary from the amount negotiated. Realistic estimates are essential. Column H--Estimated Costs at Completion. Complete only if an entry is made in Column G. Column I--Negotiated Contract Amount. Enter in this column the costs agreed to during contract negotiations for all expenditure categories listed in Column A. Column J--Variance (Over or Under). Complete only if an entry is made in Column H. When entries have been made in Column H, this column should show the difference between the estimated costs at completion (Column H) and negotiated costs (Column I). When a line item varies by plus or minus 10 percent, i.e., the percentage arrived at by dividing Column J by Column I, an explanation of the variance should be submitted. In the case of an overrun (net negative variance), this submission shall not be deemed as notice under the Limitation of Cost (Funds) Clause of the contract.

Total Costs to the Government. PREPARATION INSTRUCTIONS These instructions are keyed to the Columns columns on the Quarterly ReportForm NIH 2706. Column COLUMN A--Expenditure CategoryEXPENDITURE CATEGORY. Enter in column A the expenditure categories required by the contract. Column COLUMN B--Percentage of EffortPERCENTAGE OF EFFORT/Hours NegotiatedHOURS FUNDED. Enter in column B the percentage of effort or number of hours agreed to during contract negotiations for each labor category listed in Column column A. Column COLUMN C--Percentage of EffortPERCENTAGE OF EFFORT/HoursHOURS-ActualACTUAL. Enter The Contractor will enter the cumulative percentage of effort or number of hours worked by each employee or group of employees listed in Column A. Column COLUMN D--Cumulative Incurred Cost at End of Prior PeriodCUMULATIVE INCURRED COST AT END OF PRIOR PERIOD. Enter This column should show the cumulative incurred incurred, costs up to the end of the prior reporting period. This column will be blank at the time of the submission of the initial report. Column COLUMN E--Incurred CostINCURRED COST-Current PeriodCURRENT PERIOD. Enter The Contractor should enter the costs which were incurred during the current period. Column Contract No. NO2-CP-71001 COLUMN F--Cumulative Incurred Cost to Date-CUMULATIVE INCURRED COST TO DATE. Enter The Contractor should enter the combined total tota1 of Columns D and E. Column COLUMN G--Estimated Cost to Complete-ESTIMATED COST TO COMPLETE. Make entries Entries need only be made when the contractor Contractor estimates that a particular expenditure category will vary from the amount negotiatedfunded. Realistic estimates are essential. Column COLUMN H--Estimated Costs at Completion-ESTIMATED COSTS AT COMPLETION. Complete only if No entry is required in this column unless an entry is made in Column G. Column COLUMN I--Negotiated Contract Amount-FUNDED CONTRACT AMOUNT. Enter in this column the costs agreed to during contract negotiations for all expenditure categories listed in Column A. Column COLUMN J--Variance -VARIANCE (Over or UnderOVER OR UNDER). Complete only if an entry This column need not be filled in when Column H is made in Column H. blank. When entries have been made in Column H, this column should show the difference between the estimated costs at completion (Column H) and negotiated funded costs (Column I1). When a line item varies by plus or minus 10 percent10%, i.e., the percentage arrived at by dividing Column J by Column I, an explanation of the variance should be submitted. In the case of an overrun (net negative variance), this submission shall not be deemed as notice under the Limitation of Cost (Funds) Clause clause of the contract.

Total Costs to the Government. PREPARATION INSTRUCTIONS These instructions are keyed to the Columns on the Quarterly ReportForm NIH 2706. Column A--Expenditure Category. Enter the expenditure categories required by the contract. Column B--Percentage of Effort/Hours Negotiated. Enter the percentage of effort or number of hours agreed to during contract negotiations for each labor category listed in Column A. Column C--Percentage of Effort/Hours-Actual. Enter the cumulative percentage of effort or number of hours worked by each employee or group of employees listed in Column A. Column D--Cumulative Incurred Cost at End of Prior Period. Enter the cumulative incurred costs up to the end of the prior reporting period. This column will be blank at the time of the submission of the initial report. Column E--Incurred Cost-Current Period. Enter the costs which were incurred during the current period. Column F--Cumulative Incurred Cost to Date. Enter the combined total of Columns D and E. Column G--Estimated Cost to Complete. Make entries only when the contractor estimates that a particular expenditure category will vary from the amount negotiated. Realistic estimates are essential. Column H--Estimated Costs at Completion. Complete only if an entry is made in Column G. Instructions for Completing Form Column I--Negotiated Contract Amount. Enter in this column the costs agreed to during contract negotiations for all expenditure categories listed in Column A. Column J--Variance (Over or Under). Complete only if an entry is made in Column H. When entries have been made in Column H, this column should show the difference between the estimated costs at completion (Column H) and negotiated costs (Column I). When a line item varies by plus or minus 10 percent, i.e., the percentage arrived at by dividing Column J by Column I, an explanation of the variance should be submitted. In the case of an overrun (net negative variance), this submission shall not be deemed as notice under the Limitation of Cost (Funds) Clause of the contract.