Common use of Unauthorized Expenses Clause in Contracts

Unauthorized Expenses. The following types of expenses are not allowable and include, but are not limited to: Airfare, rental cars, gasoline, lodging, parking, or travel expense Alcohol, meals, food (other than for instructional purposes), or beverages Movies, music, or other media items that are not related to the instructional plan Personal items Personal calls, business related calls, internet or fax service Prizes, snacks, or reward items (other than for instructional purposes) Cleaning supplies Card Violations Cardholders are required to strictly adhere to the policies and procedures governing use of the EEF card program, which may be modified as necessary. Failure to follow policies and procedures may result in disciplinary action including financial restitution and criminal prosecution. This policy will be administered in accordance with other state procurement policies and the laws of the State of Mississippi. Violations of policies governing the use of the EEF procurement card program will not be allowed. The action taken is dependent upon the type of violation and any record of previous cardholder violations. The Office of Purchasing and Travel or the MS Department of Education is authorized to suspend a cardholder’s privileges as deemed necessary without prior notice. The school district will be notified of any such action. Any alleged violation or questionable transaction could result in an immediate temporary suspension of card privileges pending a review to determine appropriate action. If deemed appropriate, the bank, the police, and the appropriate school district staff will also be notified. Possible disciplinary actions may include written counseling, permanent suspension of card privileges, or termination of employment.

Unauthorized Expenses. The following types of expenses are not allowable and includeincludes, but are not limited to: Airfare, rental cars, gasoline, lodging, parking, or travel expense Alcohol, meals, food (other than for instructional purposes), or beverages Movies, music, or other media items that are not related to the instructional plan Personal items Personal calls, business related calls, internet or fax service Prizes, snacks, or reward items (other than for instructional purposes) Cleaning supplies Card Violations Cardholders are required to strictly adhere to the policies and procedures governing use of the EEF card program, which may be modified as necessary. Failure to follow policies and procedures may result in disciplinary action including financial restitution and criminal prosecution. This policy will be administered in accordance with other state procurement policies and the laws of the State of Mississippi. Violations of policies governing the use of the EEF procurement card program will not be allowed. The action taken is dependent upon the type of violation and any record of previous cardholder violations. The Office of Purchasing and Travel or the MS Department of Education is authorized to suspend a cardholder’s privileges as deemed necessary without prior notice. The school district will be notified of any such action. Any alleged violation or questionable transaction could result in an immediate temporary suspension of card privileges pending a review to determine appropriate action. If deemed appropriate, the bank, the police, and the appropriate school district staff will also be notified. Possible disciplinary actions may include written counseling, permanent suspension of card privileges, or termination of employment.