Vendor Invoices Clause Samples
The 'Vendor Invoices' clause outlines the requirements and procedures for vendors to submit invoices for payment under a contract. Typically, it specifies the information that must be included on each invoice, such as purchase order numbers, descriptions of goods or services provided, and the applicable payment terms. This clause ensures that both parties have a clear process for billing and payment, reducing the risk of disputes or delays due to incomplete or incorrect invoicing.
Vendor Invoices. Acuity Vendor Invoices represent expenses owed to an outside vendor that were incurred on behalf of Citizens during the defense of a matter. These expenses are uploaded to a Vendor Invoice within Citizens online billing system (Acuity) by the Firm who incurred the expense on Citizens’ behalf. Charges for approved services by outside vendors should be submitted to Citizens within thirty (30) days of receipt for direct payment to the vendor in the method directed by Citizens. Late fees assessed due to the Firm’s failure to timely upload a Vendor Invoice should be paid by the Firm. For payment to be issued to the vendor directly, the outside vendor invoice must be made payable by Citizens (and NOT payable by the Firm). Further, Citizens is a tax exempt organization. Taxes should not be included on vendor invoices. See “Attachment C” for instructions on submitting a Vendor Invoice. The following categories of expenses should be submitted on Vendor Invoices: Consultant, Experts, Investigators, Inspector, Mediators, Transcript Request, Interpreters, Video Editing, Couriers, Data Search Services, Process Servers, and Record Request Fees. In the event that the Firm pays for any of the above vendor services or expenses, Citizens will reimburse the Firm for the actual cost of the service or expense. To be eligible for reimbursement, the Firm must submit within thirty (30) days of payment the Vendor’s Invoice and any other associated documentation containing the following information: (1) Name of vendor, (2) Date charges incurred, (3) Specific description of services, (4) Identification of matter with which service is associated, (5) Amount charged for service and (6) Proof of payment by Firm to outside vendor. All other Vendor Invoices should be paid for by the Firm, with a reimbursement request submitted containing proof of payment by the Firm.
Vendor Invoices. All invoices maintained as documentation to support a claim must be in its original form, and must display the Provider’s name as the recipient of the goods/services. All invoices must be maintained and made available for review, in accordance with Generally Accepted Accounting Principles and the record keeping requirements of the contract. Providers are not required to maintain separate bank accounts for each contract award. Electronic Funds Transfers (EFT) of the contract award can now be made to a single Provider bank account. The EFT Enrollment form can be found on DYCD’s Help Desk webpage and via: Providers are required to transfer all DYCD funds from the EFT account to the appropriate payroll and general accounts. Bank reconciliation of all accounts must be prepared on a monthly basis, reviewed by upper management, and kept on file for examination by DYCD or its designees.
Vendor Invoices. Vendor shall invoice the County for the Fees in accordance with the provisions of Schedule 3, but in no event more frequently than once per month in arrears no later than the fifteenth (15) day of the month. Vendor shall not invoice County, and County shall not be obligated to pay, any Fees or other invoiced amounts (including pass through expenses and any charges relating to Vendor’s Subcontractors) that are not properly invoiced within sixty (60) calendar days after the end of the month in which such Fees were incurred, unless a request for an extension is Approved in writing by the County’s CIO within said sixty (60) calendar days window. Credits and adjustments for any given month will be applied against the next monthly invoice after the invoice for such month. For example, Vendor’s December 2006, invoice will include Fees for Services performed during November 2006, and any credits or adjustments applicable to Services performed in October 2006. Each such invoice shall be in a County approved format (or such other reasonable format as specified from time to time by the County) and, with respect to the Fees, credits, adjustments or the timeframe to which such invoice is applicable, shall set forth in reasonable detail: (a) an itemized accounting of the Fees and any applicable credits and adjustments; (b) the Services performed (e.g., each particular activity or task); (c) with respect to any Services billed on an hourly or time-and- materials basis, the number of Vendor man hours, identity of the Vendor Personnel performing such Services, and corresponding Fees attributable to each such Vendor Person’s performance of such Services;
Vendor Invoices. Vendor's invoices, bills of lading, receipts and like documents must be furnished in accordance with terms of the Purchase Order and Purchaser’s further instructions, including as to shipping. All Vendor invoices shall be in the English language and shall specify: (a) country of origin;
Vendor Invoices. Vendor shall invoice the Client for the Fees in accordance with the provisions of Schedule 3, but in no event more frequently than once per month, except for advance payment of the portion of Vendor’s Fees that cover Vendor’s requirement to make payment to third parties in advance; provided, however, that no such advance payment shall be applicable to the extent that Client has agreed to undertake the responsibility to pay third parties directly (e.g., Managed Contracts). Credits and adjustments for any given month will be applied against the next monthly invoice after the invoice for such month. For example, Vendor’s December invoice will include Fees for Services performed during November and any credits or adjustments applicable to Services performed in October. Each such invoice shall be in a Client approved format (or such other reasonable format as specified from time to time by the Client) and, with respect to the Fees, credits, adjustments or the timeframe to which such invoice is applicable, shall set forth in reasonable detail: (a) an itemized accounting of the Fees and any applicable credits and adjustments; (b) the Services performed (e.g., each particular activity or task); (c) with respect to any Services billed on an hourly or time-and-materials basis, the number of Vendor Person hours, identity of the Vendor Personnel performing such Services, and corresponding Fees attributable to each such Vendor Person’s performance of such Services; (d) to permit the Client to chargeback internally to the Eligible Customers, the same organization level and same level of detail in use by Client as of the Effective Date; (e) any other information or data necessary to support such Fees, credits, and adjustment; and (f) an accounting of the credits provided by Vendor to the Client. Any improperly formatted invoices may be returned by the Client for correction and resubmission, provided that such return occurs timely and that the Client identifies in reasonable detail what is not correct. Vendor may separately invoice the Client for Fees incurred in each phase of the Agreement (i.e., operation of Services during Transition, Transition, and operation of Services after Transition).
Vendor Invoices. Vendor shall invoice the Client for the Fees in accordance with the provisions of Schedule 3, but in no event more frequently than once per month. Credits and adjustments for any given month will be applied against the next monthly invoice after the invoice for such month. For example, Vendor’s December invoice will include Fees for Services performed during November and any credits or adjustments applicable to Services performed in October. Each such invoice shall be in a Client approved format (or such other reasonable format as specified from time to time by the Client) and, with respect to the Fees, credits, adjustments or the timeframe to which such invoice is applicable, shall set forth in reasonable detail: (a) an itemized accounting of the Fees and any applicable credits and adjustments; (b) the Services performed (e.g., each particular activity or task);
Vendor Invoices. Vendor's original invoices must be submitted to SFM, by either US Mail, fax, or email, no later than 30 days after services rendered. Do not give the original Invoice to the driver or the agency. SFM scans all invoices into an imaging system; therefore, each invoice must be legible to be accepted or payment. Once an invoice is received by SFM, it may take up to thirty days before the vendor receives payment, if there are no discrepancies on the invoice. See invoicing instructions below.
Vendor Invoices. Invoices shall reference the UL Lafayette purchase/release order number, vendor’s packing list/delivery ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order, show the amount of any prompt payment discount, and submitted on the vendor’s own invoice form. Invoices submitted by the vendor’s supplier are not acceptable.