Common use of Verification of the partner’s accounting system Clause in Contracts

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated entity’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency (CHAFEA) under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s bank for transfers from the Agency;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the action;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] is already receiving an operating grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action referred to in Article 3 of the Specific Agreement) and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.]

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated ’partner’][’affiliated entity’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency for Small and Medium-sized Enterprises (CHAFEAEASME) under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s [partner’s][affiliated entity’s] bank for transfers from the Agency;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the action;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] is already receiving an operating grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action referred to in Article 3 3) of the Specific Agreement) Agreement and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.]

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated entity’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency under Grant Agreement (CHAFEA) under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s [partner’s][affiliated entity’s] bank for transfers from the Agency;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the action;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] is already receiving an operating grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action referred to in Article 3 of the Specific Agreement) and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.]

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated entity’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency under Grant Agreement (CHAFEA) under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s [partner’s][affiliated entity’s] bank for transfers from the Agency;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the action;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] is already receiving an operating grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action referred to in Article 3 of the Specific Agreement) and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.]are

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action work programme and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other grants/projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated entitypartner’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency (CHAFEA) European Commission under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] partner’s accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] partner's accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s bank for transfers from the AgencyCommission;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the actionwork programme;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency Commission for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] partner is already receiving an operating action grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  costs for activities that do not take place in one of the eligible countries specified in the call for proposals (unless approved by the Commission);  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] partner's accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action work programme covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] partner paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action work programme referred to in Article 3 of the Specific Agreement) and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.] Date, signature and stamp ]

Verification of the partner’s accounting system. The auditor must verify that:  the accounting system (analytical or other suitable internal system) makes it possible to identify sources of financing for the specific action work programme and related expenses incurred during the contractual period and  expenses/income under the specific grant have been recorded systematically using a numbering system that distinguishes them from expenses/income for other grants/projects. To [Partner/affiliated entity’s full name address] We, [full name of the audit firm/organisation], established in [full address/city/country], represented for signature of this audit certificate by [name and function of an authorised representative], that: 1. We have conducted an audit relating to the costs declared in the financial statement of [name of partner/affiliated entity] (the [‘partner’][‘affiliated entitypartner’]), to which this audit certificate is attached and which is to be presented to the Consumers, Health, Agriculture and Food Executive Agency (CHAFEA) under Grant Agreement No [insert number] — [insert acronym], covering costs for the following reporting period(s): [insert reporting period(s)]. 2. We confirm that our audit was carried out in accordance with generally accepted auditing standards in compliance with ethical rules and on the basis of the provisions of the Framework Partnership Agreement and Specific Agreement and its Annexes (and in particular the audit methodology described in Annex 4 to the Specific Agreement). 3. The financial statement was examined and all necessary tests of [all][[X]%] of the supporting documentation and accounting records were carried out in order to obtain reasonable assurance that, in our opinion and on the basis of our audit  total costs of EUR [insert number] ([insert amount in words]) are eligible, i.e.:  actual;  determined in accordance with the [partner’s][affiliated entity’s] partner’s accounting principles;  incurred during the period referred to in Article 3 of the Specific Agreement;  recorded in the [partner’s][affiliated entity’s] partner's accounts (at the date of this audit certificate);  comply with the specific eligibility rules in Article 5.2 of the Specific Agreement;  do not contain costs that are ineligible under Article 5.4 of the Specific Agreement, in particular:  costs relating to return on capital;  debt and debt service charges;  provisions for future losses or debts;  interest owed;  doubtful debts;  currency exchange losses;  bank costs charged by the partner’s bank for transfers from the Agency;  excessive or reckless expenditure;  deductible VAT;  VAT incurred by a public body acting as a public authority;  costs incurred during suspension of the implementation of the actionwork programme;  in-kind contributions provided by third parties;  costs declared under other EU or Euratom grants (including those awarded by a Member State and financed by the EU or Euratom budget or awarded by bodies other than the Agency for the purpose of implementing the EU or Euratom budget); in particular, indirect costs if the [partner][affiliated entity] partner is already receiving an operating action grant financed by the EU or Euratom budget in the same period;  costs incurred for permanent staff of a national administration, for activities that are part of its normal activities (i.e. not undertaken only because of the grant);  costs incurred for staff or representatives of EU institutions, bodies or agencies;  [are claimed according to the euro conversion rate referred to in Article 11.6 of the Specific Agreement;]  total receipts of EUR [insert number] ([insert amount in words]) have been declared under Article 10.3.3 of the Framework Partnership Agreement and  the [partner’s][affiliated entity’s] partner's accounting procedures are in compliance with the accounting rules of the state in which it is established and permit direct reconciliation of the costs incurred for the implementation of the action work programme covered by the EU grant with the overall statement of accounts relating to its overall activity. [However, our audit opinion is qualified for:  costs of EUR [insert number]  receipts of EUR [insert number] which in our opinion do not comply with the applicable rules.] 4. We are qualified/authorised to deliver this audit certificate [(for additional information, see appendix to this certificate)]. 5. The [partner][affiliated entity] paid a price of EUR [insert number]) (including VAT of EUR [insert number]) for this audit certificate. [OPTION 1: These costs are eligible (i.e. incurred within 60 days of the end of the action referred to in Article 3 of the Specific Agreement) and included in the financial statement.][OPTION 2: These costs were not included in the financial statement.]