Common use of Volume Reporting Clause in Contracts

Volume Reporting. 4.1.1. The State will use a centralized method of tracking volume. Contractor shall populate a Quarterly Volume Report, using the format as specified by the State, for each State Fiscal Year Quarter that contains, at a minimum, all of the following: 4.1.1.1. A summary volume report that includes, but is not limited to, all of the following for the quarter that the report covers: 4.1.1.1.1. The total spent by each type of Purchasing Entity under this Contract. 4.1.1.1.2. The total of the list cost of all items purchased by each type of Purchasing Entity under this Contract. 4.1.1.1.3. The total estimated cost savings for each type of Purchasing Entity under this Contract, calculated as the total list cost minus the total spent for that Purchasing Entity. 4.1.1.1.4. The total sales of Environmentally Preferable Products, as defined in the State’s Environmentally Preferable Purchasing Policy, for each Purchasing Entity under this Contract. 4.1.1.1.5. Any additional summary information as requested by the State. 4.1.1.2. A detail report that includes, but is not limited to, all of the following for each sale that occurred during the quarter that the report covers: 4.1.1.2.1. The name of the Purchasing Entity who the sale was made to. 4.1.1.2.2. The date of the sale. 4.1.1.2.3. A listing of each item purchased in the sale, including the name of the item, the quantity of the item, the unit price for the item, the extended cost for the item calculated by multiplying the unit price by the quantity, the list price per unit for the item, the extended list cost for the item calculated by multiplying the quantity by the list price, and the savings on the item calculated by subtracting the extended cost from the extended list cost. 4.1.1.2.4. Any other detail information as requested by the State. 4.1.2. Contractor shall deliver a Quarterly Volume Report to the State’s representative as identified in Section 17 of the Contract on a quarterly basis. 4.1.2.1. DELIVERABLE: Quarterly Volume Report 4.1.2.2. DUE: Quarterly, within 30 calendar days following the end of the State Fiscal Year quarter that the report covers. 4.1.3. If any due date for a Quarterly Volume Report falls on a day that is not a Business Day, then the due date shall be automatically extended to the next Business Day, unless otherwise directed by the State. 4.1.4. All data and information contained in a Quarterly Volume Report shall be the property of the State and shall not be considered proprietary.