Waiver of Fees. The City of Xxxxxx has the right to waive fees at the sole discretion of the City Manager or City Commission. Concessions – Concession services are not provided. Renters may not sell or serve food, alcohol, or beverages in the facility with the exception of bottled water. Cancelation- Cancelation of an event more than ninety (90) days in advance of a performance shall result in the loss of 50% of the rental fee. Cancelation of an event less than ninety (90) days in advance of a performance will result in the loss of 100% of the rental fee. For cancelations involving split revenue terms, the cancelation fee that is due to the City of Xxxxxx will be based on the amount of revenue that would have been generated at a sold-out performance (282 seats multiplied by the average ticket price) multiplied by the agreed upon percentage split. The Presenter is responsible for all monies due Buford Community Center at the time of cancelation. Should the City cancel the event for any reason, the Presenter shall not be responsible for any cancellation fees and shall be refunded all deposits. Parking- Parking is available at the Buford Community, Town Park & Theatre on a first come, first serve basis. Parking permits are not required. The City does not provide personnel to direct traffic or parking. Xxxxxx City Xxxx and other City owned parking facilities may be used for additional parking. Initial Handicapped Access- Buford Community Center, Town Park & Theatre is handicapped accessible. Handicapped parking is available in the front and sides of the building. Personal Property-The City of Xxxxxx is not responsible for any valuables or personal property left on the premises or any damage to same. Smoking- Smoking is prohibited inside the Buford Community Center, Town Park & Theatre. Prohibited Items-Foggers, Hazers, Open Flame, Confetti Cannons, Balloons, and Pyrotechnic Devices are prohibited in the theatre or on stage unless approved in advance and in writing by the BCC Director. All productions are prohibited from drilling, nailing, screwing, or otherwise attaching set/props to the stage floor or theatre walls. Alcohol is prohibited backstage. Theatre and Lobby furniture shall not be moved without prior consent from BCC staff. Personnel-The Buford Community Center, Town Park & Theatre shall provide staffing as requested by the Presenter. Rental fees shall include 10 hours of labor for a lighting technician and sound technician as well as a building supervisor. Additional labor hours may be added as necessary at the rates listed below. For Sunday rentals, technicians are not available prior to 1PM. Only personnel approved by the Buford Community Center shall operate equipment owned or supplied by the City of Xxxxxx including, but not limited to, the light board, sound equipment, rigging, orchestra pit, lighting instruments, and spotlights, unless otherwise agreed to in writing by the City of Xxxxxx. BCC personnel shall not provide stage manager or stagehand services. Should additional event staff be needed for ushers, security, or parking, Showpros Event Staffing is the recommended provider. All scheduling and payment for these positions shall be made directly with Showpros. Performance Schedule- Presenter shall provide the Buford Community Center with a performance schedule at the time that the Theatre and Stage Rental Agreement is signed. The Presenter shall make no modifications to this schedule without a two-week prior written approval by the Xxxxxx Community Center and no performance will be presented outside of this schedule. Marketing Material-The City of Xxxxxx retains the right to review and approve all marketing and promotional material related to the Presentation for which the theatre is being rented including but not limited to any image or likeness of the Buford Community Center or its premises. The Xxxxxx Community Center shall not market performances of rental groups via the BCC website or social media sites unless agreed upon in writing. Print and other marketing efforts are the responsibility of the Presenter unless otherwise stated and agreed upon in writing. Sponsorships- The City of Xxxxxx retains the right to review and approve all sponsors/advertisers that will be advertised on marketing material, promotional ads, tickets, etc. that mention the Xxxxxx Community Center, Town Park & Theatre or the City of Xxxxxx. Catering- Food service is not allowed in the theatre, theatre hallways, or lobby. Backstage catering for cast and crew shall be provided by an approved caterer of the Buford Community Center or may be self-catered if less than fifty people. Trash Removal-Trash produced from set production, costumes, backstage catering, and general production is to be removed by the renter and placed in the appropriate onsite dumpster. Initial Force Majeure-The City of Xxxxxx shall be excused from liability and any damages or loss suffered by the Renter for the obligations outlined in this agreement due to force majeure which shall include but not limited to acts of God, fire, flood, explosion, earthquake, tornado, or other natural forces, war, civil unrest, accident, pandemic, or other event similar to those enumerated above. The city may only excuse the Renter from obligations in this agreement in the event of force majeure as defined above. The City of Xxxxxx retains the right to postpone or cancel events and rental agreements that are determined by staff to be affected by such events in its sole discretion and shall refund deposits and payments for canceled events accordingly. Sets and Props-Set design, set placement, set building, props, backdrops, rigged/flying set pieces and all other physical assets of the renter are the sole responsibility of the renter. The renter shall take all necessary steps with previously mentioned items to insure the safety and protection of performers, technical personnel, audience members, and the facility. The BCC and City of Xxxxxx reserve the right to inspect and require changes to or deny usage of those items listed above for safety concerns but provides no warranty. The City of Xxxxxx shall not be responsible for defects, equipment failures, design flaws, or other issues related to the renter’s assets that may result in injury or death. Renter shall indemnify and hold the City harmless from any injuries or damages, whether personal or to property, arising from the placement, set building, rigging of props, backdrops, or other assets. Initial Theatre Rental Addendum Additional Fees (Please check all requested items) Marley Dance Floor: $250 Podium Rental: $50 (usage is based on availability) Tables: $15 per table (each rental includes two 6 ft tables backstage and one 8 ft table in the lobby) Theatre Load-in Day: $500 Risers (limited to four 4x4 sections at an 8” height): $250 Microphone package (6 total SM58): $250 Multiple performance cleaning fee for more than two performances per day (cleaning completed between performances): $250 Trash Removal: Removal of backstage trash, discarded set/prop pieces, backstage catering, and/or trash from other rented areas of the facility is the responsibility of the renter and shall be done so prior to leaving the facility. Items may be discarded in the facility dumpster located in the top parking lot. Theatre Load-in Day: Load-in days are only available Monday through Friday during business hours of 8AM to 5PM and subject to theatre availability. Theatre personnel and production are not included in load-in day rentals. Load-in: Theatre personnel shall not provide support with load-in/load-out of set, equipment, props, etc. Set Builds and Rigging: Set builds, rigging, backdrops, etc. are the sole responsibility of the renter. BCC shall not provide equipment for sets and rigging nor shall provide assistance with building sets or hanging rigging. Renter assumes all risk for injury or facility damage associated with sets, set pieces, backdrops, and rigging. BCC staff reserves the right to inspect for proper building and rigging processes but provides no guarantees regarding safety of such items. BCC shall provide programming for rigging controls for a que-to-que show. AV: Projection and audio playback are included in the theatre rental. Renter is responsible for providing playback equipment (i.e. laptop), operator, and appropriate input cable. Stage Management: BCC personnel shall not provide stage management services. Stagehand Services: BCC personnel shall not provide stagehand services. Light Plot: Renters shall have access to the BCC house plot. Any changes or additions to the house plot must be approved by city personnel prior to the rental date. Catering: Food and non-alcoholic beverages are permitted backstage for artist/crew. Only water is allowed onstage. The renter shall be allowed to provide bottled water to patrons but no other food/beverage is permitted to be served to patrons within the facility or on the facility grounds. Catering for theatre patrons, based on full theatre occupancy, requires rental of the ballroom and use of an approved caterer. No exceptions shall be made to the catering policy. Tapes/Adhesives: The only tape allowed to be used onstage and backstage is gaffers tape, cloth spike tape, or painters tape. Tapes must be supplied by the renter. All other tapes and adhesives are prohibited from use on walls, floors, etc. Venue Hours: Theatre rentals are any 12 hour block of time between 8AM-11PM. Technicians shall not be available on Sundays prior to 1PM. Mulitple Performance Cleaning Fee: A cleaning fee of $250 shall be administered for rental days containing more than two performances. This fee is for cleaning the public restrooms and other public areas of the facility. Signature of Renter Date Presenter/Organization Name: Presenter Address: Presenter Phone: Presenter E-mail: Name of Performance: Is the Presenting Organization Non-Profit Yes No Description of Performance(s) : Load in Date and requested 12 hour rental block: Performance Dates and Times: Total Rental Fee: BCC Requested Equipment, Dates/Times:
Appears in 1 contract
Waiver of Fees. The City of Xxxxxx has the right to waive fees at the sole discretion of the City Manager or City Commission. Concessions – Concession services are not provided. Renters may not sell or serve food, alcohol, or beverages in the facility or on the premise with the exception of bottled water. Food & beverage service is only allowed in conjunction with the rental of the ballroom and use of an approved caterer. Cancelation- Cancelation of an event more than ninety (90) days in advance of a performance shall result in the loss of 50% of the rental fee. Cancelation of an event less than ninety (90) days in advance of a performance will result in the loss of 100% of the rental fee. For cancelations involving split revenue terms, the cancelation fee that is due to the City of Xxxxxx will be based on the amount of revenue that would have been generated at a sold-out performance (282 seats multiplied by the average ticket price) multiplied by the agreed upon percentage split. The Presenter is responsible for all monies due Buford Xxxxxx Community Center at the time of cancelation. Should the City cancel the event for any reason, the Presenter shall not be responsible for any cancellation fees and shall be refunded all deposits. [[SertifiInitial_1]] Initial Parking- Parking is available at the Buford Community, Town Park & Theatre on a first come, first serve basis. Parking permits are not required. The City does not provide personnel to direct traffic or parking. Xxxxxx Buford City Xxxx Hall and other City owned parking facilities may be used for additional parking. Initial Handicapped Access- Buford Xxxxxx Community Center, Town Park & Theatre is handicapped accessible. Handicapped parking is available in the front and sides of the building. Personal Property-The City of Xxxxxx is not responsible for any valuables or personal property left on the premises or any damage to same. Smoking- Smoking is prohibited inside the Buford Community Center, Town Park & Theatre. Prohibited Items-Foggers, Hazers, Open Flame, Confetti Cannons, Balloons, and Pyrotechnic Devices are prohibited in the theatre or on stage unless approved in advance and in writing by the BCC Director. All productions are prohibited from drilling, nailing, screwing, or otherwise attaching set/props to the stage floor or theatre walls. Alcohol is prohibited backstage. Theatre and Lobby furniture shall not be moved without prior consent from BCC staff. Personnel-The Buford Xxxxxx Community Center, Town Park & Theatre shall provide staffing as requested by the Presenter. Rental fees shall include 10 hours of labor for a lighting technician and sound technician as well as a building supervisor. Additional labor hours may be added as necessary at the rates listed below. For Sunday rentals, technicians are not available prior to 1PM. Only personnel approved by the Buford Xxxxxx Community Center shall operate equipment owned or supplied by the City of Xxxxxx including, but not limited to, the light board, sound equipment, rigging, orchestra pit, lighting instruments, and spotlights, unless otherwise agreed to in writing by the City of Xxxxxx. BCC personnel shall not provide stage manager or stagehand services. Should additional event staff be needed for ushers, security, or parking, Showpros Event Staffing is the recommended provider. All scheduling and payment for these positions shall be made directly with Showpros. Performance Schedule- Presenter shall provide the Buford Community Center with a performance schedule at the time that the Theatre and Stage Rental Agreement is signed. The Presenter shall make no modifications to this schedule without a two-week prior written approval by the Xxxxxx Community Center and no performance will be presented outside of this schedule. Marketing Material-The City of Xxxxxx retains the right to review and approve all marketing and promotional material related to the Presentation for which the theatre is being rented including but not limited to any image or likeness of the Buford Xxxxxx Community Center or its premises. The Xxxxxx Buford Community Center shall not market performances of rental groups via the BCC website or social media sites unless agreed upon in writing. Print and other marketing efforts are the responsibility of the Presenter unless otherwise stated and agreed upon in writing. Sponsorships- The City of Xxxxxx retains the right to review and approve all sponsors/advertisers that will be advertised on marketing material, promotional ads, tickets, etc. that mention the Xxxxxx Buford Community Center, Town Park & Theatre or the City of Xxxxxx. Catering- Food service is not allowed in the theatre, theatre hallways, or lobby. Backstage catering for cast and crew shall be provided by an approved caterer of the Buford Community Center or may be self-catered if less than fifty people. [[SertifiInitial_1]] Initial Trash Removal-Trash produced from set production, costumes, backstage catering, and general production is to be removed by the renter and placed in the appropriate onsite dumpster. Initial Force Majeure-The City of Xxxxxx shall be excused from liability and any damages or loss suffered by the Renter for the obligations outlined in this agreement due to force majeure which shall include but not limited to acts of God, fire, flood, explosion, earthquake, tornado, or other natural forces, war, civil unrest, accident, pandemic, or other event similar to those enumerated above. The city may only excuse the Renter from obligations in this agreement in the event of force majeure as defined above. The City of Xxxxxx retains the right to postpone or cancel events and rental agreements that are determined by staff to be affected by such events in its sole discretion and shall refund deposits and payments for canceled events accordingly. Sets and Props-Set design, set placement, set building, props, backdrops, rigged/flying set pieces and all other physical assets of the renter are the sole responsibility of the renter. The renter shall take all necessary steps with previously mentioned items to insure the safety and protection of performers, technical personnel, audience members, and the facility. The BCC and City of Xxxxxx reserve the right to inspect and require changes to or deny usage of those items listed above for safety concerns but provides no warranty. The City of Xxxxxx shall not be responsible for defects, equipment failures, design flaws, or other issues related to the renter’s assets that may result in injury or death. Renter shall indemnify and hold the City harmless from any injuries or damages, whether personal or to property, arising from the placement, set building, rigging of props, backdrops, or other assets. Initial Theatre Rental Addendum Additional Fees (Please check all requested items) Marley Dance Floor: $250 Podium Rental: $50 (usage is based on availability) Tables: $15 per table (each rental includes two 6 ft tables backstage and one 8 ft table in the lobby) Theatre LoadTicketing-in Day: $500 Risers (limited to four 4x4 sections at an 8” height): $250 Microphone package (6 total SM58): $250 Multiple performance cleaning fee for more than two performances per day (cleaning completed between performances): $250 Trash Removal: Removal of backstage trash, discarded set/prop pieces, backstage catering, and/or trash from other rented areas of the facility is the responsibility of the renter and shall be done so prior to leaving the facility. Items may be discarded in the facility dumpster located in the top parking lot. Theatre Load-in Day: Load-in days are only available Monday through Friday during business hours of 8AM to 5PM and subject to theatre availability. Theatre personnel and production are not included in load-in day rentals. Load-in: Theatre personnel shall The Buford Community Center does not provide support ticketing services to rental groups. Upon request, a seating map can be provided to use with load-in/load-out your choice of set, equipment, props, etcticketing partner. Set Builds and Rigging: Set builds, rigging, backdrops, etc. are the sole responsibility of the renter. BCC shall not provide equipment for sets and rigging nor shall provide assistance with building sets or hanging rigging. Renter assumes all risk for injury or facility damage associated with sets, set pieces, backdrops, and rigging. BCC staff reserves the right to inspect for proper building and rigging processes but provides no guarantees regarding safety of such items. BCC shall provide programming for rigging controls for a que-to-que show. AV: Projection and audio playback are included in the theatre rental. Renter is responsible for providing playback equipment (i.e. laptop), operator, and appropriate input cable. Stage Management: BCC personnel shall not provide stage management services. Stagehand Services: BCC personnel shall not provide stagehand services. Light Plot: Renters shall have access to the BCC house plot. Any changes or additions to the house plot must be approved by city personnel prior to the rental date. Catering: Food and non-alcoholic beverages are permitted backstage for artist/crew. Only water is allowed onstage. The renter shall be allowed to provide bottled water to patrons but no other food/beverage is permitted to be served to patrons within the facility or on the facility grounds. Catering for theatre patrons, based on full theatre occupancy, requires rental of the ballroom and use of an approved caterer. No exceptions shall be made to the catering policy. Tapes/Adhesives: The only tape allowed to be used onstage and backstage is gaffers tape, cloth spike tape, or painters tape. Tapes must be supplied by the renter. All other tapes and adhesives are prohibited from use on walls, floors, etc. Venue Hours: Theatre rentals are any 12 hour block of time between 8AM-11PM. Technicians shall not be available on Sundays prior to 1PM. Mulitple Performance Cleaning Fee: A cleaning fee of $250 shall be administered for rental days containing more than two performances. This fee is for cleaning the public restrooms and other public areas of the facility. Signature of Renter Date Presenter/Organization Name: Presenter Address: Presenter Phone: Presenter E-mail: Name of Performance: Is the Presenting Organization Non-Profit Yes No Description of Performance(s) : Load in Date and requested 12 hour rental block: Performance Dates and Times: Total Rental Fee: BCC Requested Equipment, Dates/Times:[[SertifiInitial_1]] Initial
Appears in 1 contract
Waiver of Fees. The City of Xxxxxx has the right to waive fees at the sole discretion of the City Manager or City Commission. Concessions – Concession services are not provided. Renters may not sell request the selling of concessions during their event. The fee for concessions shall be $150 per performance. Concessions shall be supplied and sold by an approved caterer chosen by The City of Xxxxxx. All revenues shall be retained by the City of Xxxxxx or serve food, alcohol, or beverages in the facility with the exception of bottled waterits approved concession operator. Cancelation- Cancelation of an event more than ninety (90) days in advance of a performance shall result in the loss of 50% of the rental fee. Cancelation of an event less than ninety (90) days in advance of a performance will result in the loss of 100% of the rental fee. For cancelations involving split revenue terms, the cancelation fee that is due to the City of Xxxxxx will be based on the amount of revenue that would have been generated at a sold-out performance (282 seats multiplied by the average ticket price) multiplied by the agreed upon percentage split. The Presenter is responsible for all monies due Buford Community Center at the time of cancelation. Should the City cancel the event for any reason, the Presenter shall not be responsible for any cancellation fees and shall be refunded all deposits. Parking- Parking is available at the Buford Community, Town Park & Theatre on a first come, first serve basis. Parking permits are not required. The City does not provide personnel to direct traffic or parking. Xxxxxx City Xxxx and other City owned parking facilities may be used for additional parking. Initial Handicapped Access- Buford Xxxxxx Community Center, Town Park & Theatre is handicapped accessible. Handicapped parking is available in the front and sides of the building. Initial Personal Property-The City of Xxxxxx is not responsible for any valuables or personal property left on the premises or any damage to same. Smoking- Smoking is prohibited inside the Buford Community Center, Town Park & Theatre. Prohibited Items-Foggers, Hazers, Open Flame, Confetti Cannons, Balloons, and Pyrotechnic Devices are prohibited in the theatre or on stage unless approved in advance and in writing by the BCC Director. All productions are prohibited from drilling, nailing, screwing, or otherwise attaching set/props to the stage floor or theatre walls. Alcohol is prohibited backstage. Theatre and Lobby furniture shall not be moved without prior consent from BCC staff. Personnel-The Buford Community Center, Town Park & Theatre shall provide staffing as requested by the Presenter. At least one sound technician, one lighting technician, and one rigging technician is required for each performance if sound, lighting, and rigging are to be used. Rental fees shall include 10 hours of labor for a lighting technician and sound technician as well as a building supervisor. Additional labor hours may be added as necessary at the rates listed below. For Sunday rentals, technicians are not available prior to 1PM. Only personnel approved by the Buford Xxxxxx Community Center shall operate equipment owned or supplied by the City of Xxxxxx including, but not limited to, the light board, sound equipment, rigging, orchestra pit, lighting instruments, and spotlightsspot lights, unless otherwise agreed to in writing by the City of Xxxxxx. BCC personnel shall not provide stage manager or stagehand services. Should additional event staff be needed Minimum number of hours per day for ushers, security, or parking, Showpros Event Staffing each employee is the recommended providerfour (4) hours. All scheduling and payment additional monies for these positions personnel that is not already included in the rental fee shall be made directly with Showprosdue seven (7) days prior to the production. Position Hourly Rate (per person) Lighting Tech/Sound Tech/Rigging Tech $40/person/hour Event Staff (Ushers, Security, Parking) $25/person/hour Event Staff Supervisor $35/person/hour Spotlight Operator $25/person/hour Performance Schedule- Presenter shall provide the Buford Community Center with a performance schedule at the time that the Theatre and Stage Rental Agreement is signed. The Presenter shall make no modifications to this schedule without a two-week prior written approval by the Xxxxxx Buford Community Center and no performance will be presented outside of this schedule. Marketing Material-The City of Xxxxxx retains the right to review and approve all marketing and promotional material related to the Presentation for which the theatre is being rented including but not limited to any image or likeness of the Buford Community Center or its premises. The Xxxxxx Buford Community Center shall not market performances of rental groups via the BCC website or social media sites unless agreed upon in writing. Print and other marketing efforts are the responsibility of the Presenter unless otherwise stated and agreed upon in writing. Sponsorships- The City of Xxxxxx retains the right to review and approve all sponsors/advertisers that will be advertised on marketing material, promotional ads, tickets, etc. that mention the Xxxxxx Buford Community Center, Town Park & Theatre or the City of Xxxxxx. Initial Catering- Food service is not allowed in the theatre, theatre hallways, or lobby. Backstage catering for cast and crew shall be provided by an approved caterer of the Buford Xxxxxx Community Center or may be self-catered if less than fifty people. Trash Removal-Trash produced from set production, costumes, backstage catering, and general production is to be removed by the renter and placed in the appropriate onsite dumpster. Initial Force Majeure-The City of Xxxxxx shall be excused from liability and any damages or loss suffered by the Renter for the obligations outlined in this agreement due to force majeure which shall include but not limited to acts of God, fire, flood, explosion, earthquake, tornado, or other natural forces, war, civil unrest, accident, pandemic, or other event similar to those enumerated above. The city may only excuse the Renter from obligations in this agreement in the event of force majeure as defined above. The City of Xxxxxx retains the right to postpone or cancel events and rental agreements that are determined by staff to be affected by such events in its sole discretion and shall refund deposits and payments for canceled events accordingly. Sets and Props-Set design, set placement, set building, props, backdrops, rigged/flying set pieces and all other physical assets of the renter are the sole responsibility of the renter. The renter shall take all necessary steps with previously mentioned items to insure the safety and protection of performers, technical personnel, audience members, and the facility. The BCC and City of Xxxxxx reserve the right to inspect and require changes to or deny usage of those items listed above for safety concerns but provides no warranty. The City of Xxxxxx shall not be responsible for defects, equipment failures, design flaws, or other issues related to the renter’s assets that may result in injury or death. Renter shall indemnify and hold the City harmless from any injuries or damages, whether personal or to property, arising from the placement, set building, rigging of props, backdrops, or other assets. Initial Theatre Rental Addendum Additional Fees (Please check all requested items) Marley Dance Floor: $250 Podium Rental: $50 (usage is based on availability) Tables: $15 per table (each rental includes two 6 ft tables backstage and one 8 ft table in the lobby) Theatre Load-in Day: $500 Risers (limited to four 4x4 sections at an 8” height): $250 Microphone package (6 total SM58): $250 Multiple performance cleaning fee for more than two performances per day (cleaning completed between performances): $250 Trash Removal: Removal of backstage trash, discarded set/prop pieces, backstage catering, and/or trash from other rented areas of the facility is the responsibility of the renter and shall be done so prior to leaving the facility. Items may be discarded in the facility dumpster located in the top parking lot. Theatre Load-in Day: Load-in days are only available Monday through Friday during business hours of 8AM to 5PM and subject to theatre availability. Theatre personnel and production are not included in load-in day rentals. Load-in: Theatre personnel shall not provide support with load-in/load-out of set, equipment, props, etc. Set Builds and Rigging: Set builds, rigging, backdrops, etc. are the sole responsibility of the renter. BCC shall not provide equipment for sets and rigging nor shall provide assistance with building sets or hanging rigging. Renter assumes all risk for injury or facility damage associated with sets, set pieces, backdrops, and rigging. BCC staff reserves the right to inspect for proper building and rigging processes but provides no guarantees regarding safety of such items. BCC shall provide programming for rigging controls for a que-to-que show. AV: Projection and audio playback are included in the theatre rental. Renter is responsible for providing playback equipment (i.e. laptopInitials), operator, and appropriate input cable. Stage Management: BCC personnel shall not provide stage management services. Stagehand Services: BCC personnel shall not provide stagehand services. Light Plot: Renters shall have access to the BCC house plot. Any changes or additions to the house plot must be approved by city personnel prior to the rental date. Catering: Food and non-alcoholic beverages are permitted backstage for artist/crew. Only water is allowed onstage. The renter shall be allowed to provide bottled water to patrons but no other food/beverage is permitted to be served to patrons within the facility or on the facility grounds. Catering for theatre patrons, based on full theatre occupancy, requires rental of the ballroom and use of an approved caterer. No exceptions shall be made to the catering policy. Tapes/Adhesives: The only tape allowed to be used onstage and backstage is gaffers tape, cloth spike tape, or painters tape. Tapes must be supplied by the renter. All other tapes and adhesives are prohibited from use on walls, floors, etc. Venue Hours: Theatre rentals are any 12 hour block of time between 8AM-11PM. Technicians shall not be available on Sundays prior to 1PM. Mulitple Performance Cleaning Fee: A cleaning fee of $250 shall be administered for rental days containing more than two performances. This fee is for cleaning the public restrooms and other public areas of the facility. Signature of Renter Date Presenter/Organization Name: Presenter Address: Presenter Phone: Presenter E-mail: Name of Performance: Is the Presenting Organization Non-Profit Yes No Description of Performance(s) : Load in Date and requested 12 hour rental block: Performance Dates and Times: Total Rental Fee: BCC Requested Equipment, Dates/Times:
Appears in 1 contract
Waiver of Fees. The City of Xxxxxx has the right to waive fees at the sole discretion of the City Manager or City Commission. Concessions – Concession services are not provided. Renters may not sell or serve food, alcohol, or beverages in the facility with the exception of bottled water. Cancelation- Cancelation of an event more than ninety (90) days in advance of a performance shall result in the loss of 50% of the rental fee. Cancelation of an event less than ninety (90) days in advance of a performance will result in the loss of 100% of the rental fee. For cancelations involving split revenue terms, the cancelation fee that is due to the City of Xxxxxx will be based on the amount of revenue that would have been generated at a sold-out performance (282 seats multiplied by the average ticket price) multiplied by the agreed upon percentage split. The Presenter is responsible for all monies due Buford Community Center at the time of cancelation. Should the City cancel the event for any reason, the Presenter shall not be responsible for any cancellation fees and shall be refunded all deposits. Parking- Parking is available at the Buford Community, Town Park & Theatre on a first come, first serve basis. Parking permits are not required. The City does not provide personnel to direct traffic or parking. Xxxxxx City Xxxx and other City owned parking facilities may be used for additional parking. Initial Handicapped Access- Buford Xxxxxx Community Center, Town Park & Theatre is handicapped accessible. Handicapped parking is available in the front and sides of the building. Personal Property-The City of Xxxxxx is not responsible for any valuables or personal property left on the premises or any damage to same. Smoking- Smoking is prohibited inside the Buford Community Center, Town Park & Theatre. Prohibited Items-Foggers, Hazers, Open Flame, Confetti Cannons, Balloons, and Pyrotechnic Devices are prohibited in the theatre or on stage unless approved in advance and in writing by the BCC Director. All productions are prohibited from drilling, nailing, screwing, or otherwise attaching set/props to the stage floor or theatre walls. Alcohol is prohibited backstage. Theatre and Lobby furniture shall not be moved without prior consent from BCC staff. Personnel-The Buford Community Center, Town Park & Theatre shall provide staffing as requested by the Presenter. Rental fees shall include 10 hours of labor for a lighting technician and sound technician as well as a building supervisor. Additional labor hours may be added as necessary at the rates listed below. For Sunday rentals, technicians are not available prior to 1PM. Only personnel approved by the Buford Community Center shall operate equipment owned or supplied by the City of Xxxxxx including, but not limited to, the light board, sound equipment, rigging, orchestra pit, lighting instruments, and spotlights, unless otherwise agreed to in writing by the City of Xxxxxx. BCC personnel shall not provide stage manager or stagehand services. Should additional event staff be needed for ushers, security, or parking, Showpros Event Staffing is the recommended provider. All scheduling and payment for these positions shall be made directly with Showpros. Performance Schedule- Presenter shall provide the Buford Community Center with a performance schedule at the time that the Theatre and Stage Rental Agreement is signed. The Presenter shall make no modifications to this schedule without a two-week prior written approval by the Xxxxxx Community Center and no performance will be presented outside of this schedule. Marketing Material-The City of Xxxxxx retains the right to review and approve all marketing and promotional material related to the Presentation for which the theatre is being rented including but not limited to any image or likeness of the Buford Xxxxxx Community Center or its premises. The Xxxxxx Buford Community Center shall not market performances of rental groups via the BCC website or social media sites unless agreed upon in writing. Print and other marketing efforts are the responsibility of the Presenter unless otherwise stated and agreed upon in writing. Sponsorships- The City of Xxxxxx retains the right to review and approve all sponsors/advertisers that will be advertised on marketing material, promotional ads, tickets, etc. that mention the Xxxxxx Community Center, Town Park & Theatre or the City of Xxxxxx. Catering- Food service is not allowed in the theatre, theatre hallways, or lobby. Backstage catering for cast and crew shall be provided by an approved caterer of the Buford Xxxxxx Community Center or may be self-catered if less than fifty people. Trash Removal-Trash produced from set production, costumes, backstage catering, and general production is to be removed by the renter and placed in the appropriate onsite dumpster. Initial Force Majeure-The City of Xxxxxx shall be excused from liability and any damages or loss suffered by the Renter for the obligations outlined in this agreement due to force majeure which shall include but not limited to acts of God, fire, flood, explosion, earthquake, tornado, or other natural forces, war, civil unrest, accident, pandemic, or other event similar to those enumerated above. The city may only excuse the Renter from obligations in this agreement in the event of force majeure as defined above. The City of Xxxxxx retains the right to postpone or cancel events and rental agreements that are determined by staff to be affected by such events in its sole discretion and shall refund deposits and payments for canceled events accordingly. Sets and Props-Set design, set placement, set building, props, backdrops, rigged/flying set pieces and all other physical assets of the renter are the sole responsibility of the renter. The renter shall take all necessary steps with previously mentioned items to insure the safety and protection of performers, technical personnel, audience members, and the facility. The BCC and City of Xxxxxx reserve the right to inspect and require changes to or deny usage of those items listed above for safety concerns but provides no warranty. The City of Xxxxxx shall not be responsible for defects, equipment failures, design flaws, or other issues related to the renter’s assets that may result in injury or death. Renter shall indemnify and hold the City harmless from any injuries or damages, whether personal or to property, arising from the placement, set building, rigging of props, backdrops, or other assets. Initial Theatre Rental Addendum Additional Fees (Please check all requested items) Marley Dance Floor: $250 Podium Rental: $50 (usage is based on availability) Tables: $15 per table (each rental includes two 6 ft tables backstage and one 8 ft table in the lobby) Theatre Load-in Day: $500 Risers (limited to four 4x4 sections at an 8” height): $250 Microphone package (6 total SM58): $250 Multiple performance cleaning fee for more than two performances per day (cleaning completed between performances): $250 Trash Removal: Removal of backstage trash, discarded set/prop pieces, backstage catering, and/or trash from other rented areas of the facility is the responsibility of the renter and shall be done so prior to leaving the facility. Items may be discarded in the facility dumpster located in the top parking lot. Theatre Load-in Day: Load-in days are only available Monday through Friday during business hours of 8AM to 5PM and subject to theatre availability. Theatre personnel and production are not included in load-in day rentals. Load-in: Theatre personnel shall not provide support with load-in/load-out of set, equipment, props, etc. Set Builds and Rigging: Set builds, rigging, backdrops, etc. are the sole responsibility of the renter. BCC shall not provide equipment for sets and rigging nor shall provide assistance with building sets or hanging rigging. Renter assumes all risk for injury or facility damage associated with sets, set pieces, backdrops, and rigging. BCC staff reserves the right to inspect for proper building and rigging processes but provides no guarantees regarding safety of such items. BCC shall provide programming for rigging controls for a que-to-que show. AV: Projection and audio playback are included in the theatre rental. Renter is responsible for providing playback equipment (i.e. laptop), operator, and appropriate input cable. Stage Management: BCC personnel shall not provide stage management services. Stagehand Services: BCC personnel shall not provide stagehand services. Light Plot: Renters shall have access to the BCC house plot. Any changes or additions to the house plot must be approved by city personnel prior to the rental date. Catering: Food and non-alcoholic beverages are permitted backstage for artist/crew. Only water is allowed onstage. The renter shall be allowed to provide bottled water to patrons but no other food/beverage is permitted to be served to patrons within the facility or on the facility grounds. Catering for theatre patrons, based on full theatre occupancy, requires rental of the ballroom and use of an approved caterer. No exceptions shall be made to the catering policy. Tapes/Adhesives: The only tape allowed to be used onstage and backstage is gaffers tape, cloth spike tape, or painters tape. Tapes must be supplied by the renter. All other tapes and adhesives are prohibited from use on walls, floors, etc. Venue Hours: Theatre rentals are any 12 hour block of time between 8AM-11PM. Technicians shall not be available on Sundays prior to 1PM. Mulitple Performance Cleaning Fee: A cleaning fee of $250 shall be administered for rental days containing more than two performances. This fee is for cleaning the public restrooms and other public areas of the facility. Signature of Renter Date Presenter/Organization Name: Presenter Address: Presenter Phone: Presenter E-mail: Name of Performance: Is the Presenting Organization Non-Profit Yes No Description of Performance(s) : Load in Date and requested 12 hour rental block: Performance Dates and Times: Total Rental Fee: BCC Requested Equipment, Dates/Times:
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