CO-ADMINISTRATION AND ACCOUNTING SERVICES AGREEMENT
Exhibit (h)(1)
THIS AGREEMENT is made as of June 30th, 2010 by and among PNC GLOBAL INVESTMENT
SERVICING (U.S.) INC., a Massachusetts corporation (“PNC”), PNC CAPITAL ADVISORS, LLC, a Delaware
limited liability company (“PNC Capital,” and collectively with PNC, the “Administrators”), and PNC
FUNDS, a Delaware statutory trust (the “Fund”). Capitalized terms not otherwise defined shall have
the meanings set forth in Appendix A.
BACKGROUND
A. The Fund is registered as an open-end management investment company under the Investment
Company Act of 1940, as amended (the “1940 Act”).
B. The Fund (formerly known as Allegiant Funds), PNC and PNC Capital (formerly known as
Allegiant Asset Management Company) were parties to a Co-Administration and Accounting Services
Agreement dated as of January 1, 2009 (the “Former Co-Administration and Accounting Services
Agreement”).
C. The Fund wishes to separately retain the Administrators to provide services as set forth
herein to its investment portfolios listed on Exhibit A attached hereto and made a part hereof, as
such Exhibit A may be amended from time to time (each a “Portfolio”), and the Administrators wish
to furnish such services.
D. Effective as of the effectiveness of this Agreement, the parties mutually desire to
terminate the Former Co-Administration and Accounting Services Agreement and replace it with this
Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein contained,
and intending to be legally bound hereby the parties hereto agree as follows:
1. Appointment. The Fund hereby appoints PNC and PNC Capital to provide the services as
specified below, to each of the Portfolios, in accordance with the terms set forth in this
Agreement. PNC and PNC Capital each separately accepts such respective appointments and agrees to
furnish the services that have been designated to it. No Administrator shall be under any duty to
take any action hereunder on behalf of the Fund or any Portfolio except as specifically set forth
herein with respect to such Administrator or as may be specifically agreed to by such Administrator
and the Fund in a written amendment hereto. No Administrator will have any responsibility relating
to the services provided or to be provided by the other Administrator. No Administrator shall
bear, or otherwise be responsible for, any fees, costs or expenses payable to the other
Administrator, any third party service providers engaged by the Fund or any other third party
service provider to the Fund.
2. Instructions.
(a) Unless otherwise provided in this Agreement, an Administrator shall act only upon Oral
Instructions or Written Instructions.
(b) An Administrator shall be entitled to rely upon any Oral Instruction or Written
Instruction it receives from an Authorized Person (or from a person reasonably believed by such
Administrator to be an Authorized Person) pursuant to this Agreement. An Administrator may assume
that any Oral Instruction or Written Instruction received hereunder is not in any way inconsistent
with the provisions of organizational documents or this Agreement or of any vote, resolution or
proceeding of the Fund’s Board of Trustees or of the Fund’s shareholders, unless and until such
Administrator receives Written Instructions to the contrary.
(c) The Fund agrees to forward to an Administrator to which it sends Oral Instructions Written
Instructions confirming such Oral Instructions (except where such Oral Instructions are given by
such Administrator) so that such Administrator receives the Written Instructions by the close of
business on the same day that such Oral Instructions are received. The fact that such confirming
Written Instructions are not timely received by such Administrator or differ from the Oral
Instructions shall in no way invalidate the transactions or enforceability of the transactions
authorized by the Oral Instructions or such Administrator’s ability to rely upon such Oral
Instructions.
3. Right to Receive Advice.
(a) Advice of the Fund. If an Administrator is in doubt as to any action it should or
should not take with respect to this Agreement, such Administrator may request directions or
advice, including Oral Instructions or Written Instructions, from the Fund.
(b) No Obligation to Seek Advice. Nothing in this Agreement shall be construed so as
to impose an obligation upon an Administrator (i) to seek directions or advice or Oral Instructions
or Written Instructions, or (ii) to act in accordance with directions or advice or Oral
Instructions or Written Instructions (unless, pursuant to other provisions of this Agreement, the
same is a condition of such Administrator’s properly taking or not taking a specified action).
4. Records; Visits.
(a) The books and records pertaining to the Fund and the Portfolios which are in the
possession or under the control of an Administrator shall be the property of the Fund. The Fund
and Authorized Persons shall have access to such books and records at all times during the relevant
Administrator’s normal business hours. Upon the reasonable request of the Fund, copies of any such
books and records shall be provided by the relevant Administrator to the Fund or to an Authorized
Person, at the Fund’s expense.
(b) PNC shall maintain and preserve the following records for the periods prescribed by Rule
31a-2 under the 1940 Act:
(i) | all books and records with respect to each Portfolio’s books of account; |
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(ii) | records of each Portfolio’s securities transactions; and | ||
(iii) | all other books and records required to be maintained by Rule 31a-1 under the 1940 Act but only to the extent that such books and records necessarily and specifically relate to the services required to be performed by PNC under this Agreement. |
(c) PNC Capital shall maintain and preserve, for the periods prescribed by Rule 31a-2 under
the 1940 Act, the books and records required to be maintained by Rule 31a-1 under the 1940 Act but
only to the extent that such books and records necessarily and specifically relate to the services
required to be performed by PNC Capital under this Agreement.
5. Confidentiality. Each Administrator shall keep confidential the contents of this
Agreement and any information relating to the Fund’s business (“Confidential Fund Information”),
shall use at least the same degree of care, but in no event less than reasonable care, to safeguard
the confidentiality of the Confidential Fund Information as it uses to protect its own confidential
information and shall use the Confidential Fund Information only to exercise its rights or carry
out its responsibilities in connection with this Agreement. The Fund shall keep confidential the
contents of this Agreement and any information relating to an Administrator’s business
(“Confidential Administrator Information,” and collectively with the Confidential Fund Information,
“Confidential Information”), shall use at least the same degree of care, but in no event less than
reasonable care, to safeguard the confidentiality of the Confidential Administrator Information as
it uses to protect its own confidential information and shall use a particular Administrator’s
Confidential Administrator Information only to exercise its rights or carry out its
responsibilities in connection with this Agreement with respect to such Administrator.
Confidential Information shall include (a) any data or information that is competitively sensitive
material, and not generally known to the public, including, but not limited to, information about
product plans, marketing strategies, finances, operations, customer relationships, customer
profiles, customer lists, sales estimates, business plans, prototypes and models, and internal
performance results relating to the past, present or future business activities of the Fund (with
respect to an Administrator’s confidentiality obligations) or an Administrator (with respect to the
Fund’s confidentiality obligations); (b) any scientific or technical information, design, process,
procedure, formula, or improvement that is commercially valuable and secret in the sense that its
confidentiality affords the Fund (with respect to an Administrator’s confidentiality obligations)
or an Administrator (with respect to the Fund’s confidentiality obligations) a competitive
advantage over its competitors; (c) all confidential or proprietary concepts, documentation,
equipment, reports, data, specifications, computer software, source code, object code, flow charts,
databases, inventions, know-how, and trade secrets, whether or not patentable or copyrightable; and
(d) anything designated as confidential. Notwithstanding the foregoing, information shall not be
Confidential Information and shall not be subject to such confidentiality obligations if it: (a) is
already known to the receiving party at the time it is obtained; (b) is or becomes publicly known
or available through no wrongful act of the receiving party; (c) is rightfully received from a
third party who, to the best of the receiving party’s knowledge, is not
under a duty of confidentiality; (d) is released by the protected party to a third party without
restriction; (e) is requested or required to be disclosed by the receiving party pursuant to a
court order, subpoena, governmental or regulatory agency request or law; (f) is relevant to the
defense
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of any claim or cause of action asserted against the receiving party; (g) is Fund
information provided by an Administrator in connection with an independent third party compliance
or other review; (h) is necessary or desirable for an Administrator to release such information in
connection with the provision of its services under this Agreement; or (i) has been or is
independently developed or obtained by the receiving party. Each Administrator shall promptly
return Confidential Fund Information to the Fund upon request of the Fund and the Fund shall
promptly return an Administrator’s Confidential Administrator Information to such Administrator
upon request of such Administrator (provided that the party that has received Confidential
Information shall be entitled to retain copies of such Confidential Information as required or
permitted by law or for customary archival or auditing purposes). Each Administrator agrees that
any breach or threatened breach by it of the provisions of this Section 5 shall cause immediate and
irreparable injury to the Fund for which there exists no adequate remedy at law, and accordingly
each Administrator hereby grants to the Fund the right to appear at any time in any court of law
and to obtain an order enjoining and/or restraining it from breaching the terms of this Section 5.
The Fund agrees that any breach or threatened breach by it of the provisions of this Section 5
shall cause immediate and irreparable injury to the Administrator to which the Confidential
Administrator Information relates for which there exists no adequate remedy at law, and accordingly
the Fund hereby grants to each Administrator the right to appear at any time in any court of law
and to obtain an order enjoining and/or restraining it from breaching the terms of this Section 5.
The provisions of this Section 5 as between a particular Administrator and the Fund shall survive
termination of this Agreement as between such Administrator and the Fund for a period of three (3)
years after such termination.
6. Liaison with Accountants. Each Administrator shall act as liaison with the Fund’s
independent public accountants and shall provide account analyses, fiscal year summaries, and other
audit-related schedules with respect to each Portfolio. Each Administrator shall take all
reasonable action in the performance of its duties under this Agreement to assure that the
necessary information relating to the services designated to it is made available to such
accountants for the expression of their opinion, as required by the Fund.
7. Systems. Each Administrator shall retain title to and ownership of any and all of its
own data bases, computer programs, screen formats, report formats, interactive design techniques,
derivative works, inventions, discoveries, patentable or copyrightable matters, concepts,
expertise, patents, copyrights, trade secrets, and other related legal rights utilized by such
Administrator in connection with the services provided by such Administrator to the Fund.
8. Disaster Recovery. Each Administrator shall enter into and shall maintain in effect
arrangements with appropriate parties making reasonable provisions for emergency use of electronic
data processing equipment at a backup facility available for such Administrator’s use in providing
the services designated to it pursuant to this Agreement. Each Administrator shall provide to the
Fund written evidence of and a summary of its aforementioned arrangements. In the event of
equipment failures affecting the services designated to a particular Administrator, such
Administrator shall, at no additional expense to the Fund, take reasonable steps to minimize
the likelihood of loss of data and service interruptions with respect to such services. No
Administrator shall have liability with respect to the loss of data or service interruptions caused
by equipment failure, provided such loss or interruption is not caused by such Administrator’s
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own
intentional misconduct, bad faith or negligence in the performance of its duties under this
Agreement.
9. Compensation.
(a) As compensation for services rendered by the Administrators pursuant to this Agreement,
the Fund, on behalf of each Portfolio, will pay to the Administrators such fees as may be agreed in
writing; such agreement shall make clear the portion of such fees that is payable to PNC and the
portion of such fees that is payable to PNC Capital.
(b) The Fund hereby represents and warrants to each Administrator that (i) the terms of this
Agreement, (ii) the fees and expenses associated with this Agreement (including the fees and
expenses payable to each separate Administrator), and (iii) any benefits accruing to an
Administrator or to the adviser or sponsor to the Fund in connection with this Agreement, including
but not limited to any fee waivers, conversion cost reimbursements, up front payments, signing
payments or periodic payments made or to be made by an Administrator to such adviser or sponsor or
any affiliate of the Fund relating to this Agreement have been fully disclosed to the Board of
Trustees of the Fund and that, if required by applicable law, such Board of Trustees has approved
or will approve the terms of this Agreement, any such fees and expenses, and any such benefits.
(c) Notwithstanding the limitation of liability provisions of this Agreement or the
termination of this Agreement with respect to an Administrator, the Fund shall remain responsible
for paying to each Administrator the fees set forth in the applicable fee letter.
10. Standard of Care/Limitation of Liability.
(a) Subject to the terms of this Section 10, an Administrator shall be liable to the Fund (or
any person or entity claiming through the Fund) for damages only to the extent caused by such
Administrator’s own intentional misconduct, bad faith or negligence with respect to its duties
under this Agreement (“Standard of Care”). For clarity, no Administrator shall have any
liability to the Fund (or any person or entity claiming through the Fund) relating to or occasioned
by action or omission by the other Administrator.
(b) No Administrator nor its Affiliates shall be liable to the Fund (or any person or entity
claiming through the Fund) for damages (including without limitation damages caused by delays,
failure, errors, interruption or loss of data) occurring directly or indirectly by reason of
circumstances beyond its reasonable control, including without limitation acts of God; action or
inaction of civil or military authority; national emergencies; public enemy; war; terrorism; riot;
fire; flood; catastrophe; sabotage; epidemics; labor disputes; civil commotion; interruption, loss
or malfunction of utilities, transportation, computer or communications capabilities; insurrection;
elements of nature; action or inaction by a third party; failure of the mails; or functions or
malfunctions of the internet, firewalls, encryption systems or security devices caused by any
of the above.
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(c) Neither an Administrator nor its Affiliates shall be under any duty or obligation to the
Fund to inquire into nor shall any such entity be liable to the Fund (or any person or entity
claiming through the Fund) for the validity or invalidity, authority or lack thereof, or
truthfulness or accuracy or lack thereof, of any instruction, direction, notice, instrument or
other information which such Administrator or any of its Affiliates reasonably believes to be
genuine. Neither an Administrator nor its Affiliates shall be liable to the Fund (or any person or
entity claiming through the Fund) for any damages arising out of action or inaction by such
Administrator or any of its Affiliates in accordance with Oral Instructions or Written Instructions
or advice of counsel. Neither an Administrator nor its Affiliates shall be liable to the Fund (or
any person or entity claiming through the Fund) for any damages arising out of any action or
omission to act by any prior service provider of the Fund or for any failure to discover any error
or omission by a prior service provider.
(d) Neither an Administrator nor its Affiliates shall be liable to the Fund (or any person or
entity claiming through the Fund) for any consequential, incidental, exemplary, punitive, special
or indirect damages, whether or not the likelihood of such damages was known by such Administrator
or any of its Affiliates. The Fund shall not be liable to an Administrator for any consequential,
incidental, exemplary, punitive, special or indirect damages, whether or not the likelihood of such
damages was known by the Fund.
(e) Any claims (including the filing of a suit or, if applicable, commencement of arbitration
proceedings) must be asserted by the Fund (or any person or entity claiming through the Fund)
against an Administrator or any of its Affiliates within the earlier of 24 months after the Fund
became aware of the claim or 24 months after the Board of Trustees of the Fund is informed of
specific facts that should have alerted it that a basis for such a claim might exist; provided that
in no event shall the Fund (or any person or entity claiming through the Fund) be permitted to
assert a claim against an Administrator or any of its Affiliates at any time after the expiration
of the applicable statute of limitations.
(f) Each Administrator shall have a duty to mitigate damages for which the Fund may become
responsible, and the Fund shall have a duty to mitigate damages for which an Administrator may
become responsible.
(g) This Section 10 shall survive any and every termination of this Agreement.
11. Indemnification.
(a) Absent an Administrator’s failure to meet its Standard of Care (defined in Section 10
above), the Fund agrees to indemnify, defend and hold harmless such Administrator and its
Affiliates and their respective directors, trustees, officers, agents and employees from all
claims, suits, actions, damages, losses, liabilities, obligations, costs and reasonable expenses
(including reasonable attorneys’ fees and court costs, reasonable travel costs and other reasonable
out-of-pocket costs related to dispute resolution) arising directly or indirectly from: (a) any
action or
omission to act by any prior service provider of the Fund that is not a subsidiary of such
Administrator; and (b) any action taken or omitted to be taken by such Administrator in connection
with the provision of services to the Fund. For clarity, action or omission by one
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Administrator
shall in no way limit any indemnification, defense or hold harmless responsibility owed by the Fund
to the other Administrator. Any amounts payable pursuant to this Section 11(a) shall be satisfied
only against the relevant Portfolio’s assets and not against the assets of any other investment
portfolio of the Fund. This Section 11(a) shall survive any and every termination of this
Agreement.
(b) PNC agrees to indemnify, defend and hold harmless the Fund and its trustees, officers and
employees from those claims, suits, actions, damages, losses, liabilities, obligations, costs and
reasonable expenses (including reasonable attorneys’ fees and court costs, reasonable travel costs
and other reasonable out-of-pocket costs related to dispute resolution) caused by PNC’s own
intentional misconduct, bad faith or negligence with respect to PNC’s duties under this Agreement
provided that PNC’s indemnification, defense and hold harmless obligations shall extend only to
that portion of any such claim, suit, action, damage, loss, liability, obligation, cost or
reasonable expense that is shown to be caused by PNC’s own intentional misconduct, bad faith or
negligence with respect to PNC’s duties under this Agreement. Any obligation of PNC to indemnify,
defend or hold harmless the Fund or its trustees, officers or employees (or any person or entity
claiming through the Fund or its trustees, officers or employees) is subject to and limited by the
provisions of this Agreement that limit PNC’s responsibility or liability. For clarity, PNC shall
have no obligation to indemnify, defend or hold harmless the Fund or its trustees, officers or
employees (or any person or entity claiming through the Fund or its trustees, officers or
employees) from any matter or thing relating to or occasioned by action or omission by PNC Capital.
The provisions of this Section 11(b) set forth the exclusive remedy of the Fund, the Fund’s
trustees, officers and employees, and any person or entity claiming through the Fund or the Fund’s
trustees, officers or employees, with respect to any claim against PNC relating to the subject
matter of this Agreement. This Section 11(b) shall survive any and every termination of this
Agreement.
(c) PNC Capital agrees to indemnify, defend and hold harmless the Fund and its trustees,
officers and employees from those claims, suits, actions, damages, losses, liabilities,
obligations, costs and reasonable expenses (including reasonable attorneys’ fees and court costs,
reasonable travel costs and other reasonable out-of-pocket costs related to dispute resolution)
caused by PNC Capital’s own intentional misconduct, bad faith or negligence with respect to PNC
Capital’s duties under this Agreement provided that PNC Capital’s indemnification, defense and hold
harmless obligations shall extend only to that portion of any such claim, suit, action, damage,
loss, liability, obligation, cost or reasonable expense that is shown to be caused by PNC Capital’s
own intentional misconduct, bad faith or negligence with respect to PNC Capital’s duties under this
Agreement. Any obligation of PNC Capital to indemnify, defend or hold harmless the Fund or its
trustees, officers or employees (or any person or entity claiming through the Fund or its trustees,
officers or employees) is subject to and limited by the provisions of this Agreement that limit PNC
Capital’s responsibility or liability. For clarity, PNC Capital shall have no obligation to
indemnify, defend or hold harmless the Fund or its trustees, officers or employees (or any person
or entity claiming through the Fund or its trustees, officers or employees) from any matter or
thing relating to or occasioned by action or omission by PNC.
The provisions of this Section 11(c) set forth the exclusive remedy of the Fund, the Fund’s
trustees, officers and employees, and any person or entity claiming through the Fund or the Fund’s
trustees, officers or employees, with respect to any claim against PNC Capital relating to
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the
subject matter of this Agreement. This Section 11(c) shall survive any and every termination of
this Agreement.
12. Accounting Services by PNC on a Continuous Basis. PNC will perform the following
accounting services with respect to each Portfolio:
(i) | Journalize investment, capital share and income and expense activities; | ||
(ii) | Verify investment buy/sell trade tickets when received from the investment adviser for a Portfolio (the “Adviser”); | ||
(iii) | Maintain individual ledgers for investment securities; | ||
(iv) | Maintain historical tax lots for each security; | ||
(v) | Reconcile cash and investment balances of the Fund with the Fund’s custodian, and provide the Adviser with the beginning cash balance available for investment purposes; | ||
(vi) | Update the cash availability throughout the day as required by the Adviser; | ||
(vii) | Post to and prepare the Statement of Assets and Liabilities and the Statement of Operations; | ||
(viii) | Calculate various contractual expenses (e.g., advisory and custody fees); | ||
(ix) | Monitor the expense accruals and notify Fund management of any proposed adjustments; | ||
(x) | Control all disbursements and authorize such disbursements upon Written Instructions; | ||
(xi) | Calculate capital gains and losses; | ||
(xii) | Determine net income; | ||
(xiii) | Obtain security market quotes and currency exchange rates from independent pricing sources approved by the Adviser, or if such quotes or rates are unavailable, then obtain the same from the Adviser, and in either case calculate the market value of each Portfolio’s investments in accordance with the Fund’s valuation policies or guidelines; provided, however, that PNC shall not under any circumstances be under a duty to independently price or value any of the Fund’s investments itself or to confirm or validate any information or valuation provided by any pricing source or the Adviser, and PNC shall not under any circumstances have any liability relating to inaccuracies or otherwise with respect to such information or valuations; |
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(xiv) | Transmit or make available a copy of the daily portfolio valuation to the Adviser; | ||
(xv) | Compute net asset value; and | ||
(xvi) | As appropriate, compute yields, total return, expense ratios, portfolio turnover rate, and, if required, portfolio average dollar-weighted maturity. |
13. Financial Administration Services by PNC on a Continuous Basis. PNC will perform the
following financial administration services with respect to each Portfolio:
(i) | Supply various normal and customary Portfolio statistical data as requested on an ongoing basis (to the extent the same is maintained by PNC in the normal course); | ||
(ii) | Prepare for execution and file the Fund’s Federal and state tax returns; | ||
(iii) | Monitor each Portfolio’s status as a regulated investment company under Sub-chapter M of the Internal Revenue Code of 1986, as amended; | ||
(iv) | Prepare and file with the SEC the Fund’s annual and semi-annual shareholder reports; | ||
(v) | Prepare and file (or coordinate the filing of) (i) semi-annual reports on Form N-SAR and (ii) Notices pursuant to Rule 24f-2; | ||
(vi) | Assist in the preparation of financial information for amendments to the Fund’s Registration Statement and other filings relating to the registration of Shares; | ||
(vii) | Prepare monthly expense budgets in accordance with Fund management specifications; | ||
(viii) | Provide sub-certifications with respect to information provided by and work performed by PNC in connection with the Fund’s Form N-CSR and Form N-Q filings; PNC covenants that, subject to the limitations and qualifications set forth in a particular sub-certification, the enumerated representations set forth in such sub-certification will to its knowledge be true, correct and complete when given, and such covenant shall survive termination of this Agreement as between PNC and the Fund; | ||
(ix) | Provide the Data Repository and Analytics Suite Services as set forth in Exhibit B to this Agreement (as such Exhibit B may be amended from time to time), subject to the terms of this Agreement and the terms set forth in such Exhibit B; | ||
(x) | Monitor each Portfolio’s compliance, on a post-trade basis, with such portfolio limitations as the Fund informs PNC in writing from time to time, provided that PNC maintains in the normal course all data necessary to measure such compliance; for clarity, PNC is not responsible for compliance or non-compliance |
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by a Portfolio with any applicable portfolio limitations; and |
(xi) | Perform accounting services required for the Trustees’ Deferred Compensation Plan. |
14. Regulatory Administration Services by PNC on a Continuous Basis. PNC will perform the
following regulatory administration services with respect to each Portfolio:
(i) | Prepare an annual Post-Effective Amendment to the Fund’s Registration Statement (not including the creation of a new series or share class), subject to review and approval by the Fund’s counsel, and coordinate with the Fund’s financial printer to make such filings with the SEC; | ||
(ii) | Coordinate the filing of the Fund’s fidelity bond with the SEC and monitor the Fund’s assets to help assure adequate fidelity bond coverage is maintained; | ||
(iii) | Draft and coordinate the filing of Forms N-CSR, N-Q (including schedule of investments and related disclosures) and N-PX (with voting records provided to PNC in the format requested by PNC); | ||
(iv) | Provide to the Fund PNC’s compliance policies and procedures related to the services provided to the Fund by PNC (and, if mutually agreed, provide to the Fund compliance policies and procedures of certain PNC affiliates related to the services provided to the Fund by such entities), summary procedures thereof and periodic certification letters with respect thereto; | ||
(v) | Draft notices, agendas (with final selection of agenda items being made by the Fund’s counsel) and resolutions for quarterly Board meetings and up to two special Board meetings, subject to review and approval by the Fund’s counsel; | ||
(vi) | Coordinate the preparation, assembly and mailing of Board materials for quarterly Board meetings and up to two special Board meetings (other than organizational meetings for new investment portfolios); | ||
(vii) | Attend quarterly and up to two special Board meetings (and make presentations at such meetings as appropriate) and draft minutes of such meetings (but only if requested by the Fund to do so, and subject to review and approval by the Fund’s counsel); | ||
(viii) | Maintain the Fund’s corporate calendar to help assure compliance with various SEC filing and Board approval deadlines; | ||
(ix) | Maintain the Fund’s organizational files to the extent requested by the Fund; and | ||
(x) | Assist in monitoring regulatory developments which may affect the Fund and assist the Fund in the handling of SEC examinations. |
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All regulatory services are subject to the review and approval of the Fund’s counsel.
15. Fair Valuation Services by PNC on a Continuous Basis. The Fund desires that, in
accordance with the Fair Value Pricing Procedures adopted by the Board of Trustees of the Fund, PNC
use the fair value prices that are provided by a third-party pricing vendor, currently FT
Interactive Data, selected by the Fund (“Pricing Vendor”) in connection with certain foreign equity
securities, and PNC is willing to receive and use such fair value prices from the Pricing Vendor as
follows:
(i) | PNC has entered into an agreement with the Pricing Vendor for the Pricing Vendor to provide fair value prices for the relevant foreign equity securities (“Fair Value Prices”) in accordance with the Fund’s Fair Value Pricing Procedures. Notwithstanding anything to the contrary herein, PNC shall not be obligated to perform the services set forth in this Section 15 unless an agreement, including all relevant schedules and appendices thereto, between PNC and the Pricing Vendor for the provision of Fair Value Prices is then currently in effect. | ||
(ii) | Unless the Fund directs PNC otherwise by Written Instructions, the Fund hereby authorizes and instructs PNC to: (a) under the circumstances set forth in the Fund’s Fair Value Pricing Procedures, receive from the Pricing Vendor Fair Value Prices (in a format reasonably required by PNC) for those Portfolios identified by the Fund to PNC (via ten (10) business day’s prior written notice) as covered by this Section 15 (the “International Funds”); and (b) under the circumstances set forth in Fund’s Fair Value Pricing Procedures, use such Fair Value Prices that it timely receives in all relevant calculations (e.g., NAV, total returns, yields, etc.) for the International Funds only; provided that PNC’s services shall be limited to those detailed in Exhibit D hereto. | ||
(iii) | The Fund understands and agrees that PNC shall have no obligation to employ any review process to the Fair Value Prices and that, absent PNC’s receipt of a Fair Value Price with a manifest error, PNC shall have no obligation to inquire into, verify, or otherwise analyze the accuracy or reasonableness of any of the Fair Value Prices it receives. The Fund hereby assumes all responsibility for the appropriateness of the International Funds’ use of Fair Value Prices. The Fund hereby represents, warrants and covenants that the Valuation Committee of the relevant International Funds has evaluated and approved the use of the Pricing Vendor’s Fair Value Prices for each of the International Funds and believes such use to be consistent with (a) the Fund’s Fair Value Pricing Procedures and (b) the Fund’s Registration Statement. | ||
(iv) | The Fund agrees not to use or permit the use of Fair Value Prices for the benefit of any Portfolio or investment vehicle other than an International Fund. |
16. General Administration Services by PNC Capital on a Continuous Basis. PNC Capital will
perform the following administration services with respect to each Portfolio:
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(i) | Provide office space in such place or places as may be agreed upon from time to time by the Fund and PNC Capital, and all necessary office supplies, facilities and equipment; | ||
(ii) | Provide necessary executive and other personnel for managing the affairs of the Fund (exclusive of those related to and to be performed under separate contract for custodial, distribution, transfer, dividend and plan agency services by the entity or entities selected to perform such services and exclusive of the services undertaken to be provided by PNC under this Agreement or by the Fund’s independent accountants or legal counsel); | ||
(iii) | Provide compensation, if any, for officers and trustees of the Fund who are directors, officers or employees of PNC Capital or of any affiliated person (other than a registered investment company) of PNC Capital other than PNC; | ||
(iv) | Assist the Fund’s Board of Trustees in the selection of the Fund’s contracted services providers and coordinate such contractual relationships; | ||
(v) | Oversee services provided to the Fund by PNC and by the Fund’s other contracted service providers; | ||
(vi) | Assist in obtaining the fidelity bond and directors’ and officers’/errors and omissions insurance policies for the Fund as such bond and policies are approved by the Fund’s Board of Trustees; | ||
(vii) | Provide administrative services to the Trustees’ Deferred Compensation Plan; and | ||
(viii) | Serve as primary coordinator for the Fund’s special projects, such as shareholder meetings, fund or share class launches/closures and restructuring, mergers and liquidations, system and service provider conversions. |
17. Accounting Services by PNC Capital on a Continuous Basis. PNC Capital will perform the
following accounting services with respect to each Portfolio:
(i) | Provide necessary personnel to participate in the fair valuation of investment securities as set forth in the Fund’s Fair Value Pricing Procedures adopted by the Board of Trustees and to record minutes of such meetings; | ||
(ii) | Evaluate the impact of new accounting pronouncements on the Fund and coordinate adoption of the necessary accounting policies and procedures by the Fund and its applicable service providers; | ||
(iii) | Review potential errors escalated by PNC and the Fund’s other service providers to seek to identify systematic control weaknesses and monitor corrective actions; |
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(iv) | Coordinate the review of complex investment instruments by the Fund’s service providers to assess regulatory disclosure requirements, operational risks and accounting procedures; | ||
(v) | Review and analyze uncertain tax positions for impact on the Portfolios; and | ||
(vi) | Analyze various Portfolio data to validate the reasonableness of such data as requested by the Fund’s Board of Trustees. |
18. Financial Administration Services by PNC Capital on a Continuous Basis. PNC Capital
will perform the following financial administration services with respect to each Portfolio:
(i) | Supply various normal and customary Portfolio statistical data as requested on an ongoing basis (to the extent the same is maintained by PNC Capital in the normal course); | ||
(ii) | Monitor the accuracy of statistical information delivered to third party statistical agencies with respect to the Portfolios, provided that PNC Capital has access in the normal course to the data necessary to perform such monitoring; | ||
(iii) | Oversee the preparation and filing with the SEC of the Fund’s annual and semi-annual shareholder reports; intervening periods’ quarterly schedules of investments; and Form N-SAR and Notices pursuant to Rule 24f-2; | ||
(iv) | Oversee shareholder reports design, printing and distribution; | ||
(v) | Review the Fund’s Federal and state tax returns prior to filing; | ||
(vi) | Coordinate tax distributions and related services provided by the Fund’s other service providers; including coordination of distribution frequency, forecasts and tax reporting to the Fund’s shareholders; | ||
(vii) | Review and approve annual expense budgets in accordance with Fund management specifications; authorize adjustments to expense budget; authorize payment of expenses; and | ||
(viii) | Assist the Fund’s Chief Compliance Officer with the investigation of potential compliance violations by the Fund’s investment advisers and other contracted service providers that are identified by the Fund’s Chief Compliance Officer or PNC (pursuant to Section 13(x) above) and assist in remedial actions, as necessary. |
19. Regulatory Administration Services by PNC Capital on a Continuous Basis. PNC Capital
will perform the following regulatory administration services with respect to each
13
Portfolio:
(i) | Provide the services related to the Fund’s compliance with Rule 22c-2 of the 1940 Act as set forth in Exhibit E to this Agreement (as such Exhibit E may be amended from time to time), subject to the terms of this Agreement and the terms set forth in such Exhibit E; | ||
(ii) | Coordinate special meetings of the Fund’s shareholders and proxy materials relating to such meetings, including overseeing vendor(s) to be responsible for preparation, filing and printing of proxy materials, and the proxy tabulation and solicitation; | ||
(iii) | Oversee the preparation of the Post-Effective Amendment to the Fund’s Registration Statement, subject to review and approval by the Fund’s counsel; | ||
(iv) | Coordinate financial reporting production and comments received from the Fund’s investment advisers and Trustees on the Fund’s financial statements; | ||
(v) | Review and assist with the coordination of the filing of Forms N-Q, N-CSR and N-PX; | ||
(vi) | Support the development and maintenance of the Fund’s policies and procedures adopted by the Fund; | ||
(vii) | Coordinate meetings of the Fund’s Board of Trustees; | ||
(viii) | Assist with the coordination of the preparation, assembly and mailing of Board materials for Board meetings; | ||
(ix) | Attend Board meetings as requested by the Fund; and | ||
(x) | Assist in monitoring regulatory developments which may affect the Fund and assist the Fund in the handling of SEC examinations. |
20. Duration and Termination (PNC and the Fund).
(a) This Agreement shall be effective as between PNC and the Fund on the date first written
above and unless terminated as between PNC and the Fund pursuant to its terms shall continue as
between PNC and the Fund for a period of one (1) year from the date first written above (the “PNC
Initial Term”).
(b) Upon the expiration of the PNC Initial Term, this Agreement shall automatically renew as
between PNC and the Fund for successive terms of one (1) year (“PNC Renewal Terms”) each, unless
the Fund or PNC provides written notice to the other of its intent not to
renew. Such notice must be received not less than ninety (90) days prior to the expiration of the
PNC Initial Term or the then current PNC Renewal Term.
14
(c) In the event of termination, all expenses associated with movement of records and
materials and conversion thereof to a successor service provider will be borne by the Fund and paid
to PNC prior to any such conversion.
(d) Notwithstanding the provisions of Section 20(a) and Section 20(b) above, if PNC or the
Fund is guilty of a material failure to perform its duties and obligations hereunder (for purposes
of this Section 20, a “Defaulting Party”) the other (for purposes of this Section 20, the
“Non-Defaulting Party”) may give written notice thereof to the Defaulting Party, and if such
material failure to perform shall not have been remedied within thirty (30) days after such written
notice is given of such material failure to perform, then the Non-Defaulting Party may terminate
this Agreement as between PNC and the Fund by giving thirty (30) days written notice of such
termination to the Defaulting Party. In all cases, termination by the Non-Defaulting Party shall
not constitute a waiver by the Non-Defaulting Party of any other rights it might have under this
Agreement or otherwise against the Defaulting Party. For purposes solely of this Section 20(d), a
“material failure to perform” on the part of PNC with respect to the matters referenced in Exhibit
C to this Agreement means solely PNC’s failure to meet the performance standard in any one (1)
category as set forth in such Exhibit C for (i) a period of four (4) consecutive measurement
periods (i.e., monthly or semi-annually, as applicable) or (ii) any six (6) measurement periods
(i.e., monthly or semi-annually, as applicable) in a twelve (12) consecutive measurement period
period of time.
(e) Without terminating the other provisions of this Agreement as between PNC and the Fund,
PNC or the Fund may terminate the Fair Value Services described in Section 15 of this Agreement on
sixty (60) days’ written notice to the other. Termination of the Fair Value Services shall not
terminate this Agreement as between PNC and the Fund which shall otherwise remain in full force and
effect. For clarification, termination of this Agreement as between PNC and the Fund shall
terminate the Fair Value Services.
(f) Notwithstanding anything contained in this Agreement to the contrary (other than as
contained in Section 20(g) below), if in connection with a Change in Control (for purposes of this
Section 20(f) “Change in Control” is defined to mean a merger, consolidation, adoption,
acquisition, change in control, re-structuring, or re-organization of or any other similar
occurrence involving the Fund or any adviser or sponsor of the Fund) the Fund gives notice to PNC
terminating it as the provider of any of the services designated to it hereunder or if the Fund
otherwise terminates this Agreement as between PNC and the Fund before the expiration of the then
current PNC Initial or PNC Renewal Term (for purposes of this Section 20, “Early Termination”): (i)
PNC shall, if requested by the Fund, make a good faith effort to facilitate a conversion of the
services designated to it hereunder to the Fund’s successor service provider, provided that PNC
does not guarantee that it will be able to effect a conversion on the date(s) requested by the Fund
and (ii) before the effective date of the Early Termination, the Fund shall pay to PNC an amount
equal to the lesser of five (5) months of fees and other amounts payable to PNC or all fees and
other amounts payable to PNC calculated as if PNC were to provide all services designated to it
hereunder until the expiration of the then current PNC Initial or PNC Renewal Term (for purposes of
this Section 20, “Early Termination Fee”). The Early Termination Fee shall be calculated using the
average of the monthly fees and other amounts due to PNC under this Agreement during the last three
calendar months before the date of the notice
15
of Early Termination (or if not given the date it should have been given). The Fund expressly
acknowledges and agrees that the Early Termination Fee is not a penalty but reasonable compensation
to PNC for the termination of services before the expiration of the then current PNC Initial or PNC
Renewal Term. If the Fund gives notice of Early Termination after expiration of the specified
notice period to terminate this Agreement as between PNC and the Fund in the ordinary course at the
end of the then current PNC Initial or PNC Renewal Term, the references above to “expiration of the
then current PNC Initial or PNC Renewal Term” shall be deemed to mean “expiration of the PNC
Renewal Term immediately following the then current PNC Initial or PNC Renewal Term.” If any of
the Fund’s assets serviced by PNC under this Agreement are removed from PNC’s provision of services
under this Agreement (for purposes of this Section 20, “Removed Assets”) and are subsequently
serviced by another service provider (including the Fund or any affiliate of the Fund): (i) the
Fund will be deemed to have caused an Early Termination with respect to such Removed Assets as of
the day immediately preceding the first such removal of assets and (ii) at PNC’s option, either (1)
the Fund will also be deemed to have caused an Early Termination with respect to all non-Removed
Assets as of a date selected by PNC (PNC will provide the Fund written notice at least thirty (30)
days prior to invoking the option set forth in this sub-item (1), and during such notice period PNC
will make itself available for good faith discussions with the Fund regarding PNC’s decision to
invoke the option set forth in this sub-item (1), provided that upon the termination of such notice
period PNC shall be entitled at its sole discretion and without penalty to invoke the option set
forth in this sub-item (1)) or (2) this Agreement will remain in full force and effect as between
PNC and the Fund with respect to all non-Removed Assets. This Section 20(f) does not apply to Fair
Value Services described in Section 15 of this Agreement.
(g) In the event that this Agreement is terminated as between PNC and the Fund in accordance
with the provisions of Section 20(d) above, Section 20(f) above shall be treated as if it was not a
part of this Agreement (provided that the removal of assets as referenced in the preamble to the
penultimate sentence of such Section 20(f) shall not be permitted prior to the termination date of
this Agreement as between PNC and the Fund).
(h) Notwithstanding anything contained in this Agreement to the contrary, PNC shall be
entitled (at its sole discretion) to terminate this Agreement as between PNC and the Fund at any
time following (i) the Fund commencing as debtor any case or proceeding under any bankruptcy,
insolvency or similar law, or the Fund seeking the appointment of a receiver, conservator, trustee,
custodian or similar official for the Fund or any substantial part of its property, (ii)
commencement of any such case or proceeding against the Fund, or another entity seeking any such
appointment, (iii) the Fund making a general assignment for the benefit of creditors or (iv) the
Fund admitting in writing its inability to pay its debts as they become due; any such termination
by PNC shall be without any prejudice to, and without the payment of any penalty or other amount
by, PNC.
(i) Neither Administrator shall have the power or authority to terminate this Agreement with
respect to the other Administrator. If this Agreement (including any agreement regarding fees)
should terminate with respect to one Administrator, the Agreement (including any agreement
regarding fees) shall nonetheless continue (in accordance with its terms) with respect to the other
Administrator, to the extent that the Agreement (including any agreement
16
regarding fees) is applicable to such other Administrator.
21. Duration and Termination (PNC Capital and the Fund).
(a) This Agreement shall be effective as between PNC Capital and the Fund on the date first
written above and unless terminated as between PNC Capital and the Fund pursuant to its terms shall
continue as between PNC Capital and the Fund for a period of one (1) year from the date first
written above (the “PNC Capital Initial Term”).
(b) Upon the expiration of the PNC Capital Initial Term, this Agreement shall automatically
renew as between PNC Capital and the Fund for successive terms of one (1) year (“PNC Capital
Renewal Terms”) each, unless the Fund or PNC Capital provides written notice to the other of its
intent not to renew. Such notice must be received not less than ninety (90) days prior to the
expiration of the PNC Capital Initial Term or the then current PNC Capital Renewal Term.
(c) In the event of termination, all expenses associated with movement of records and
materials and conversion thereof to a successor service provider will be borne by the Fund and paid
to PNC Capital prior to any such conversion.
(d) Notwithstanding the provisions of Section 21(a) and Section 21(b) above, if PNC Capital or
the Fund is guilty of a material failure to perform its duties and obligations hereunder (for
purposes of this Section 21, a “Defaulting Party”) the other (for purposes of this Section 21, the
“Non-Defaulting Party”) may give written notice thereof to the Defaulting Party, and if such
material failure to perform shall not have been remedied within thirty (30) days after such written
notice is given of such material failure to perform, then the Non-Defaulting Party may terminate
this Agreement as between PNC Capital and the Fund by giving thirty (30) days written notice of
such termination to the Defaulting Party. In all cases, termination by the Non-Defaulting Party
shall not constitute a waiver by the Non-Defaulting Party of any other rights it might have under
this Agreement or otherwise against the Defaulting Party.
(e) Notwithstanding anything contained in this Agreement to the contrary (other than as
contained in Section 21(f) below), if in connection with a Change in Control (for purposes of this
Section 21(e) “Change in Control” is defined to mean a merger, consolidation, adoption,
acquisition, change in control, re-structuring, or re-organization of or any other similar
occurrence involving the Fund or any adviser or sponsor of the Fund) the Fund gives notice to PNC
Capital terminating it as the provider of any of the services designated to it hereunder or if the
Fund otherwise terminates this Agreement as between PNC Capital and the Fund before the expiration
of the then current PNC Capital Initial or PNC Capital Renewal Term (for purposes of this Section
21, “Early Termination”): (i) PNC Capital shall, if requested by the Fund, make a good faith effort
to facilitate a conversion of the services designated to it hereunder to the Fund’s successor
service provider, provided that PNC Capital does not guarantee that it will be able to effect a
conversion on the date(s) requested by the Fund and (ii) before the effective date of the Early
Termination, the Fund shall pay to PNC Capital an amount equal to the lesser of three (3) months of
fees and other amounts payable to PNC Capital or all fees and other amounts payable to PNC Capital
calculated as if PNC Capital were to provide all services designated to it
17
hereunder until the expiration of the then current PNC Capital Initial or PNC Capital Renewal
Term (for purposes of this Section 21, “Early Termination Fee”). The Early Termination Fee shall
be calculated using the average of the monthly fees and other amounts due to PNC Capital under this
Agreement during the last three calendar months before the date of the notice of Early Termination
(or if not given the date it should have been given). The Fund expressly acknowledges and agrees
that the Early Termination Fee is not a penalty but reasonable compensation to PNC Capital for the
termination of services before the expiration of the then current PNC Capital Initial or PNC
Capital Renewal Term. If the Fund gives notice of Early Termination after expiration of the
specified notice period to terminate this Agreement as between PNC Capital and the Fund in the
ordinary course at the end of the then current PNC Capital Initial or PNC Capital Renewal Term, the
references above to “expiration of the then current PNC Capital Initial or PNC Capital Renewal
Term” shall be deemed to mean “expiration of the PNC Capital Renewal Term immediately following the
then current PNC Capital Initial or PNC Capital Renewal Term.” If any of the Fund’s assets serviced
by PNC Capital under this Agreement are removed from PNC Capital’s provision of services under this
Agreement (for purposes of this Section 21, “Removed Assets”) and are subsequently serviced by
another service provider (including the Fund or any affiliate of the Fund) (i) the Fund will be
deemed to have caused an Early Termination with respect to such Removed Assets as of the day
immediately preceding the first such removal of assets and (ii) at PNC Capital’s option, either (1)
the Fund will also be deemed to have caused an Early Termination with respect to all non-Removed
Assets as of a date selected by PNC Capital (PNC Capital will provide the Fund written notice at
least thirty (30) days prior to invoking the option set forth in this sub-item (1), and during such
notice period PNC Capital will make itself available for good faith discussions with the Fund
regarding PNC Capital’s decision to invoke the option set forth in this sub-item(1), provided that
upon the termination of such notice period PNC Capital shall be entitled at its sole discretion and
without penalty to invoke the option set forth in this sub-item (1)) or (2) this Agreement will
remain in full force and effect as between PNC Capital and the Fund with respect to all non-Removed
Assets.
(f) In the event that this Agreement is terminated as between PNC Capital and the Fund in
accordance with the provisions of Section 21(d) above, Section 21(e) above shall be treated as if
it was not a part of this Agreement (provided that the removal of assets as referenced in the
preamble to the last sentence of such Section 21(e) shall not be permitted prior to the termination
date of this Agreement as between PNC Capital and the Fund).
(g) Notwithstanding anything contained in this Agreement to the contrary, PNC Capital shall be
entitled (at its sole discretion) to terminate this Agreement as between PNC Capital and the Fund
at any time following (i) the Fund commencing as debtor any case or proceeding under any
bankruptcy, insolvency or similar law, or the Fund seeking the appointment of a receiver,
conservator, trustee, custodian or similar official for the Fund or any substantial part of its
property, (ii) commencement of any such case or proceeding against the Fund, or another entity
seeking any such appointment, (iii) the Fund making a general assignment for the benefit of
creditors or (iv) the Fund admitting in writing its inability to pay its debts as they become due;
any such termination by PNC Capital shall be without any prejudice to, and without the payment of
any penalty or other amount by, PNC Capital.
18
(h) Neither Administrator shall have the power or authority to terminate this Agreement with
respect to the other Administrator. If this Agreement (including any agreement regarding fees)
should terminate with respect to one Administrator, the Agreement (including any agreement
regarding fees) shall nonetheless continue (in accordance with its terms) with respect to the other
Administrator, to the extent that the Agreement (including any Agreement regarding fees) is
applicable to such other Administrator.
22. Use of Names. If PNC Capital ceases to act as Administrator and Adviser, the Fund
agrees that, at PNC Capital’s request, the Fund will take all necessary action to change the name
of the Fund and its Portfolios to a name not including “PNC” or “Allegiant” in any form or
combination of words.
23. Notices. Notices shall be addressed (a) if to PNC, at 000 Xxxxxxxx Xxxxxxx,
Xxxxxxxxxx, Xxxxxxxx 00000, Attention: President, Fax Number 000-000-0000 (or such other address or
fax number as PNC may inform the other parties hereto in writing); (b) if to PNC Capital, at Xxx
Xxxxxxx Xxxxx, Xxxxxxxxx, Xxxxxxxx 00000, Attention: Xxxxxxxx Xxxxxxxx, Fax Number 000-000-0000 (or
such other address or fax number as PNC Capital may inform the other parties hereto in writing);
(c) if to the Fund, at PNC Capital, 0000 Xxxx 0xx Xxxxxx, Xxxxxxxxx, XX 00000,
Attention: Xxxx Xxxxxx, Fax Number: 000-000-0000 (or such other address or fax number as the Fund
may inform the other parties hereto in writing), with a copy to Ropes & Xxxx LLP, Xxx Xxxxxxxxxxxxx
Xxxxx, Xxxxxx, Xxxxxxxxxxxxx 00000, Attention: Xxxx Xxxxx, Fax Number: 000-000-0000; or (d) if to
none of the foregoing, at such other address as shall have been given by like notice to the sender
of any such notice or other communication by the receiving party. If notice is sent by confirming
telegram, cable, telex or facsimile sending device, it shall be deemed to have been given
immediately; if notice is sent by first-class mail, it shall be deemed to have been given three
days after it has been mailed; if notice is sent by messenger, it shall be deemed to have been
given on the day it is delivered. Notwithstanding the provisions of the immediately preceding
sentence, notice of termination pursuant to Section 20(h) above or Section 21(g) above shall be
deemed to have been given and to be effective on the date sent.
24. Amendments. This Agreement, or any term thereof, may be changed or waived only by
written amendment, signed by the party against whom enforcement of such change or waiver is sought.
25. Assignment. PNC and PNC Capital may each assign its respective rights and duties
pursuant to this Agreement to any affiliate of itself or of The PNC Financial Services Group, Inc.,
provided that the assigning party gives the Fund thirty (30) days prior written notice of such
assignment and responds to such reasonable questions as the Fund may ask relative to the assignment
(including regarding the capabilities of the assignee).
26. Counterparts. This Agreement may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same
instrument.
27. Further Actions. Each party agrees to perform such further acts and execute such
further documents as are necessary to effectuate the purposes hereof.
19
28. | Miscellaneous. |
(a) Notwithstanding anything in this Agreement to the contrary, the Fund agrees not to make
any modifications to its registration statement or adopt any policies which would affect materially
the obligations or responsibilities of an Administrator hereunder without the prior written
approval of such Administrator, which approval shall not be unreasonably withheld or delayed. Such
approval, if given, shall not constitute a waiver or abridgement of any rights under this
Agreement. The scope of services to be provided by an Administrator under this Agreement shall not
be increased as a result of new or revised regulatory or other requirements that may become
applicable with respect to the Fund, unless the Fund and such Administrator expressly agree in
writing to any such increase.
(b) During the term of this Agreement with respect to PNC and for one year thereafter, the
Fund shall not (with the exceptions noted in the immediately succeeding sentence) knowingly solicit
or recruit for employment or hire any of PNC’s employees who perform services related to the Fund,
and the Fund shall cause the Fund’s sponsor and the Fund’s affiliates to not (with the exceptions
noted in the immediately succeeding sentence) knowingly solicit or recruit for employment or hire
any of PNC’s employees who perform services related to the Fund. To “knowingly” solicit, recruit
or hire within the meaning of this provision does not include, and therefore does not prohibit,
solicitation, recruitment or hiring of a PNC employee by the Fund, the Fund’s sponsor or an
affiliate of the Fund if the PNC employee was identified by such entity solely as a result of the
PNC employee’s response to a general advertisement by such entity in a publication of trade or
industry interest or other similar general solicitation by such entity.
(c) Except as expressly provided in this Agreement, each of the Administrators hereby
disclaims all representations and warranties, express or implied, made by it to the Fund or any
other person, including, without limitation, any warranties regarding quality, suitability,
merchantability, fitness for a particular purpose or otherwise (irrespective of any course of
dealing, custom or usage of trade), of any services or any goods provided incidental to services
provided by it under this Agreement. Each of the Administrators disclaims any warranty of title or
non-infringement except as otherwise set forth in this Agreement.
(d) This Agreement embodies the entire agreement and understanding among the parties regarding
the subject matter hereof and supersedes all prior agreements and understandings relating to the
subject matter hereof, provided that the parties may embody in one or more separate documents their
agreement, if any, with respect to delegated duties. The captions in this Agreement are included
for convenience of reference only and in no way define or delimit any of the provisions hereof or
otherwise affect their construction or effect. Notwithstanding any provision hereof, the services
of the Administrators are not, nor shall they be construed as constituting, legal advice or the
provision of legal services for or on behalf of the Fund or any other person. Neither this
Agreement nor the provision of services under this Agreement establishes or is intended to
establish an attorney-client relationship between the Fund and an Administrator.
20
(e) The Fund will provide such information and documentation as an Administrator may
reasonably request in connection with services provided by that Administrator to the Fund.
(f) This Agreement shall be deemed to be a contract made in Delaware and governed by Delaware
law, without regard to principles of conflicts of law.
(g) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective successors and permitted assigns. Except as may be explicitly stated in this
Agreement, (i) this Agreement is not for the benefit of any other person or entity and (ii) there
shall be no third party beneficiaries hereof.
(h) The facsimile signature of any party to this Agreement shall constitute the valid and
binding execution hereof by such party.
(i) To help the U.S. government fight the funding of terrorism and money laundering
activities, U.S. Federal law requires each financial institution to obtain, verify, and record
certain information that identifies each person who initially opens an account with that financial
institution on or after October 1, 2003. Certain of the Administrators’ affiliates are financial
institutions, and an Administrator may, as a matter of policy, request (or may have already
requested) the Fund’s name, address and taxpayer identification number or other government-issued
identification number, and, if such party is a natural person, that party’s date of birth. An
Administrator may also ask (and may have already asked) for additional identifying information, and
an Administrator may take steps (and may have already taken steps) to verify the authenticity and
accuracy of these data elements.
(j) Notwithstanding anything in this Agreement to the contrary, if an Administrator is
requested orally or in writing to provide services under this Agreement to any additional
investment portfolio of the Fund (“Additional Portfolio”), and such Administrator provides such
services under this Agreement to such Additional Portfolio, then, from the date such Administrator
commences providing such services, such Additional Portfolio shall (as between such Administrator
and the Fund) be deemed to be a “Portfolio” under this Agreement even in the absence of a writing
specifically including such Additional Portfolio on Exhibit A of this Agreement.
(k) Effective as of the effectiveness of this Agreement, the Former Co-Administration and
Accounting Services Agreement is hereby terminated. Each Administrator shall be entitled with
respect to this Agreement to continue to rely on any standing instructions, directions, procedures
or similar items that were provided to or utilized by it in relation to the Fund with respect to
the Former Co-Administration and Accounting Services Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day
and year first above written.
21
PNC GLOBAL INVESTMENT SERVICING (U.S.) INC. |
||||
By: | /s/ Xxx X. Xxxxxxxx | |||
Name: | Xxx X. Xxxxxxxx | |||
Title: | Senior Vice President | |||
PNC CAPITAL ADVISORS, LLC |
||||
By: | /s/ Xxxx Xxxxxx | |||
Name: | Xxxx Xxxxxx | |||
Title: | Senior Vice President | |||
PNC FUNDS |
||||
By: | /s/ Xxxx Xxxxxx | |||
Name: | Xxxx Xxxxxx | |||
Title: | Treasurer | |||
APPENDIX A
Definitions
As used in this Agreement:
(a) | “1933 Act” means the Securities Act of 1933, as amended. | ||
(b) | “1934 Act” means the Securities Exchange Act of 1934, as amended. | ||
(c) | “Affiliate” means any “affiliate” (as defined in the 0000 Xxx) of an Administrator that provides services to such Administrator or to the Fund in connection with this Agreement. | ||
(d) | “Authorized Person” means any officer of the Fund and any other person duly authorized by the Fund to give Oral Instructions or Written Instructions on behalf of the Fund. | ||
(e) | “Oral Instructions” mean oral instructions received by an Administrator from an |
22
Authorized Person or from a person reasonably believed by such Administrator to be an Authorized Person. An Administrator may, in its sole discretion in each separate instance, consider and rely upon instructions it receives from an Authorized Person via electronic mail as Oral Instructions. |
(f) | “SEC” means the Securities and Exchange Commission. | ||
(g) | “Securities Laws” means the 1933 Act, the 1934 Act and the 1940 Act. | ||
(h) | “Shares” means the shares of beneficial interest of any series or class of a Portfolio. | ||
(i) | “Written Instructions” mean (i) written instructions received by an Administrator and signed by an Authorized Person (or a person reasonably believed by the Administrator receiving such written instruction to be an Authorized Person) or (ii) trade instructions transmitted (and received by an Administrator) by means of an electronic transaction reporting system access to which requires use of a password or other authorized identifier. The instructions may be delivered electronically (with respect to sub-item (ii) above) or by hand, mail, tested telegram, cable, telex or facsimile sending device. |
23
EXHIBIT A
THIS EXHIBIT A, dated as of , ___is Exhibit A to that certain Co-Administration
and Accounting Services Agreement dated as of , ___among PNC Global Investment Servicing
(U.S.) Inc., PNC Capital Advisors, LLC and PNC Funds.
Portfolios
PNC Balanced Allocation Fund
PNC International Equity Fund
PNC Large Cap Core Equity Fund
PNC Large Cap Growth Fund
PNC Large Cap Value Fund
PNC Mid Cap Value Fund
PNC Multi-Factor Small Cap Core Fund
PNC Multi-Factor Small Cap Growth Fund
PNC Multi-Factor Small Cap Value Fund
PNC S&P 500 Index Fund
PNC Small Cap Core Fund
PNC Bond Fund
PNC Government Mortgage Fund
PNC High Yield Bond Fund
PNC Intermediate Bond Fund
PNC Limited Maturity Bond Fund
PNC Total Return Advantage Fund
PNC Ultra Short Bond Fund
PNC Intermediate Tax Exempt Bond Fund
PNC Michigan Intermediate Municipal Bond Fund
PNC Ohio Intermediate Tax Exempt Bond Fund
PNC Pennsylvania Intermediate Municipal Bond Fund
PNC Maryland Tax Exempt Bond Fund
PNC Tax Exempt Limited Maturity Bond Fund
PNC Government Money Market Fund
PNC Money Market Fund
PNC Ohio Municipal Money Market Fund
PNC Pennsylvania Tax Exempt Money Market Fund
PNC Tax Exempt Money Market Fund
PNC Treasury Money Market Fund
PNC International Equity Fund
PNC Large Cap Core Equity Fund
PNC Large Cap Growth Fund
PNC Large Cap Value Fund
PNC Mid Cap Value Fund
PNC Multi-Factor Small Cap Core Fund
PNC Multi-Factor Small Cap Growth Fund
PNC Multi-Factor Small Cap Value Fund
PNC S&P 500 Index Fund
PNC Small Cap Core Fund
PNC Bond Fund
PNC Government Mortgage Fund
PNC High Yield Bond Fund
PNC Intermediate Bond Fund
PNC Limited Maturity Bond Fund
PNC Total Return Advantage Fund
PNC Ultra Short Bond Fund
PNC Intermediate Tax Exempt Bond Fund
PNC Michigan Intermediate Municipal Bond Fund
PNC Ohio Intermediate Tax Exempt Bond Fund
PNC Pennsylvania Intermediate Municipal Bond Fund
PNC Maryland Tax Exempt Bond Fund
PNC Tax Exempt Limited Maturity Bond Fund
PNC Government Money Market Fund
PNC Money Market Fund
PNC Ohio Municipal Money Market Fund
PNC Pennsylvania Tax Exempt Money Market Fund
PNC Tax Exempt Money Market Fund
PNC Treasury Money Market Fund
24
EXHIBIT B
Data Repository and Analytics Suite
1. PNC Services
PNC shall:
(a) | Provide internet access to PNC’s Data Repository and Analytics Suite at xxx.xxxxxxxxxxxxxx.xxx or other site operated by PNC (the “Site”) for Portfolio portfolio data otherwise supplied by PNC to the Fund or the Fund’s service providers via other electronic or manual methods. Types of information to be provided on the Site include: (i) data relating to portfolio securities, (ii) general ledger balances, (iii) net asset value-related data, including NAV and net asset, distribution and yield detail and (iv) certain compliance-related material determined by PNC (collectively, the “Accounting Services”). For clarity, compliance-related material is on a post-trade basis only and PNC is not responsible for compliance or non-compliance by a Portfolio with any applicable portfolio limitations. | ||
(b) | Supply each of the Authorized Persons (“Users”) with a logon ID and password; | ||
(c) | Provide to Users access to the information listed in subsection (a) above using standard inquiry tools and reports. With respect to the Accounting Services, Users will be able to modify standard inquiries to develop user-defined inquiry tools (does not apply with respect to compliance-related material); however, PNC will review computer costs for running user-defined inquiries and may assess surcharges for those requiring excessive hardware resources. In addition, costs for developing significant custom reports or enhancements are not included in the fees referenced in Section 9(a) of the Agreement and will be billed separately; | ||
(d) | Utilize a form of encryption that is generally available to the public in the U.S. for standard internet browsers and establish, monitor and verify firewalls and other security features (commercially reasonable for this type of information and these types of users) and exercise commercially reasonable efforts to attempt to maintain the security and integrity of the Site; and | ||
(e) | Monitor the telephone lines involved in providing the Accounting Services and inform the Fund promptly of any malfunctions or service interruptions. |
2. | Duties of the Fund and the Users |
The Fund and the Users, as appropriate, shall:
(a) | Provide and maintain a web browser supporting Secure Sockets Layer 128-bit |
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encryption; and |
(b) | Keep logon IDs and passwords confidential and notify PNC immediately in the event that a logon ID or password is lost, stolen or if the Fund or a User has reason to believe that a logon ID or password is being used by an unauthorized person. |
3. Standard of Care; Limitations of Liability
(a) | Nothing in this Section 3 shall in any way serve to limit any other limitation of liability applicable to PNC pursuant to the Agreement or otherwise. | ||
(b) | The Fund acknowledges that the internet is an “open,” publicly accessible network and not under the control of any party. PNC’s provision of Accounting Services is dependent upon the proper functioning of the internet and services provided by telecommunications carriers, firewall providers, encryption system developers and others. The Fund agrees that PNC shall not be liable in any respect for the actions or omissions of any third party wrongdoers (i.e., hackers not employed by PNC) or of any third parties involved in the Accounting Services and shall not be liable in any respect for the selection of any such third party, unless that selection constitutes intentional misconduct, bad faith or negligence by PNC. |
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EXHIBIT C
1. | Number of Accurate NAV’s Reported to the Fund’s transfer agent (the “Transfer Agent”) divided by the Total Number of NAV’s Required to be Reported to the Transfer Agent (excluding Money Market Funds): 99.5% |
• | “NAV” for this purpose is class net assets divided by total class shares outstanding. An NAV is not accurate if, upon recalculation, the change in the reported extended class NAV is greater than a full xxxxx. | ||
• | Each NAV error for a given day is treated as a single NAV error. |
2. | Number of accurate NAV’s Reported to NASDAQ divided by Number of Total NAV’s Required to be Reported to NASDAQ (excluding Money Market Funds): 99.5% |
• | NAV for this purpose is class net assets divided by total class shares outstanding. An NAV is not accurate if, upon recalculation, the NAV difference is greater than a fully xxxxx. | ||
• | Each NAV error for a given day is treated as a single NAV error. |
3. | Accurate and Timely Cash Availability Reports (“CAR”) to the Adviser Divided by Number of Portfolios Requiring Cash Availability Reporting: 99.5% |
• | Timely CAR means, notwithstanding any other clause to the contrary, delivery by 9:30 a.m. (Eastern Time) (10:15 a.m. (Eastern Time) with respect to Money Market Funds). | ||
• | Accurate CAR means errors controllable by PNC. |
4. | Notify the Adviser of compliance violations identified through the normal quantitative secondary post-trade compliance monitoring performed by PNC for each Portfolio no later than the second business day following the receipt of accurate and complete trade information by PNC: 100% | |
5. | Provided PNC has timely received all necessary information from applicable entities, final annual and semiannual shareholder reports shall contain no material errors: 100% |
• | For purposes of this performance standard, a “material error” shall be one that requires a reprint of the report. |
Note:
|
*For purposes of the foregoing calculations, the Portfolios will be aggregated. | |
*Measurements in items 1-4 shall be measured on a monthly basis. | ||
*Any failure or inaccuracy that arises from a matter beyond PNC’s reasonable control or for which PNC would not be liable pursuant to the Agreement is excluded from the determination of whether an item has been satisfied. |
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EXHIBIT D
Services to be performed by PNC pursuant to Section 15 of the Agreement shall be limited to the
following:
• | Daily calculation and monitoring of the “trigger.” | ||
• | Use the appropriate futures contract for “trigger” calculations based on the timeline in Exhibit A to the Fund’s Fair Value Pricing Procedures. | ||
• | Communicate to the Fund whenever the “trigger” is met, and if so calculate and release a “Fair Value NAV.” | ||
• | If the trigger has been met, PNC will also calculate whether the percentage change from that day’s price for such security versus the Fair Valued Price exceeds the established threshold (currently, ten percent or one xxxxx per share). If percentage change exceeds the threshold, PNC will promptly inform the Fund. | ||
• | Store and maintain records as detailed under the section entitled “Storage and Maintenance of Records” of the Fund’s Fair Value Pricing Procedures. |
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EXHIBIT E
Rule 22c-2 Services
The Fund, through its designated agents, including but not limited to PNC Capital, has entered
and will enter into agreements with financial intermediaries (collectively, “Financial
Intermediaries”) under the terms of which such Financial Intermediaries will be instructed to
provide data to the PNCGIS Rule 22c-2 System (the “System”), pursuant to Rule 22c-2 relating to
transactions in the Fund’s shares.
1. Shareholder Information Agreement Services:
A. Negotiate, mail, maintain and track shareholder information agreements (the “Shareholder
Information Agreements”) with the Fund’s Financial Intermediaries, which agreements will be based
on the standard Investment Company Institute form or any other form the Fund or its counsel
provides to PNC Capital. The Fund hereby authorizes PNC Capital, as agent to the Fund, to enter
into the Shareholder Information Agreements in order for the Fund to obtain transaction information
from Financial Intermediaries. A form of the Shareholder Information Agreement is attached hereto
as Exhibit E-1. The Fund shall give PNC Capital advance written notice of any modification or
termination of any Shareholder Information Agreement or any new agreements entered into with
Financial Intermediaries, and the terms thereof, that PNC Capital is not party to.
B. Provide quarterly reporting to the Fund with respect new Shareholder Information
Agreements entered into by PNC Capital, as agent to the Fund, and any modification or termination
of any Shareholder Information Agreement that PNC Capital, as agent to the Fund, is party to.
2. Transaction Compliance Services:
A. Trade monitoring services: Using the data housed in the System, PNC Capital shall
monitor the Fund’s shareholders’ trading activity periodically for adherence with the Fund’s market
timing policy and provide quarterly reporting to the Fund with respect to frequent trading
activity, as defined in the Fund’s policy.
B. In order for PNC Capital to perform such trade monitoring services, PNC Capital will need
to receive or have access to (i) the transaction information from Financial Intermediaries for any
underlying accounts of omnibus accounts held on the Fund’s shareholder record keeping system, (ii)
a list of all known omnibus accounts maintained with respect to the Fund, (iii) authorization for
PNC Capital to act as attorney in fact for the Fund to obtain data from Financial Intermediaries
and to give instructions relating to the delivery of such data (including the manner of such
delivery) to the System, and (iv) copies of all Shareholder Information Agreements between
Financial Intermediaries and the Fund or any party acting on the Fund’s behalf.
C. Exception management: PNC Capital shall communicate and follow-up with
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Financial Intermediaries and the Fund’s transfer agent (the “Transfer Agent”) on any identified
exceptions to Fund’s market timing policies. Actions could include requesting that a Financial
Intermediary provide more information on trading practices of an account owner, or instructing the
Transfer Agent to restrict or prohibit further purchases or exchanges by a specific shareholder who
has engaged in trading that violates the Fund’s market timing policies, or coordinating with the
Fund and the Fund’s distributor regarding the termination of a selling group agreement.
3. Limit of Liability
PNC Capital shall not be liable to the Fund or its investors, for any errors or omissions in
any data provided to PNC Capital by the Financial Intermediaries or housed in the System.
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