Contract
between
[LESSEE
ENTITY]
Lessee
and
WATERFORD
HOTEL GROUP, INC.
Manager
Dated
as
of _____________, 2005
Property:______________
TABLE
OF CONTENTS
Page
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1.
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DEFINITIONS
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1
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2.
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APPOINTMENT
OF MANAGER
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6
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3.
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MANAGEMENT
AND OPERATION SERVICES.
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7
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4.
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MANAGEMENT
FEES
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13
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5.
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INSURANCE
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14
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6.
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REPRESENTATIONS,
WARRANTIES, INDEMNITIES AND COVENANTS
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17
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7.
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DAMAGE;
CONDEMNATION; TRANSFER; REVOCATION
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20
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8.
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TERM
AND TERMINATION
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20
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9.
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MISCELLANEOUS
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24
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i
THIS
MANAGEMENT AGREEMENT (the “Agreement”)
is
dated as of ____________, 2005 (the “Effective
Date”),
by
and between [Lessee Entity] (“Lessee”)
which
is the lessee of the parcels of real estate that are the subject of this
Agreement and Waterford Hotel Group, Inc., a corporation existing under the
laws
of the State of Connecticut (“Manager”).
RECITALS
A.
Lessee
leases from ____________________ (“Owner”) the property commonly known as
_______________ (the “Property”) pursuant to a Lease Agreement (“Lease”) between
Lessee and Owner, dated as of the date hereof;
B.
Lessee
desires to engage Manager to manage and operate the Property and, by so doing,
obtain the benefit of Manager’s expertise in management and operation of the
Property.
C.
Manager
is willing to furnish such services, all subject to the terms and conditions
set
forth in this Agreement.
THEREFORE,
in consideration of the premises and the mutual covenants contained in this
Agreement, the receipt and sufficiency of which are hereby acknowledged,
the
parties hereto agree as follows:
AGREEMENT
1.
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DEFINITIONS
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1.1
Defined
Terms.
When
used in this Agreement, the following terms shall have the meanings set forth
below.
“ADA”
means
The Americans with Disabilities Act of 1990, as amended.
“Affiliate”
means,
as to any entity, each other entity that directly, or indirectly through
one or
more intermediaries, owns or Controls, is Controlled by or under common Control
with, such entity or is a director, officer, manager, member, or partner
of such
entity.
“Agreement”
has the
meaning set forth in the preamble hereto.
“Annual
Business Plan”
means
with respect to each Fiscal Year, the business plan of the Property for such
Fiscal Year, including the sales and marketing plan, estimated budget of
operations, and estimated budget of capital expenditures for the Property,
which
Plan shall be subject to review and approval by Lessee as more fully set
forth
in Section
3.4.
“Annual
Financial Statements”
has the
meaning set forth in Section
3.3.3.
“Base
Fee”
means
the basic management fee payable to Manager under Section
4.1.
“Capital
Transaction”
means a
transaction pursuant to which (i) the Owner finances or refinances the Property
or any portion thereof, except for acquisition financing, (ii) all or any
portion of the Property is sold, condemned, exchanged or otherwise disposed
of,
(iii) insurance proceeds or other damages in respect of the Property are
recovered by the Owner, or (iv) any other transaction that, in accordance
with
generally accepted accounting principles, is considered capital in
nature.
“Control(led)(ling)”
means,
the possession, directly or indirectly, through one or more intermediaries,
of
the power to direct or cause the direction of the management or policies
of an
entity, whether through the ownership of voting securities, by contract or
otherwise.
“Debt
Amortization”
means
all payments of principal relating to mortgages, term loans, lines of credit,
capital leases and other indebtedness.
“Employees”
means
all of the employees hired for the operation, management and maintenance
of the
Property during the Term, including the Executive Staff and all other employees
temporarily or permanently assigned to a position at the Property.
“Executive
Staff”
means
the General Manager for the Property and, if applicable, the Director of
Sales
and Marketing and the Controller for the Property.
“Fiscal
Year”
means
the fiscal year of the Property established by Lessee, which is a period
of
twelve consecutive months ending on December 31 of each year; provided, however,
that with respect to any partial Fiscal Year period occurring at the beginning
or the end of the Term, the term “Fiscal Year” shall be deemed to mean only that
portion of such Fiscal Year that is included within the Term.
“Force
Majeure”
means
any event which results in delay or failure of performance beyond such party's
reasonable control and which could not be prevented by its exercise of
reasonable diligence, including strike (except a strike by the Employees),
an
act of God or the public enemy, expropriation or confiscation of facilities,
compliance with any order or decree of any governmental authority, an unforeseen
change in laws, regulations or orders, acts of declared or undeclared war,
the
presence or use of any weapon of war employing atomic fission or radioactive,
biological, or chemical forces (whether in time of peace or war), public
disorder, rebellion or sabotage, revolution, epidemic, riot or
explosion.
“Franchise”
means
the franchise arrangement pursuant to which the Property is branded, including
the franchise agreement and other documents evidencing such arrangement.
On the
date hereof, the Property is operated under a Franchise with the brand
identified on Exhibit A.
“Franchise
Agreement”
shall
mean all the documents which evidence the Franchise.
“Furniture,
Fixtures, and Equipment”
or
“FF&E”
means:
(i)
Operating
Equipment;
(ii)
furniture,
fixtures, and specialized hotel equipment for guest rooms and common/public
areas (which term shall include without limitation all equipment necessary
for
the operation of kitchens, laundries, dry cleaning facilities, bars, recreation,
health club and spa facilities, special lighting, and other equipment excluding
permanent fixtures);
2
(iii)
office
furniture and equipment; and
(iv)
such
other furniture, furnishings and equipment as are requisite for the operation
of
the Property and its facilities.
“General
Manager”
means
the general manager for the Property assigned by Manager, who shall be the
senior supervisor of all Employees at the Property level.
“Gross
Revenues”
means,
all revenues and receipts of every kind derived from the operation of the
Property and all departments and parts thereof, including receipts (from
both
cash and credit transactions), before commissions and discounts for prompt
or
cash payments, from the rental of guest rooms, meeting rooms, stores, offices,
exhibit or sales space of any kind, parking charges, license and concession
fees
and rentals (but not including the gross receipts of any licensees, lessees
and
concessionaires), booking fees, telephone and television viewing charges,
food
and beverage sales, wholesale and retail sales, proceeds, if any, from business
interruption or other loss of income insurance; provided, however, Gross
Revenues shall not included gratuities to Property employees or federal,
state
and municipal excise, sales and use taxes or similar impositions collected
directly from patrons or guests or included as part of the sales price of
any
goods or services.
“Hazardous
Material”
means
asbestos, asbestos-containing material, petroleum, petroleum products, waste
material, waste oil, halogenated and non-halogenated solvents, PCBs, regulated
chemicals and substances, and all other materials that are classified as
hazardous or dangerous, toxic, a pollutant, a contaminant, or are otherwise
regulated under any Laws.
“Incentive
Fee”
means
any incentive management fee payable to Manager under Section
4.1.
“Initial
Allocated Price”
means,
with respect to the Property, the initial allocated price for such Property
as
set forth on Exhibit
1.8
of the
Membership Interests Contribution Agreement, dated as of June __, 2005, by
and
among Mystic Hotel Investors, LLC and Waterford
Hospitality Group, LLC,
and
Hersha Hospitality Limited Partnership.
“Laws”
means
all applicable laws, rules, regulations, requirements, orders, judgments,
notices, determinations, and ordinances of any federal, state, county,
municipal, judicial or other authority having jurisdiction over the Property,
now or hereafter in force, including any alcoholic beverage control board,
liquor commission, health inspector, public safety agency, and insurance
board
or company covering any of the risks against which Lessee or Manager are
insured
as required by this Agreement.
“Lessee”
shall
have the meaning set forth in the preamble hereof.
“Lessee
Member Equity”
means
an amount equal to the initial equity contributed to the Lessee by each member
thereof plus any additional equity contributed to the Lessee by its members
thereafter.
“Licenses”
means
all licenses, permits, franchises, and other necessary approvals and
authorizations for the development, operation, maintenance and repair of
the
Property or otherwise (together with any bonds or other surety requirements
related thereto), including those relating to occupancy, construction, repair,
maintenance, room rentals, sale or serving of food or alcoholic beverages,
sanitation, health, or identification or directional signage.
3
“Management
Fees”
means
the fees payable to Manager for services provided under this Agreement,
including any Base Fee and Incentive Fee, together with any sales or similar
tax
payable thereon.
“Manager”
means
the entity identified as such in the preamble, its successors and assigns;
and
for purposes of all rights of indemnity, insurance coverage and disclaimer
of
liability, the Affiliates of Manager and the agents, employees, officers,
directors, shareholders, managers, members, and partners of Manager, its
Affiliates or any of such successors and assigns.
“Minimum
Balance”
means a
cash amount equal to “Working Capital”, as that term is defined in Lessee’s
Limited Liability Company Agreement, dated ___________, 2005, a copy of which
Manager has reviewed, which amount shall be deposited and maintained by Lessee
in the Property Accounts as set forth in Section
2.2.
“Mystic”
shall
mean Mystic Partners, LLC.
“Mystic
Member Equity”
shall
mean an amount equal to the initial equity contributed to Mystic by each
member
thereof plus any additional equity contributed to Mystic by its members
thereafter.
“Net
Distributable Funds”
has the
meaning set forth in Section
4.1.2.
“Net
Operating Income”
means,
for any period, Operating Revenues less (i) Operating Expenses, less (ii)
real
property and personal property taxes and other taxes other than payroll taxes,
less (iii) insurance premiums and deductibles, less (iv) leases or purchase
money financing of FF&E or of real property and improvements, less (v) Base
Fees and fees payable to the asset manager, less (vi) Lessee-related expenses,
and less (vii) additions to any operating and replacement reserves, in the
amount of
for
Stabilized Assets: 4% of Gross Revenue, until the second anniversary of the
date
hereof, and 5% of Gross Revenue thereafter,
for
the
Hartford Hilton: 3% of Gross Revenue, until the second anniversary of the
date
hereof, thereafter 4% of Gross Revenue until the fourth anniversary of the
date
hereof, and 5% of Gross Revenue thereafter,
for
the
Hartford Marriott (if applicable): $0 until the first anniversary of the
date
hereof, thereafter 3% of Gross Revenue until the fifth anniversary of the
date
hereof, and 4% of Gross Revenue thereafter,
or
such
higher amount as may be required pursuant to the franchise agreement or loan
with respect to the applicable hotel.
“Operating
Budget”
has the
meaning set forth in Section
3.4.1.
4
“Operating
Equipment”
means
all necessary chinaware, glassware, linens, silverware, uniforms, utensils
and
other items of a similar nature, including such items bearing the name or
identifying characteristics of the Franchise.
“Operating
Expenses”
means,
for any period, the current obligations of the Owner for such period, determined
in accordance with sound accounting principles approved by the Owner and
applicable to commercial real estate, consistently applied, for operating
expenses of the Property. Operating Expenses shall not include any non-cash
expenses such as depreciation or amortization.
“Operating
Revenues”
means,
for any period, the gross revenues of the Owner arising from the ownership
and
leasing of the Property during such period, including proceeds of any business
interruption insurance, but specifically excluding the proceeds of Capital
Transactions and capital contributions made by members.
“Operating
Supplies”
means
the inventories of paper supplies, office supplies, cleaning materials, food
and
beverage and similar consumable items for the Property.
“Owner”
has the
meaning set forth in the recitals hereto.
“Property”
has the
meaning set forth in the recitals hereto.
“Property
Accounts”
has the
meaning set forth in Section
3.5.1.
“REIT”
means
Hersha Hospitality Trust.
“Replacement
Reserve”
means
(i) [for Stabilized Assets, 4% of Gross Revenues, until the second anniversary
of the date hereof, and 5% of Gross Revenues thereafter, for the Hartford
Hilton, 3% of Gross Revenues, until the second anniversary of the date hereof,
thereafter 4% of Gross Revenues until the fourth anniversary of the Date
hereof,
and 5% of Gross Revenues thereafter and for the Hartford Marriott: $0 until
the
first anniversary of the Date hereof, thereafter 3% of Gross Revenues until
the
fifth anniversary of the Date hereof, and 4% of Gross Revenues thereafter]
or
(ii) such higher amount as may be required pursuant to the franchise agreement
or loan with respect to the Property.
“STR
RevPar”
means
the revenue per available room index with respect to the Property at any
given
time as provided in the Xxxxx Travel Research Report with respect to such
Property.
“Term”
means
the term of this Agreement, and any extensions thereof as set forth in
Section
8.1.
“Twelve
Percent Return”
means,
an amount that accrues on the average daily balance of the Lessee Member
Equity
and Mystic Member Equity, respectively, at a per annum rate of twelve percent
(12%). The Twelve Percent Return shall accrue on the Lessee Member Equity
and
the Mystic Member Equity, respectively, from the date such equity is contributed
until the date the Twelve Percent Return is paid. The Twelve Percent Return
shall not be compounded.
“Uniform
System”
means
the Uniform
System of Accounts for the Lodging Industry,
as
recommended and adopted by the Hotel Association of New York City, Inc.,
and
adopted by the American Hotel & Lodging Association (9th revised edition) or
such revised editions as adopted or modified from time to time.
5
1.2
Accounting
Terms.
Accounting terms used in this Agreement but not defined in this Article shall
have the meanings provided in the Uniform System. Any term used that is not
defined in the Uniform System shall have the meaning given it under generally
accepted accounting principles.
1.3
Rules
of Interpretation.
A
reference to any agreement, budget, document or schedule shall include such
agreement, budget, document or schedule as revised, amended, modified or
supplemented from time to time in accordance with its terms and the terms
of
this Agreement. The singular includes the plural and the plural includes
the
singular. The words “include”, “includes” and “including” are not limiting.
Reference to a particular “Section” or “Articles” refers to that section or
articles of this Agreement unless otherwise indicated. The words “herein”,
“hereof”, “hereunder” and words of like import shall refer to this Agreement as
a whole and not to any particular section or subdivision of this
Agreement.
2.
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APPOINTMENT
OF MANAGER
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2.1
Appointment.
Lessee
hereby appoints and employs Manager as its exclusive agent to manage and
operate
the Property for the Term. Manager accepts such appointment and agrees to
manage
and operate the Property during the Term in accordance with the terms and
conditions of this Agreement.
2.2
Working
Capital.
Lessee
shall make working capital available to Manager for managing and operating
the
Property and, upon the execution hereof, shall deposit cash equal to the
Minimum
Balance into the Property Accounts. Thereafter, Lessee shall maintain in
the
Property Accounts at all times working capital equal to the Minimum Balance
and,
as and when needed, shall promptly increase the amount of working capital
as
necessary to pay Operating Expenses to the extent Gross Revenues are
insufficient. Lessee shall remit to Manager all amounts requested by Manager
to
maintain sufficient working capital to meet all anticipated Operating Expenses
or other agreed-upon expenditures as provided in the Operating Budget, within
five days of Manager’s request therefor. Notwithstanding anything in this
Agreement to the contrary, Manager shall not have any liability for any loss,
liability, penalties, or damages incurred by the Property or Lessee that
result
from Lessee’s failure to provide sufficient funds to pay Operating Expenses
within five (5) business days after Manager’s written request
therefor.
2.3
Authority.
Except
as otherwise provided in this Agreement, and subject to the Annual Business
Plan, Manager shall have full power and authority to manage and operate the
Property and to determine all programs and policies with respect thereto
to the
extent such are consistent with the terms of the Franchise Agreements. Manager
shall maintain, manage, and operate the Property in a manner consistent with
the
Franchise Agreements and properties of a comparable class and condition having
similar facilities in comparable markets. Manager shall have exclusive
discretion and control in all matters relating to the management, operation,
supervision, and maintenance of the Property, consistent with the Annual
Business Plan, and may take any action reasonably necessary to fulfill its
responsibilities under this Agreement; provided, however, Manager shall consult
with Lessee prior to implementing any material changes in policies and
procedures relating to the Property. In case of emergencies which shall threaten
continued operations or which may result in the immediate suspension of
operations of the Property, or shall expose Lessee or Manager to criminal
liability, or any other emergency which in Manager’s judgment will be deemed to
be of a serious nature, then in such event Manager shall take such stop-gap
measures and actions as it may in good xxxxx xxxx necessary to temporarily
alleviate the emergency condition, which measures and actions shall be at
Lessee's expense. Manager shall give prompt notification of any such emergency
to Lessee and, if possible, shall provide such notice to Owner in advance
of
taking such stop-gap measures or actions.
6
2.4
Ownership
and Possession of Property.
At the
commencement of the Term, Lessee shall deliver to Manager the Property and
its
operations and, subject to the terms hereof, shall not interfere in any way
with
the day-to-day management of the Property by Manager. Lessee agrees that
it
shall keep leasehold title to the Property during the Term, except as otherwise
provided under Section
8.3.1.
2.5
Licenses.
Lessee
shall procure with the assistance of Manager all Licenses necessary to enable
Manager to operate the Property in compliance with all applicable Laws and
in a
manner consistent with other hotels of comparable size, class, and standing.
2.6
Compliance
with Law and Agreements.
Lessee
and Manager shall use their good faith efforts to comply with all Laws
applicable to the Property or the manner of its operation. Lessee further
agrees
to pay, keep, observe, and perform all payments, terms, covenants, conditions,
and obligations under any lease, franchise, concession, mortgage, deed of
trust,
security agreement, covenant, condition, or restriction that affects the
Property.
2.7
Franchise
Affiliation.
Lessee
shall perform all of Lessee’s obligations under the terms of all agreements
related to the Franchise, and Manager shall operate the Property in compliance
with the regulations of the Franchise subject to Lessee’s funding such Operating
Expenses required therefor as provided in Section
2.2.
Lessee
shall furnish Manager with true and complete copies of all agreements, manuals
and other documents governing or related to the Franchise.
2.8
Employer
Status.
All
Employees shall be employees of Lessee, and all compensation and benefits
of
such employees shall be paid by Manager on behalf of Lessee, and the amount
of
such payments shall immediately be reimbursed to Manager by Lessee in accordance
with Sections
3.5
and
2.2.
Accordingly, Manager may establish appropriate payroll accounts covering
all
Employees and may make arrangements such that Manager can draw on the Property
Accounts to transfer funds to such payroll accounts immediately upon its
payment
of such compensation to the Employees.
3.
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MANAGEMENT
AND OPERATION SERVICES.
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3.1
Management
and Operation Services.
In its
capacity as agent and manager on behalf of Lessee, Manager shall supervise,
manage, and operate the Property in accordance with the Franchise Agreements
and
in the same manner as is customary and usual in the operation of comparable
facilities and shall provide such services as are customarily provided by
operators of hotels of comparable size, class, condition and standing consistent
with the Property’s facilities, all in accordance with the procedures,
practices, management techniques, and other rules of operation used by Manager
in operating similar properties, subject to (i) the terms of the Annual Business
Plan, (ii) the Lessee’s funding or other performance of its obligations in
accordance with the terms thereof, (iii) any deficiencies in the physical
and
operating condition of the Property which make it impossible or impractical
to
comply with such obligations, (iv) the ability of Lessee or Manager to obtain
all Licenses which would enable Manager to comply with such obligations,
and (v)
the occurrence of a Force Majeure. Manager shall be entitled to use and rely
on
its reasonable business judgment in making all decisions necessary for the
performance of its obligations under this Agreement. The services to be provided
by Manager shall include:
7
3.1.1 Development,
in conjunction with the Annual Business Plan, of a marketing plan for the
Property. Manager shall make all necessary arrangements for execution of
such
plan and negotiate and contract with appropriate advertising agencies on
Lessee’s behalf;
3.1.2 Selection,
employment (on Lessee’s behalf, as its agent), promotion, termination where
appropriate, supervision, direction, and training (including seminars and
meetings sponsored by Manager or others in and out of town) of all such
Employees as may be required to manage and operate the Property to such
standards as are expected of properties of comparable size, class, condition,
and standing. Subject to any applicable employment agreement or collective
bargaining agreement, the determination of compensation for all Employees
shall
be the sole duty and responsibility of Manager, but such compensation shall
be
appropriate for the region, shall be comparable to salaries or wages paid
to
employees of similar facilities for similar work, and shall be subject to
the
Lessee’s approval in the Annual Business Plan; provided, however that prior to
hiring any Executive Staff, Manager will deliver the resume of such proposed
Executive Staff candidate to Lessee. Lessee shall have a period not to exceed
ten (10) days after its receipt of such resume to interview such Executive
Staff
candidate and Manager shall consider Lessee’s views in Manager’s decision as to
hiring any such Executive Staff candidate but shall not be required to follow
Lessee’s views as to the hiring of any such Executive Staff candidate. Lessee
shall not interfere with or give orders or instructions to
Employees;
3.1.3 Manager
shall, from time to time, develop and implement employment policies, procedures
and programs for the Property (collectively, the “Employment Policies”)
reasonably designed to effect compliance with all applicable civil rights,
discrimination, retirement, employment and labor laws, rules and regulations.
The Employment Policies shall be consistent with industry standards for
reputable hotel management companies;
3.1.4 Providing
Employees with Manager’s benefit package and incentive plan (to the eligible
Employees) in effect from time to time;
3.1.5 Maintenance
of the Property in good repair and condition, ordinary wear and tear excepted,
subject to and in accordance with the Annual Business Plan and the Franchise
Agreements or as otherwise approved by Lessee, except where an emergency
exists
requiring prompt action for the protection or safety of the Property or its
occupants or as required by Laws in which case Manager shall give prompt
notice
to Lessee and may immediately make any necessary repairs, following which
a
written report shall be made to Lessee;
8
3.1.6 Installation
of Manager’s accounting and operating systems, including the maintenance of
required books and records and internal accounting and operating controls
during
the Term, but excluding any reconciliation, updating, and auditing of existing
accounting and operating systems that may be required to bring the existing
books and records of the Property current and excluding any certification.
During the Term, Manager shall maintain the records and books of account
for the
Property in accordance with the Uniform System;
3.1.7 Obtaining,
granting and administering such subleases, vending concessions, and privileges
in the name of the Lessee (which may include a gift shop, newsstand, and
parking
facilities) as are reasonably necessary or desirable in connection with the
operation of the Property; provided, however, that all such subleases not
subject to termination within 90 days shall be subject to Lessee’s prior written
approval;
3.1.8 Negotiation
and execution on behalf of Lessee of service contracts and other contracts
reasonably necessary or desirable in connection with the operation or
maintenance of the Property in the usual course of business; provided, however,
that Manager shall not execute any contract that binds Lessee to pay in excess
of $10,000 over the term of such contract except as approved by Lessee in
Annual
Business Plan or otherwise unless such contract provides for its termination
without cause on notice of 30 days or less;
3.1.9 Procuring
all Operating Supplies and all other materials and supplies in the name of,
on
the account of, and at the expense of Lessee; and
3.1.10 Making
or
installing or causing to be made or installed, at Lessee’s expense and in the
name of Lessee, all necessary and proper repairs, decoration, revisions,
alterations, rebuildings, replacements, additions and improvements in and
to the
Property, its buildings and other improvements, and its furnishings and
equipment in accordance with comparable facilities. Prior to Manager’s entering
into any contract on Lessee’s behalf for the performance of work or the purchase
of items with respect to the Property, the cost of which would exceed $25,000
and would be classified as a capital expenditure under the Uniform System,
Manager shall notify Lessee in writing thereof and state whether the price
of
any such work or purchase is competitive with the price of similar work or
purchase in the market in which the Property is located provided,
however, that this provision shall only apply with respect to such contracts,
the costs associated with which are not included in the current approved
Operating Budget.
3.2
Accounts
and Records.
All
books, accounts, and records maintained for the operation of the Property
shall
be available on reasonable notice during regular office hours for inspection
and
audit by Lessee or its representatives at the location where such records
are
maintained by Manager. All of such books, accounts and records including
guest
records and front office records shall be the property of Lessee. Upon
termination of this Agreement, Manager shall deliver to Lessee all books
and
records of the Property in its possession, except for records maintained
electronically, electronic or written reports from which shall be supplied
to
Lessee. Property records retained by Lessee or Manager after termination
shall
be made available for inspection or copying by the other party on reasonable
notice and at mutually convenient times for one (1) year after termination
of
this Agreement. Manager may retain copies of any books and records for its
own
record-keeping purposes.
9
3.3
Financial
Statements.
Manager
and Lessee agree as follows with respect to financial statements and
reports:
3.3.1 All
Financial Statements shall be prepared in accordance with the Uniform System
to
the extent applicable and shall otherwise be prepared in accordance with
Manager’s standard financial reporting and budgeting practices which reporting
and budgeting practices shall be consistent with those used in the hospitality
industry for hotels of similar size and type to the Property. The Financial
Statements shall be prepared based upon the books and records. Any disputes
as
to the contents of any Financial Statement or any accounting matter hereunder
shall be determined by an independent certified public accountant to be agreed
upon by both parties, whose decision shall be final and conclusive as to
both
Manager and Lessee. The cost of any audit, review or compilation shall be
an
Operating Expense. Lessee acknowledges that it has the responsibility to
review
for accuracy any financial information furnished by Manager and used in any
tax
return or filing of Lessee or its equity Lessees. Manager shall cooperate
with
Lessee’s auditors to the extent reasonably requested. A copy of the audit report
shall be furnished to Manager;
On
or
before the 20th day following the end of each month, Manager shall mail or
deliver to Lessee financial statements covering the operations of the Property
for the entire preceding month, which statements shall consist of: (i) a
balance
sheet; (ii) an income and expense statement by department showing results
of the
Property’s operation for the preceding calendar month and Fiscal Year and
comparing the current calendar month and Fiscal Year-to-date performance
with
the Annual Business Plan and previous year performance (if available); (iii)
Gross Revenues, Net Operating Income, and any applications and/or distributions
thereof; and (iv) calculations and payments of Management Fees; and (v) such
other reports as Lessee may reasonably request.
On
or
before the 30th
day
following the end of each month, Manager shall mail or deliver to Lessee
financial statements covering the operations of the property for the entire
preceding month, which statements shall consist of (i) a source and use of
funds
statement and (ii) a forecasted cash flow statement for the next 90 days
and
year which identify and explain working capital requirements during such
period
in excess of $150,000.
On
or
before the 20th
day
following the end of each quarter, Manager shall mail or deliver to Lessee
financial statements covering the operations of the Property for the entire
preceding quarter, which statements shall consist of a consolidated income
and
expense statement for the preceding calendar quarter and Fiscal Year and
comparing the current calendar quarter and Fiscal Year-to-date performance
with
the Annual Business Plan and previous year performance (if
available).
3.3.2 In
addition, Manager shall make available to Lessee daily statistics on the
operation of the Property including month-to-date and prior year variances;
and
10
3.3.3 On
or
before the 90th day following the end of the Fiscal Year, Manager shall mail
or
deliver to Lessee unaudited financial statements for the preceding year,
which
statements shall consist of: (i) a balance sheet; (ii) a cash flow report;
(iii)
a profit and loss statement; and (iv) a variance report comparing the actual
performance of the Property to the Annual Business Plan (the “Annual
Financial Statements”).
3.4
Annual
Business Plan.
3.4.1 On
or
before 90 days after the commencement date of this Agreement for the first
Fiscal Year and on or prior to November 15 (or 15 days prior to the end of
each
Fiscal Year in the event that a Fiscal Year does not terminate on December
31 of
such year) of each Fiscal Year thereafter, Manager shall submit to Lessee
the
proposed Annual Business Plan for the Property for the next Fiscal Year.
Notwithstanding the foregoing, the Annual Business Plan submitted hereunder
shall be submitted to Lessee at such other time as may be required by the
Owner
upon 90 days prior written notice to Manager notifying Manager of the date
on
which such Annual Business Plan must be submitted. The Annual Business Plan
shall include the marketing plan provided for in Section
3.1.1,
an
operating budget setting forth in reasonable line-item detail the projected
income from and expenses of all aspects of the Operations of the Property
(“Operating
Budget”)
for
the next Fiscal Year, including a schedule of the Property room rentals,
restaurant and lounge revenue, and miscellaneous income, and a schedule of
expected special repairs and maintenance and a capital replacement budget
describing proposed capital projects and expenditures for the Property including
FF&E expenditures all in reasonable line-item detail. If the commencement
date of this Agreement occurs after the end of the second quarter of the
Property’s Fiscal Year, Lessee and Manager shall reasonably determine the detail
required for a pro forma business plan for the remainder of the current Fiscal
Year, which abbreviated business plan also shall be provided to Lessee within
45
days after the commencement date of this Agreement. Operating Budget information
shall be presented on a monthly basis and shall include all income from and
expenses and operating costs related to the operation of the Property. The
Operating Budget shall be prepared in accordance with the Uniform System
to the
extent applicable and shall otherwise be prepared in accordance with Manager’s
standard financial reporting and budgeting practices which reporting and
budgeting practices shall be consistent with those used in the hospitality
industry for hotels of similar size and type to the Property.
3.4.2 Lessee
shall have 30 days from the date of its receipt of the Annual Business Plan
submitted by Manager to notify Manager in writing of any objections thereto.
If
Lessee does not so notify Manager within the 30-day period, then the Annual
Business Plan shall be deemed approved by Lessee. If Lessee objects to all
or
part of any Annual Business Plan proposed by Manager, Lessee shall furnish
Manager with the reasons for its objections and Manager and Lessee shall
in good
faith negotiate a mutually satisfactory Annual Business Plan. Until the Annual
Business Plan is approved, Manager shall manage, operate, and maintain the
Property in accordance with its reasonable business judgment and consistent
to
the extent applicable with the most recently approved Annual Business
Plan.
3.4.3 Each
Annual Business Plan presented for Lessee’s approval and any budgets, reports,
or projections prepared by Manager shall be prepared in good faith based
on
Manager’s experience and reasonable expectations for the Property’s performance.
However, Lessee acknowledges that Manager makes no guarantee, warranty, or
representation regarding the attainability of the goals or limits set forth
in
the Annual Business Plan or any budgets, reports, or projections prepared
by it
or that there will be profits or that there will not be losses from the
operation of the Property.
11
3.5 Disposition
of Funds from Property Operations.
Funds
originating from the Property’s operation or from the Lessee for payment of
Operating Expenses shall be received, handled, and disbursed as
follows:
3.5.1 All
Gross
Revenues received in the operation of the Property shall be funds of Lessee
and
shall be deposited by Manager in one or more accounts (collectively, the
“Property
Accounts”)
at a
reputable banking institution or institutions acceptable to Lessee in the
name
of Manager, as agent of Lessee. Manager and the managing member of Mystic
shall
be the only parties authorized to withdraw funds from the Property Accounts.
Lessee shall grant to Manager the exclusive authority as its agent in order
that
the withdrawal of funds and handling of the Property Accounts shall be effected
exclusively by such individual persons as may be designated from time to
time
for such purpose by Manager and such individuals shall be bonded or insured
in
manner reasonably acceptable to Lessee.
3.5.2 Out
of
such Property Accounts, Manager is authorized to pay all Operating Expenses
and
to make any other payments (or reimbursements thereof) incurred in connection
with the ownership, maintenance, and operation of the Property, including
all
compensation and benefits of Employees, Management Fees, and all reimbursements
or other payments due to Manager under this Agreement;
3.5.3 On
the
last Business Day of each month, Manager shall cause all amounts in the Property
Accounts in excess of the Minimum Balance to be wired electronically to a
bank
account designated for such purposes by Lessee.
[Add
subsection for payment of Asset Manager’s fee where
applicable]
3.6 Corporate
Employees.
No
salaries of Manager’s corporate employees (as distinguished from the Executive
Staff and all other Employees) shall be paid from the operation of the Property
unless and to the extent that such corporate employees are actually engaged
in
the operation of the Property or filling a permanent or temporary position
at
the Property. Manager shall be reimbursed for the compensation of such corporate
employees in accordance with Sections
3.5
and
2.2.
Manager
shall also have the right to have such corporate employees performing services
hereunder relating to the Property lodged at the Property from time to time
free
of charge.
3.7 Reimbursement
of Expenses.
If
Manager advances any funds for the payment of expenses in the maintenance
or
operation of the Property, or in the performance of this Agreement, such
amounts
shall be reimbursed to Manager from the Property Accounts and, to the extent
insufficient funds exist therein, by Lessee within fifteen days of delivery
by
Manager of an invoice therefor. Lessee understands and agrees that Manager
shall
have no obligation to advance any of its own funds in connection with the
operation of the Property.
12
4.
|
MANAGEMENT
FEES
|
4.1
Management Fees.
4.1.1 As
compensation for the services rendered by Manager under this Agreement, Lessee
shall pay to Manager a sum (the “Base
Fee”)
equal
to three percent (3%) of Gross Revenues for the Property, plus applicable
Connecticut taxes and out of pocket expenses of travel to and from the Property
by the Manager and staff.
4.1.2 As
an
incentive fee, Lessee shall also pay to Manager a sum (the “Incentive
Fee”)
equal
to ten percent (10%) of the Net Distributable Funds available to Lessee on
an
annual basis to Manager on or before 60 days after the end of the Fiscal
Year
for which such fee is paid, together with a statement itemizing determination
of
Net Distributable Funds. “Net
Distributable Funds”
means
Net
Operating Income less (i) debt service (including principal and interest
and
other amounts due and payable) payable to lenders in connection with loans
to
the Owner Entities and (ii) an amount equal to the
Twelve Percent Return (the “Member
Return”).
4.1.3 Notwithstanding
anything to the contrary herein, the calculation of the Member Return shall
reflect only amounts from the current Fiscal Year and such amounts shall
not be
compounded over more than one Fiscal Year.
4.2
Payment
and Adjustment of Management Fees.
4.2.1 Base
Fees
shall be calculated by Manager on a monthly basis based on the month-end
financial statements for each month delivered pursuant to Section
3.3.1.
Base
Fees (plus any sales or similar tax payable thereon) shall be payable monthly
to
Manager; provided, that an adjustment, if necessary, shall first be made
on a
cumulative year-to-date basis taking into account the total monthly Base
Fees
paid to date and the Gross Revenues earned to date. Any amounts due to Lessee
shall be credited against the next monthly payment(s) of Base Fees.
4.2.2 Incentive
Fees shall be calculated by Manager on an annual basis based on the year-end
financial statements for each Fiscal Year. Upon the delivery of such year-end
financial statements pursuant to Section
3.3.3,
Lessee
shall have twenty (20) calendar days to advise Manager of any disagreement
with
such calculation of the Incentive Fee for such Fiscal Year. Payment of all
Incentive Fees (plus any sales or similar tax payable thereon) shall be made
as
provided in Section
3.5
following the end of each Fiscal Year. At the time of the Fiscal Year-end
audit
conducted by Lessee or Lessee’s representatives or by other agreement between
Lessee and Manager, an adjustment in the Incentive Fee for such Fiscal Year
will
be made if necessary. Any amounts due to Manager shall be made as provided
in
Section
3.5
within
30 days after such adjustment. Any amounts due to Lessee shall be credited
against the next payment(s) of Management Fees or, upon written notice by
Lessee
to Manager, refunded to Lessee within 30 days.
4.2.3 At
the
end of the Term, all accrued Management Fees shall become immediately due
and
payable. In the case of any partial month, the Base Fee shall be calculated
on a
prorated basis using the Gross Revenues received for such partial month over
the
days elapsed in such partial month. The Incentive Fee shall be prorated on
the
basis of Net Distributable Funds on hand, adjusted to reflect accrued
liabilities and receivables, whether or not then billed, and shall be adjusted
to reflect the actual Net Distributable Funds not later than 90 days after
the
end of the Term. Any other Management Fees shall be calculated on a prorated
basis based on the days elapsed for the period in question. Payment of all
Management Fees, whether during or at the end of the Term, shall be made
from
the Property Accounts or by Lessee within thirty (30) days of delivery by
Manager of an invoice therefor.
13
5.
|
INSURANCE
|
5.1
Coverage
Requirements.
The
following insurance shall be secured and maintained with respect to the Property
at all times during the Term:
5.1.1
All
risk
(now known as “Special Causes of Loss Form”) property insurance, including fire,
windstorm, and other risks covered by extended coverage endorsements on the
buildings and other improvements at the Property and contents (including
FF&E) in an amount equal to the full replacement value thereof with all
coinsurance waived or an agreed amount endorsement. Flood and earthquake
coverage shall be procured with limits acceptable to Lessee and Manager with
all
coinsurance waived or an agreed amount endorsement if the Facility is in
a
federally recognized flood zone or an area of high seismic activity, as
applicable. If the Property is located in a flood zone, maximum limits available
through NFIP are acceptable;
5.1.2
All
risk
business interruption insurance, including fire, windstorm, and other risks
covered on an actual loss sustained/gross earnings basis of the Property
for the
entire period of any such business interruption, or not less than 12 months
with
all coinsurance waived or an agreed amount endorsement and with an extended
period of indemnity of at least 180 days. If the Property is located in a
flood
zone, business interruption insurance (BI) is required with respect to that
Property as Lessee may reasonably require;
5.1.3
Insurance
against loss from accidental damage to, or from the explosion of, boilers,
air
conditioning systems, including refrigeration and heating apparatus, pressure
vessels and pressure pipes in an amount equal to the full replacement value
of
such items with all coinsurance waived or an agreed amount
endorsement;
5.1.4
Business
interruption insurance against loss from accidental damage to, or from the
explosion of, boilers, air conditioning systems, including refrigeration
and
heating apparatus, pressure vessels and pressure pipes for full recovery
of the
net profits for the entire period of any such business
interruption;
5.1.5
Comprehensive
or Commercial general liability for any claims or losses arising or resulting
from the Property, with combined single limits of $1,000,000 per each occurrence
and $2,000,000 in the general aggregate for (i) bodily injury, (ii) death,
(iii)
property damage, (iv) assault and battery, (v) false arrest, detention or
imprisonment or malicious prosecution, (vi) libel, slander, defamation or
violation of the right of privacy, or (vii) wrongful entry or
eviction;
5.1.6
If
valet
parking will be provided at the Property, garagekeepers liability insurance
in a
minimum amount of $300,000 for physical damage and $5,000,000 for
liability;
14
5.1.7
Statutory
workers’ compensation insurance on all Employees in accordance with the
requirements of applicable law;
5.1.8
Employment
practices liability insurance in an amount not less that $1,000,000, per
occurrence and $1,000,000 in the aggregate;
5.1.9
Insurance
against such other insurable risks as any mortgagee of the Property or the
franchisor of the Franchise may, from time to time, reasonably
require;
5.1.10 Liquor
Liability (if applicable) for combined single limits of bodily injury and
property damage of not less than $1,000,000 per occurrence;
5.1.11 Business
Auto Liability including owned, non-owned and hired vehicles for combined
single
limits of bodily injury and property damage of not less than $1,000,000 per
occurrence;
5.1.12 Umbrella
Excess Liability in amounts not less than $25,000,000 in excess of the liability
insurance required in subsections
5.1.5,
5.1.7,
5.1.10
and
5.1.11
above.
The amount of such coverage shall be increased as Franchisor or any mortgagee
holding a mortgage encumbering the Property requires; and
5.1.13 Comprehensive
crime insurance in a minimum amount of $500,000.
5.1.14 Insurance
covering such other hazards and in such amounts as may be customarily carried
by
prudent Managers of hotels having a quality and service level similar to
the
Property as may be reasonably requested by Lessee.
5.2
If
either
Manager or Lessee at any time deems the limits and/or retentions of the
coverages outlined herein then carried to be either excessive or insufficient,
Manager and Lessee shall endeavor in good faith to agree in writing on the
proper and reasonable limits for such insurance to be carried and such insurance
shall thereafter be carried with the limits and/or retentions thus agreed
on
until further change pursuant to the terms hereof. All of the policies of
insurance referred to herein shall be written in a form and with deductibles
satisfactory to Lessee. In the event of the failure of Manager either to
effect
such insurance as herein called for or to pay the premiums therefore, or
to
deliver such certificates thereof to Owner and Lessee at the times required,
Lessee or Owner shall be entitled, but shall have no obligation, to effect
such
insurance and pay the premiums.
5.3
Responsibility
to Maintain.
During
the Term, Manager at the expense of and as agent of Lessee, shall procure
and
maintain the insurance policies required under Section
5.1.
The
costs of all insurance for the Property shall be an Operating Expense. On
request, Manager shall furnish Lessee with a schedule of insurance obtained
with
respect to the Property listing the policy numbers of the insurance obtained,
the names of the companies issuing such policies, the names of the parties
insured, the amounts and expiration date or dates of such policies, and the
risks covered thereby.
15
5.4
Policies
and Endorsements.
All
policies of insurance (with the exception of the policy required under clause
5.1.8)
shall
be written on an “occurrence” basis, if possible. Any deductibles within the
insurance policies required above shall not exceed $25,000 (with the exception
of the policy required under clause 5.1.8,
which
shall not exceed $100,000). All insurance provided for hereunder shall be
effected by policies issued by insurance companies rated no less than A-VI
in
Best’s Insurance Guide (or such other rating approved by Lessee, Owner’s and/or
Lessee’s mortgagee or any Franchisor, from time to time). Manager shall deliver
to Lessee certificates of insurance with respect to all of the policies of
insurance so procured, including existing, additional and renewal policies,
and
in the case of insurance about to expire, shall deliver certificates of
insurance with respect to the renewal policies prior to the effective date
thereof. All policies of insurance provided for under this Article
5
shall
have attached thereto (a) an endorsement that such policy shall not be canceled
or materially changed without at least 10 days prior written notice in the
case
of nonpayment (and at least 30 days prior written notice in all other cases)
to
Lessee and Manager, and (b) an endorsement to the effect that no act or omission
of Lessee or Manager shall affect the obligation of the insurer to pay the
full
amount of any loss sustained. Upon any termination of this Agreement, Lessee
or
Manager shall procure “tail” coverage for any insurance policy maintained
hereunder on a “claims made” basis, the costs of which coverage will be an
Operating Expense.
5.5
Named
Insureds.
All
policies of insurance required under clauses
5.1.1
through
5.1.4
shall be
carried in the name of Lessee and any Owner and/or Lessee mortgagee, and
Manager
shall be named as a loss payee as to business interruption insurance. Losses
thereunder shall be payable to the parties as their respective interests
may
appear. Any loss adjustment in excess of $100,000 shall require the consent
of
Lessee and Manager. All insurance policies required in clauses
5.1.5,
5.1.6
and
5.1.9
through
5.1.13
shall
name Lessee and Manager, their Affiliates, and the directors, officers, agents
and employees of each such entity as named insureds on a primary basis,
irrespective of any other coverage, whether collectable or not. Policies
required in clauses
5.1.7,
5.1.8
and
5.1.13
shall be
written in the name of the employer.
5.6
Waiver
of Liability.
Neither
Manager nor Lessee shall assert against the other, and each party does hereby
waive with respect to each other, or against any other entity or person named
as
additional insureds on any policies carried under this Article
5,
any
claims for any losses, damages, liability or expenses (including attorneys’
fees) incurred or sustained by either of them on account of injury to persons
or
damage to property arising out of the ownership, development, construction,
completion, operation or maintenance of the Property, to the extent that
the
same are covered by the insurance required under this Article
5.
Each
policy of insurance shall contain a specific waiver of subrogation reflecting
the provisions of this Section
5.5,
and a
provision to the effect that the existence of the preceding waiver shall
not
affect the validity of any such policy or the obligation of the insurer to
pay
the full amount of any loss sustained.
5.7
Insurance
by Manager.
Any
insurance provided by Manager under this Article
5
may be
effected under policies of blanket insurance which cover other properties
of
Manager and its affiliates, and Manager shall have the right to charge the
Property with the Property’s pro rata share of such premiums, which shall be
allocated to the Property on the same basis as allocated to other properties
participating in such coverage. Such allocation must be reasonable and not
result in higher costs or diminished or altered coverage than those that
would
be incurred if such insurance covered just the Property. Any policies of
insurance maintained by Manager pursuant to the provisions of this Article
5
may
contain deductible provisions in such amounts as are maintained with respect
to
other properties participating in such coverage, for which Lessee shall be
responsible or which Manager, at Lessee’s expense, may pay.
16
5.8
Review
of Limits.
All
insurance policy limits established in this Article shall be reviewed by
the
parties annually, or sooner if reasonably requested by Manager or Lessee,
to
determine the suitability of such insurance limits in view of exposures
reasonably anticipated.
5.9
Limitation
on Scope of Services.
Lessee
acknowledges that neither Manager nor any insurance broker or insurance
consultant that Manager may retain makes any representation or warranty,
and
shall not be deemed to make any representation or warranty, regarding the
nature
or extent of the insurance coverages that should be considered by Lessee
as
necessary or advisable for the ownership and operation of the Property. Lessee
assumes all risks in connection with the adequacy of any insurance and waives
any claim against Manager, for any liability, cost or expense arising out
of any
uninsured or under-insured claim, in part or in full, of any nature. Lessee
acknowledges that it has and shall continue to monitor the coverage and limits
of all insurance provided or procured by Manager and unless addressed in
a
specific meeting in writing to Manager all of such insurance is deemed adequate
and complete for the Property and Lessee.
6.
|
REPRESENTATIONS,
WARRANTIES, INDEMNITIES AND
COVENANTS
|
6.1
Mutual
Representations and Warranties.
Each of
Lessee and Manager represents and warrants to the other that: (a) all recitals
and representations made by it or in respect of it in this Agreement are
true
and correct; (b) it is duly formed or organized, validly existing, and in
good
standing under the applicable Laws of its jurisdiction of organization; (c)
all
requisite corporate, partnership, or company action has been taken to permit
it
to enter into this Agreement and carry out the terms hereof, (d) the officer,
partner, manager or member signing this Agreement for it is authorized to
do so;
and (e) to the best of its knowledge, neither its execution of this Agreement
nor the consummation of the transactions contemplated hereby will: (i) violate
any provision of Laws or any judgment, writ, injunction, order, or decree
of any
court of competent authority applicable to it; (ii) result in or constitute
a
breach or default (or an occurrence that, by lapse of time or the giving
of
notice, or both, would constitute a breach or default) under any indenture,
contract, or other commitment or restriction to which it is a party of by
which
it is party or by which it is bound; (iii) require any consent, vote, or
approval that, at any time of the transaction involved, has not been obtained;
or (iv) result in the creation or imposition of any lien or encumbrance upon
the
Property or breach any instrument affecting the Property.
6.2
Lessee’s
Representations and Warranties.
Lessee
represents and warrants to Manager that: (a) the Property is zoned for the
uses
intended under this Agreement, and all necessary Licenses for such uses and
for
the food and beverage (including the sale and service of liquor, if applicable)
operations of the Property have been obtained and are in full force and effect;
(b) to the best of its knowledge and information, no Hazardous Materials
are
present in or on the Property other than cleaning solvents and similar materials
necessary for the maintenance of the Property; (c) to the best of its knowledge
and information, the Property is in material compliance with the ADA; (d)
no
other management contract or similar agreement with any other manager or
management company is now in effect that covers the Property; and (e) it
holds a
valid leasehold interest to the Property and that there are no outstanding
agreements, covenants, restrictions, options, encumbrances or the like which
may
affect the right of Lessee to enter into this Agreement or to retain such
title
and right during the Term.
17
6.3
Manager’s
Covenants.
6.3.1
During
the Term, Manager shall not permit wagering activities to be conducted at
or in
connection with the Property by any person who is engaged in the business
of
accepting xxxxxx and who is legally authorized to engage in such business
at or
in connection with the Property.
6.3.2
During
the Term, no more than 35% of the total combined voting power of the Manager’s
outstanding stock (or 35% of the total shares of all classes of its outstanding
stock) shall be owned by one or more persons owning 35% or more of the
outstanding stock of the REIT. For this purpose, if any person has an option
to
acquire stock, such stock shall be considered as owned by such person. If
the
REIT or the Manager becomes aware that, due to the application of the
constructive stock ownership rules of Section 856(d)(5) of the Code, more
than
35% of the total combined voting power of the Manager’s outstanding stock (or
35% of the total shares of all classes of its outstanding stock) is treated
as
owned by one or more persons owning 35% or more of the outstanding stock
of the
REIT (a “Constructive Ownership Problem”), the REIT or the Manager will promptly
notify the other party. If the REIT concludes that the Constructive Ownership
Problem could reasonably prevent the REIT from qualifying as a real estate
investment trust under Subchapter M of the Code, the Manager shall have 15
days
to fix the Constructive Ownership Problem. If the Manager does not fix the
Constructive Ownership Problem within 15 days, then, notwithstanding anything
to
the contrary in this Agreement, the REIT shall have the right to cause the
Lessee to terminate this Agreement without the payment of a termination fee
or
penalty.
6.3.3
At
the
time Manager enters into this Agreement, Manager shall be actively engaged
in
the trade or business of operating Qualified Lodging Facilities for Unrelated
Persons. In order to meet this requirement, Manager agrees that (i) at the
time
Manager enters into this Agreement, it shall derive at least 10% of both
its
revenue and profit from operating Qualified Lodging Facilities for Unrelated
Persons and (ii) at the request of the REIT, it shall use commercially
reasonable efforts to comply with any future regulations or other administrative
guidance with respect to the amount of hotel management business that is
necessary for Manager to qualify as an “eligible independent contractor” under
Section 856(d)(9) of the Code.
For
purposes of this Section 6.3, the following terms shall have the meanings
set
forth below:
“Lodging
Facility” means a hotel, motel or other establishment more than one-half of the
dwelling units in which are used on a transient basis, and includes customary
amenities and facilities operated as part of, or associated with, the lodging
facility so long as such amenities and facilities are customary for other
properties of a comparable size and class owned by other owners unrelated
to the
REIT.
18
“Qualified
Lodging Facility” means a Lodging Facility, unless wagering activities are
conducted at or in connection with such facility by any person who is engaged
in
the business of accepting xxxxxx and who is legally authorized to engage
in such
business at or in connection with such facility.
“Unrelated
Person” means an entity that is not (i) the REIT or the Lessee or (ii) owned
more than 50%, by vote or value, by the REIT or the Lessee.
6.4
Indemnification
by Manager.
Manager
shall indemnify, defend, and hold harmless Lessee, its Affiliates and their
successors and assigns, and the respective officers, directors, shareholders,
managers, members, partners, agents, contractors and employees of Lessee,
its
Affiliates and any such successors and assigns (“Lessee
Indemnitees”),
from
and against any and all claims, damages, costs, expenses, demands, actions
and
causes of action, losses, liabilities, or penalties (including reasonable
legal
fees) charged to the Property or suffered by Lessee Indemnitees, to the extent
that such claims, damages, costs, expenses, demands, actions and causes of
action, losses, liabilities, or penalties are incurred by Lessee Indemnitees
as
a result of (i) the fraud, willful misconduct or gross negligence of the
Manager, its employees or agents, (ii) the breach by Manager of any term
of this
Agreement (including any claims of harassment or alleged harassment of any
employee by Manager or any employee or agent of Manager), (iii) any act,
omission, or condition related to operations on the Property under any of
the
Licenses and (iv) any action taken by Manager, its employee or agent, which
is
beyond the scope of Manager’s authority under this Agreement. The provisions of
this Section 6.4 shall survive the expiration or termination of this Agreement
and shall be binding upon Manager’s successors and assigns.
6.5
Indemnification
by Lessee.
Lessee
shall indemnify, defend, and hold harmless Manager and the Manager, its
Affiliates and their successors and assigns, and the respective officers,
directors, shareholders, managers, members, partners, agents, contractors
and
employees of Manager, its Affiliates and any such successors and assigns,
from
and against any and all claims, damages, costs, expenses, demands, actions
and
causes of action, losses, liabilities, or penalties (including reasonable
legal
fees) arising from or related to: (i) (a) the design or construction of the
Property before, during or after the Term and (b) the management, operation
or
maintenance of the Property before or after the Term, in each case, including
those matters arising from or related to the ADA or to the presence of Hazardous
Materials on the Property; (ii) any act, omission, or condition occurring
or
existing in connection with or attributable to Manager, its assigns, affiliates,
or the General Manager being the named licensee or permittee under any of
the
Licenses for the Property; and (iii) the acts of any of the Employees or
the
employment, hiring, promotion, termination, or supervision of any of the
Employees by Lessee (including any liability related to the Worker Adjustment
and Retraining Xxxxxxxxxxxx Xxx, 00 X.X.X. §§0000; Title VII of the Civil Rights
Acts of 1964 and 1991; the ADA; the Age Discrimination in Employment Act;
Employee Retirement Income Security Act and other Laws related to Employees),
except, with respect to subclauses (i) and (ii) above, to the extent such
liabilities are incurred by Manager due to the fraud, willful misconduct
or
gross negligence of Manager, its employees or agents and with respect to
subclause (iii) above, to the extent such liabilities are incurred by Manager
due to the fraud, willful misconduct or negligence of Manager, its employees
or
agents. The provisions of this Section 6.5 shall survive the expiration or
termination of this Agreement and shall be binding upon Lessee’s successors and
assigns.
19
6.6
Defense
Costs.
Any
legal proceedings that are instituted against Lessee or Manager, or both,
related to the operation, management, or maintenance of the Property shall
be
payable from the Property Accounts and shall be defended at Lessee’s expense, to
the extent funds generated by the Property are insufficient.
7.
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DAMAGE;
CONDEMNATION; TRANSFER;
REVOCATION
|
7.1
Damage
or Destruction.
If the
Property shall be substantially damaged by fire or other casualty and such
damage will materially and adversely affect the operation of the Property,
Lessee or Manager, by written notice to the other party given within 60 days
after the occurrence of such event, shall have the right to terminate this
Agreement. For the purposes hereof, the Property shall be deemed to have
been
substantially damaged and such damage will materially and adversely affect
the
operation of the Property if the estimated length of time required to restore
the Property substantially to its condition and character just prior to the
occurrence of such casualty shall be in excess of 180 days.
7.2
Condemnation.
If all
of the Property, or such portion thereof as in the reasonable opinion of
Manager
or Lessee makes it unfeasible to restore and continue to operate the Property
for the purposes contemplated under this Agreement, is appropriated or taken
through the exercise of the power of eminent domain (or by agreement in lieu
thereof) or similar police power or regulation that has that effect, then
Lessee
or Manager, by written notice to the other party given within 60 days after
the
occurrence of such event, shall have the right to terminate this Agreement.
7.3
Revocation
of License or Franchise.
If any
revocation or termination of any of the Licenses or the Franchise occurs,
which
in the reasonable opinion of Manager or Lessee makes it unfeasible to continue
to operate the Property for the purposes contemplated under this Agreement,
then
Lessee or Manager, by written notice to the other party given within 60 days
after the occurrence of such event, shall have the right to terminate this
Agreement.
7.4
Restoration;
Interim Management Fees.
If this
Agreement does not terminate under Section
7.1
or
7.2
in the
event of casualty or condemnation of the Property, then Lessee shall proceed
with all due diligence to commence and complete the restoration of the Property
to its full operation. In such event, Lessee shall pay Manager, each month
during such period that the Property is not fully operable, an amount equal
to
the average monthly Management Fees paid to Manager for the twelve months
immediately preceding the casualty or condemnation. If Lessee shall fail
to
proceed with all due diligence to commence and complete the restoration of
the
Property to its full operation, Manager shall retain and have the right to
terminate this Agreement upon 30 days’ written notice to Lessee.
8.
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TERM
AND TERMINATION
|
8.1
Term.
The
Term of this Agreement shall commence on ____________, 2005 and shall continue
until the fifth anniversary of such date, unless earlier terminated in
accordance with the provisions of this Agreement. This Agreement shall be
in
effect from the date hereof.
20
8.2
Renewal.
This
Agreement shall be automatically renewed, at the sole option of Manager,
at the
end of the current Term for two successive terms of five years, each,
provided,
that
the members of Mystic have been paid the Twelve Percent Return during at
least
three of the five years of the initial Term of this Agreement.
8.3
Events
of Termination.
This
Agreement may be terminated at any time by mutual written agreement of Lessee
and Manager, or by written notice under the following conditions:
8.3.1 Transfer
of the Property.
If
Owner desires to transfer all or substantially all of the Property pursuant
to a
bona fide written offer, Lessee shall have the right to terminate this Agreement
with respect to the Property, effective upon such transfer, upon (a) written
notice to Manager no less than 20 days prior to the closing of the transfer
of
the Property and (b) payment to Manager (in addition to all Management Fees
otherwise due and payable hereunder) of a liquidated amount equal to (i)
the
Management Fees payable to Manager for the immediately preceding 12 months,
if
the purchase price for the Property is less than 110% of the Initial Allocated
Price or (ii) the Management Fees payable to Manager for the immediately
preceding 24 months, if the purchase price for the Property is greater than
or
equal to 110% of the Initial Allocated Price. As used in this Article 8,
“transfer” includes the closing of a transaction to sell the Property.
8.3.2 Performance
and Certain Transfers.
This
Agreement is terminable by Lessee upon 20 days’ prior written notice if: (a) (i)
the Net Operating Income for the Property for two consecutive 12 month periods
from and after the Effective Date is less than the trailing 12 month Net
Operating Income as of the Effective Date and (ii) the STR RevPar for the
Property for two consecutive 12 month periods from and after the Effective
Date
is less than the STR RevPar for the Property set forth on Schedule
1
attached
hereto and made a part hereof or (b) [Mystic Hospitality, LLC] transfers
its
membership interest in Lessee to anyone other than an Affiliate.
8.3.3 Default
by Manager.
If
Lessee reasonably determines that Manager has defaulted under any provision
of
this Agreement, then Lessee shall give Manager written notice specifying
such
default. Manager shall have 30 days after the effective date of the notice
to
cure such default; provided, however, if, for reasons beyond its reasonable
control, Manager requires more than 30 days to cure such default and commences
and proceeds diligently to cure such default within the 30-day period, then
Manager shall be given such additional time as may be reasonably necessary
to
cure such default. If Manager fails or refuses to cure, or to commence and
proceed diligently to cure, such default within such time periods, Lessee
may
terminate this Agreement.
8.3.4 Default
by Lessee.
If (i)
Manager does not receive the Management Fees as required under this Agreement
or
any other payment due to Manager from Lessee within 15 days after Manager
has
made written demand therefor, (ii) Lessee fails to provide funds requested
by
Manager to meet anticipated Operating Expense requirements as provided in
Section
2.2,
or
(iii) Lessee defaults under any other agreement related to the Property or
entered into in connection with the transactions contemplated under this
Agreement, and any applicable notice and opportunity to cure have been given
under such other agreement, then Manager may terminate this Agreement. If
Manager reasonably determines that Lessee has defaulted under any other
provision of this Agreement, then Manager shall give Lessee written notice
specifying such default and Lessee shall have 30 days after the effective
date
of the notice to cure such default; provided, however, if, for reasons beyond
its reasonable control, Lessee requires more than 30 days to cure such default
and commences and proceeds diligently to cure such default within the 30-day
period, then Lessee shall be given such additional time as may be reasonably
necessary to cure such default. If Lessee fails or refuses to cure, or to
commence and proceed diligently to cure, such default within such time periods,
Manager may terminate this Agreement.
21
8.3.5 Insolvency.
Either
Manager or Lessee may terminate this Agreement by written notice to the other
party if the other party: (i) applies for or consents to the appointment
of a
receiver, trustee, or liquidator of all or a substantial part of its assets;
(ii) makes a general assignment for the benefit of its creditors; (iii) files
for a voluntary reorganization, composition, arrangement with creditors,
liquidation, or similar relief under any present or future statute; (iv)
takes
any action in contemplation of dissolution; (v) is the subject of an involuntary
petition under any such law, which petition is not dismissed within 60 days
after filing; or (vi) if, in the absence of any of the above events or prior
to
the occurrence of any of the above events, the conduct of the other party
combined with outstanding balances due and the apparent inability to pay
ordinary-course-of-business expenses as they become due create a reasonable
belief in the other party that the provisions of this Agreement cannot be
performed.
8.3.6 Force
Majeure.
If any
Force Majeure has, in either Manager’s or Lessee’s reasonable opinion, a
significant adverse effect upon the operation of the Property, then Manager
or
Lessee may terminate this Agreement by written notice to the other party,
which
termination shall be effective 30 days after the date of such
notice.
8.4
Remedies
of Manager.
In the
event of any termination of this Agreement under Section
8.3.4
or
8.3.5
(where
Lessee is the “other party”) Manager shall be entitled to recover the actual
damages suffered by Manager. In no event shall Lessee be liable to Manager,
or
anyone claiming by, under or through Manager, for any special, exemplary,
punitive or consequential damages, whatsoever the nature of the event of
default
hereunder, such damages and claims therefor being expressly waived by
Manager.
8.5
Remedies
of Lessee.
In the
event of any termination of this Agreement under Section
8.3.3
or
8.3.5
(where
Manager is the “other party”), Lessee shall be entitled to recover the actual
damages suffered by Lessee, up to the maximum amount of Management Fees
collected and retained by Manager hereunder during the immediately preceding
twelve month period, which shall be the sole and exclusive remedy of Lessee
on
account of such termination. In no event shall Manager be liable to Lessee,
or
anyone claiming by, under or through Lessee, for any special, exemplary,
punitive or consequential damages, whatsoever the nature of the event of
default
hereunder, such damages and claims therefor being expressly waived by Lessee.
8.6
Amounts
Due.
8.6.1
Upon
termination of this Agreement, reasonable provisions may be made by Manager
to
reserve in the Property Accounts or otherwise to withhold from Lessee a
reasonable sum to make final settlement of certain adjustments such as credit
card disputes, insurance premiums, compensation adjustments, insurance and
employee-benefits audits, termination fees, liquor audit and other tax-related
adjustments, Employee-related adjustments, and other reasonably foreseeable
liabilities as may be reasonably necessary, provided,
however, that Manager shall not have the right to make such provisions for
any
reserves if the making of such reserves would constitute a major decision
under
Lessee’s or Mystic’s limited liability company agreement.
22
8.6.2 Upon
termination of this Agreement, all sums remaining in the Property Accounts
after
the payments provided for in Sections
3.5
and
3.6
shall be
immediately paid to Lessee, except for: (i) a sum equal to Manager’s reasonable
estimate of Operating Expenses for the last month’s operations to include
payroll, taxes, utilities, maintenance, and service contracts; and (ii) the
amount withheld under subsection 8.6.1 above. Manager shall, within 60 days
following termination, remit to Lessee any funds remaining after payment
of the
expenses noted in this Section
8.6.2.
In the
event that the reserves required under subsection 8.6.1 above are inadequate
for
their intended purposes, Lessee shall pay such additional amounts to Manager
as
reasonably determined by Manager to be necessary to maintain a reserve fund
for
any such foreseeable liabilities and Lessee shall remit to Manager promptly
upon
demand any amounts paid by Manager as a result of such inadequate
reserves.
8.6.3 Post-termination
Actions.
Lessee
shall indemnify, defend, and hold harmless Manager, its Affiliates and their
successors and assigns and the respective officers, directors, shareholders,
managers, members, partners, agents, contractors and employees of Manager,
its
Affiliates and any such successors and assigns, from and against any and
all
claims, damages, losses, liabilities, or penalties (including reasonable
legal
fees) that Manager or such entities may incur on account of Lessee’s failure
after termination to timely pay obligations incurred by Manager on Lessee’s
behalf prior to termination and/or perform agreements entered into by Manager
on
behalf of Lessee prior to termination to the extent such obligations were
incurred and/or agreements entered into by Manager in accordance with the
Annual
Business Plan or as permitted by this Agreement. Upon termination of this
Agreement, Manager shall furnish Lessee with a detailed accounting of all
of
Lessee’s funds for which Manager is responsible and of any payment to be made by
Lessee to Manager under any of the terms of this Agreement.
8.7
Suspension
of Obligations.
Manager’s obligations shall be suspended for all periods during which operations
are not reasonably possible due to the events addressed in Article
7
or due
to any default of Lessee and Manager’s obligations shall be modified to the
extent of changes in the Property due to any such events or defaults by
Lessee.
8.8
Rebates
and Discounts.
Because
of its purchasing power derived through its operations, its management of
the
Property and its management or franchising of other hotels, Manager and/or
its
Affiliates may from time to time negotiate rebates and discounts from the
vendors of certain products and services. Manager agrees that the portion
of
such rebates and discounts allocable to the Property will be promptly passed
on
to the Lessee.
8.9
Post-termination.
For a
period of thirty (30) days after any termination or expiration of this
Agreement, Manager shall reasonably cooperate with Lessee in the transition
and
orderly transfer of management of the Property to Lessee or Lessee’s designated
agent. Manager shall assign operating licenses used in the operation of the
Property, issued in the name of Manager, to Lessee. In the event licenses
are
not assignable, Manager shall reasonably cooperate with Lessee to cause such
licenses to be reissued in the name of Lessee, Owner or a new property manager.
Manager shall peacefully vacate and surrender the Property to
Lessee.
23
9.
|
MISCELLANEOUS
|
9.1
Notices.
All
notices, demands, and requests that are required to be given by either party
shall be in writing and shall be personally delivered or sent by certified
mail
or recognized overnight courier, postage or fees prepaid, addressed as set
forth
below or to such other place as either party may from time to time designate
in
a written notice to the other party. Notices, demands, and requests shall
be
deemed served or given for all purposes under this Agreement at the time
such
notice, demand, or request is delivered:
To
Lessee:
|
||
[Lessee
Entity]
|
||
|
Attn:
|
|
with
a copy to:
|
||
Attn:
|
|
|
To
Manager:
|
||
Waterford
Hotel Group, Inc.
|
||
000
Xxxxxxxx Xxxxxxxx
|
||
Xxxxxxxxx,
XX 00000
|
||
Attn:
Xxx Xxxxxx, Chairman
|
||
with
a copy to:
|
||
Waterford
Hotel Group, Inc.
|
||
000
Xxxxxxxx Xxxxxxxx
|
||
Xxxxxxxxx,
XX 00000
|
||
Attn:
Xxxxxx X. Xxxxxxxxxx, President
|
Each
party hereto has designated the individual named above under such party’s
address for notices to serve as its representative in dealing with the other
party hereto. Each party herewith specifically authorizes the other to rely
on
the written representations and agreements of its representative, and agrees
to
be legally bound thereby. Each party reserves the right, from time to time,
upon
written notice given pursuant hereto, to designate another person as its
representative. All communications between Lessee and Manager must be directly
to these representatives as noted. No communication relative to Manager’s
obligations under this contract will be directed to the Executive Staff or
any
Employees.
9.2
Agency,
No Third-Party Beneficiaries.
Manager
shall act solely on behalf of Lessee as agent and not on its own behalf.
The
agency established by this Agreement is coupled with an interest and may
not be
terminated or revoked by Lessee, except as provided in Section
8.3.
Nothing
contained in this Agreement shall be construed as creating, between the parties
hereto or with any third party, a partnership, joint venture or any relationship
other than agency. All debts, obligations, and other liabilities incurred
for
the Property through the actions of Manager in the performance of its duties
shall be incurred on behalf of Lessee and Manager shall not be liable for
the
payment thereof. No obligation of either party shall be enforceable by any
person other than the parties hereto and no third party is intended to be
or
shall be deemed to be a third-party beneficiary of this
Agreement.
24
9.3
Trade
Names, Etc.
Trade
names, trademarks, service marks, and trade dress of either party may be
used by
the other party only in connection with the management and operation of the
Property, and neither party shall thereby acquire any right to such other
party’s names, marks, or dress. Upon termination of this Agreement, each party
shall as soon as practicable discontinue using any such names, marks, and
dress
of the other in any materials published or displayed by such party, and shall
not intentionally engage in any business or advertising practice that could
lead
the public to believe that any continuing relationship, affiliation, or identity
exists with such other party as to the Property.
9.4
Property
in Promotional Materials.
Lessee
hereby authorizes Manager to use the name of the Property and its features
in
promotional materials that list other properties under Manager’s management and
to note Manager’s management of the Property on displays or signs in appropriate
places in the Property and in promotional materials related to or listing
the
Property.
9.5
Mortgage
Financing of Property.
This
Agreement (including payment of any Management Fees due hereunder) shall
be
subordinate to any mortgage encumbering the Property, and Manager agrees
to
enter into a lender-manager agreement with respect to the Property, which
agreement shall contain reasonable lender-manager provisions, including
Manager’s acknowledgement that its real estate interest in and to the Property,
if any, created by this Agreement is subordinate to any mortgage encumbering
such Property and that any purchaser of the Property at a foreclosure sale
or
deed-in-lieu of foreclosure (including the lender) shall have the right to
terminate this Agreement with respect to the Property; provided, however,
in no
event will Manager agree to subordinate or waive its right to receive
reimbursements or indemnification payments under this Agreement arising prior
to
termination. Notwithstanding the foregoing, if this Agreement is terminated
by
the lender or such purchaser with respect to the Property, Manager shall
not
look to the lender or such purchaser for payment of such reimbursements or
indemnification payments, and if this Agreement is not terminated by the
lender
or such purchaser with respect to the Property, then such reimbursements
or
indemnification payments as well as any Management Fees due hereunder shall
be
payable to Manager by the lender or such purchaser.
9.6
Employment
of Manager Employees.
Lessee
agrees that, if any of the corporate staff of Manager leave the employment
of
Manager for any reason, including termination by Manager, neither Lessee
nor
Owner shall employ such Manager employee in any capacity for at least one
year
following such termination of employment with Manager.
9.7
Approvals
and Consents.
Whenever the approval or consent of either party is required under this
Agreement, such approval or consent shall not be unreasonably delayed or
withheld.
9.8
Overdue
Amounts.
All
amounts due to any party hereto, whether before or after termination of this
Agreement, shall be paid on or before the dates required in this Agreement.
Amounts not paid when due shall bear interest at the rate of eight percent
(8%)
per annum from the date due until such amounts are paid in full.
25
9.9
Attorney’s
Fees.
If any
legal proceedings are required to enforce this Agreement or to resolve any
dispute related to this Agreement, the prevailing party shall be entitled
to
recover all costs, expenses, and attorney’s fees related thereto.
9.10 Survival.
The
representations and warranties, contained in this Agreement shall survive
execution hereof, and the indemnities contained in this Agreement shall survive
termination hereof, shall remain binding upon, and shall inure to the benefit
of, the parties’ respective permitted successors and assigns.
9.11 Severability.
If any
provision or clause contained in this Agreement or the application of any
provision or clause to any person or circumstance is limited by the court
or
held invalid or unenforceable, the remainder hereof and the application of
such
provision or clause to other persons or circumstances shall remain fully
valid
and enforceable.
9.12 Entire
Agreement.
This
Agreement constitutes the entire agreement between the parties relative to
the
Property and supersedes all prior agreements, whether in writing or oral.
This
Agreement may be executed simultaneously in two or more counterparts, each
of
which shall be deemed an original, but all of which together shall constitute
one instrument.
9.13 Waiver
of Provisions.
None of
the conditions or provisions of this Agreement shall be held to have been
waived
by any act, omission, knowledge, course of conduct, or knowledge of Manager
or
Lessee, or its respective agents or employees, unless such waiver is expressly
contained in a written instrument signed by a duly authorized officer or
officers of the waiving party.
9.14 Modification.
This
Agreement may be amended or otherwise modified only by an instrument signed
by
both Lessee and Manager.
9.15 Successors
and Assigns.
Neither
Lessee nor Manager may assign this Agreement or any of its rights under this
Agreement without the prior written consent of the other, except to an
Affiliate, subsidiary, or any successor or assign that may result from merger,
consolidation, or reorganization of such party. As a condition to such consent,
any such assignee shall, in writing, assume and agree to be bound by all
of the
terms and provisions of this Agreement applicable to the assigned rights
and/or
obligations and shall cure any existing defaults of the assignor hereunder;
provided, however, that Lessee shall not be released from its obligations
under
this Agreement unless Manager otherwise so agrees in writing. The assigning
party shall deliver to the other party a copy of any instrument of assignment.
Any transfer of a Controlling interest in either party shall be deemed an
assignment of this Agreement.
9.16 Governing
Law.
This
Agreement shall be governed by, and construed and interpreted in accordance
with, the Laws of the State of Connecticut.
26
IN
WITNESS WHEREOF,
the
parties hereto have executed this Agreement as the date first above
written.
[LESSEE
ENTITY]
|
|||
(“Lessee”)
|
|||
By:
|
|||
Name:
|
|||
Title:
|
|||
WATERFORD
HOTEL GROUP, INC.
|
|||
(“Manager”)
|
|||
By:
|
|||
Name:
Xxxxxx X. Xxxxxxxxxx
|
|||
Title:
President
|
27