ADMINISTRATION AGREEMENT
AGREEMENT
(this “Agreement”) made as of this __ day of ___________, 2010, by and between
Xxxxx Capital BDC, Inc., a Delaware corporation (hereinafter referred to as the
“Company”), and GC Service Company, LLC, a Delaware limited liability company
(the “Administrator”).
W I T N E S S E T
H:
WHEREAS,
the Company is a newly formed closed-end non-diversified management investment
company that has filed a notice with the Securities and Exchange Commission that
it intends to elect to treated as a business development company under the
Investment Company Act of 1940 (the “Investment Company Act”);
WHEREAS,
the Company desires to retain the Administrator to provide administrative
services to the Company in the manner and on the terms hereinafter set forth;
and
WHEREAS,
the Administrator is willing to provide administrative services to the Company
on the terms and conditions hereafter set forth.
NOW,
THEREFORE, in consideration of the premises and the covenants hereinafter
contained and for other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the Company and the Administrator
hereby agree as follows:
1.
Duties of the
Administrator
(a) Employment of
Administrator. The Company hereby employs the Administrator to act as
administrator of the Company, and to furnish, or arrange for others to furnish,
the administrative services, personnel and facilities described below, subject
to review by and the overall control of the Board of Directors of the Company,
for the period and on the terms and conditions set forth in this Agreement. The
Administrator hereby accepts such employment and agrees during such period to
render, or arrange for the rendering of, such services and to assume the
obligations herein set forth subject to the reimbursement of costs and expenses
provided for below. The Administrator and such others shall for all purposes
herein be deemed to be independent contractors and shall, unless otherwise
expressly provided or authorized herein, have no authority to act for or
represent the Company in any way or otherwise be deemed agents of the
Company.
(b) Services. The
Administrator shall perform (or oversee, or arrange for, the performance of) the
administrative services necessary for the operation of the Company. Without
limiting the generality of the foregoing, the Administrator shall provide the
Company with office facilities, equipment, clerical, bookkeeping and record
keeping services at such facilities and such other services as the
Administrator, subject to review by the Board of Directors of the Company, shall
from time to time determine to be necessary or useful to perform its obligations
under this Agreement. The Administrator shall also, on behalf of the Company,
conduct relations with custodians, depositories, transfer agents, dividend
disbursing agents, other stockholder servicing agents, accountants, attorneys,
underwriters, brokers and dealers, corporate fiduciaries, insurers, banks and
such other persons in any such other capacity deemed to be necessary or
desirable.
The Administrator shall make reports to the Directors of its performance of
obligations hereunder and furnish advice and recommendations with respect to
such other aspects of the business and affairs of the Company as it shall
determine to be desirable; provided that nothing herein shall be construed to
require the Administrator to, and the Administrator shall not, provide any
advice or recommendation relating to the securities and other assets that the
Company should purchase, retain or sell or any other investment advisory
services to the Company. The Administrator shall be responsible for the
financial and other records that the Company is required to maintain and shall
prepare reports to stockholders, and reports and other materials filed with the
Securities and Exchange Commission (the “SEC”). The Administrator will provide
on the Company’s behalf significant managerial assistance to those portfolio
companies to which the Company is required to provide such assistance. In
addition, the Administrator will assist the Company in determining and
publishing the Company’s net asset value, oversee the preparation and filing of
the Company’s tax returns, and the printing and dissemination of reports to
stockholders of the Company, and generally oversee the payment of the Company’s
expenses and the performance of administrative and professional services
rendered to the Company by others.
2.
Records
The
Administrator agrees to maintain and keep all books, accounts and other records
of the Company that relate to activities performed by the Administrator
hereunder and, if required by the Investment Company Act, will maintain and keep
such books, accounts and records in accordance with that Act. In compliance with
the requirements of Rule 31a-3 under the Investment Company Act, the
Administrator agrees that all records which it maintains for the Company shall
at all times remain the property of the Company, shall be readily accessible
during normal business hours, and shall be promptly surrendered upon the
termination of the Agreement or otherwise on written request. The Administrator
further agrees that all records which it maintains for the Company pursuant to
Rule 31a-1 under the Investment Company Act will be preserved for the periods
prescribed by Rule 31a-2 under the Investment Company Act unless any such
records are earlier surrendered as provided above. Records shall be surrendered
in usable machine-readable form. The Administrator shall have the right to
retain copies of such records subject to observance of its confidentiality
obligations under this Agreement.
3.
Confidentiality
The
parties hereto agree that each shall treat confidentially the terms and
conditions of this Agreement and all information provided by each party to the
other regarding its business and operations. All confidential information
provided by a party hereto, including nonpublic personal information pursuant to
Regulation S-P of the SEC, shall be used by any other party hereto solely for
the purpose of rendering services pursuant to this Agreement and, except as may
be required in carrying out this Agreement, shall not be disclosed to any third
party, without the prior consent of such providing party. The foregoing shall
not be applicable to any information that is publicly available when provided or
thereafter becomes publicly available other than through a breach of this
Agreement, or that is required to be disclosed by any regulatory authority, any
authority or legal counsel of the parties hereto, by judicial or administrative
process or otherwise by applicable law or regulation.
4.
Compensation; Allocation of
Costs and Expenses
In full
consideration of the provision of the services of the Administrator, the Company
shall reimburse the Administrator for the costs and expenses incurred by the
Administrator in performing its obligations and providing personnel and
facilities hereunder. If requested to perform significant managerial assistance
to portfolio companies of the Company, the Administrator will be paid an
additional amount based on the services provided, which shall not exceed the
amount the Company receives from the portfolio companies for providing this
assistance.
The
Company will bear all costs and expenses that are incurred in its operation and
transactions and not specifically assumed by the Company’s investment adviser
(the “Adviser”), pursuant to that certain Investment Advisory Management
Agreement, dated as of [________] by and between the Company and the Adviser.
Costs and expenses to be borne by the Company include, but are not limited to,
those relating to: organization and offering; calculating the Company’s net
asset value (including the cost and expenses of any independent valuation firm);
expenses incurred by the Adviser payable to third parties, including agents,
consultants or other advisors, in monitoring financial and legal affairs for the
Company and in monitoring the Company’s investments and performing due diligence
on its prospective portfolio companies or otherwise relating to, or associated
with, evaluating and making investments; interest payable on debt, if any,
incurred to finance the Company’s investments and expenses related to
unsuccessful portfolio acquisition efforts; offerings of the Company’s common
stock and other securities; investment advisory and management fees;
administration fees payable under this Agreement; fees payable to third parties,
including agents, consultants or other advisors, relating to, or associated
with, evaluating and making investments, including costs associated with meeting
potential financial sponsors; transfer agent,
dividend agent and custodial fees and expenses; federal and state
registration fees; all costs of registration and listing the Company’s shares on
any securities exchange; federal, state and local taxes; independent Directors’
fees and expenses; costs of preparing and filing reports or other documents
required by the SEC or other
regulators; costs of any reports, proxy statements or other notices to
stockholders, including printing costs; costs associated with individual or
groups of stockholders; the Company’s allocable portion of the fidelity bond,
directors and officers/errors and omissions liability insurance, and any other
insurance premiums; direct costs and expenses of administration, including
printing, mailing, long distance telephone, copying, secretarial and other
staff, independent auditors and outside legal costs; and all other expenses
incurred by the Company or the Administrator in connection with administering
the Company’s business, including payments under this Agreement based upon the
Company’s allocable portion (subject to the review and approval of our
independent directors) of the Administrator’s overhead in performing its
obligations under this Agreement, including rent and the allocable portion of
the cost of the Company’s chief compliance officer and chief financial officer
and their respective staffs. To the
extent the Administrator outsources any of its functions, the Company will pay
the fees associated with such functions on a direct basis without profit to the
Administrator.
5.
Limitation of Liability of
the Administrator; Indemnification
The
Administrator (and its officers, managers, partners, agents, employees,
controlling persons, members, and any other person or entity affiliated with the
Administrator, including without limitation its sole member) shall not be liable
to the Company for any action taken or omitted to be taken by the Administrator
in connection with the performance of any of its duties or obligations under
this Agreement or otherwise as administrator for the Company, and the
Company
shall indemnify, defend and protect the Administrator (and its officers,
managers, partners, agents, employees, controlling persons, members, and any
other person or entity affiliated with the Administrator, including without
limitation the Adviser, each of whom shall be deemed a third party beneficiary
hereof) (collectively, the “Indemnified Parties”) and hold them harmless from
and against all damages, liabilities, costs and expenses (including reasonable
attorneys’ fees and amounts reasonably paid in settlement) incurred by the
Indemnified Parties in or by reason of any pending, threatened or completed
action, suit, investigation or other proceeding (including an action or suit by
or in the right of the Company or its security holders) arising out of or
otherwise based upon the performance of any of the Administrator’s duties or
obligations under this Agreement or otherwise as administrator for the Company.
Notwithstanding the preceding sentence of this Paragraph 5 to the contrary,
nothing contained herein shall protect or be deemed to protect the Indemnified
Parties against or entitle or be deemed to entitle the Indemnified Parties to
indemnification in respect of, any liability to the Company or its security
holders to which the Indemnified Parties would otherwise be subject by reason of
willful misfeasance, bad faith or negligence in the performance of the
Administrator’s duties or by reason of the reckless disregard of the
Administrator’s duties and obligations under this Agreement (to the extent
applicable, as the same shall be determined in accordance with the Investment
Company Act and any interpretations or guidance by the SEC or its staff
thereunder).
6.
Activities of the
Administrator
The
services of the Administrator to the Company are not to be deemed to be
exclusive, and the Administrator and each affiliate is free to render services
to others. It is understood that directors, officers, employees and stockholders
of the Company are or may become interested in the Administrator and its
affiliates, as directors, officers, members, managers, employees, partners,
stockholders or otherwise, and that the Administrator and directors, officers,
members, managers, employees, partners and stockholders of the Administrator and
its affiliates are or may become similarly interested in the Company as
stockholders or otherwise.
7. Duration and Termination of
this Agreement
This
Agreement shall become effective as of the date hereof, and shall remain in
force with respect to the Company for two years thereafter, and thereafter
continue from year to year, but only so long as such continuance is specifically
approved at least annually by (i) the Board of Directors of the Company and
(ii) a majority of those Directors “interested persons” (as defined in the
Investment Company Act) with respect to this Agreement.
This
Agreement may be terminated at any time, without the payment of any penalty, by
the Company, or by the Administrator, upon 60 days’ written notice to the other
party. This Agreement may not be assigned by a party without the consent of the
other party.
8.
Amendments
to this Agreement
This
Agreement may be amended pursuant to a written instrument by mutual consent of
the parties.
9.
Governing
Law
This
Agreement shall be construed in accordance with laws of the State of New York
and the applicable provisions of the Investment Company Act, if any. To the
extent that the applicable laws of the State of New York, or any of the
provisions herein, conflict with the applicable provisions of the Investment
Company Act, if any, the latter shall control.
10. Entire
Agreement
This
Agreement contains the entire agreement of the parties and supersedes all prior
agreements, understandings and arrangements with respect to the subject matter
hereof.
11. Notices
Any
notice under this Agreement shall be given in writing, addressed and delivered
or mailed, postage prepaid, to the other party at its principal
office.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed on the date above written.
XXXXX
CAPITAL BDC, INC.
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GC SERVICE COMPANY, LLC | |||
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