AGENCY AGREEMENT
Exhibit
10.1
This Agency Agreement made as of this
10th day
of November, 2009 by and between GRANDE ROTUNDA, LLC
(hereinafter referred to as the “Owner”) and HEKEMIAN DEVELOPMENT RESOURCES,
LLC (hereinafter the “Agent”) both having an address
at 000 Xxxx Xxxxxx, Xxxxxxxxxx, Xxx Xxxxxx 00000.
WHEREAS, The Owner is the owner of the
office and retail property located at 000 Xxxx 00xx
Xxxxxx xx Xxxxxxxxx, Xxxxxxxx (the “Property”); and
WHEREAS, the Owner is about to or has
commenced the Project for the redevelopment of the Property in accordance with
the plans approved by the Owner; and
WHEREAS, Owner wishes to retain the
Agent to advise it in all phases of the Project and to act on behalf of the
Owner, as Owner shall so direct, in connection with the Architect, Engineer, and
Contractors hereinafter defined; and
WHEREAS, Agent is willing to undertake
such responsibilities as are hereinafter set forth in accordance with the terms
and conditions contained in this Agreement; and
NOW THEREFORE, for One ($1.00) Dollar
and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, to the terms contained herein the Owner and Agent agree
as follows:
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1.
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DEFINITIONS:
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(a)
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Approved Plans:
The plans and specifications prepared by the Design Team as same may be
modified from time to time with the prior approval of the Owner with
respect to material changes to the site plan and to gross leasable area of
any building.
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(b) Architect: Design
Collective, Inc.
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(c)
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Architect's
Agreement: Dated November 28, 2007, and attached hereto as Exhibit
A.
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(d) Buildings: The
buildings identified on the Approved Plans.
(e) Engineer: STV,
Inc.
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(f)
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Contractor: A
Contractor is defined to include the general contractor and all site
contractors, building contractors and subcontractors retained by the Owner
in connection with the Project.
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(g) Design Team: The
Architect and Engineer(s).
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(h)
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Development
Costs: “Development
Costs” shall
mean the aggregate amount actually expended by Owner for the construction
of the Project, excluding the acquisition costs of the Property and all
soft costs expended for architectural and other professional fees, but not
to exceed $136,000,000 (the amount reflected in the pro forma construction
cost schedule dated February 2007 submitted to the Owner) unless the Owner
has approved a change in the Project Scope which increases the scope and
size of the Project, in which event the maximum amount of $136,000,000
shall be increased to the extent and in the amount approved by the Owner
in connection with any such change in Project Scope, it being confirmed
that no such change in Project Scope has been approved by the Owner since
February 2007. The term "Development Costs" shall be utilized for the
determination of Agent's Fee and not the ultimate costs of the
Project.
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(i)
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Development
Scope: Two hundred ninety-seven (297) apartment
units, forty-four (44) residential condominium units (to be constructed by
a third party), 205,331 square feet of new retail space, including a Giant
Supermarket shell building, redevelopment and repositioning of the
existing retail within the property, a hotel (to be constructed by a third
party), 1504 above and below ground parking and a plaza level deck with
amenities and all site work and Buildings as depicted on the (as set forth
in the pro forma dated February
2007).
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(j) Lender: To
be designated by Owner, in its sole discretion.
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(k)
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Owner's
Representative: Xxxxxx Xxxxxx. If Xxxxxx Xxxxxx is not
available, the Owner's Representative shall be Xxxxxx Xxxxxxxx or such
other party that Owner designates as the Owner's
Representative.
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(l)
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Project: Project
is defined as all approvals and redevelopment of the Property including
the construction of all improvements, in accordance with the Approved
Plans in effect as of the date
hereof.
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(m)
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Project
Personnel: Project Personnel shall be deemed to be all
architectural and engineering firms (in addition to the Architect and
Engineer), surveyors, traffic consultants, environmental consultants,
security personnel, marketing and public relations specialists and
lobbyists and any other personnel as are determined by the Agent to be
reasonably necessary for the timely completion of the Project, so long as
retaining such personnel is consistent with this Agreement and any other
written agreement approved by the
Owner.
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(n)
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Property: The
Property consisting of the Rotunda Center owned by Owner in Baltimore,
Maryland.
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(o)
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Soft
Costs: Soft Costs are all fees and expenses paid for
architectural, engineering, accountants, attorneys and other professional
fees.
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(p)
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Site
Plan: The plan prepared by STV, Inc. approved by the
City of Baltimore as the same may be modified from time to time with the
prior approval of the Owner with respect to material changes to the
building layout.
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2.
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PROJECT
SCOPE: The Agent
on behalf of Owner shall undertake the following (the “Project
Scope:) in
accordance with this Agreement and Owner's instructions based on the
Approved Plans:
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(a)
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Research
development options through studying various conceptual plans, existing
zoning and comprehensive zoning;
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(b)
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Negotiation
of all requisite contracts for the Project subject to the approval of
Owner and Owner's designated legal counsel, for all contracts which exceed
the dollar amount set forth in Paragraph 3(o)
hereof;
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(c)
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Obtaining
of all approvals for the Project;
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(d)
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Phased
demolition of the Project, in accordance with the Project
Plan;
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(e)
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Construction
of the Project, in accordance with the Approved Plans and the Site
Plan;
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(f)
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Oversight
of existing and new lease negotiations with tenants and any
brokers;
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(g)
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Coordination
of existing tenant relocations within the
Project;
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(h)
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Review
all bidding of contracts for the Project and recommendations to the Owner
for the hiring of Contractors;
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(i)
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Negotiation
of all requisite contracts for the improvements, subject to the approval
of Owner and Owner's legal counsel, for all contracts which exceed the
dollar amount set forth in Paragraph
3(o);
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(j) Liaison
between Contractor(s) and Design Team:
(1) Review
progress and scheduling;
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(2)
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Review
change orders, subject to approval of the Owner and Design
Team;
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(3) Coordinate
requests for information with the Design Team;
(4) Coordinate
requests for clarifications with the Design Team;
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(5)
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Oversee
approvals of submittals and Shop drawings with the Design
Team;
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(6) Oversee
construction scheduling as Owner's representative; and
(7) Oversee
Project closeout with the Design Team.
(k) Coordination
with Owner's Lender:
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(1)
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Process
draw requests to Lender pursuant to a written draw request, provided that
the Architect has previously approved such
draw.
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(l)
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Exclusions:
The following are excluded from Agent's scope of
services:
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(1)
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Means
and Methods of Construction;
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(2)
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Defects
or deficiencies in the work of the Contractors or delays in any of the
work performed;
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(3)
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Errors
and/or omissions of the Design
Team;
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(4)
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Cost
overruns;
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(5)
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Oversight
of various trades subcontractors;
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(6)
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Arbitration
or litigation preparation and arbitration or court appearances on behalf
of Owner; and
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(7)
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Brokerage
Services.
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3.
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SCOPE
OF SERVICES: So long as
Agent's actions are consistent with this Agreement and any other written
agreement which the Owner has formally approved in writing, the Agent
shall be responsible to perform the following in a timely manner, on
behalf of Owner and at Owner's expense and subject to the provision of
Paragraph 5 thereof:
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(a)
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Engage
the Design Team, Contractors, consultants, on-site staff and such other
personnel as Agent deems commercially reasonable and necessary in order to
complete the Project;
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(b)
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Recommend
to Owner the hiring of Project Personnel as the Agent deems appropriate
for the Project;
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(c)
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Recommend
to Owner the retaining of marketing and public relations consultants
and/or firms, lobbyists and such other consultants of Owner and Agent deem
necessary to complete and lease up the
Project;
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(d)
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Undertake
the necessary actions to implement the Project
Scope;
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(e)
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Use
commercially reasonable efforts to assist in negotiating fair and complete
agreements with Contractors and material suppliers and to obtain
satisfactory performance from each of the Project Personnel, subject to
Owner's approval and the approval of Owner's legal counsel as designated
by Owner and further subject to Paragraph
3(o);
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(f)
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Monitor
construction costs and provide the Owner with reports on actual costs for
the Project and estimates for the Project completion as the same are
adjusted from time to time;
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(g)
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Administer
the contracts of the Project for compliance with the terms and conditions
of each contract;
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(h)
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At
the direction of the Design Team, require additional inspections and
testing of the work, and reject work which does not conform to the
requirements of the Approved Plans and the Site
Plan;
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(i)
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Solicit
bids from all prospective contractors and material suppliers and assist
the Owner in the determination of the most qualified and cost efficient
Contractor or material suppliers;
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(j)
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Coordinate
with the Design Team to obtain final approvals for the Project and verify
that interim inspections are performed in order to obtain such
certificates of occupancies as may be required by applicable governmental
authorities having jurisdiction over the
Project;
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(k)
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Maintain
a copy of all plans, specifications, contracts, invoices and financial
matters related to the Project and supply a copy thereof to Owner and upon
the completion of the Project, Agent shall provide a complete copy of the
foregoing to the Owner upon Owner's
request;
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(l)
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Use
commercially reasonable efforts to secure lien waivers from Contractors
and material suppliers;
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(m)
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Submit
to Owner, for Owner's prior approval, any change order whose cost may
reasonably be anticipated to exceed Fifty Thousand ($50,000) Dollars to
the Owner;
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(n)
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When
the aggregate cost of all change orders for any phase of the Project
exceeds seven (7%) percent of the Development Costs allocated to such
phase, Agent shall report all change orders to Owner's Representative and
thereafter, provide Owner's Representative with a monthly status report
relative to the construction of the
Project;
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(o)
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Submit
to Owner, for Owner's prior approval, any individual contract whose cost
may reasonably be anticipated to exceed One Hundred Thousand ($100,000)
Dollars.
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4.
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OWNER'S
RESPONSIBILITIES: In order
for Agent to undertake its duties pursuant to this Agreement, the Owner
shall be responsible to perform the following, in a timely
manner:
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(a) Provide
Agent with all plans and intended goals for the Project;
(b) Respond
to all inquiries and/or requests by Agent;
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(c)
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Based
upon the reasonable recommendations of the Agent, to purchase and provide
written evidence it has obtained the appropriate type and amount of
insurance, including, but not limited to builders all risk insurance for
the Project pursuant to which the Agent is named as an additional
insured;
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(d)
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Following
the approval of work by the Architect, the Design Team and the Lender
where applicable of the requisition for such work, Owner shall pay all
Project bills and invoices necessary to comply with contract obligations
for all Contractors, Project Personnel and Fees due
Agent;
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(e)
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Pay
all Project bills, invoices and
Fee.
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5.
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AGENT
FEES.
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5.1. Subject
to the terms of this Paragraph 5, Owner shall pay Agent a fee for Agent's
services pursuant to this Agreement (the "Fee") in an amount equal to six and
three-eights percent (6 3/8%) of the lesser of (i) actual Development Costs; or
(ii) the Guaranteed Maximum Price (“GMP”). Owner
agrees to pay $3,000,000.00 of the Fee for services rendered by Agent in
connection with the Project of which amount $1,000,000.00 has heretofore been
paid by Owner to Agent. The remaining $2,000,000.00 shall be paid
upon the execution of this Agreement. The payment of $3,000,000.00 is in
recognition of the following:
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(1)
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All
services rendered by Agent up to the date of this
Agreement;
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(2)
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Any
and all future contacts and meetings with governmental authorities
relating to the Project Scope;
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(3)
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Any
and all future dealings with the Architect, Engineer and attorneys engaged
in obtaining the necessary government approvals up to and including the
obtaining of Project building permits. Thereafter, Agent shall not be
entitled to receive any additional portion of the Fee, except as provided
in Subparagraphs 5.2, 5.3 and 5.4
hereof.
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5.2. In
the event the Owner determines in writing to proceed with the entirety of the
Project as the sole Owner, the balance of the Fee shall be paid as hereinafter
provided. If the Project Scope and / or Scope of Services is increased, the Fee
shall be increased by an amount to be agreed upon in writing by Owner and Agent.
If the Project Scope and / or Scope of Services is reduced, the Fee shall be
reduced in an amount agreed upon in writing by the Owner and Agent. The balance
of the Fee shall be paid in the following manner:
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(1)
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Upon
Owner's written direction to Agent to obtain a building permit for any of
the apartments, retail space or the garage and the issuance of a building
permit therefore, fifty (50%) percent of the
Fee as modified if there is a change in project scope, less $3,000,000.00
shall be due and payable. Example: If there has been no change in the
Project Scope at time of
issuance of the building permit, Agent shall be paid ($136,000,000
X .06375 / 2= $4,335,000 - less $3,000,000)
$1,335,000
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(2)
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Balance
of fifty (50%) percent of the
Fee shall thereafter be paid in monthly installments, based upon the
percentage of completion of the Project as reflected In the general
contractor's requisition and approved by the Architect, less a hold back
of ten (10%) percent, in accordance with the following formula,
wherein:
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"C" is
Architect's certification of percentage of completion of entire
Project
"H" is
one-half of the amount of the Fee
"I" is
the amount of the monthly installments
"P" is
that portion of the second half of the Fee which has been previously
paid
(C x H x
90%) - P = I
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(3)
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The
ten percent (10%) hold-back portion of the Fee shall be paid within thirty
(30) days after issuance of an unconditional certificate of occupancy for
the entire Project (or equivalent jurisdictional approval) (the `CO").
Notwithstanding anything herein to the contrary, the total fee shall not
exceed 6 3/8% of the actual Development Cost. If at any time, it is
determined that actual Development Cost will be less than $136,000,000,
the schedule for payment of the balance of the Fee shall be reduced to
insure that the aforementioned ten (10%) percent hold-back shall be held
back until issuance of CO.
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5.3. In
the event that the Owner never determines in writing to proceed with the entire Project as the sole
Owner, the amount set forth in Paragraph 5.1 shall constitute full
payment to the Agent except under the conditions and circumstances set forth in
this Subparagraph 5.3. Nevertheless, the Owner and Agent, acknowledge that the
Agent may be called upon to render additional services, but the scope and value
of such services is difficult to determine at the present time. Accordingly, at
such time as the Owner determines what the future of the Project may be, and
what the role of the Owner and Agent respectively may be in the Project, the
Owner and Agent shall then endeavor in good faith to enter into an agreement for
a future role for the Agent and as to the amount of compensation to be paid to
the Agent in such future role, provided however, that unless Owner and Agent
agree in writing to the contrary, in no event shall Agent's total compensation,
if any, exceed_ the Fee which Agent would receive pursuant to the provisions of
Subparagraph 5.2 and Owner should have no obligation to pay an additional fee
absent a written agreement providing for such additional fee.
5.4. In
the event Owner elects to discontinue the Project, Agent shall cease work on the
Project, except for work directed at securing a grandfathering exception for the
Project from the Leeds or similar ordinance that the City of Baltimore is
currently considering. Any additional work prior to the determination to
commence the entire Project is includable within the scope of the $3,000,000.00
in fees paid to date. However, with respect to a redesign of the Project, Agent
will make a presentation to the Owner regarding the redesign work, including the
proposed costs thereof, as well as a separate proposed fee for Agent's
additional work,' but Owner shall have no obligation to pay an additional fee
absent a written agreement expressly providing for such additional
fee.
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6.
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INDEMNIFICATION:
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(a)
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The
parties acknowledge that Agent is acting in an agency capacity on behalf
of the Owner in accordance with this Agreement and in such capacity Agent
shall have the right to undertake such action on behalf of the Owner, but
only in strict accordance with this Agreement, subject, however, to
modification of such authority by written Agreement between the Owner and
the Agent. In connection with such agency, the Owner covenants and agrees
that it shall indemnify, defend and hold harmless the Agent as well as the
Agent's officers, employees, agents, attorneys and members (hereinafter
referred to collectively as the “Agent
Indemnified Parties” and
individually as an “Agent
Indemnified Party”)
from and against any and all losses, damages, expenses or
liabilities of any kind or nature and from any suits, claims, or demands,
including reasonable counsel fees incurred in investigating or defending
such claim, suffered by any of them if caused by, relating to, arising out
of, resulting from, or in any way connected with the Agent's actions
contemplated herein; provided, however, the Owner shall not be obligated
to indemnify, defend and hold harmless an Agent Indemnified Party, if the
loss, damage, expense or liability was caused by or resulted from an Agent
Indemnified Party's: (I) own gross negligence; (2) willful misconduct; (3)
a material breach of the terms of this Agreement; and (4) any act or
omission which exceeds the authority granted to the Agent by the terms of
this Agreement which results in monetary loss to the Owner. In case any
action shall be brought against an Agent Indemnified Party based upon any
of the above and in respect to which indemnity may be sought against the
Owner, the Agent Indemnified Party against whom such action was brought,
shall promptly notify the Owner in writing, and the Owner shall assume the
defense thereof, including the retainer of counsel selected by the Owner
and reasonably satisfactory to said Agent Indemnified Party and the
payment of all costs incurred in connection therewith. Owner shall retain
the exclusive right to negotiate and consent to any
settlement.
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(b)
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The
Agent covenants and agrees that it shall indemnify, defend and hold
harmless the Owner as well as the Owner's officers, employees, agents,
attorneys and members (hereinafter referred to collectively as the “Owner
Indemnified Parties” and individually
as an “Owner
Indemnified Party”) from
and against any and all losses, damages, expenses or liabilities of any
kind or nature and from any suits, claims, or demands, including
reasonable counsel fees incurred investigating or defending such claim,
suffered by any of them if caused by, relating to, arising out of,
resulting from, or in any way connected with the Agent's material breach
of the terms and conditions of this Agreement, its gross negligence or
willful misconduct, or any act or omission which exceeds the authority
granted to the Agent by the terms of this agreement which results in
monetary loss to the Owner, however, the Agent shall not be obligated to
indemnify, defend and hold harmless an Owner indemnified Party if the
loss, damage, expense or liability was caused by or resulted from an Owner
Indemnified Party's (1) own negligence; (2) willful misconduct; (3)
material breach f the terms of this Agreement; and (4) any act or omission
arising out of the Owner's obligations hereunder. In case any action shall
be brought against an Owner Indemnified Party based upon any of the above
and in respect to which indemnity may he sought against the Agent, the
Owner Indemnified Party against whom such action shall be brought, shall
promptly notify the Agent in writing, and the Agent shall assume the
defense thereof, including the retainer of counsel selected by the Agent
and reasonably satisfactory to the Owner, and the payment of all costs
incurred in connection therewith. Agent shall retain the exclusive right
to negotiate and consent to any settlement wherein Agent is paying the
settlement amount.
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7.
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TERMINATION
BY THE OWNER FOR CAUSE: Should the
Agent fail in the performance of its duties hereunder (excepting delays
occasioned by strikes, floods, fires, accidents, the negligence of the
Owner and other natural disasters which are beyond the control of the
Agent), the Owner shall notify the Agent in writing of the Owner's intent
to declare the Agent in default under this Agreement. Within twenty (20)
days from the date Owner sends this notice to Agent, Agent shall cure the
default or, if such default cannot reasonably be cured during such twenty
(20) day period, Agent shall commence curing and diligently prosecute
curing the default until such default is cured. Failure by the Agent to
cure or diligently prosecute curing the default within such twenty (20)
day period shall constitute a material breach of this Agreement on the
part of the Agent. In such event, the Owner shall have the right to
terminate this Agreement. In such case, the Owner shall pay the Agent the
unpaid balance of the amount due Agent to be paid under this Agreement as
of the date of termination hereof and neither party shall be further
obligated to the other and there should be no obligation or Liability
going forward.
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8.
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TERMINATION
BY AGENT: The Agent may
terminate this Agreement only if the Owner shall fail to pay the Fee in
accordance with the terms of this Agreement, or as set forth in Paragraph
9 below.
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9.
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SUSPENSION
OF WORK: Should
Owner desire to suspend the Project, then the Owner must notify Agent in
writing of its desire to suspend the Project. If Owner suspends
construction of the Project for a period of ninety (90) consecutive days,
Agent may upon written notice to the Owner state that it is seeking
additional compensation for expenses caused by such suspension. Within 15
days of receipt of such notice, Owner may at its option either (a) agree
to accept a claim for additional compensation; or (b) permit Agent to
terminate this Agreement without additional compensation. For the purposes
of this Agreement, the period of suspension shall commence on the date
when Owner gives notice to the Agent that suspension has commenced. In the
event the Project is suspended for any reason by the Owner, then only the
Owner shall be liable for any claims by Contractors and the Design Team
for suspension of the Project and the Owner shall indemnify the Agent for
all claims made by the foregoing pursuant to Paragraph 6 of this
Agreement.
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10.
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ENTIRE
AGREEMENT: This
Agreement contains the final and entire agreement between the parties
hereto and each shall not be bound by any terms, conditions, statements,
warranties or representations, oral or written, not contained herein. All
understandings and agreements heretofore made between the parties are
merged in this Agreement, which alone fully and completely expresses the
agreement of the parties and which may not be changed, modified or
terminated except by a written instrument signed by the parties or their
respective counsel.
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11.
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CHOICE
OF LAW: This
Agreement shall be interpreted in accordance with the laws and enforced in
the Courts of the State of New Jersey without regard to principles of
conflicts of laws. Any disputes shall be litigated in the Superior Court
of New Jersey, Bergen County.
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12.
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COUNTERPARTS: This
Agreement may be executed in any number of counterparts,
each of which counterparts shall be deemed to be an original and all of
which counterparts shall constitute the same Agreement, at such time as
each party shall have executed and delivered to the other at least one (1)
copy of this Agreement.
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13.
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BINDING
EFFECT: This
Agreement shall be binding upon and shall inure to the benefit of Owner
and Agent and their respective successors and permitted
assigns.
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14.
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NOTICES: All
notices, requests, consents and other communications hereunder shall be in
writing and shall be either: (i) mailed in a United States Post Office
depository by certified mail, return receipt requested, postage prepaid;
or (ii) delivered by an overnight courier delivery service, with a receipt
provided therefore and charges prepaid, addressed to the parties at the
address set forth above and notices shall be deemed given on the date of
receipt or refusal.
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15.
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PREPARATION
OF AGREEMENT. This
Agreement shall not be construed more strongly against either party
regardless of who is responsible for its
preparation.
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[signature
lines appear on following page]
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In
witness whereof, the parties have executed this Agreement as of the date set
forth above.
OWNER:
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AGENT:
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GRANDE
ROTUNDA, LLC
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By: FIRST
REAL ESTATE INVESTMENT TRUST OF NEW JERSEY, Managing
Member
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HEKEMIAN
DEVELOPMENT RESOURCES, LLC
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By: /s/ Xxxxxx
Xxxxxx
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By:
/s/ Xxxxx
Xxxxxxxx
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Xxxxxx Xxxxxx, President
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Xxxxx
Xxxxxxxx, Managing Member
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