TRANSFER AGENT SERVICING AGREEMENT
THIS AGREEMENT is made and entered into
as of this ___ day of September, 2008, by and among XXXXXXX INVESTMENT TRUST, a
Delaware statutory trust (the “Trust”), on behalf of each of its series listed
on Exhibit A hereto, as amended from time to time (each a “Fund” and
collectively the “Funds”), U.S.
BANCORP FUND SERVICES, LLC, a Wisconsin limited liability company
(“USBFS”) and XXXXXXX
INVESTMENT PARTNERS, L.P., a Delaware limited partnership and the
investment advisor to the Trust (the “Advisor”).
WHEREAS,
the Trust is registered under the Investment Company Act of 1940, as amended
(the "1940 Act"), as an open-end management investment company, and is
authorized to issue shares of beneficial interest in separate series, with each
such series representing interests in a separate portfolio of securities and
other assets;
WHEREAS,
USBFS is, among other things, in the business of administering transfer and
dividend disbursing agent functions for the benefit of its customers;
and
WHEREAS,
the Trust desires to retain USBFS to provide transfer and dividend disbursing
agent services to the Funds;
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein
contained, and other good and valuable consideration, the receipt of which is
hereby acknowledged, the parties hereto, intending to be legally bound, do
hereby agree as follows:
1.
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Appointment
of USBFS as Transfer Agent
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The Trust
hereby appoints USBFS as transfer agent of the Trust on the terms and conditions
set forth in this Agreement, and USBFS hereby accepts such appointment and
agrees to perform the services and duties set forth in this
Agreement. The services and duties of USBFS shall be confined to
those matters expressly set forth herein, and no implied duties are assumed by
or may be asserted against USBFS hereunder.
2.
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Services
and Duties of USBFS
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USBFS
shall provide the following transfer agent and dividend disbursing agent
services to each Fund:
A.
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Receive
and process all orders for the purchase, exchange, and/or redemption of
shares in accordance with Rule 22c-1 under the 1940
Act.
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B.
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Process
purchase orders with prompt delivery, where appropriate, of payment and
supporting documentation to the Trust’s custodian, and issue the
appropriate number of uncertificated shares with such uncertificated
shares being held in the appropriate shareholder
account.
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C.
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Arrange
for the issuance of shares obtained through transfers of funds from Fund
shareholders’ accounts at financial institutions and arrange for the
exchange of shares for shares of other eligible investment companies, when
permitted by the Fund’s prospectus (the
“Prospectus”).
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D.
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Process
redemption requests received in good order and, where relevant, deliver
appropriate documentation to the Trust's
custodian.
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E.
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Pay
monies upon receipt from the Trust's custodian, where relevant, in
accordance with the instructions of redeeming
shareholders.
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F.
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Process
transfers of shares in accordance with the shareholder's instructions,
after receipt of appropriate documentation from the shareholder as
specified in the Prospectus.
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G.
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Process
exchanges between Funds and/or classes of shares of Funds both within the
same family of funds and with a First American Money Market Fund, if
applicable.
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H.
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Prepare
and transmit payments for dividends and distributions declared by the
Trust with respect to the Fund, after deducting any amount required to be
withheld by any applicable laws, rules and regulations and in accordance
with shareholder instructions.
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I.
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Serve
as the Fund’s agent in connection with accumulation, open account or
similar plans (e.g., periodic investment plans and periodic withdrawal
plans).
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J.
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Make
changes to shareholder records, including, but not limited to, address
changes in plans (e.g., systematic withdrawal, automatic investment,
dividend reinvestment).
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K.
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Handle
load and multi-class processing, including rights of accumulation and
purchases by letters of intent.
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L.
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Record
the issuance of shares of the Fund and maintain, pursuant to Rule
17Ad-10(e) promulgated under the Securities Exchange Act of 1934, as
amended (the "Exchange Act"), a record of the total number of shares of
the Fund which are authorized, issued and
outstanding.
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M.
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Prepare
shareholder meeting lists and, as necessary, mail, receive and tabulate
proxies.
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N.
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Mail
shareholder reports and Prospectuses to current
shareholders.
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O.
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Prepare
and file U.S. Treasury Department Forms 1099 and other appropriate
information returns required with respect to dividends and distributions
for all shareholders.
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P.
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Provide
shareholder account information upon request and prepare and mail
confirmations and statements of account to shareholders for all purchases,
redemptions and other confirmable transactions as agreed upon with the
Trust.
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Q.
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Mail
requests for shareholders’ certifications under penalties of perjury and
pay on a timely basis to the appropriate federal authorities any taxes to
be withheld on dividends and distributions paid by the Trust, all as
required by applicable federal tax laws and
regulations.
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R.
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Provide
a Blue Sky system that will enable the Trust to monitor the total number
of shares of the Fund sold in each state; provided that the Trust, not
USBFS, is responsible for ensuring that shares are not sold in violation
of any requirement under the securities laws or regulations of any
state.
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S.
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Answer
correspondence from shareholders, securities brokers and others relating
to USBFS’ duties hereunder.
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T.
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Reimburse
the Fund each month for all material losses resulting from “as of”
processing errors for which USBFS is responsible in accordance with the
“as of” processing guidelines set forth on Exhibit B
hereto.
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U.
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Set
up account information, including address, dividend option, taxpayer
identification numbers and wire
instructions.
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V.
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Maintain
all shareholder records for each account in the
Trust.
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W.
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Issue
customer statements on scheduled cycle, providing duplicate second and
third party copies if required.
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X.
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MARS
SystemTM
as set forth on Exhibit D
hereto. The provisions of Exhibit D, as applicable, shall
continue in effect for as long as the Agreement remains in effect, unless
sooner terminated pursuant to Section 12 hereof. The indemnity
and defense provisions set forth in Section 7 of the Agreement and in
Exhibit D, if applicable, shall indefinitely survive the termination
and/or assignment of the Agreement.
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3.
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Lost
Shareholder Due Diligence Searches and
Servicing
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The Trust
hereby acknowledges that USBFS has an arrangement with an outside vendor to
conduct lost shareholder searches required by Rule 17Ad-17 under the Securities
Exchange Act of 1934, as amended. Costs associated with such searches
will be passed through to the Trust as an out-of-pocket expense in accordance
with the fee schedule set forth in Exhibit C
hereto. If a shareholder remains lost and the shareholder’s account
unresolved after completion of the mandatory Rule 17Ad-17 search, the Trust
hereby authorizes vendor to enter, at its discretion, into fee sharing
arrangements with the lost shareholder (or such lost shareholder’s
representative or executor) to conduct a more in-depth search in order to locate
the lost shareholder before the shareholder’s assets escheat to the applicable
state. The Trust hereby acknowledges that USBFS is not a party to
these arrangements and does not receive any revenue sharing or other fees
relating to these arrangements. Furthermore, the Trust hereby
acknowledges that vendor may receive up to 35% of the lost shareholder’s assets
as compensation for its efforts in locating the lost shareholder.
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4.
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Anti-Money
Laundering Program
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The Trust
acknowledges that it has had an opportunity to review, consider and comment upon
the written procedures provided by USBFS describing various tools used by USBFS
which are designed to promote the detection and reporting of potential money
laundering activity by monitoring certain aspects of shareholder activity as
well as written procedures for verifying a customer’s identity (collectively,
the “Procedures”). Further, the Trust has determined that the
Procedures, as part of the Trust’s overall anti-money laundering program, are
reasonably designed to prevent the Fund from being used for money laundering or
the financing of terrorist activities and to achieve compliance with the
applicable provisions of the USA Patriot Act of 2002 and the implementing
regulations thereunder.
Based on
this determination, the Trust hereby instructs and directs USBFS to implement
the Procedures on the Trust’s behalf, as such may be amended or revised from
time to time. It is contemplated that these Procedures will be
amended from time to time by the parties as additional regulations are adopted
and/or regulatory guidance is provided relating to the Trust’s anti-money
laundering responsibilities.
USBFS
shall perform the following functions pursuant to its Procedures with respect to
investors in the Funds (“Fund customers”):
(a)
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Indentify
Verification. USBFS shall be responsible for verifying
the identity of Fund customers in accordance with its customer
identification program through appropriate documentary or non-documentary
methods. To the extent additional information or documentation is
required, USBFS shall contact the Trust to obtain such
information.
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(b)
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OFAC
Compliance. USBFS shall screen Fund customers against
lists of known or suspected terrorists or terrorist organizations prepared
by any U.S. federal government agency and referred to USBFS in accordance
with its Procedures and all federal government directives related to such
lists. These lists include, but are not limited to, those
prepared by the Office of Foreign Assets Control (“OFAC”), which
administers and enforces economic and trade sanctions against targeted
foreign countries, terrorism-sponsoring organizations and international
narcotics traffickers based upon on U.S. foreign policy and national
security goals. In the event a new or existing Fund customer
matches a name contained on one of the foregoing lists and USBFS cannot
resolve such match in accordance with its Procedures, USBFS shall freeze
such customer’s assets and will immediately inform the Trust’s AML
Compliance Officer and the appropriate authorities of the foregoing
circumstances.
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(c)
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Transaction Monitoring
and Suspicious Activity Reporting.USBFS will monitor transactions
in Fund Customer accounts using a risk-based approach. Any
suspicious activity identified will be reported to USBFS’s AML Compliance
Officer who will provide this information to the Trust’s AML Compliance
Officer. The Trust and USBFS will then each independently
determine whether to file a Suspicious Activity Report on their own
behalf. Each party will ensure it as appropriate section 314(b)
certifications on file to permit such sharing of
information.
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(d)
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Recordkeeping. USBFS
shall collect or, if applicable, create, and retain the required records
documenting the performance of these functions in accordance with, and for
the periods required by, applicable law or
regulation.
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USBFS
shall certify to the Trust, on an annual basis and in such form as they may
mutually agree on, that:
(a)
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It
has established an anti-money laundering program (‘AML Program”) which
is reasonably
designed to prevent money laundering or the financing of terrorist
activities in accordance with the requirements of the U.S. Department of
the Treasury, including OFAC, the U.S. Securities and Exchange Commission
and the Bank Secrecy Act, as amended by the USA Patriot Act of
2001;
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(b)
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It
has designated an individual or individuals responsible for implementing
and monitoring its AML Program;
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(c)
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It
has provided, and will continue to provide, ongoing training for
appropriate personnel with respect to its AML
Program;
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(d)
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It
provides for periodic, but at a minimum annual, independent testing of its
AML Program;
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(e)
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It
has performed the functions it has agreed to perform pursuant to this
Agreement.
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USBFS
agrees to provide to the Trust:
(a)
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Prompt
written notification of any transaction or combination of transactions
that USBFS believes, based on the Procedures, evidence money laundering
activity in connection with the Trust or any shareholder of the
Fund;
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(b)
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Prompt
written notification of any customer(s) that USBFS reasonably believes,
based upon the Procedures, to be engaged in money laundering activity,
provided that the Trust agrees not to communicate this information to the
customer;
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(c)
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Any
reports received by USBFS from any government agency or applicable
industry self-regulatory organization pertaining to USBFS’s anti-money
laundering monitoring on behalf of the
Trust;
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(d)
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Prompt
written notification of any action taken in response to anti-money
laundering violations as described in (a), (b) or (c);
and
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(e)
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Certified
annual and quarterly reports of its monitoring and customer identification
activities on behalf of the Trust.
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The Trust
hereby directs, and USBFS acknowledges, that USBFS shall (i) permit federal
regulators access to such information and records maintained by USBFS and
relating to USBFS’ implementation of the Procedures, on behalf of the Trust, as
they may request, and (ii) permit such federal regulators to inspect USBFS’
implementation of the Procedures on behalf of the Trust.
5.
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Compensation
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USBFS
shall be compensated for providing the services set forth in this Agreement in
accordance with the fee schedule set forth on Exhibit B hereto (as
amended from time to time). USBFS shall also be compensated for such
out-of-pocket expenses (e.g., telecommunication charges, postage and delivery
charges, and reproduction charges) as are reasonably incurred by USBFS in
performing its duties hereunder.
The Trust
shall pay all such fees and reimbursable expenses for the Funds, except the
Separately Managed Account Reserve Trust, within 30 calendar days following
receipt of the billing notice, except for any fee or expense subject to a good
faith dispute. The Trust shall notify USBFS in writing within 30
calendar days following receipt of each invoice if the Trust is disputing any
amounts in good faith. The Trust shall pay such disputed amounts within 10
calendar days of the day on which the parties agree to the amount to be
paid. With the exception of any fee or expense the Trust is disputing
in good faith as set forth above, unpaid invoices shall accrue a finance charge
of 1½% per month after the due date.
With
respect to the Separately Managed Account Reserve Trust, the Advisor shall pay
all such fees and reimbursable expenses within 30 calendar days following
receipt of the billing notice, except for any fee or expense subject to a good
faith dispute. The Advisor shall notify USBFS in writing within 30
calendar days following receipt of each invoice if the Advisor is disputing any
amounts in good faith. The Advisor shall pay such disputed amounts within 10
calendar days of the day on which the parties agree to the amount to be
paid. With the exception of any fee or expense the Advisor is
disputing in good faith as set forth above, unpaid invoices shall accrue a
finance charge of 1½% per month after the due date.
6.
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Representations
and Warranties
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A.
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The
Trust hereby represents and warrants to USBFS, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that:
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(1)
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It
is duly organized and exists under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by the Trust in
accordance with all requisite action and constitutes a valid and legally
binding obligation of the Trust, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties;
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement; and
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(4)
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A
registration statement under the 1940 Act and the Securities Act of 1933,
as amended, will be made effective prior to the effective date of this
Agreement and will remain effective during the term of this Agreement, and
appropriate state securities law filings will be made prior to the
effective date of this Agreement and will continue to be made during the
term of this Agreement as necessary to enable the Trust to make a
continuous public offering of its
shares.
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B.
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The
Advisor hereby represents and warrants to USBFS and the Trust, which
representations and warranties shall be deemed to be continuing throughout
the term of this Agreement, that:
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by the Advisor
in accordance with all requisite action and constitutes a valid and
legally binding obligation of the Advisor, enforceable in accordance with
its terms, subject to bankruptcy, insolvency, reorganization, moratorium
and other laws of general application affecting the rights and remedies of
creditors and secured parties; and
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement.
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C.
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USBFS
hereby represents and warrants to the Trust, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that:
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by USBFS in
accordance with all requisite action and constitutes a valid and legally
binding obligation of USBFS, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties;
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement; and
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(4)
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It
is a registered transfer agent under the Exchange
Act.
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7.
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Standard
of Care; Indemnification; Limitation of
Liability
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A.
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USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment
or mistake of law or for any loss suffered by the Trust in connection with
its duties under this Agreement, including losses resulting from
mechanical breakdowns or the failure of communication or power supplies
beyond USBFS’s control, except a loss arising out of or relating to
USBFS’s refusal or failure to comply with the terms of this Agreement or
from its bad faith, negligence, or willful misconduct in the performance
of its duties under this Agreement.
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B.
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Notwithstanding
any other provision of this Agreement, if USBFS has exercised reasonable
care in the performance of its duties under this Agreement, the Trust
shall indemnify and hold harmless USBFS from and against any and all
claims, demands, losses, expenses, and liabilities of any and every nature
(including reasonable attorneys' fees) that USBFS may sustain or incur or
that may be asserted against USBFS by any person arising out of any action
taken or omitted to be taken by it in performing the services hereunder
(i) in accordance with the standards in paragraph A, or (ii) in reliance
upon any written or oral instruction provided to USBFS by any duly
authorized officer of the Trust, as approved by the Board of Trustees of
the Trust (the “Board of Trustees”), except for any and all claims,
demands, losses, expenses, and liabilities arising out of or relating to
USBFS’ refusal or failure to comply with the terms of this Agreement or
from its bad faith, negligence or willful misconduct in the performance of
its duties under this Agreement. This indemnity shall be a
continuing obligation of the Trust, its successors and assigns,
notwithstanding the termination of this Agreement. As used in
this paragraph, the term “USBFS” shall include USBFS’ directors, officers
and employees.
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C.
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USBFS
shall indemnify and hold the Trust harmless from and against any and all claims,
demands, losses, expenses, and liabilities of any and every nature (including
reasonable attorneys' fees) that the Trust may sustain or incur or that may be
asserted against the Trust by any person arising out of any action taken or
omitted to be taken by USBFS as a result of USBFS’ refusal or failure to comply
with the terms of this Agreement, or from its bad faith, negligence, or willful
misconduct in the performance of its duties under this
Agreement. This indemnity shall be a continuing obligation of USBFS,
its successors and assigns, notwithstanding the termination of this
Agreement. As used in this paragraph, the term “Trust” shall include
the Trust’s directors, officers and employees.
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D.
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No
party to this Agreement shall be liable to the other party for
consequential, special or punitive damages under any provision of this
Agreement.
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In the
event of a mechanical breakdown or failure of communication or power supplies
beyond its control, USBFS shall take all reasonable steps to minimize service
interruptions for any period that such interruption continues. USBFS
will make every reasonable effort to restore any lost or damaged data and
correct any errors resulting from such a breakdown at the expense of
USBFS. USBFS agrees that it shall, at all times, have reasonable
contingency plans with appropriate parties, making reasonable provision for
emergency use of electrical data processing equipment to the extent appropriate
equipment is available. Representatives of the Trust shall be
entitled to inspect USBFS’ premises and operating capabilities at any time
during regular business hours of USBFS, upon reasonable notice to
USBFS. Moreover, USBFS shall provide the Trust, at such times as the
Trust may reasonably require, copies of reports rendered by independent
accountants on the internal controls and procedures of USBFS relating to the
services provided by USBFS under this Agreement.
Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative
errors at its own expense.
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E.
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In
order that the indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be asked to
indemnify or hold the indemnitee harmless, the indemnitor shall be fully
and promptly advised of all pertinent facts concerning the situation in
question, and it is further understood that the indemnitee will use all
reasonable care to notify the indemnitor promptly concerning any situation
that presents or appears likely to present the probability of a claim for
indemnification. The indemnitor shall have the option to defend
the indemnitee against any claim that may be the subject of this
indemnification. In the event that the indemnitor so elects, it
will so notify the indemnitee and thereupon the indemnitor shall take over
complete defense of the claim, and the indemnitee shall in such situation
initiate no further legal or other expenses for which it shall seek
indemnification under this section. The indemnitee shall in no
case confess any claim or make any compromise in any case in which the
indemnitor will be asked to indemnify the indemnitee except with the
indemnitor’s prior written consent.
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F.
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The
indemnity and defense provisions set forth in this Section 7 shall
indefinitely survive the termination and/or assignment of this
Agreement.
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G.
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If
USBFS is acting in another capacity for the Trust pursuant to a separate
agreement, nothing herein shall be deemed to relieve USBFS of any of its
obligations in such other capacity, and nothing therein shall be deemed to
relieve USBFS of any of its obligations under this
Agreement.
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H.
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No
party shall be obligated to provide indemnification under this Section 5
if such indemnification would be impermissible under the 1940 Act, the
1933 Act, the 1934 Act or the rules of FINRA; provided, however, in such
event indemnification shall be provided under this Section 5 to the
maximum extent so permissible.
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8.
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Data
Necessary to Perform Services
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The Trust
or its agent shall furnish to USBFS the data necessary to perform the services
described herein at such times and in such form as mutually agreed
upon
9.
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Proprietary
and Confidential Information
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USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Trust all records and other
information relative to the Trust and prior, present, or potential shareholders
of the Trust (and clients of said shareholders), and not to use such records and
information for any purpose other than the performance of its responsibilities
and duties hereunder, except (i) after prior notification to and approval in
writing by the Trust, which approval shall not be unreasonably withheld and may
not be withheld where USBFS may be exposed to civil or criminal contempt
proceedings for failure to comply, (ii) when requested to divulge such
information by duly constituted authorities, or (iii) when so requested by the
Trust. Records and other information which have become known to the
public through no wrongful act of USBFS or any of its employees, agents or
representatives, and information that was already in the possession of USBFS
prior to receipt thereof from the Trust or its agent, shall not be subject to
this paragraph.
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Further,
USBFS will adhere to the privacy policies adopted by the Trust pursuant to Title
V of the Xxxxx-Xxxxx-Xxxxxx Act, as may be modified from time to
time. In this regard, USBFS shall have in place and maintain
physical, electronic and procedural safeguards reasonably designed to protect
the security, confidentiality and integrity of, and to prevent unauthorized
access to or use of, records and information relating to the Trust and its
shareholders.
10.
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Records
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USBFS
shall keep records relating to the services to be performed hereunder in the
form and manner, and for such period, as it may deem advisable and is agreeable
to the Trust, but not inconsistent with the rules and regulations of appropriate
government authorities, in particular, Section 31 of the 1940 Act and the rules
thereunder. USBFS agrees that all such records prepared or maintained
by USBFS relating to the services to be performed by USBFS hereunder are the
property of the Trust and will be preserved, maintained, and made available in
accordance with such applicable sections and rules of the 1940 Act and will be
promptly surrendered to the Trust or its designee on and in accordance with its
request.
11.
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Compliance
with Laws
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The Trust
has and retains primary responsibility for all compliance matters relating to
the Fund, including but not limited to compliance with the 1940 Act, the
Internal Revenue Code of 1986, the Xxxxxxxx-Xxxxx Act of 2002, the USA Patriot
Act of 2001 and the policies and limitations of the Trust relating to its
portfolio investments as set forth in its Prospectus and SAI. USBFS’
services hereunder shall not relieve the Trust of its responsibilities for
assuring such compliance or the Board of Trustee’s oversight responsibility with
respect thereto.
12.
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Term
of Agreement; Amendment
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This
Agreement shall become effective as of October 1, 2008 and will continue in
effect for a period of three (3) years. Subsequent to the initial
three-year term, this Agreement may be terminated by either party upon giving 90
days prior written notice to the other party or such shorter period as is
mutually agreed upon by the parties. Notwithstanding the foregoing,
this Agreement may be terminated by any party upon the breach by any other party
of any material term of this Agreement if such breach is not cured within 15
days of notice of such breach to the breaching party. This Agreement
is the entire agreement among the parties with respect to the matters covered
hereby and may not be amended or modified in any manner except by written
agreement executed by USBFS, the Advisor and the Trust, and authorized or
approved by the Board of Trustees.
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13.
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Duties
in the Event of Termination
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In the
event that, in connection with termination, a successor to any of USBFS duties
or responsibilities hereunder is designated by the Trust by written notice to
USBFS, USBFS will promptly, upon such termination and at the expense of the
Trust, transfer to such successor all relevant books, records, correspondence,
and other data established or maintained by USBFS under this Agreement in a form
reasonably acceptable to the Trust (if such form differs from the form in which
USBFS has maintained the same, the Trust shall pay any expenses associated with
transferring the data to such form), and will cooperate in the transfer of such
duties and responsibilities, including provision for assistance from USBFS’
personnel in the establishment of books, records, and other data by such
successor. If no such successor is designated, then such books,
records and other data shall be returned to the Trust.
14. Assignment
This
Agreement shall extend to and be binding upon the parties hereto and their
respective successors and assigns; provided, however, that this Agreement shall
not be assignable by any party without the written consent of the other parties
(and in the case of the Trust, accompanied by the authorization or approval of
the Trust’s Board of Trustees).
15. Governing
Law
This
Agreement shall be construed in accordance with the laws of the State of
Wisconsin, without regard to conflicts of law principles. To the
extent that the applicable laws of the State of Wisconsin, or any of the
provisions herein, conflict with the applicable provisions of the 1940 Act, the
latter shall control, and nothing herein shall be construed in a manner
inconsistent with the 1940 Act or any rule or order of the Securities and
Exchange Commission thereunder.
16. No
Agency Relationship
Nothing
herein contained shall be deemed to authorize or empower any party to act as
agent for any other party to this Agreement, or to conduct business in the name,
or for the account, of any other party to this Agreement.
17. Services
Not Exclusive
Nothing
in this Agreement shall limit or restrict USBFS from providing services to other
parties that are similar or identical to some or all of the services provided
hereunder.
18. Invalidity
Any
provision of this Agreement which may be determined by competent authority to be
prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction,
be ineffective to the extent of such prohibition or unenforceability without
invalidating the remaining provisions hereof, and any such prohibition or
unenforceability in any jurisdiction shall not invalidate or render
unenforceable such provision in any other jurisdiction. In such case,
the parties shall in good faith modify or substitute such provision consistent
with the original intent of the parties.
12
19. Notices
Any
notice required or permitted to be given by either party to the other shall be
in writing and shall be deemed to have been given on the date delivered
personally or by courier service, or three days after sent by registered or
certified mail, postage prepaid, return receipt requested, or on the date sent
and confirmed received by facsimile transmission to the other party’s address
set forth below:
Notice to
USBFS shall be sent to:
U.S.
Bancorp Fund Services, LLC
000 Xxxx
Xxxxxxxx Xxxxxx
Xxxxxxxxx,
XX 00000
Fax:
000-000-0000
and
notice to the Trust and Advisor shall be sent to:
Xxxxxxx
Investment Trust
00000 Xx
Xxxxxx Xxxx, Xxxxx 000
Xxx
Xxxxx, XX 00000
Fax: 000
000-0000
Attn: President
20. Multiple
Originals
This
Agreement may be executed on two or more counterparts, each of which when so
executed shall be deemed to be an original, but such counterparts shall together
constitute but one and the same instrument.
21. Declaration
of Trust
USBFS and
the Advisor acknowledge and agree that the obligations of the Trust hereunder
are not binding upon any of the trustees or representatives of the Trust
individually, but only on the assets of the Trust, and that they must look
solely to the assets of the Trust belonging to a Fund for the enforcement of any
claims against the Trust with respect to services on behalf of such Fund (and
not to the assets of the Trust belonging to any other Fund).
13
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
a duly authorized officer on one or more counterparts as of the date first above
written.
XXXXXXX
INVESTMENT
TRUST
U.S. BANCORP FUND SERVICES, LLC
By:___________________________ By:______________________________
Name:________________________ Name:
Xxxxxxx X. XxXxx
Title:_________________________ Title:
Executive Vice President
XXXXXXX
INVESTMENT PARTNERS, L.P.
By:______________________________
Name:____________________________
Title:_____________________________
14
Exhibit
A
to
the
Xxxxxxx
Investment Trust and Xxxxxxx Investment Partners, L.P.
Fund
Names
Separate
Series of Xxxxxxx Investment Trust
Name of
Series
Brandes
Institutional International Equity Fund
Xxxxxxx
Separately Managed Account Reserve Trust
Xxxxxxx
Institutional Core Plus Fixed Income Fund
Xxxxxxx
Institutional Enhanced Income Fund
Xxxxxxx
Institutional Global Equity Fund
15
Exhibit
B
to
the
As
Of Processing Policy
USBFS will reimburse each Fund for any
Net Material Loss that may exist on the Fund’s books and for which USBFS is
responsible, at the end of each calendar month. “Net Material Loss”
shall be defined as any remaining loss, after netting losses against any gains,
which impacts a Fund’s net asset value per share by more than ½
cent. Gains and losses will be reflected on the Fund’s daily share
sheet, and the Fund will be reimbursed for any net material loss on a monthly
basis. USBFS will reset the as of ledger each calendar month so that
any losses which do not exceed the materiality threshold of ½ cent will not be
carried forward to the next succeeding month. USBFS will notify the
advisor to the Fund on the daily share sheet of any losses for which the Advisor
may be held accountable.
16
Exhibit
C
to
the
17
Exhibit
D
to
the
DATA
WAREHOUSE SERVICES
1.
Certain Definitions
Whenever
used in this Exhibit
D, the following words and phrases shall have the meanings set forth
below unless the context otherwise requires:
A.
|
“MARS
SystemTM”
means the system made available through Sales Focus Solutions, a
subsidiary of Phoenix American Incorporated, known as “MARSTM” which
allows for analysis of sales data from the transfer agent or
intermediaries which provides detail for omnibus account trades,
identifies or reports suspicious trading activity and manages compliance
related activities and reporting.
|
B.
|
“Data Warehouse
Services” means the services which are made available to consenting
end-users (“User,” as defined below) whereby certain Electronic Reports
(as defined below) may be searched, viewed, downloaded and
printed.
|
C.
|
“User(s)” means
the person(s) to whom Electronic Reports are made
available.
|
D.
|
“Electronic
Reports” means an Electronic Report created with investor
transaction data housed by DST (USBFS’ record keeping system) and may
include but not be limited to: 22c-2 Compliance Reports, Omnibus Account
Reconciliation, Sales Reporting, Platform Reporting and Campaign
Management and Tracking.
|
2. Services
Covered
USBFS
shall allow access to Data Warehouse Services by authorized Users on behalf of
the Trust in accordance with the terms of this Exhibit D.
3.
Duties and Responsibilities of USBFS
USBFS
will provide the following implementation support:
(1) Project
Management Assistance
(2) Setup
and Testing of System Interfaces
(3) Conversion
of Historical Data from the Trust
(4) Assist
with Sales Channel and Sales Territory Setup
(5) Assist
with Clearing/Executing Firm Relationships
(6) Assist
with Compliance Rule Setup
(7) Database
Setup (User Defined Fields)
(8) Training
(additional fee)
18
USBFS will provide the following
support services after implementation:
(1) Assist
with Project Management
(2) Dedicated
Client Service team
(3) Weekly
status calls (if needed)
(4) Setup
and testing of requests from the Trust
(5) Duplicate
Data Identification
(6) Assistance
with System File Imports
(7) Custom
Report Programming (at Programming rates)
(8)
Enhanced support available at a designated fee (such as database query reports,
compliance report review and analysis, compliance workflow
assistance)
4.
Duties and Responsibilities of the Trust
|
The
Trust shall:
|
|
A.
|
Assume
exclusive responsibility for the consequences of any instructions it may
give to USBFS, for the Trust’s or End Users’ failure to properly access
the Electronic Reports in the manner prescribed by USBFS, and for the
Trust’s failure to supply accurate information to
USBFS.
|
|
B.
|
Comply
and instruct Users to comply with all the User enrollment instructions and
authorization procedures.
|
5.
System Maintenance
The Trust
understands that USBFS will have to perform periodic maintenance to the hardware
and software used to provide MARS and Data Warehouse Services, which may cause
temporary service interruptions. USBFS shall notify the Trust of all
planned outages of its own hardware and software and, to the extent possible,
will perform any necessary maintenance during non-business hours.
6.
Additional Representation and Warranty
The
parties hereby warrant that neither party shall knowingly insert into any
interface, other software, or other program provided by such party to the other
hereunder, or accessible on the Trust’s web site(s), as the case may be, any
“back door,” “time bomb,” “Trojan Horse,” “worm,” “drop dead device,” “virus” or
other computer software code or routines or hardware components designed to
disable, damage or impair the operation of any system, program or operation
hereunder. For failure to comply with this warranty, the
non-complying party shall immediately replace all copies of the affected work
product, system or software. All costs incurred with replacement
including, but not limited to, cost of media, shipping, deliveries and
installation, shall be borne by such party.
7. Proprietary
Rights
|
A.
|
The
Trust acknowledges and agrees that by virtue of subscribing to MARS and
Data Warehouse Services through USBFS, it shall not obtain any rights in
or to any of the software, templates, screen and file formats, interface
protocols, formats and development tools and instructions, hardware,
processes, trade secrets, instruction manuals, enrollment authorization,
authentication and other business processes, proprietary information or
distribution and communication networks used to provide
MARS and Data Warehouse Services owned by Sales Focus Solutions
and licensed to USBFS. Any interfaces and software provided to
the Trust in order to provide connectivity to MARS and Data Warehouse
through USBFS shall be used by the Trust and Users only for the period
during which this Exhibit D is in
effect and only in accordance with the terms of this Exhibit D, and
shall not be used by the Trust to provide connectivity to or through any
other system or person without USBFS’ prior written
approval. The Trust shall not copy, decompile or reverse
engineer any software or programs provided to the Trust
hereunder. The Trust also agrees not to take any action which
would mask, delete or otherwise alter any on-screen disclaimers and
copyright, trademark and service xxxx notifications, or any “point and
click” features relating to User acknowledgment and acceptance of such
disclaimers and notifications.
|
19
|
B.
|
The
MARS or DATA WAREHOUSE Services site may contain certain intellectual
property, including, but not limited to, rights in copyrighted works,
trademarks and trade dress that is the property of the
Trust. The Trust retains all rights in such intellectual
property that may reside on the MARS or Data Warehouse Services site, not
including any intellectual property provided by or otherwise obtained from
USBFS. To the extent the intellectual property of the Trust is
cached to expedite communication, the Trust grants to USBFS a limited,
non-exclusive, non-transferable license to such intellectual property for
a period of time no longer than that reasonably necessary for the
communication. To the extent that the intellectual property of
the Trust is duplicated within the MARS or Data Warehouse Services site to
replicate the “look and feel,” “trade dress” or other aspect of the
appearance or functionality of the Trust’s web site(s), the Trust grants
to USBFS a limited, non-exclusive, non-transferable license to such
intellectual property for the period during which this Exhibit D is in
effect. This license is limited to the intellectual property
needed to replicate the appearance of the Trust’s web site(s) and does not
extend to any other intellectual property owned by the
Trust. The Trust warrants that it has sufficient right, title
and interest in and to its web site(s) and its intellectual property to
enter into these obligations, and that to its knowledge, the license
hereby granted to USBFS does not and will not infringe on any U.S. patent,
copyright or other proprietary right of a third
party.
|
|
C.
|
Each
party agrees that the nonbreaching party would not have an adequate remedy
at law in the event of the other party’s breach or threatened breach of
its obligations under this Section of this Exhibit D and
that the nonbreaching party would suffer irreparable injury and damage as
a result of any such breach. Accordingly, in the event either
party breaches or threatens to breach the obligations set forth in this
Section of this Exhibit D, in
addition to and not in lieu of any legal or other remedies a party may
pursue hereunder or under applicable law, each party hereby consents to
the granting of equitable relief (including the issuance of a temporary
restraining order, preliminary injunction or permanent injunction) against
it by a court of competent jurisdiction, without the necessity of proving
actual damages or posting any bond or other security therefor, prohibiting
any such breach or threatened breach. In any proceeding upon a
motion for such equitable relief, a party’s ability to answer in damages
shall not be interposed as a defense to the granting of such equitable
relief. The provisions of this Section relating to equitable
relief shall survive termination of the provision of services set forth in
this Exhibit
D.
|
20
8.
Compensation
USBFS
shall be compensated for providing MARS or Data Warehouse Services in accordance
with the fee schedule set forth in Appendix I to this
Exhibit D (as
amended from time to time).
9.
Additional Indemnification; Limitation of Liability
A.
|
USBFS
CANNOT AND DOES NOT GUARANTEE AVAILABILITY OF MARS AND DATA WAREHOUSE
SERVICES. Accordingly, USBFS’ sole liability to the Trust or
any third party (including Users) for any claims, notwithstanding the form
of such claims (e.g., contract, negligence, or otherwise), arising out of
the delay of or interruption in MARS or Data Warehouse Services to be
provided by USBFS hereunder shall be to use its best reasonable efforts to
commence or resume MARS or Data Warehouse Services as promptly as is
reasonably possible.
|
B.
|
USBFS
shall, at its sole cost and expense, defend, indemnify, and hold harmless
the Trust and its trustees, directors, officers and employees from and
against any and all claims, demands, losses, expenses, damages or
liabilities of any and every nature, including reasonable attorneys’ fees,
arising out of or relating to (a) any infringement, or claim of
infringement, of any United States patent, trademark, copyright, trade
secret, or other proprietary rights based on the use or potential use of
MARS or Data Warehouse Services and (b) the provision of the
Trust Files (as defined below) or Confidential Information (as defined
below) to a person other than a person to whom such information may be
properly disclosed hereunder.
|
C.
|
If
an injunction is issued against the Trust’s and Users’ use of MARS or Data
Warehouse Services by reason of infringement of a patent, copyright,
trademark, or other proprietary rights of a third party, USBFS shall, at
its own option and expense, either (i) procure for the Trust and Users the
right to continue to use MARS or Data Warehouse Services on substantially
the same terms and conditions as specified hereunder, or (ii) after
notification to the Trust, replace or modify MARS or Data Warehouse
Services so that they become non-infringing, provided that, in the Trust’s
judgment, such replacement or modification does not materially and
adversely affect the performance of MARS or Data Warehouse Services or
significantly lessen their utility to the Trust and Users. If
in the Trust’s judgment, such replacement or modification does materially
adversely affect the performance of MARS or DATA Warehouse Services or
significantly lessen their utility to the Trust and Users, the Trust may
terminate all rights and responsibilities under this Exhibit D
immediately on written notice to
USBFS.
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21
D.
|
Because
the ability of USBFS to deliver MARS and Data Warehouse Services is
dependent upon the Internet and equipment, software, systems, data and
services provided by various telecommunications carriers, equipment
manufacturers, firewall providers and encryption system developers and
other vendors and third parties, including Sales Focus Solutions, USBFS
shall not be liable for delays or failures to perform its obligations
hereunder to the extent such delays or failures are attributable to
circumstances beyond its reasonable control which interfere with the
delivery of MARS and Data Warehouse Services by means of the Internet or
any of the equipment, software and services which support the Internet
provided by such third parties. USBFS shall also not be liable
for the actions or omissions of any third party wrongdoers (i.e., hackers
not employed by USBFS or its affiliates) or of any third parties involved
with MARS and Data Warehouse
Services.
|
E.
|
The
Trust and Users are responsible for verifying the accuracy and receipt of
all data or information made available via MARS and Data Warehouse
Services. The Trust is responsible for advising Users of their
responsibilities to promptly notify USBFS of any errors or inaccuracies
relating to data or other information made available via MARS and Data
Warehouse Services with respect to the Trust’s
shareholders.
|
F.
|
USBFS
shall not be responsible for the accuracy of input material from Users and
the Trust’s record-keeping systems maintained by third parties nor the
resultant output derived from inaccurate input. The accuracy of
input and output shall be judged as received at USBFS’ data center as
determined by the records maintained by
USBFS.
|
10. File
Security and Retention; Confidentiality
A.
|
USBFS
and its agents will provide reasonable security provisions to ensure that
unauthorized third parties do not have access to the Trust’s data bases,
files, and other information provided by the Trust to USBFS for use with
MARS and Data Warehouse Services, (collectively, “Trust
Files”). USBFS’ security provisions with respect to MARS and
Data Warehouse Services and the Trust Files will be no less protected than
USBFS’ security provisions with respect to its own proprietary
information. USBFS agrees that any and all Trust Files
maintained by USBFS for the Trust hereunder shall be available for
inspection by the Trust’s regulatory authorities during regular business
hours, upon reasonable prior written notice to USBFS, and will be
maintained and retained in accordance with applicable requirements of the
1940 Act. In addition, USBFS will not use, or permit the use
of, names of Users for the purpose of soliciting any business, product, or
service whatsoever except where the communication is necessary and
appropriate for USBFS’s delivery of MARS and Data Warehouse
Services.
|
22
B.
|
USBFS
shall treat as confidential and not disclose or otherwise make available
any of the Trust’s lists, information, trade secrets, processes,
proprietary data, information or documentation (collectively, the
“Confidential Information”), in any form, to any person other than agents,
employees or consultants of USBFS. USBFS will instruct its
agents, employees and consultants who have access to the Confidential
Information to keep such information confidential by using the same care
and discretion that USBFS uses with respect to its own confidential
property and trade secrets. Upon termination of the rights and
responsibilities described in this Exhibit D for
any reason and upon the Trust’s request, USBFS shall return to the Trust,
or destroy and certify that it has destroyed, any and all copies of the
Confidential Information which are in its
possession.
|
|
C.
|
Notwithstanding
the above, USBFS will not have an obligation of confidentiality under this
Section with regard to information that (1) was known to it prior to
disclosure hereunder, (2) is or becomes publicly available other than as a
result of a breach hereof, (3) is disclosed to it by a third party not
subject to a duty of confidentiality, or (4) is required to be disclosed
under law or by order of court or governmental
agency.
|
11. Warranties
EXCEPT AS
OTHERWISE EXPRESSLY PROVIDED IN THIS EXHIBIT, MARS AND DATA WAREHOUSE SERVICES
AND ALL EQUIPMENT, SOFTWARE AND SYSTEMS DESCRIBED IN THIS EXHIBIT ARE PROVIDED
“AS IS” ON AN “AS AVAILABLE” BASIS, AND USBFS HEREBY SPECIFICALLY DISCLAIMS
ANY AND ALL REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, REGARDING MARS OR
DATA WAREHOUSE SERVICES PROVIDED HEREUNDER, INCLUDING ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND IMPLIED WARRANTIES
ARISING FROM COURSE OF DEALING OR COURSE OF PERFORMANCE.
12. Duties
in the Event of Termination
In the
event of termination of the services provided pursuant to this Exhibit D, (i) the
Trust and Users will immediately end their access to MARS and Data Warehouse
Services and (ii) the Trust will return all codes, system access mechanisms,
programs, manuals, confidential or proprietary information and other written
information provided to it by USBFS in connection with the Electronic Services
provided hereunder, and shall destroy or erase all such information on any
diskettes or other storage medium.
23
Appendix
I to Exhibit D – MARS Pricing Schedule at October, 2008
Assumptions
|
|||||
• Start
off with up to 2 years of DST/Intermediary Transaction History then up to
a rolling 7 years storage going forward
|
|||||
• Includes
setup of Clearing and Executing Firm
relationships
|
|||||
• Includes
ongoing Standard Product Enhancements
|
|||||
• Ongoing
Product Support From USBFS
Users
can be changed at anytime; license fees will be prorated as of the day
changes are made; thirty day month
Fee’s
billed monthly in arrears
|
|||||
|
|||||
Implementation
Costs
|
Implementation
Costs
|
||||
Implementation
Cost (Includes TA data, Includes loading standard intermediary data (if
available)
|
$37,500
|
||||
Monthly
ASP Product Costs
|
Monthly
Product
Costs
|
||||
Per
User
|
No.
of
Users
|
Total
Cost
|
|||
Sales
Asset Reporting
|
$235
|
7
|
$1,645
|
$1,645
|
|
CRM
|
$
|
0
|
0
|
0
|
|
Compliance
|
$90
|
2
|
$180
|
$180
|
|
Channel/Territory(1)
|
$90
|
6
|
$540
|
$540
|
|
Customer/Account(2)
|
$55
|
3
|
$165
|
$165
|
|
Omnibus
Reconciliation
|
$
|
0
|
0
|
0
|
|
Supermarket
Reporting
|
$90
|
6
|
$540
|
$540
|
|
MapPoint
Integration
|
$
|
0
|
0
|
0
|
|
Handheld
|
$
|
0
|
0
|
0
|
|
Discovery
User
|
$70
|
6
|
$420
|
$420
|
|
|
|||||
Discover
License Fee
|
$1,250
|
1
|
$1,250
|
$1,250
|
|
Enhanced
Support Services
|
$3,000
|
1
|
$3,000
|
$3,000
|
|
Base
Fee
|
$2,700
|
1
|
$2,700
|
$2,700
|
|
MARS
Training (per day as needed)
(Includes
travel expenses)
|
$1,500
|
||||
Software
or Report Customization (if needed)
|
$290/hr
|
||||
Implementation
and Monthly
Costs
|
|||||
Total Implementation
Costs
|
$37,500
|
||||
Total Monthly
Costs
|
$10,440
|