OPERATING AGREEMENT
Exhibit (h)(6)
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This Agreement is made as of April 17, 2006, between Xxxxxxx Xxxxxx & Co., Inc. (“Schwab”), a
California corporation, and each registered investment company executing this Agreement (“Fund
Company”), on its own behalf and on behalf of each of its series or classes of shares listed on
Schedule I (“Fund(s)”), as amended from time to time. In the event there are no series or classes
of shares listed on Schedule I, then the term “Fund” shall mean “Fund Company”.
WHEREAS, Fund Company wishes to have shares of the Fund(s) available to investors for
purchase and redemption through Xxxxxx’x Mutual Fund Marketplace® (“MFMP”);
WHEREAS,
certain policies, procedures and information are necessary to enable the Fund(s) to
participate in the MFMP; and
WHEREAS,
Schwab is willing to permit the Fund(s) to participate in its MFMP pursuant to the
terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises set forth below,
the parties agree as follows:
1. Operating
Procedures. Schwab will open an omnibus account (the “Account”)
with each Fund through which it will purchase and redeem shares, settle transactions, reconcile
transactions, obtain pricing, reinvest distributions and maintain records in accordance with the
Operating Procedures set forth in Exhibit A hereto. In addition, the parties agree to transfer
accounts, communicate with Fund shareholders and perform other obligations in accordance with the
Operating Procedures.
2. Qualification Requirements.
x.
Xxxxxx will only place purchase orders for shares of a Fund on behalf of
an MFMP investor whose account address recorded on Xxxxxx’x books is in a state or
other
jurisdiction in which Fund Company has advised Schwab that, under
applicable law, such
Fund’s shares are either qualified for sale in that state or
other jurisdiction or exempt from
such qualification. Fund Company shall advise Schwab immediately (i) if any
such
qualification of shares is terminated, (ii) if Fund shares are not qualified, that any
applicable
exemption from such qualification is terminated, or (iii) if it wishes Schwab not to place
purchase orders for a Fund on behalf of MFMP investors whose account addresses are in a
particular state or other jurisdiction.
x. Xxxxxx will, upon request, (i) furnish Fund Company with monthly
written statements of the number of shares of each Fund purchased on behalf of MFMP
investors whose account addresses are in one or more states or other jurisdictions indicated by
Fund Company or (ii) on a daily basis, transmit to an electronic database provider with whom
Schwab has established effective systems interfaces information regarding the number of
shares of each Fund purchased on behalf of MFMP investors whose account addresses are in
each state for retrieval by Fund Company. Fund Company shall be responsible for all
reasonable fees and other reasonable charges of such database provider in connection with
Xxxxxx’x transmission of such information to and Fund Company’s retrieval of such
information from such database provider.
3. Compliance Responsibilities.
a. Fund Company is responsible for (i) the compliance of each prospectus,
registration statement, annual or other periodic report, proxy statement and item of advertising
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or marketing material of or relating to each Fund with all applicable laws, rules and
regulations (except for advertising or marketing material prepared by Schwab that was not
published or provided to Schwab by or on behalf of Fund Company or any Affiliate (defined below)
or accurately derived from information published or provided by or on behalf of Fund Company or
any Affiliate) (ii) the distribution and tabulation of proxies in accordance with all applicable
laws, rules and regulations (except for such proxy related services provided by Xxxxxx’x mailing
agent), (iii) the registration or qualification of the shares of each Fund under all applicable
laws, rules and regulations, and (iv) the compliance by Fund Company and each Affiliate of Fund
Company, as that term is defined below, with all applicable laws, rules and regulations
(including the Investment Company Act of 1940, as amended (the “1940 Act”), and the Investment
Advisers Act of 1940, as amended), and the rules and regulations of each self-regulatory
organization with jurisdiction over Fund Company or Affiliate, except to the extent that the
failure to so comply by Fund Company or any Affiliate is caused by Xxxxxx’x breach of
this Agreement or its willful misconduct or negligence in the performance of, or failure to
perform, its obligations under this Agreement. Fund Company’s responsibilities under Sections
3(a)(i) to 3(a)(iv) include, but are not limited to, compliance of Information published,
distributed, or made available, and activities conducted through, the Internet and any other
electronic medium. For purposes of this Agreement, an “Affiliate” of a person means (i) any
person directly or indirectly controlling, controlled by, or under common control with, such
person, (ii) any officer, director, partner, corporation, or employee of such person, and (iii) if
such person is an investment company, any investment advisor thereof or any member of the advisory
board thereof.
b. In the event that the Account holds five percent (5%) or more of the
outstanding Fund shares, Fund Company will be responsible for requesting Schwab to confirm
its status as shareholder of record and to confirm whether any MFMP investor beneficially
owns five percent (5%) or more of the outstanding Fund shares through its Schwab
brokerage
account. For this purpose, Fund Company shall indicate in its inquiry the number of Fund
shares that equal five percent (5%) of outstanding Fund shares. Schwab shall promptly reply
to any such inquiries.
x. Xxxxxx is responsible for Xxxxxx’x compliance with all applicable laws,
rules and regulations governing Xxxxxx’x performance under this Agreement, except to the
extent that Xxxxxx’x failure to comply with any law, rule or regulation is caused by Fund
Company’s breach of this Agreement, or its willful misconduct or negligence in the
performance
or failure to perform its obligations under this Agreement. Fund Company acknowledges and
agrees that (i) as of the effective date of this Agreement as to any Fund, as set forth on
Schedule I (the “Effective Date”), no provision In the prospectus or statement of additional
information conflicts with Xxxxxx’x obligations under this Agreement or imposes any
obligations on Schwab not set forth in this Agreement, and (ii) after the Effective Date,
Schwab
will not be required to comply with any new or changed prospectus obligations unless the
parties agree to amend this Agreement to include such obligation.
d. Except as otherwise set forth in this Agreement, any communication,
instruction or notice made pursuant to this Agreement may be made orally, provided that such
oral communication is on a recorded telephone line or is promptly confirmed in writing by
facsimile transmission. Schwab is entitled to rely on any communications, instructions or
notices which it reasonably believes were provided to it by Fund Company, any Affiliate or
their
agents authorized to provide such communications, instructions or
notices to Schwab. Fund
Company is entitled to rely on any communications, instructions or notices it reasonably
believes were provided to it by Schwab, or its agents authorized to provide
such
communications, instructions or notices to Fund Company.
e. Except to the extent otherwise expressly provided in this Agreement,
neither party assumes any responsibility hereunder, or will be liable to the other, for any
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damage,
loss of data, delay or any other loss whatsoever caused by events beyond its
reasonable control.
f. Fund Company; as to each Fund severally and not jointly, shall indemnify and hold harmless
Schwab and each director, officer, employee and agent of Schwab from and against any and all
losses, claims, liabilities and expenses (including reasonable
attorney’s fees) (“Losses”)
incurred by any of them arising out of (i) any untrue statement of material fact or any omission
of a material fact necessary in order to make the statements made, in light of the circumstances
under which they were made, not misleading in any prospectus, registration statement, annual or
other periodic report or proxy statement of the Fund or in any advertising or promotional
material published or provided to Schwab by or on behalf of Fund Company or any Affiliate or
accurately derived from information published or provided by or on behalf of Fund Company or any
Affiliate, (ii) any violation of any law, rule or regulation relating to the registration or
qualification of shares of the Fund, (iii) any breach by Fund Company of any representation,
warranty or agreement contained in this Agreement, or (iv) any willful misconduct or negligence by
Fund Company or a Fund in the performance of, or failure to perform, its obligations under this
Agreement, except to the extent such Losses are caused by
Xxxxxx’x breach of this Agreement or
its willful misconduct or negligence in the performance, or failure to perform, its obligations
under this Agreement This Section 3(f) shall survive termination of this Agreement.
4. Account Establishment and Maintenance Fees. Fund Company shall pay to
Schwab such fees as are set forth on Schedule II to this Agreement to reimburse Schwab for its
costs in establishing certain trading symbols and maintaining Account(s) for each Fund.
5. Representations and Warranties
a. Fund Company represents and warrants that:
(i) Fund Company is in compliance with the conditions and qualifications set forth in Rule
2830 of the Conduct Rules of the National Association of Securities Dealers Regulation, Inc.
(“NASDR”), as amended from time to time (“Rule 2830”), which enable a member of the National
Association of Securities Dealers, Inc. (“NASD”) to offer or sell shares of Fund Company;
(ii) each Fund marked with an asterisk on Schedule I has no sales
charge, as that term is defined in Rule 2830, and, if such Fund has a distribution or shareholder
servicing plan maintained or adopted pursuant to Rule 12b-1
under the 1940 Act (“Rule 12b-1
Plan”), such Fund’s Rule 12b-1 Plan does not exceed 25
basis points per annum; and
(iii) either the Funds, Fund Company, or its agent are Fund Members of the National
Securities Clearing Corporation (“NSCC”) and have access to
the NSCC’s Fund/SERV system
(“Fund/SERV”) and the NSCC’s Networking system (“Networking”).
(iv) Fund Company represents and warrants that the person signing this Agreement on its behalf
is an officer of Fund Company authorized to execute this Agreement on behalf of Fund Company, and
that any agent of Fund Company completing and executing
Exhibit B or Exhibit C, as provided for
under Section 9.b. of this Agreement, is authorized by Fund Company to complete and execute such
Exhibit.
x. Xxxxxx represents and warrants that:
(i) it is a member of the NASD; and
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(ii) it is a Member of the NSCC and has access to Fund/SERV and
Networking.
(iii) Schwab represents and warrants that the person signing this Agreement on its behalf
is an officer or a party authorized to execute this Agreement on
behalf of Schwab.
(iv) Anti-Money Laundering Certification. Schwab represents and
warrants that it has established an Anti-Money Laundering Program
reasonably designed to comply
with all applicable anti-money laundering laws and regulations, including applicable provisions
of the Bank Secrecy Act and the USA PATRIOT Act of 2001, as well as with the regulations
administered by the U.S. Department of the Treasure’s Office of Foreign. Assets Control. As part
of its Anti-Money Laundering Program, Schwab will take reasonable steps to identify the
customers for whom it acts in its dealings with the Funds and will monitor customer transactions
in order to detect and, where appropriate, report suspicious activities.
c. If the foregoing representations and warranties made by Fund Company and Schwab are no
longer accurate then Fund Company or Schwab, as appropriate, will
promptly notify the other party
thereof.
6. Use of Parties’ Names: No Publication of Terms.
a.
Neither Schwab nor Fund Company shall make public the terms and
conditions of this
Agreement, including without limitation, pricing terms, without the consent of the other party,
which consent shall not be unreasonably withheld; provided however,
if public disclosure of such
information is required by Law, such consent shall be deemed granted and the party required to
disclose such information shall, if practicable, notify the other party prior to such disclosure.
b. Without Xxxxxx’x prior written consent, Fund Company shall acquire no right to use, and
shall not use, cause or permit use of the names, characters, artwork, designs trade names,
copyrighted materials, trademarks or service marks of Schwab, its
related or subsidiary companies, parent, employees, directors, shareholders, assigns,
successors or licensees: (i) in
any advertising, promotional materials or activities, publicity, press release, client list or
public or private presentation or promotion; (ii) to express or to imply any endorsement of Fund
Company or any of its Affiliates or their respective offerings or services; or (iii) in any
manner other than expressly in accordance with this Agreement or any other applicable agreement
between Schwab, Fund Company and/or any Affiliate of Fund Company.
c.
Fund Company authorizes Schwab to use the names or other identifying marks of Fund
Company and Fund in connection with the operation of the MFMP. Fund
Company may withdraw this
authorization as to any particular use of any such name or
identifying marks at any time (i) upon
Fund Company’s reasonable determination that such use would have a material adverse effect on the
reputation or marketing efforts of Fund Company or such Fund, or (ii) if any of the Funds cease to
be available through the MFMP; provided, however, that Schwab may, in its discretion, continue to
use materials prepared or printed prior to the withdrawal of such
authorization or in the process
of being prepared or printed at the time on such withdrawal.
7. Proprietary Information. Each party hereto acknowledges that the identities
of the other party’s customers, information maintained by such other party regarding those
customers and all computer programs and procedures developed by such other party or such other
party’s Affiliates or agents in connection with such other party’s performance of its duties
here under constitute the valuable property of such other party. Each party agrees that should it
or its Affiliate or agent come into possession of any list or
compilation of the identities of or
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other
information about the other party’s customers, or any other property of such party,
Including but not limited to names, addresses and Fund share positions of non-objecting Schwab
customers (“NBO information”) furnished to Fund Company,
its Affiliates or agents pursuant to Rule
14b-l(b)(3) the Securities Exchange Act of 1934, as amended (the “34 Act”), the party who acquired
such information or property, or whose Affiliate or agent acquired such information or property,
shall use its best efforts to hold, or to cause its Affiliate or agent to hold, such information
or property in confidence and refrain from using, disclosing, or distributing any of such
Information or other property, except (i) with respect to NBO information, as permitted by Rule
14a-13(b)(4) under the 1934 Act, (ii) with the other party’s prior written consent, (iii) as
required by law or judicial process. Each party acknowledges that any breach of the foregoing
agreements as to another party would result in immediate and irreparable harm to such other party
for which there would be no adequate remedy at law and agrees that in the event of such a breach
such other party will be entitled to equitable relief by way of temporary and permanent
injunctions, as well as such other relief as any court of competent
jurisdiction deems
appropriate.
8. Assignability. This Agreement is not assignable by either party without the other
party’s prior written consent, and any attempted assignment in contravention hereof shall be null
and void and not merely voidable; provided, however, that Schwab may, without the consent of Fund
Company, assign its rights and obligations under this Agreement to
any Affiliate.
9. Exhibits and Schedules; Entire Agreement.
a. All Exhibits and Schedules to this Agreement, as they may be amended
from time to time are by this reference incorporated into and made a
part of this Agreement.
This Agreement (including the Exhibits and Schedule hereto)
constitutes the entire agreement
between the parties as to the subject matter hereof and supersedes any and all agreements,
representations and warranties, written or oral, regarding such subject matter made prior to
the date on which this Agreement has been executed and delivered by Schwab and Fund
Company.
b. Exhibits B and C shall be completed and executed by Fund Company or
an authorized agent of Fund Company and provided to Schwab. Any Exhibit completed and executed by
an authorized agent of Fund Company shall have the same force and effect as if it has been
completed and executed by Fund Company.
10. Amendment.
a.
This Agreement may be amended only by a writing executed by each
party hereto that is to be bound by such amendment, except as provided in this Section 10.
b. Exhibit A and Schedule II may each be amended by Schwab on forty (40)
days’ written notice to Fund Company, unless the parties agree in writing to a shorter notice
period for such amendment.
c. Exhibits B and C shall be amended by Fund Company in the event of any
change to the information contained therein.
d. Schedule I shall be amended by Schwab on written notice to Fund
Company. Unless Fund Company objects in writing to any updated Schedule I within ten (10)
Business Days of receipt, the parties agree that the updated Schedule I will be effective and
incorporated into the Operating Agreement as of the date set forth on
the updated Schedule I. The effective date as to any Fund shall be as set forth in Section 17 below. Notwithstanding
the foregoing, the parties agree that any amendment to Schedule I that changes the Fees to be
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paid shall have been previously agreed to by both parties prior to submission by Schwab of the
updated Schedule I to Fund Company.
11. Governing Law. This Agreement shall be governed by and interpreted under the laws
of the State of California, applicable to contracts between California residents entered into and
to be performed entirely within the state.
12. Arbitration. In the event of a dispute between Fund Company and Schwab relating to
or arising out of this Agreement or the relationship of the parties hereto, the parties will submit
the matter to arbitration in accordance with paragraphs a, b, and c
below.
a. Arbitration will be held in San Francisco, California, in accordance with the rules and
regulations of the NASD, except, (i) in the event that the NASD is unwilling to accept jurisdiction
of the matter, such arbitration will be held in San Francisco, California in accordance with the
rules and regulations of the American Arbitration Association, and (ii) in the event that a
non-party to this Agreement brings an arbitration against Schwab or Fund Company relating to or
arising out of this Agreement, then the parties agree to arbitrate in whichever arbitration forum
such arbitration is brought. In the event that (i) a non-party initiates a judicial proceeding
against Schwab or Fund Company relating to, or arising out of, this Agreement, (ii) such claim
can not be compelled to arbitration, and (iii) Schwab or Fund Company asserts a claim against the
other party in connection with such proceeding, then the parties agree to submit to the
jurisdiction of the court in that judicial proceeding.
b. If an arbitration is brought by one of the parties hereto, the number of arbitrators will
be three (3), and they will be selected in accordance with the rules and regulations of the NASD or
American Arbitration Association, as appropriate. The arbitrators shall be attorneys or retired
attorneys specialised in securities law. Any award of the arbitrators will be limited to
compensatory damages and will be conclusive and binding upon the parties. The arbitration shall be
governed by the Federal Arbitration Act, 9 U.S.C. Sections 1-16 to the exclusion of state laws
inconsistent therewith, and judgment upon the award may be entered in any court having
jurisdiction.
c. Each party will bear its own expenses, Including legal and accounting fees, if any, with
respect to the arbitration. The arbitrator will designate the party to bear the expenses of the
arbitration or the respective amounts of such expense to be borne by each party. Any costs, fees or
taxes involved in Enforcing the award shall be fully assessed against and paid by the party
resisting enforcement of the award.
d. Nothing in this Section 12 will prevent either party from resorting to judicial proceedings
or otherwise for injunctive relief to prevent serious irreparable harm or injury to the party or to
others.
13. Role and Relationship of Schwab. The parties acknowledge and agree that any
services provided by Schwab under this Agreement are administrative and related services
only and are not the services of an underwriter or a principal underwriter of any Fund
within the meaning of the Securities Act of 1933, as amended, or the 1940 Act, as
applicable, This Agreement also does not constitute Schwab a transfer agent or an agent of
Fund Company, any Fund or any of their Affiliates, and the parties agree that Schwab acts
hereunder as an agent of its customers only.
14. No Waiver. The failure of either party to insist upon exercising any right under
this Agreement shall not to any extent preclude such party from asserting or relying upon such right in any other instance.
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15. Counterparts. This Agreement may be executed in one or more counterparts, each of
which will be deemed an original, but all of which together shall constitute one and the same
Instrument.
16. Headings.
The headings of the sections or other subdivisions of this Agreement are
for convenience of reference only and shall not affect the meaning, construction, operation or
effect of the terms hereof or otherwise be considered in the
interpretation of this Agreement.
17. Effectiveness and Termination.
a. The effective date of this Agreement as to any Fund shall be the later of the date on which
this Agreement is made or the date set forth opposite the name of the Fund on Schedule I.
b. This Agreement may be terminated as to any Fund by Schwab immediately upon written notice
to Fund Company. This Agreement may be terminated as to any Fund by Fund Company upon thirty (30)
days’ written notice to Schwab.
c. Upon the termination date for any Fund, Schwab will no longer make the Fund shares
available for purchase by investors through the MFMP. Schwab reserves the right to transfer the
Fund shares of MFMP investors out of the Account. If Schwab continues to hold the Fund shares on
behalf of MFMP investors in the Account, the parties agree to be obligated under, and act in
accordance with, the terms and conditions of this Agreement with respect to such shares.
IN WITNESS WHEREOF, this Agreement has been executed by a duly authorized representative of
the parties hereto.
XXXXXXX XXXXXX & CO., INC. | FIRST FOCUS FUNDS, INC., on its own behalf and on behalf of each Fund listed on Schedule I hereto, as amended from time to time |
|||||||
By:
|
/s/ Xxxx Xxxxx
|
By: Name: |
/s/ Xxxxx Den Xxxxxx
|
|||||
Senior Vice President | Title: | Chairman of the Board | ||||||
Asset Management Client Services | Date: | April 28, 2006 | ||||||
Date:
|
7/3/06 |
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SCHEDULE I TO THE OPERATING AGREEMENT
Per Position | ||||||||||||||||||||||||
No- | Purchase | Maintenance | Minimum | Effective | ||||||||||||||||||||
Fund Company Fund | Share Class | load | Availability | Fee | waived | date | ||||||||||||||||||
First Focus
Funds, Inc. |
||||||||||||||||||||||||
First Focus Balanced Fund |
— | * | All Customers | — | — | 4/17/06 | ||||||||||||||||||
First Focus Growth Opportunity Fund |
— | * | All Customers | — | — | 4/17/06 |
* | Indicates that Fund has no sales charge, as that term is defined in Rule 2830, and, if such Fund has a distribution or shareholder servicing plan maintained or adopted pursuant to Rule 12b-1 under the 1940 Act (“Rule 12b-1 Plan”), such Fund’s Rule 12b-1 Plan does not exceed 25 basis points per annum. |
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SCHEDULE II
TO THE OPERATING AGREEMENT
TO THE OPERATING AGREEMENT
1. Establishment Fee. The Establishment Fee for the Account(s) for the initial trading
symbol established on Xxxxxx’x system (“Symbol”) shall be $18,000. The Establishment Fee
for each additional Symbol with respect to any Fund (i) that is effective under this Agreement and
that is effective under a services agreement with Schwab (“Services Agreement”) shall be $6,000,
or (ii) that is effective under this Agreement and is not effective under a Services Agreement
shall be $10,000, Schwab shall not be entitled to the Establishment Fee for any Symbol that is
established solely for the purpose of billing a new or different fee rate for the Fund, as may be
set forth in a Services Agreement with Schwab. The Establishment Fee for each Fund shall be paid
prior to establishment of the Account(s) for such Fund.
2. Per Position Maintenance Fees.
a.
The Per Position Maintenance Fee (“PPMF”) for administrative services performed with
respect to the Account(s) for a Fund shall be as set forth on Schedule I and will apply to each
brokerage account on Xxxxxx’x records that holds one or more shares of the Fund (each a
“Position”), provided, however, that the PPMF shall not apply to a Position if, at any time during
the quarter, that Position included shares that were used in the calculation of the Fee under the
Services Agreement during that same quarter.
b. Any Fund that is open for purchase through the MFMP to new investors will be charged a
minimum PPMF of $7,500 per quarter regardless of the number of Positions, even if such number is
zero, unless a waiver of such minimum PPMF is noted on
Schedule I.
c. The PPMF will be calculated quarterly by multiplying the number of Positions (other than
those excluded Under Section 2.a. of this Schedule) in the Account(s) on the last Business Day of
such quarter by one quarter (1/4) of the PPMF rate as set forth on Schedule I. The amount billed
to each Fund for a quarter shall be the product of such calculation or, if applicable, the minimum
PPMF of $7,500, whichever is greater. As soon as practicable after the end of the quarter, Schwab
shall provide to Fund Company an invoice for the amount of the PPMF due for each Fund. In the
calculation of the PPMF, Xxxxxx’x records shall govern unless an error can be shown in the rate
use in such calculation.
d. The PPMF is due and payable upon
receipt of the invoice setting forth
such Fee. Payment Shall be made by
wire transfer. Such wire transfer
shall be separate from wire transfers
of redemption proceeds or
distributions under this Agreement.
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EXHIBIT A
TO THE OPERATING AGREEMENT
TO THE OPERATING AGREEMENT
Operating Procedures
1. The Account.
a. Registration. Schwab will open an Account with each Fund. The Account shall be
registered:
Xxxxxxx Xxxxxx & Co., Inc.
Special Custody Account for the Exclusive Benefit of Customers
Attention: Mutual Funds 000
Xxxxxxxxxx Xxxxxx Xxx Xxxxxxxxx,
Xxxxxxxxxx 00000
Special Custody Account for the Exclusive Benefit of Customers
Attention: Mutual Funds 000
Xxxxxxxxxx Xxxxxx Xxx Xxxxxxxxx,
Xxxxxxxxxx 00000
The Account will be set up for the reinvestment of capital gains and dividend distributions,
unless otherwise specified by Schwab in writing.
b. Identification. The Fund shall designate the Account with account numbers. Account
numbers will be the means of identification when the parties are transacting in the Account.
c. Possession and Control. The parties acknowledge that the Account is an omnibus
account in Xxxxxx’x name with shares held by any number of beneficial owners. The parties agree
that all Fund shares held by Schwab on behalf an MFMP investor shall be carried in a custody
account for the exclusive benefit of customers and shall not be subject to any right, charge,
security interest, lien or other claim against Schwab in favor of the
Funds or Fund Company.
d. No Closure. The Account shall be kept open on the Fund’s books regardless of a
lack of activity or small position size, except to the extent that Schwab takes specific action to
close the Account, or to the extent the Fund’s prospectus reserves the right to close accounts that
are inactive. In the latter case, Fund Company will give prior notice
to Schwab before closing any
Account.
e. Additional Accounts. Schwab has the right to open additional Accounts from time to
time to accommodate other investment options and features, and to consolidate existing accounts if
and when appropriate to meet the needs of the MFMP. In the event that it is necessary for Schwab to
open an account with a Fund for the payment of distributions in cash, the term “Account” shall mean
both the account for the reinvestment of capital gains and dividend distributions and the account
for the payment of distributions in cash. Fund Company agrees that it will not establish
additional accounts for Schwab without Xxxxxx’x prior written
instruction.
f. Reservation of Right to Move Shares. Schwab reserves the right to issue
instructions to each Fund to move shares from one Account opened by Schwab to another Account
opened by Schwab.
g. Reconciliation.
(i) Schwab will verify, on a next day basis, purchase and redemption
orders for Fund shares placed for the Account with each Fund. All activity in the Account must be
reflected. Therefore, any “as of” activity must be shown with its corresponding “as of” date.
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(ii) Schwab must receive statements on or before the eighth Business Day of each month, even
if there has been no activity in the Account during the period, unless Schwab can verify
transactions by electronic transmission.
(iii) The parties agree to notify each other and correct any error in the Account with any
Fund upon discovery. If an error is not corrected by the day following discovery, each party
agrees to make best efforts to avoid this from hindering any routine daily operational activity.
2. Authorization to Receive Orders on Fund’s Behalf.
a. Authorization of Schwab. Fund Company hereby designates and authorizes Schwab to
receive purchase and redemption orders in proper form (“Orders”) from MFMP investors on the Fund’s
behalf for purposes of Rule 22c-1 under the 1940 Act, so that any such MFMP investor will receive
the share price next computed by the Fund after the time at which such MFMP investor places its
Order with Schwab.
b. Authorization of Sub-Designees. Fund Company further agrees that Schwab may
designate and authorize such intermediaries as it deems necessary, appropriate or desirable
(“Sub-Designees”), to receive Orders from their customers on the Fund’s behalf for purposes of Rule
22c-l under the 1940 Act, so that any such customer will receive the share price next computed by
the Fund after the time at which such customer places its Order with Sub-Designee. Schwab shall be
liable to Fund Company and the Funds for compliance with the terms of this Section 2.b. to the same
extent as if Schwab itself had acted or failed to act instead of the Sub-Designee.
c. Fund Company Representations and Warranties. In connection with this Section 2,
Fund Company represents and warrants to Schwab that all necessary legal and other actions have
been taken to authorize Schwab and any Sub-Designee to receive purchase and redemption Orders
from MFMP investors on behalf of the Funds for purposes of Rule 22c-l under the 1940 Act by each
Fund’s board of directors or board of trustees, and that it will cause each Fund’s board of
directors or board of trustees to take such necessary legal and other actions regarding the annual
review of such authorization.
x. Xxxxxx Representations and Warranties. In connection with this Section 2, Schwab
represents and warrants that:
(i) Xxxxxx’x internal control structure over the processing and
transmission of Orders for Fund transactions is suitably designed to prevent or detect on a
timely basis Orders received after Market Close from being aggregated with Orders received before
Market Close, and to minimize errors that could result in late transmission of Orders to the Funds
(“Internal Control Procedures”).
(ii) Schwab will review annually the adequacy of its Internal Control Procedures and will
change and modify them as necessary to maintain their adequacy.
(iii) Each Sub-Designee will be required to adopt and implement written internal controls
adequate to prevent or detect on a timely basis Orders received after Market Close from being
aggregated with Orders received before Market Close (“Sub-Designee Internal Control Procedures”).
(iv) Each Sub-Designee will be required to review annually the
adequacy of its Sub-Designee Internal Control Procedures and to change and modify them as
necessary to maintain their adequacy.
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Form 6v4
(v) Upon request by Fund Company, Schwab will provide Fund Company with a description of its
Internal Control Procedures and a certification from Schwab that they are adequate as of the most
recent annual review as well as a certification that each Sub-Designee has adopted and implemented
Sub-Designee Internal Control Procedures that are adequate as of the most recent annual review.
e. Plan Orders. For purposes of processing the Orders of retirement plans for which The
Xxxxxxx Xxxxxx Trust Company (“CSTC”) is trustee or custodian of plan assets (“Plans”), Schwab
shall designate and authorize CSTC as its intermediary to receive Orders from Plans (“Plan Orders”)
on the Fund’s behalf under Section 2.b. above. For purposes of same day exchange processing of Plan
Orders for those Plans electing to participate, Schwab shall also designate and authorize the
entities acting as record-keepers to such Plans (“Recordkeepers”), as further intermediaries, to
receive instructions for purchase and redemption of Fund shares in proper form from the persona
authorized to direct investment of Plan assets (“Instructions”), from which are derived Orders
(also “Plan Orders”), on the Fund’s behalf under Section 2.b. above. The parties agree that Plan
Orders shall be treated as Orders under the Operating Procedures except as set forth in Section 4
below.
3. NSCC.
a. In General. Unless otherwise agreed to by the parties, each Account maintained at
NSCC will be maintained in accordance with Matrix Level 3 (full broker control) as designated by
the NSCC.
b. NSCC Covenants. Schwab and Fund Company agree (i) to perform any and all duties,
functions, procedures and responsibilities assigned to them by NSCC rules, procedures or other
requirements relating to Fund/SERV (“NSCC Fund/SERV Rules”), Defined Contribution Clearance &
Settlement (“NSCC DCC&S Rules”), and Networking (“NSCC Networking Rules”), as applicable, in a
competent manner; (ii) to maintain facilities, equipment and skilled personnel sufficient to
perform the foregoing activities; (iii) that any information provided to the other party through
Fund/SERV, DCC&S, or Networking will be accurate, complete, and in the format prescribed by the
NSCC; and (iv) to adopt, implement and maintain procedures reasonably designed to ensure the
accuracy of all transmissions through Fund/SERV, DCC&S, or Networking and to limit the access to,
and the inputting of data into, Fund/SERV, DCC&S, and Networking to persons specifically
authorized by the party.
c. Fund/SERV and DCC&S Transactions. On each Business Day, Fund Company agrees (i)
to accept and effect changes in its records upon receipt of purchase, redemption and registration
instructions from Schwab electronically through Fund/SERV and DCC&S; (ii) to process any
instructions received from Schwab through Fund/SERV and DCC&S in a timely manner; and (iii) to
confirm or reject any Fund purchase or redemption Order received from Schwab through Fund/SERV and
DCC&S prior to the next opening of the New York Stock Exchange (“Market Open”) or to notify Schwab
prior to Market Open of any event, such as a systems failure of Fund Company or the NSCC, that
would prohibit Fund Company from confirming or rejecting such an Order. Fund Company acknowledges
and agrees that its confirmation of any Fund purchase or redemption Order received from Schwab
through Fund/SERV or DCC&S will be an acceptance of such Order, and that such acceptance may be
revoked only upon Xxxxxx’x receipt of a revocation of acceptance prior to Market Open. If Fund
Company does not confirm or reject an Order prior to Market Open or notify Schwab as provided in
this Section prior to Market Open, such Order will be deemed confirmed and accepted by Fund
Company immediately after Market Open.
d. Networking. For each Account established and/or maintained pursuant to Networking, Fund
Company shall accept and effect changes in its records upon receipt of instructions,
communications and actions from Schwab electronically through Networking
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Form 6v4
without supporting documentation from Schwab or the beneficial owners of Fund shares.
Fund Company shall be responsible for processing any such instructions, communications or
actions from Schwab and for executing the instructions of Schwab in a timely manner. Each
Account will be maintained in accordance with Matrix Level 3 (full broker control) as
designated
by the NSCC.
e. NSCC’s Mutual Fund Profile Service. Fund Company shall provide Schwab with
mutual fund information in a timely manner through the NSCC’s Mutual Fund Profile Service
(“MFPS”). “Mutual fund information” shall be as proscribed by the MFPS and shall include, but
not be limited to, Blue Sky qualification information, daily net asset value of Fund shares,
dividend and distribution information, and merger and Fund closing information. Schwab shall
be entitled to rely on any mutual fund information provided through the MFPS in lieu of any
verbal or written information required to be provided by the Fund or Fund Company under this
Agreement.
4. Trade Processing.
a. Transmission of Orders and Plan Orders. Schwab will transmit Orders to
Fund Company via NSCC in a Fund/SERV file format and will transmit Plan Orders to Fund Company
via NSCC in a DCC&S file format, except as stated below. Schwab agrees that:
(i) Orders Transmitted Through NSCC’s Fund/SERV. Except as set
forth in Sections 4.a.(iii) and 4.b.(i) below, (1) Orders received by Schwab or a
Sub-Designee prior to the close of the New York Stock Exchange (generally, 4:00 p.m. Eastern
Time) (“Market Close”) on any Business Day (“Day 1”), (such Orders are referred to herein as
“Day 1 Trades”) will be transmitted by Schwab to Fund Company through NSCC in a Fund/SERV
file format in the manner and within the time frame permitted by NSCC Fund/SERV Rules on Day
1 (Schwab will notify Fund Company of the need for exception processing under Section 4.b.
by 8:00 p.m. Eastern on Day 1) ; and (2) Orders received by Schwab or a Sub-Designee at or
after Market Close on Day 1 (such Orders are referred to herein as “Day 2 Trades”) will be
transmitted by Schwab to Fund Company through NSCC in a Fund/SERV file format in the manner
and within the time frame permitted by NSCC Fund/SERV Rules on the next Business Day (“Day
2”) (Schwab will notify Fund Company by 8:00 p.m. Eastern on Day 2 in the event of the need
for exception processing under Section 4.b.).
(ii) Plan Orders Transmitted Through NSCC’s DCC&S. Except as set forth in
Sections 4.a.(iv) and 4.b.(ii) below (1) Plan Orders received by CSTC prior to Market Close
on Day 1 or derived from Instructions received by a Recordkeeper prior to Market Close on
Day 1 (such Plan Orders are referred to herein as “Day 1 Plan Trades”) will be transmitted by
Schwab to Fund Company through NSCC in a DCC&S file format in the manner and within the time
frame permitted for such orders by NSCC DCC&S Rules on Day 2 (Schwab will notify Fund Company
by 8:00 a.m. Eastern on Day 2 in the event of the need for exception processing under
Section 4.b.); and (2) Plan Orders received by CSTC at or after Market Close on Day 1 or
derived from Instructions received by a Recordkeeper at or after Market Close on Day 1 (such
plan Orders are referred to herein as “Day 2 Plan Trades”) will be transmitted by Schwab to
Fund Company through NSCC in a DCC&S file format in the manner and within the time frame
permitted for Plan Orders by NSCC DCC&S Rules on the next Business Day after Day 2 (“Day 3”)
(Schwab will notify Fund Company by 8:00 a.m. Eastern on Day 3 in the event of the need for
exception processing under Section 4.b.).
(iii) Orders Transmitted Outside NSCC’s Fund/SERV. If transmittal
of Orders through NSCC in a Fund/SERV file format is not operationally feasible for a Fund in
accordance with these Operating Procedures, and except as set forth in Section 4.b.(i) below, (1)
Orders received by Schwab or a Sub-Designee prior to Market Close on Day 1 will be
transmitted by Schwab to the Fund by other means by 8:00 p.m. Eastern Time on Day 1 (also
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Form 6v4
“Day 1 Trades”); and (2) Orders received by Schwab or Sub-Designees at or after Market Close on
Day 1 will be transmitted by Schwab to the Fund by other means by 8:00 p.m. Eastern Time on Day 2
(also “Day 2 Trades”).
(iv) Plan Orders Transmitted Outside NSCC’s DCC&S. If transmittal of Plan Orders
through NSCC is not operationaly feasible for a Fund in accordance with these Operating Procedures,
(1) Plan Orders received by CSTC prior to Market Close on Day 1 or derived from Instructions
received by a Recordkeeper prior to Market Close on Day 1 will be transmitted by Schwab to the
Fund by other means by 9:30 a.m. Eastern time on Day 2 (also “Day 1 Plan Trades”); and (2) Plan
Orders received by CSTC at or after Market Close on Day 1 or derived from Instructions received by
a Recordkeeper at or after Market Close on Day 1 will be transmitted by Schwab to the
Fund by other means by 9:30 a.m. Eastern time on Day 3 (also “Day 2 Plan Trades”).
b. Transmission Exceptions. Notwithstanding Sections 4.a.(i) through (iii)
above Fund Company agrees that:
(i) Next Day Transmittal of Orders. If Schwab is prevented from transmitting Day 1
Trades to Fund Company through NSCC’s Fund/SERV or outside of NSCC’s Fund/SERV on Day 1 due to
unforeseen circumstances (such as computer system failures experienced by Schwab, or the NSCC,
natural catastrophes, or other emergencies or human error), provided that Schwab notifies Fund
Company of such contingency prior to 8:00 p.m. Eastern Time on Day 1, Schwab may:
(1) transmit such Day 1 Trades to the Fund through NSCC in
a Fund/SERV file format prior to 8:00 p.m. Eastern Time on Day 2, provided further that Schwab
notifies Fund Company of the Day 1 Trade information prior to Market Open on Day 2; or
(2) transmit such Day 1 Trades through means other than NSCC’s Fund/SERV prior to Market Open on Day 2;
(ii) Next Day Transmittal of Plan Orders. If Schwab is prevented from transmitting Day 1
Plan Trades to Fund Company through NSCC in a DCC&S file format in accordance with Section 4.a.(ii) due to unforeseen circumstances (such as computer system failures experienced by Schwab or by
the NSCC, natural catastrophes, or other emergencies or human error), provided that Schwab notifies
Fund Company of such contingency by 8:00 a.m. Eastern on Day 2, Schwab may transmit the Day 1 Plan
Trades through means other than NSCC’s DCC&S by 9:30 a.m. Eastern time on Day 2; and
(iii) Rejected Trades Remediated. In the event that Fund Company rejects a Day 1 Trade
transmitted via NSCC in a Fund/SERV file format or a Day 1 Plan Trade transmitted via NSCC in a
DCC&S file format (or notifies Schwab pursuant to Section 3.c.(iii) above that it would have
rejected the Day 1 Trade or the Day 1 Plan Trade had there not been systems error), and the parties
agree that such rejection can be remediated by Schwab, Schwab may follow the procedures for
transmitting Orders set forth in Sections 4.b.(i)(1) or (2) above for Day 1 Trades or the
procedures for transmitting Plan Orders set forth in Section 4.b.(ii) above for Day 1 Plan Trades.
5. Fund’s Pricing of Orders. If timely transmitted by Schwab in accordance with
Section 4.a. above for regular processing, or in accordance with Section 4.b. above for exception
processing upon notification, Fund Company agrees that (a) Day 1 Trades and Day 1 Plan Trades
will be effected at the net asset value of each Fund’s shares (“Net Asset Value”) calculated as
of Market Close on Day 1, and (b) Day 2 Trades and Day 2 Plan Trades will be affected at the Net
Asset Value calculated as of Market Close on Day 2 Fund Company agrees
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Form 6v4
that, consistent with the foregoing, Day 1 Trades and Day 1 plan Trades will have been
received by the Fund prior to Market Close on Day 1, and Day 2 Trades and Day 2 Plan Trades
will have been received by the Fund prior to Market Close on Day 2, for all purposes,
including, without limitation, settlement and effecting distributions.
6. Order Settlement.
a. Settlement Date. Schwab and Fund Company will settle Day 1 Trades
and Day 1 Plan Trades on Day 2, including settling Day 1 Trades and Day 1 Plan Trades
rejected and subsequently remediated prior to Market Open on Day 2 pursuant to Section
3.c.(iii), and will settle Day 2 Trades and Day 2 Plan Trades on Day 3, including settling
Day 2
Trades and Day 2 Plan Trades rejected and subsequently remediated prior to Market Open on
Day 3 pursuant to Section 3.c.(iii) (each, respectively, a “Settlement Date”).
b. Method of Settlement. All Orders transmitted outside of Fund/SERV
shall be settled outside of Fund/SERV on the appropriate Settlement Date set forth in
Section
6.a. above. At Xxxxxx’x sole discretion, Schwab and Fund Company shall settle Orders
transmitted via Fund/SERV either outside of the NSCC’s money settlement process or
through the NSCC’s money settlement process on the appropriate Settlement Date as set forth in
Section 6.a. above.
c. Wire Settlement. With respect to settlement outside NSCC’s money settlement process,
(i) Schwab will transmit the aggregate purchase price of all the purchase Orders for a
given trade date to the Fund by wire transfer on the appropriate Settlement Date;
(ii) Fund Company
will cause the Fund(s) to send to Schwab the aggregate proceeds of all redemption Orders for the
Fund(s) placed by Schwab on a given trade date on the appropriate Settlement Date. Such
redemption proceeds will be sent by wire transfer on the Settlement Date for the redemption Orders;
provided that Fund Company may, in its discretion, send such proceeds by check if the aggregate
amount is less than $250. Wire transfers of redemption proceeds shall be separate from wire
transfers for other purposes;
(iii) Each wire transfer of redemption proceeds shall indicate, on the Fed Funds wire
system, the amount thereof attributable to each Fund; provided, however, that if the number of
entries would be too great to be transmitted through the Fed Funds wire system, Fund Company
shall, on the day the wire is sent, notify Schwab of such entries. The cost of the wire
transfer is the responsibility of the party sending the wire. The interest cost associated
with any delayed wire is the responsibility of the party sending the wire and will be charged
at the Federal Funds rate, or if applicable, as set forth in Section 6.e. below for Fund
Company; and
d. Notification of Extended Settlement. Should a Fund need to extend
settlement on an aggregate trade, Fund Company must contact Schwab by 7:00 p.m. Eastern
Time on trade date to discuss the extension. For purposes of determining the length of
settlement on an aggregate trade, Fund Company agrees to treat shareholders that hold Fund
shares through the Account the same as it treats all other shareholders, including those that
hold Fund shares directly with the Fund and those that hold indirectly through another
financial intermediary. Each party shall be responsible for the interest cost associated with
such party’s failure to settle trades in a timely fashion, which interest will be charged at
the Federal Funds rate or, if applicable, as set forth in Section 6.e. below for Fund
Company.
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Form 6v4
e. Interest on Late Settlement. If Fund Company does not settle redemption orders on
Settlement Date and has not contacted Schwab by 7:00 p.m. Eastern Time on trade date to discuss
such extension of settlement (even if such extension is due to a systems problem unknown on trade
date), then Schwab may, at its option, take any or all of the actions set forth below.
(i) Charge interest on the amount of the redemption proceeds due to it, as follows:
(1) For the first day, (A) Schwab may charge Fund Company interest at the Federal Funds
“offered” rate for such day as published in The Wall Street Journal if the amount does not exceed
$1 million, or (B) Schwab may charge Fund Company interest at the Prime Rate for such day as
published in The Wall Street Journal if the amount exceeds $1 million; and
(2) For each day following the first day, Schwab may charge Fund Company interest at the
Prime Rate for each such day as published in The Wall Street Journal, plus 2% per annum; and
(ii) Upon notice to Fund Company, on any subsequent Settlement Date and for so long as
such redemption proceeds are due to it:
(1) Schwab may settle purchase orders and redemption orders net of each other for such Fund;
and/or
(2) Schwab may net any redemption proceeds still due to it against any net or gross purchase
amount due from it from such Fund.
f. Inability to Verify Redemption Proceeds. For settlement outside of NSCC, in the
event that a Fund cannot verify redemption proceeds, Fund Company agrees to settle trades and
forward redemption proceeds in accordance with these Operating Procedures based on information
provided by Schwab. Schwab will be responsible for the accuracy of all trade information provided
by it.
7. Distributions.
a. Payment Information Required. For each Account, Fund company shall provide all
distribution and dividend information to Schwab in writing by 3:00 p.m. Eastern time, unless
another time is agreed to in writing by the parties, to enable Schwab to pay distributions to MFMP
investors on or as close to payable date as practicable. As to each Fund, Fund Company or such Fund
shall provide Schwab with (i) the record date, ex-dividend date, and payable date with respect to a
Fund as soon as practicable after it is announced, but no later than three (3) Business Days prior
to record date, (ii) the record date share balance in the Omnibus Account and the distribution rate
per share on the first Business Day after record date, and (iii) the reinvest price per share as
soon as it is available. Other distribution information required by Schwab from time to time for
payment of distributions to its MFMP investors shall be provided by Fund Company on such dates as
are agreed upon between Schwab and Fund Company, but no later than payable date.
b. Reinvest Account. For each Account designated for the reinvestment of
distributions and dividends, and for purposes of effecting cash distributions and dividends through
such Account for MFMP investors who have elected through Schwab to receive their capital gains
distributions and /or dividends in cash, prior to 10:00 a.m., Eastern Time, on the next Business Day
following receipt of the reinvest price per share (R+1), Schwab shall give notification to Fund
Company in a manner agreed to by the parties of the aggregate number of
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Form 6v4
Fund shares which resulted from reinvestment of distributions or dividends for MFMP investors who
had elected to receive distributions in cash. Fund Company shall make an adjusting reconciling
transaction to void the purchase of such number of shares at the reinvest price per share. Schwab
shall use the proceeds from such adjusting reconciling transaction to pay the distribution or
dividend in cash to MFMP investors who have elected to receive such distributions or dividends in
cash. Processing and settlement of any adjusting reconciling transaction shall be by one of the
following methods, at Xxxxxx’x sole discretion:
(i) Schwab shall include such adjusting reconciling transaction in its
Fund /SERV transmission on R+l, and Fund Company or Fund shall pay the proceeds from
such adjusting reconciling transaction through the NSCC’s money settlement process on
the next Business Day (R+2); or
(ii) Fund Company or Fund shall wire the proceeds resulting from such adjusting reconciling
transaction to the designated Schwab bank account on the same Business Day (R+1).
c. Cash_Account. For any Account designated for the payment of distributions and
dividends in cash, Fund Company shall either, at Xxxxxx’x sole discretion and Upon Xxxxxx’x
direction, (i) pay to Schwab through the NSCC’s money settlement process on R+2 the full amount of
such capital gains distributions and/or dividends, or (ii) wire to the designated Schwab bank
account the full amount of such capital gains distributions and/or dividends on R+1.
d. Daily Dividend Funds Method of Accrual. For each Fund that pays daily dividends,
Schwab shall accrue dividends consistent with such Fund’s dividend accrual method, provided
however, that the Fund provides Schwab with the required information as set forth in Section 7.e.
below.
e. Daily Dividend Funds Required Information. For each Fund that pays daily
dividends, Fund Company shall provide to Schwab on a daily basis the following record date
information via the NSCC’s Mutual Fund Profile Service, Networking, or other mutually agreed upon
means: daily rate, cumulative daily rate for the period, account share balance, account accrual
dividend amount (for that day), weekend and holiday accrual methodology, account accrual dividend
amount (for period to date), and account transfers and period-to-date accrual amounts.
f. Interest on Late Settlement of Distributions. If Fund Company has not paid to
Schwab the cash proceeds of the adjusting reconciling transaction required in a reinvest Account
under Section 7.b. or the cash proceeds required in a cash Account under Section 7c, either
through the NSCC’s money settlement process on R+2 or, at Xxxxxx’x direction, by wire transfer
outside of the NSCC’s money settlement process on R+1 (each a “Due Date”), then Fund Company
shall pay interest, if charged by Schwab, on the amount of any cash proceeds outstanding on or
after the Due Date as set forth in Section 7.f.(i) and (ii) below. Notification under Section 6.d.
is not applicable to, and shall have no effect on Xxxxxx’x rights under, this Section 7.f.
(i) For the Due Date, (1) Schwab may charge Fund Company interest at the Federal Funds
“offered” rate for such day as published in The Wall Street Journal if the amount does not exceed
$1 million, or (2) Schwab may charge Fund Company interest at the Prime Rate for such day as
published in The Wall Street Journal if the amount exceeds $1
million.
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Form 6v4
(ii) For each day following the Due Date, Schwab may charge Fund Company interest at the
Prime Rate for each such day as published in The Wall Street Journal, plus 2% per annum.
8. Transfer of Accounts.
a. ACATS-Fund/SERV Service. The parties agree to participate in the NSCC’s
Automated Customer Account Transfer Services (ACATS)-Fund/SERV service. Fund Company and Schwab
shall process transfers between accounts held with Schwab or other street name brokers or banks and
the Accounts on the Fund’s records through NSCC’s ACATS- Fund/SERV service immediately upon receipt
of instructions.
b. Non-ACATS-Fund/SERV Transfers. For the purpose of expediting transfers from
accounts that must be processed outside of NSCC’s ACAT-Fund/SERV service, Fund Company agrees to
transfer shares between accounts immediately upon receipt of instructions for MFMP investors or
other street name brokers held directly with a Fund and the Account on the Fund’s records by (i)
accepting change of dealer maintenance or transaction instruction through Networking, or (ii) if
Networking is not available, by accepting by facsimile transmission a summary sheet of information
indicating the customers’ names, account numbers, the Fund affected, and the number of shares to
be re-registered or liquidated (“Summary Sheet”).
c. Signature Guarantee. Schwab represents and warrants that for each transfer and
liquidation transfer it initiates pursuant to Sections 8.a. and b. above, it holds each underlying
instruction for re-registration or liquidation signed by its customer, and that its customer’s
signature on such instruction is signature guaranteed by Schwab pursuant to the Securities
Transfer Agents Medallion Program (“STAMP”). Schwab will retain these documents for the period
required by any applicable law rule or regulation.
d. Indemnification. Schwab agrees to indemnify and hold harmless Fund Company, the
Fund and each director, officer, employee and agent of Fund Company (“Indemnified Person”) from and
against any and all Losses incurred by any of them arising out of the impropriety of any transfer
or liquidation transfer initiated by it and effected by the Fund at Xxxxxx’x instruction in
reliance on this Section 8 to the same extent as provided under STAMP, except to the extent such
Losses arise out of the failure of any Indemnified Person to comply with the instructions provided
by Schwab as set forth in Sections 8.a. and b. above.
e. Settlement of Liquidation Transfers. Fund Company agrees to settle proceeds
resulting from liquidation transfers with Schwab as set forth in Section 6 above.
f. No Individual FBO Accounts. Fund Company shall process all transfer and
liquidation requests into the appropriate Account. At no time shall any Fund establish any separate
account registered to Schwab for the benefit of an individual shareholder. In the event any such
account is mistakenly opened, Schwab reserves the right to instruct the Fund to move Fund shares to
the Account. Fund Company further agrees that it shall provide notification to Schwab prior to
effecting transfers of shares into the Account(s), and shall not effect transfers of shares out the
Account(s) without Xxxxxx’x Instruction, as provided in Sections 8.a. and b. above.
g. Qualified Custodian Status. Schwab represents and warrants that it is qualified as
a custodian to accept in the Accounts shares from Fund XXX, Xxxxx or 401(k) accounts.
h. Confirmation of Transfers. Fund Company must confirm to Schwab the completion of
each transfer on the day it occurs. The confirming information shall include the
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Form 6v4
number of shares, date (“as of” date if unavoidable delay), transaction date, account number of the
customer and the Account, registration, accrued dividends and account type (i.e., XXX, Xxxxx,
401(k), etc.).
i. Trailing Dividends. Transfer processing after record date but prior to payable
date will include all accrued dividends. Each Fund is responsible for monitoring all completed
full transfers for “trailing” dividends. Should a “trailing” dividend appear in an account, a Fund
shall send such dividend to Schwab within five (5) Business Days, along with a specific written
notification thereof. Notification shall include details of the dividend and customer, including
the customer’s social security number or taxpayer identification number, and/or the account number
for the Account to which the transfer was made.
j. Share Certificates. If MFMP investors submit share certificates for transfer into
their Xxxxxx brokerage accounts, Schwab will send such certificates, properly endorsed to the
applicable Fund, for transfer into the Account with such Fund. Upon Xxxxxx’x request, Fund Company
agrees to provide the status of said certificates and book share balances.
9. General.
a. Record Maintenance.
(i) Schwab maintains records for each of its customers who holds Fund shares through
the Account, which records include:
(1) Number of shares;
(2) Date, price and amount of purchases and redemptions
(including dividend reinvestments) and date and amounts of dividends paid for at least the current
year to date;
(3) Name and address of each of its customers, including zip
codes and social security numbers or taxpayer identification numbers;
(4) Records of distributions and dividend payments;
(5) Any transfers of shares; and
(6) Overall control records.
(ii) Schwab posts transactions in Fund shares to its customers’ brokerage accounts.
b. Shareholder Communication.
(i) Fund Company shall arrange with Schwab, or a mailing agent
designated or approved by Schwab, for the distribution of the materials listed below to all of
Xxxxxx’x customers who hold Fund shares, which distribution shall be so arranged by Fund Company as
to occur immediately upon the effective date of the materials:
(1) All proxy or information statements prepared for circulation to shareholders of record of such Fund;
(2) Annual reports;
(3) Semi-annual reports;
(4) Quarterly reports (if applicable); and
(5) All updated prospectuses, supplements and amendments thereto.
Fund Company shall be responsible for providing the materials and for Schwab or the mailing
agent’s fees in connection with this service as well as for timely distribution. Fund Company
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Form 6v4
agrees to have Schwab or the mailing agent consolidate mailings of material to shareholders
of more than one Fund if the mailing is identical for all Funds in the Fund Company family.
(ii) In addition to the materials listed above, Fund Company agrees to
provide directly to Schwab all prospectuses, statements of additional information and
supplements and amendments thereto, and annual and other periodic reports for each Fund in
amounts reasonably requested by Schwab for distribution to its customers. Fund Company is
obligated to supply these materials to Schwab in a timely manner so as to allow Schwab, at
its own expense, to send current prospectuses and statements of additional information and
periodic reports, immediately upon their effective dates, to customers and prospective
customers requesting them through Schwab. Schwab will also send a current Fund prospectus
with purchase trade confirmations for the initial purchase of a Fund. Fund Company shall
notify Schwab immediately of any change to a Fund’s prospectus.
(iii) If Schwab acts as clearing broker in an omnibus relationship with a correspondent
bank or broker (“Correspondent”), upon the request of Schwab, Fund Company shall also
provide to Schwab, in a timely manner, sufficient supplies of Fund materials identified in
Sections 9(b)(i) and 5(b)(ii) for Schwab to give to Correspondent for the distribution of
such materials to Correspondent’s customers who hold Fund shares.
(iv) Fund Company shall ensure that the prospectus of each Fund
discloses that the purchase or sale of Fund shares through intermediaries may be subject to
transaction fees or other different or additional fees, and includes such other disclosures
as may be required by applicable laws, rules and regulations. Fund Company shall also ensure
that either the prospectus, or the statement of additional information (“SAI”) if the SAI is
incorporated in the prospectus, of each of its Funds discloses that:
(1) the Fund has authorized one or more brokers to receive on its behalf
purchase and redemption Orders;
(2) such brokers are authorized to designate other
intermediaries to receive purchase and redemption Orders on the Fund’s behalf;
(3) the Fund will be deemed to have received a purchase or redemption Order when
an authorized broker or, if applicable, a broker’s authorized designee, receives the Order;
and
(4) customer Orders will be priced at the Fund’s Net Asset
Value next computed after they are received by an authorized broker or the broker’s
authorized designee and accepted by the Fund.
(v) Schwab mails statements to its customers on a monthly basis (or as to accounts
in which there has been no activity in a particular month, no less frequently than quarterly)
showing, among other things, the number of shares of each Fund owned by such customer and the
net asset value of each such Fund as of a recent date.
(vi) Schwab responds to customer inquiries regarding, among other things, share prices,
account balances, dividend amounts and dividend payment dates. With respect to Fund shares
purchased by customers, Schwab provides average cost basis reporting to assist customers in
the preparation of income tax returns.
c. Dividend and Distribution Reporting.
(i) For annual tax reporting purposes, Fund Company shall inform
Schwab by January 15 of the portion of each Fund’s distributions that are taxable for the
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Form 6v4
previous calendar year that include dividends, capital gains, and tax reclassifications; and by
February 15, the portion of each Fund’s distributions for the previous calendar year that
include qualifying dividend income, foreign source income, tax exempt income by state of origin
or return of capital, U.S. government obligation interest, creditable and non-creditable foreign
tax, dividends eligible for the corporate dividends received deductions, and redemption
proceeds. In addition, Fund Company is responsible for identifying any portion of any
dividends and other distributions and payments attributable to any Fund gains or portfolio
interest earned after the close of the Fund Company’s tax year that are not required to be
subject to tax withholding if paid to non-United States persons.
(ii) In conformance with its status as a broker/ dealer holding its
customers securities in street name, Schwab shall prepare and file with the appropriate
governmental agencies, such information, returns and reports as are required to be so filed for
reporting (i) dividends and other distributions made, (ii) amounts withheld on dividends and
other distributions and payments under applicable federal and state laws, rules and regulations
and (iii) gross proceeds of sales transactions as required.
d. Mergers, Splits and Reorganization Activities. Upon notice from Fund
Company as set forth in this Section 9.d., Schwab shall effect mergers, splits, reverse
splits
and other corporate actions and reorganization activities (each a “Fund Event”) of a Fund
for its
customers. The notice must state the record date and type of Fund Event, and must be
received by Schwab at least three Business Days prior to the record date of the Fund Event. By
6:00 p.m. Eastern time on the record date of such Fund Event, Fund Company shall provide all
relevant information related to the Fund Event, including, for example and as applicable,
factors, field inputs, the ratio of a split, and factor of merged shares.
e. Pricing information. On every Business Day, Fund Company will provide
to Schwab prior to 7:00 p.m., Eastern Time, each Fund’s closing Net Asset Value and public
offering price (if applicable) for that day and/or notification of no price for that day.
Fund
Company shall provide such information on a best efforts basis taking into consideration
any
extraordinary circumstances arising at the Fund (e.g. natural disasters, etc.).
f. Notice of Closing. Fund Company will provide at least two (2) days prior
written notice to Schwab if Fund Company will be closed for business on any Business Day or
portion thereof from Market Open through Market Close.
g. Price Distribution Rate_and Other Errors.
(i) In the event adjustments are required to correct any error in the
computation of the Net Asset Value or public offering price of a Fund’s shares, in the
distribution rate for a Fund’s shares, or otherwise, Fund Company shall notify Schwab upon
discovering the need for such adjustments. Notification may be made orally, but must be
confirmed in writing.
(ii) Schwab and Fund Company shall agree promptly and in good
faith to a resolution of the error, and no adjustment for the error shall be taken in the
Account until such agreement is reached. Following resolution, upon request by Schwab, Fund
Company shall provide Schwab with written notification of the resolution. The letter shall be
written on Fund Company letterhead and shall state for each day on which an error occurred the
incorrect price or rate, the correct price or rate, and the reason for the price or rate
change. Fund Company agrees that Schwab may send this writing, or derivation thereof, to
Xxxxxx’x MFMP Investors whose accounts are affected by the price or rate change.
(iii) If an MFMP investor has received cash in excess of what he or she is entitled,
Schwab will, when requested by Fund Company, and to the extent practicable and
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Form 6v4
Form 6v4
permitted by law, debit the customer’s brokerage account in the amount of such excess, but only to
the extent of any cash in the account, and repay it to the Fund. In no event, however, shall
Schwab be liable to Fund Company or the Fund for any such amounts, unless the error was caused
Xxxxxx’x breach of this Agreement or its willful misconduct or negligence in the performance of,
or failure to perform, its obligations under this Agreement. Upon the request of Fund Company,
Schwab shall provide Fund Company with the name of Xxxxxx’x customer and other relevant
Information concerning the customer’s brokerage account to assist Fund Company in the collection
from Xxxxxx’x customer of any such excess amount not repaid to the Fund.
(iv) If an adjustment is necessary to correct an error which has caused Xxxxxx’x customers to
receive dollars or shares less than that to which they are entitled, the Fund shall, as
appropriate and as mutually agreed by the parties pursuant to Section 9.g.(ii) above, make all
necessary adjustments to the number of shares owned in the Account and/or distribute to Schwab
any and all amounts of the underpayment. Schwab will credit the appropriate amount of such shares
or payment to each MFMP investor.
(v) For purposes of making adjustments, including the collection of overpayments, Fund
Company agrees to treat shareholders that hold Fund shares through the Account the same as it
treats all other shareholders, including those that hold Fund shares directly with the Fund and
those that hold indirectly through another financial intermediary. When making adjustments for an
error, a Fund shall not net transactions for that day in the Account.
h. Redemptions in Kind. Fund Company represents that each Fund that has reserved the
right to redeem in kind has filed Form N-18F-1 with the Securities and Exchange Commission. For
purposes of complying with the Fund’s election on Form N-18F-1, Fund Company agrees that it will
treat as a “shareholder” each shareholder that holds Fund shares through the Account, provided
that Schwab provides to Fund Company, upon request, the name or account number, number of Fund
shares and other relevant Information for each such shareholder. Fund Company acknowledges that
treatment of Schwab as the sole shareholder of Fund shares held in the Account for purposes of
applying the limits in Rule 18f-1 Under the 1940 Act would be inconsistent with the intent of
Rule 18f-1 and the Fund’s election on Form N-18F-1 and could unfairly prejudice shareholders that
hold Fund shares through the Account.
i. Suspension Of Purchases. Upon notice to Fund Company, Schwab may
suspend purchases by any or all segments of MFMP investors of any or all classes of Fund shares
made available through the MFMP for any period of time.
j. New Processing Systems. Fund Company agrees to cooperate to the extent possible
with Schwab as Schwab develops and seeks to implement new processing systems for the MFMP.
k. Redemption Fees. Schwab agrees to impose and remit any redemption fees on redemptions of
Fund shares, subject to the notice requirements set forth in this provision and Fund Company’s
agreement with the terms and conditions set forth in Xxxxxx’x Redemption Fee Instruction Form, as
provided by Schwab and as may be revised by Schwab from time to time.
(i) Fund Company shall provide to Schwab a completed and
executed Redemption Fee Instruction Form 45 Business Days prior to (a) the effective date of
such redemption fee or (b) the effective date of any change to such redemption fee. In the event
any such completed and executed Redemption Fee Instruction Form is provided to Schwab less than
45 Business Days prior to the effective date of any redemption fee or prior to the effective
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Form 6v4
Form 6v4
date of any change to a redemption fee, Fund Company agrees that Schwab shall have 45 Business days
in which to implement the redemption fee or change to the redemption fee on its systems and to impose
such redemption fee on redemptions of Fund shares through Schwab. Schwab shall use its best
efforts to implement the redemption fee or change the redemption fee on it systems as soon as
possible but in no event later than 45 Business Days following receipt of a completed and
executed Redemption Fee Instruction Form. In no event shall Schwab be responsible for
imposing any redemption fee and subsequently remitting such redemption fee to Fund Company if
Schwab has not received a completed and executed Redemption Fee Instruction Form, as set forth
above.
(ii) Fund Company acknowledges that Schwab shall rely solely on the
information provided to it by Fund Company in the completed and executed Redemption Fee
Instruction Form in imposing redemption fees on redemptions of Fund shares through the MFMP. In
the event Fund Company cannot meet the terms and conditions set forth in the Redemption Fee
Instruction Form, as may be required to ensure that application of the redemption fee is
consistent with any Schwab operational or systems limitations, then the parties agree to
temporarily suspend purchases of such Fund shares through the MFMP until such time as either (a)
Fund Company can meet the Redemption Fee Instruction Form terms and conditions or (b) Xxxxxx’x
operations and/or systems can support application of the redemption fee.
1. Restrictions on Redemptions or Round Trips. Fund Company agrees that the
information Schwab customarily makes available to fund companies participating in Xxxxxx’x
Mutual Fund Marketplace related to purchases and redemptions effected by investors through
Schwab is sufficient for Fund Company to determine if an investor has exceeded the permitted
number of redemptions or round trips in the Funds. If at any time Fund Company concludes that
the information Schwab provides is no longer sufficient for the Fund Company to make such
determinations, Fund Company shall in writing (i) notify Schwab that it has taken steps
necessary to ensure that the Funds can apply any redemption or round trip limits consistent
with the Funds’ prospectus, and/or (ii) instruct Schwab to suspend purchases of the Funds
through Xxxxxx’x Mutual Fund Marketplace until such time as the Funds can apply any redemption
or round trip limits consistent with the Funds’ prospectus. The parties agree that Schwab is
not obligated to make information available to the fund beyond what Schwab customarily makes
available or is otherwise required to make available by applicable laws, rules or regulations.
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