Contract
Exhibit 99-B.8.45
RULE 22C-2 AGREEMENT
This AGREEMENT, will become operational as of the 16th day of October, 2007, between
Xxxxx Xxxxx Distributors, Inc. (the “Fund”) as principal underwriter for each of the funds (the
“EVD Funds”) and ING Life Insurance and Annuity Company, ING National Trust, ING USA
Annuity and Life Insurance Company, ReliaStar Life Insurance Company, ReliaStar Life
Insurance Company of New York, Security Life of Denver Insurance Company and
Systematized Benefits Administrators Inc. (individually an “Intermediary” and collectively the
“Intermediaries”).
WHEREAS, the Intermediaries have adopted policies and procedures to monitor and deter
excessive trading activity within the mutual funds, including the Funds, available through the
variable annuity, variable life insurance and variable retirement plan products which they offer
(the “Variable Products”); and
WHEREAS, the Intermediaries’ policies and procedures to monitor and deter excessive trading
activity within the mutual funds available through their Variable Products are attached hereto
and made part of this Agreement as Schedule A (the “Excessive Trading Policy”);
WHEREAS, the Fund desires for the Intermediaries to monitor and deter excessive trading
activity in the Funds in accordance with the Intermediaries’ Excessive Trading Policy; and
WHEREAS, the parties desire to comply with the requirements under Rule 22c-2 of the
Investment Company Act of 1940, as amended (“Rule 22c-2”).
NOW, THEREFORE, in consideration of the mutual covenants herein contained, which
consideration is full and complete, the Fund and the Intermediaries hereby agree as follows:
A. Agreement to Monitor and Deter Excessive Trading Activity.
1. The Intermediaries agree to monitor and deter excessive trading activity in the Funds which are available through their Variable Products in accordance with the Intermediaries’ Excessive Trading Policy. Said Excessive Trading Policy may be amended from time to time with the consent of the parties, which consent will not be unreasonably withheld.
2. The Intermediaries agree to provide the Fund the taxpayer identification number (“TIN”), if requested, or any other identifying factor that would provide acceptable assurances of the identity of all shareholders that are restricted to regular U.S. mail trading under the Intermediaries’ Excessive Trading Policy.
B. Agreement to Provide Shareholder Information.
1. Each Intermediary agrees to provide the Fund, upon written request, the following shareholder information:
a. The taxpayer identification number (“TIN”) or any other government issued identifier, if known, that would provide acceptable assurances of the identity of each shareholder that has purchased, redeemed, transferred
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or exchanged shares of a Fund through an account maintained by the Intermediaries during the period covered by the request; | |
b. | The transaction type, amount and dates of, and the Variable Product(s) associated with, such shareholder purchases, redemptions, transfers and exchanges; |
c. | Any other data mutually agreed upon in writing; and |
2. Unless specifically requested by the Fund, the Intermediaries shall only be
required to provide information relating to Covered Transactions.
3. Under this Agreement the term “Covered Transactions” are those transactions
which the Intermediaries consider when determining whether trading activity is excessive as
described in their Excessive Trading Policy under paragraph 1 of said Policy.
4. Requests to provide shareholder information shall set forth the specific period for
which transaction information is sought. However, any such request will not cover a period of
more than 90 consecutive calendar days from the date of the request. The Fund may request
transaction information older than 90 days from the date of the request as the Fund deems
necessary to investigate compliance with policies established by the Fund for the purpose of
eliminating or reducing any dilution of the value of the outstanding shares of the Fund.
5. Each Intermediary agrees to provide the requested shareholder information
promptly upon receipt of the written request, but in no event later than 15 business days after
receipt of such request, provided that such information resides in its books and records. If
requested by the Fund, each Intermediary agrees to use its best efforts to determine promptly
whether any specific person about whom such Intermediary has received the identification and
transaction information specified above is itself an intermediary (“indirect intermediary”) and,
upon further written request of EVD or the Fund, promptly either (i) provide (or arrange to have
provided) to the Fund the requested information for those shareholders who hold an account with
an indirect intermediary; or (ii) restrict or prohibit the indirect intermediary from purchasing, in
nominee name on behalf of other persons, securities issued by the Fund. Responses required by
this item (i) must be communicated in writing and in a format mutually agreed upon by each
Intermediary and the Fund. To the extent practicable, the format for any transaction information
provided to the Fund should be consistent with the NSCC Standardized Data Reporting Format.
C. Agreement to Restrict Trading.
1. Each Intermediary agrees to execute written instructions from the Fund to restrict or prohibit further transactions involving Fund shares by a shareholder who has been identified by the Fund as having engaged in transactions in shares of a Fund that violate the policies and procedures established by the Funds for the purposes of eliminating or reducing frequent trading of Fund shares. Unless otherwise directed by the Fund, any such restrictions or prohibitions only apply to Covered Transactions.
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2(a) For those shareholders whose information is on the Intermediaries’ books and
records, the Intermediaries agree to execute or have executed the written instructions from the
Fund or its designee to restrict or prohibit trading as soon as reasonably practicable, but no later
than 10 business days after receipt of the instructions by the Intermediaries. The Intermediaries
will provide written confirmation to the Fund as soon as reasonably practicable, but no later than
10 business days after the instructions have been executed.
2(b) For those shareholders whose information is not on the Intermediaries’ books and
records the Intermediaries agree to execute or have executed the written instructions from the
Fund to restrict or prohibit trading as soon as reasonably practicable, but no later than 10
business days after receipt of the instructions by the Intermediaries. The Intermediaries will
provide written confirmation to the Fund as soon as reasonably practicable, but no later than 10
business days that such instructions have or have not been executed. If an indirect intermediary is
unable or unwilling to restrict or prohibit trading by a Shareholder, the Intermediary agrees to
restrict or prohibit such transactions promptly upon notice of the indirect intermediary’s failure
to comply with either subclause (i) or (ii) of Section B.5.
3. Instructions to restrict or prohibit further transactions involving Fund shares must include:
a. A statement from the Fund that shareholder’s trading activity has either violated the Fund’s frequent trading policy or, in the Fund’s sole discretion, such trading activity has been deemed disruptive;
b. The specific restriction(s) and/or prohibition(s) to be executed, including the length of time such restriction(s) and/or prohibition(s) shall remain in place;
c. The TIN or any other government issued identifier, if known by the Fund, that would help the Intermediaries determine the identity of affected shareholder(s); and
d. All such restriction(s) and/or prohibition(s) are to be executed in relation to all of the affected shareholder’s Variable Products.
D. Limitation on Use of Information.
The Fund agrees neither to use the information received from the Intermediary for any purpose
other than to comply with SEC Rule 22c-2 and other applicable laws, rules and regulations, nor
to share the information with anyone other than (a) its employees who legitimately need access
to it or (b) with governmental bodies or self regulatory organizations. Neither the Fund nor any
of its affiliates or subsidiaries may use any information provided pursuant to this Agreement for
marketing or solicitation purposes. The Fund will take such steps as are reasonably necessary to
ensure compliance with this obligation.
The Fund shall indemnify and hold the Intermediaries, individually and collectively, (and any of
their respective directors, officers, employees, or agents) harmless from any damages, loss, cost,
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or liability (including reasonable legal fees and the reasonable costs of enforcing this indemnity)
arising out of or resulting from any unauthorized use of or disclosure by the Fund of the
information received from the Intermediaries pursuant to this Agreement provided, however, that
the Fund will not be liable for indemnification hereunder to the extent that any such loss, cost or
liability arises out of, or is based upon, the gross negligence or willful misconduct of an
Intermediary (or any Intermediary’s directors, officers, employees or agents) in the performance
of their obligations under this Agreement.
E. Prior Agreements.
The terms of this Agreement supplement the fund participation and/or selling and service
agreements and to the extent the terms of this Agreement conflict with the terms of the fund
participation and/or selling and service agreements, the terms of this Agreement will control
provided, however, that the obligations of ING Life Insurance and Annuity Company and ING
Financial Advisers, LLC under Section 4(g) of the Selling and Services Agreement and Fund
Participation Agreement dated October 9, 2007 shall not be limited in any way by the provisions
of this Agreement. This Agreement will terminate upon termination of the fund participation
and/or selling and service agreements.
F. Notices.
1. Except as otherwise provided, all notices and other communications hereunder shall be in writing and shall be sufficient if delivered by hand or if sent by confirmed facsimile or e-mail, or by mail, postage prepaid, addressed:
a. If to Intermediaries, to:
ING U.S. Financial Services
Attention: [Xxxxxxxxxx Xxxxxxx]
Address: [151 Xxxxxxxxxx Xxxxxx]
[Xxxxxxxx, XX 00000-0000]
Phone: [000-000-0000]
Fax: [000-000-0000]
Email: [Xxxxxxxxxx.Xxxxxxx@xx.xxx.xxx]
b. If to the Fund, to:
Xxxxx Xxxxx Distributors, Inc.
Attention: Xxxxxxx Xxxxxx
Address: The Xxxxx Xxxxx Building
000 Xxxxx Xxxxxx
Xxxxxx, XX 00000
Phone: 000-000-0000
Fax: 000-000-0000
Email: Xxxxxxx.Xxxxxx@xxxxxxxxxx.xxx
With a copy to the Chief Legal Officer at the same address.
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2. The parties may by like notice, designate any future or different address to
which subsequent notices shall be sent. Any notice shall be deemed given when received.
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IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed
in its name and on its behalf by its duly authorized officer as of the date first written above.
ING Life Insurance and Annuity Company | Security Life of Denver Insurance Company | ||
By: | /s/Xxxxxxxxxx Xxxxxxx | By: | /s/Xxxxxxxxxx Xxxxxxx |
Name | Xxxxxxxxxx Xxxxxxx | Name | Xxxxxxxxxx Xxxxxxx |
and Title: | Authorized Representative | and Title: | Authorized Representative |
ING National Trust | Systematized Benefits Administrators Inc. | ||
By: | /s/Xxxxxxxxxx Xxxxxxx | By: | /s/Xxxxxxxxxx Xxxxxxx |
Name | Xxxxxxxxxx Xxxxxxx | Name and | Xxxxxxxxxx Xxxxxxx |
and Title: | Authorized Representative | Title: | Authorized Representative |
ING USA Annuity and Life Insurance | Xxxxx Xxxxx Distributors, Inc. | ||
Company | |||
By: | /s/Xxxxxxxxxx Xxxxxxx | By: | /s/Xxxx X. Trophy |
Name | Xxxxxxxxxx Xxxxxxx | Name | Xxxx X. Trophy |
and Title: | Authorized Representative | and Title: | V.P. Director, Retirement Plans |
ReliaStar Life Insurance Company | |||
By: | /s/Xxxxxxxxxx Xxxxxxx | ||
Name | Xxxxxxxxxx Xxxxxxx | ||
and Title: | Authorized Representative | ||
ReliaStar Life Insurance Company of New | |||
York | |||
By: | /s/Xxxxxxxxxx Xxxxxxx | ||
Name | Xxxxxxxxxx Xxxxxxx | ||
and Title: | Authorized Representative |
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Schedule A
ING “Excessive Trading” Policy
The ING family of insurance companies (“ING”), as providers of multi-fund variable insurance and
retirement products, has adopted this Excessive Trading Policy to respond to the demands of the various
fund families which make their funds available through our variable insurance and retirement products
to restrict excessive fund trading activity and to ensure compliance with Section 22c-2 of the Investment
Company Act of 1940, as amended. ING’s current definition of Excessive Trading and our policy with
respect to such trading activity is outlined below.
1. | ING actively monitors fund transfer and reallocation activity within its variable insurance and retirement products to identify Excessive Trading. | |
ING currently defines Excessive Trading as: | ||
a. | More than one purchase and sale of the same fund (including money market funds) within a 60 calendar day period (hereinafter, a purchase and sale of the same fund is referred to as a “round-trip”). This means two or more round-trips involving the same fund within a 60 calendar day period would meet ING’s definition of Excessive Trading; or | |
b. | Six round-trips within a twelve month period. | |
The following transactions are excluded when determining whether trading activity is excessive: | ||
a. | Purchases or sales of shares related to non-fund transfers (for example, new purchase payments, withdrawals and loans); | |
b. | Transfers associated with scheduled dollar cost averaging, scheduled rebalancing or scheduled asset allocation programs; | |
c. | Purchases and sales of fund shares in the amount of $5,000 or less; | |
d. | Purchases and sales of funds that affirmatively permit short-term trading in their fund shares, and movement between such funds and a money market fund; and | |
e. | Transactions initiated by a member of the ING family of insurance companies. | |
2. | If ING determines that an individual has made a purchase of a fund within 60 days of a prior round- trip involving the same fund, ING will send them a letter warning that another sale of that same fund within 60 days of the beginning of the prior round-trip will be deemed to be Excessive Trading and result in a six month suspension of their ability to initiate fund transfers or reallocations through the Internet, facsimile, Voice Response Unit (VRU), telephone calls to the ING Customer Service Center, or other electronic trading medium that ING may make available from time to time (“Electronic Trading Privileges”). Likewise, if ING determines that an individual has made five round-trips within a twelve month period, ING will send them a letter warning that another purchase and sale of that same fund within twelve months of the initial purchase in the first round-trip in the prior twelve month period will be deemed to be Excessive Trading and result in a six month suspension of their Electronic Trading Privileges. According to the needs of the various business units, a copy of the warning letters may also be sent, as applicable, to the person(s) or entity authorized to initiate fund transfers or reallocations, the agent/registered representative or investment adviser for that individual. A copy of the warning letters and details of the individual’s trading activity may also be sent to the fund whose shares were involved in the trading activity. | |
3. | If ING determines that an individual has used one or more of its products to engage in Excessive Trading, ING will send a second letter to the individual. This letter will state that the individual’s Electronic Trading Privileges have been suspended for a period of six months. Consequently, all fund transfers or reallocations, not just those which involve the fund whose shares were involved in the Excessive Trading activity, will then have to be initiated by providing written instructions to ING via regular U.S. mail. During the six month suspension period, electronic “inquiry only” privileges will be permitted where and when possible. A copy of the letter restricting future transfer and reallocation activity to regular U.S. mail and details of the individual’s trading activity may also be sent to the fund whose shares were involved in the Excessive Trading activity. |
4. | Following the six month suspension period during which no additional Excessive Trading is identified, Electronic Trading Privileges may again be restored. ING will continue to monitor the fund transfer and reallocation activity, and any future Excessive Trading will result in an indefinite suspension of the Electronic Trading Privileges. Excessive Trading activity during the six month suspension period will also result in an indefinite suspension of the Electronic Trading Privileges. |
5. | ING reserves the right to limit fund trading or reallocation privileges with respect to any individual, with or without prior notice, if ING determines that the individual’s trading activity is disruptive, regardless of whether the individual’s trading activity falls within the definition of Excessive Trading set forth above. Also, ING’s failure to send or an individual’s failure to receive any warning letter or other notice contemplated under this Policy will not prevent ING from suspending that individual’s Electronic Trading Privileges or taking any other action provided for in this Policy. |
6. | Each fund available through ING’s variable insurance and retirement products, either by prospectus or stated policy, has adopted or may adopt its own excessive/frequent trading policy. ING reserves the right, without prior notice, to implement restrictions and/or block future purchases of a fund by an individual who the fund has identified as violating its excessive/frequent trading policy. All such restrictions and/or blocking of future fund purchases will be done in accordance with the directions ING receives from the fund. |