TRANSFER AGENCY AGREEMENT
Exhibit (h)(iv)
THIS TRANSFER AGENCY AGREEMENT is made as of this 1st day of Aug., 2006, by and between Access
Capital Strategies Community Investment Fund, Inc., a Maryland corporation (the “Fund”), and UMB
Fund Services, Inc., a Wisconsin corporation, its successors and assigns (“UMBFS”).
RECITALS:
WHEREAS, the Fund is registered under the 1940 Act as a non-diversified management investment
company operating as a closed-end interval fund; and
WHEREAS, the Fund desires to retain UMBFS to render certain transfer agency and dividend
disbursement services, and UMBFS is willing to render such services, all in accordance with the
terms of this Agreement.
AGREEMENTS:
NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and
other good and valuable consideration, the receipt of which is hereby acknowledged, the parties
hereto, intending to be legally bound, do hereby agree as follows:
ARTICLE I
DEFINITIONS
In addition to any terms defined in the body of this Agreement, the following capitalized
terms shall have the meanings set forth hereinafter whenever they appear in this Agreement:
1.01 1940 Act shall mean the Investment Company Act of 1940, as amended from time to
time.
1.02 Articles of Incorporation shall mean the Articles of Incorporation or other
similar operational document of the Fund, as the case may be, as the same may be amended from time
to time.
1.03 Authorized Person shall mean any individual who is authorized to provide UMBFS
with Instructions and requests on behalf of the Fund, whose name shall be certified to UMBFS from
time to time pursuant to Section 8.01 of this Agreement.
1.04 Board of Directors shall mean the Board of Directors of the Fund.
1.05 Current NAV shall mean the net asset value of the Shares determined by the Fund
as of each Investment Date and Redemption Date, in accordance with the requirements of applicable
law.
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1.06 Custodian shall mean the financial institution appointed as custodian under the
terms and conditions of the custody agreement between the financial institution and the Fund, or
its successor.
1.07 Exchange Act shall mean the Securities Exchange Act of 1934, as amended from time
to time.
1.08 Fund shall mean each separate series of Shares offered by the Fund representing
interests in a separate portfolio of securities and other assets for which the Fund has appointed
UMBFS as transfer agent and dividend disbursing agent under this Agreement.
1.09 Fund Business Day shall mean each day on which the New York Stock Exchange, Inc.
is open for trading.
1.10 Instructions shall mean an oral communication from an Authorized Person or a
written communication signed by an Authorized Person and actually received by UMBFS. Instructions
shall include manually executed originals, telefacsimile transmissions of manually executed
originals or electronic communications.
1.11 Investment Date shall mean the first Fund Business Day of each month during the
term hereof.
1.12 Prospectus shall mean the current Prospectus and Statement of Additional
Information with respect to a Fund (including any applicable supplement) actually received by UMBFS
from the Corporation with respect to which the Corporation has indicated a registration statement
has become effective under the 0000 Xxx.
1.13 Redemption Date shall mean the last Fund Business Day of each March, June and
December during the term hereof.
1.14 Repurchase Offer Notification shall mean the notification provided by the Fund to
its shareholders in advance of each Redemption Date in accordance with the requirements of 23c-2
under the 1940 Act.
1.15 Securities Act shall mean the Securities Act of 1933, as amended from time to
time.
1.16 Shares shall mean such shares of beneficial interest, or class thereof, of the
Fund as may be issued from time to time.
1.17 Shareholder shall mean a record owner of Shares of each the Fund.
ARTICLE II
APPOINTMENT OF TRANSFER AGENT
2.01 Appointment. The Fund hereby appoints UMBFS as transfer agent and dividend
disbursing agent of all the Shares of the Fund during the term of this Agreement.
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UMBFS hereby
accepts such appointment as transfer agent and dividend disbursing agent and agrees to perform the
duties thereof as hereinafter set forth.
2.02 Duties.
A. UMBFS shall perform the transfer agent and dividend disbursement services described on
Schedule B hereto and such additional services as may be agreed to by the parties from time to time
and set forth in an amendment to Schedule B (collectively, the “Services”). UMBFS shall have no
duties or responsibilities other than those specifically set forth in this Agreement, and no
covenant or obligation to carry out any other duties or responsibilities shall be implied in this
Agreement against UMBFS.
B. UMBFS may, in its discretion, appoint other parties to carry out some or all of its
responsibilities under this Agreement.
2.03 Deliveries.
A. In connection with UMBFS’ appointment as transfer agent and dividend disbursing agent, the
Fund shall deliver or cause the following documents to be delivered to UMBFS:
(1) A copy of the Articles of Incorporation and By-laws of the Fund and all amendments
thereto, certified by the Secretary of the Fund;
(2) A certificate signed by the President and Secretary of the Fund specifying the
number of authorized Shares and the number of such authorized Shares issued and currently
outstanding, if any, the validity of the authorized and outstanding Shares, whether such
shares are fully paid and non assessable, and the status of the Shares under the Securities
Act and any other applicable federal law or regulation;
(3) A certified copy of the resolutions of the Board of Directors of the Fund
appointing UMBFS as transfer agent and dividend disbursing agent and authorizing the
execution of this Transfer Agency Agreement on behalf of the Fund;
(4) Copies of the Fund’s Registration Statement, as amended to date, and the most
recently filed Post-Effective Amendment thereto, filed by the Fund with the Securities and
Exchange Commission (“SEC”) under the 1940 Act, together with any applications filed in
connection therewith; and
(5) The certificate required by Section 8.01 of this Agreement, signed by an officer of
the Fund and designating the names of the Fund’s initial Authorized Persons.
(6) a certificate as of a mutually agreed upon date prior to conversion certifying that
all accounts have been reconciled through that date as required by Section 5.01(G).
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B. The Fund agrees to deliver or to cause to be delivered to UMBFS in Milwaukee, Wisconsin, at
the Fund’s expense, all of its Shareholder account records in a format acceptable to UMBFS, as well
as all other documents, records and information that UMBFS may reasonably request in order for
UMBFS to perform the Services hereunder.
ARTICLE III
COMPENSATION & EXPENSES
3.01 Compensation. As compensation for the performance of the Services, the Fund
agrees to pay UMBFS the fees set forth on Schedule C attached hereto. Fees shall be adjusted in
accordance with Schedule C or as otherwise agreed to by the parties from time to time. The parties
may amend Schedule C to include fees for any additional services requested by the Fund, or
enhancements to current Services. The Corporation agrees to pay UMBFS’ then current rate for any
Services added to, or any enhancements to existing Services set forth on, Schedule B after the
execution of this Agreement.
3.02 Expenses. The Fund also agrees to promptly reimburse UMBFS for all out-of-pocket
expenses or disbursements incurred by UMBFS in connection with the performance of Services under
this Agreement. Out-of-pocket expense shall include, but not be limited to, those items specified
on Schedule C hereto. If requested by UMBFS, out-of-pocket expenses are payable in advance.
Payment of postage expenses, if prepayment is requested, is due at least seven days prior to the
anticipated mail date. In the event UMBFS requests advance payment, UMBFS shall not be obligated
to incur such expenses or perform the related Service(s) until payment is received.
3.03 Payment Procedures.
A. The Fund agrees to pay all amounts due hereunder within thirty (30) days of the date
reflected on the statement for such Services (the “Due Date”). Except as provided in Schedule B,
UMBFS shall xxxx Service fees monthly, and out-of-pocket expenses as incurred (unless prepayment is
requested by UMBFS). UMBFS may, at its option, arrange to have various service providers submit
invoices directly to the Fund for payment of reimbursable out-of-pocket expenses.
B. The Fund is aware that its failure to remit to UMBFS all amounts due on or before the Due
Date will cause UMBFS to incur costs not contemplated by this Agreement, including, but not limited
to carrying, processing and accounting charges. Accordingly, in the event that UMBFS does not
receive any amounts due hereunder by the due date, the Fund agrees to pay a late charge on the
overdue amount equal to one and one-half percent (1.5%) per month or the maximum amount permitted
by law, whichever is less. In addition, the Fund shall pay UMBFS’ reasonable attorney’s fees and
court costs if any amounts due UMBFS are collected by or through an attorney. The parties hereby
agree that such late charge represents a fair and reasonable computation of the costs incurred by
reason of the Fund’s late payment. Acceptance
of such late charge shall in no event constitute a waiver by UMBFS of the Fund’s default or
prevent UMBFS from exercising any other rights and remedies available to it.
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C. In the event that any charges are disputed, the Fund shall, on or before the Due Date, pay
all undisputed amounts due hereunder and notify UMBFS in writing of any disputed charges for
out-of-pocket expenses which it is disputing in good faith. Payment for such disputed charges shall
be due on or before the close of the fifth (5th) business day after the day on which UMBFS provides
to the Fund documentation which an objective observer would agree reasonably supports the disputed
charges (the “Revised Due Date”). Late charges shall not begin to accrue as to charges disputed in
good faith until the first day after the Revised Due Date.
3.04 Allocation of Risk. The Fund acknowledges that the fees charged by UMBFS under
this Agreement reflect the allocation of risk between the parties, including the exclusion of
remedies and limitations on liability in Article VIII. Modifying the allocation of risk from what
is stated herein would affect the fees that UMBFS charges. Accordingly, in consideration of those
fees, the Fund agrees to the stated allocation of risk.
ARTICLE IV
PROCESSING AND PROCEDURES
4.01 Issuance, Redemption and Transfer of Shares.
A. UMBFS agrees to accept purchase orders and redemption requests with respect to the Shares
of the Fund via postal mail, telephone or personal delivery on the appropriate Fund Business Day in
accordance with the Fund’s Prospectus; provided, however, that UMBFS shall only accept purchase
orders from states in which the Shares are qualified for sale or exempt from such qualification, as
indicated from time to time by the Fund. UMBFS shall, as of the time at which the net asset value
of the Fund is computed on each Investment Date and/or Redemption Date, issue to and redeem from
the accounts specified in a purchase order or redemption request in proper form and accepted by the
Fund the appropriate number of full and fractional Shares based on the net asset value per Share of
the Fund specified in an advice received on such Investment Date and/or Redemption Date from or on
behalf of the Fund. UMBFS shall not be responsible for the payment of any original issue or other
taxes required to be paid by the Fund in connection with the issuance of any Shares in accordance
with this Agreement. UMBFS shall not be required to process any transactions involving the Shares
after it has received from an Authorized Person or from an appropriate federal or state authority
written notification that the sale of Shares has been suspended or discontinued, and UMBFS shall be
entitled to rely upon such written notification. Payment for Shares shall be in the form of a
check, wire transfer, Automated Clearing House transfer or such other methods to which the parties
shall mutually agree.
B. Except as otherwise provided in this paragraph, UMBFS will transfer or redeem Shares upon
presentation to UMBFS of instructions endorsed for exchange, transfer or redemption, accompanied by
such documents as UMBFS deems necessary to evidence the authority of the person making such
transfer or redemption. UMBFS reserves the right to refuse to transfer or redeem Shares until it
is satisfied that the endorsement or instructions are valid and
genuine. For that purpose, it will require, unless otherwise instructed by an Authorized
Person or except as otherwise provided in this paragraph, a guarantee of signature by an “Eligible
Guarantor Institution” as that term is defined by SEC Rule 17Ad-15. UMBFS also reserves the
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right
to refuse to transfer or redeem Shares until it is satisfied that the requested transfer or
redemption is legally authorized, and it shall incur no liability for the refusal, in good faith,
to make transfers or redemptions which UMBFS, in its judgment, deems improper or unauthorized, or
until it is satisfied that there is no reasonable basis to any claims adverse to such transfer or
redemption. UMBFS may, in effecting transfers and redemptions of Shares, rely upon those provisions
of the Uniform Act for the Simplification of Fiduciary Security Transfers (or such other statutes
which protect it and the Fund in not requiring complete fiduciary documentation) and shall not be
responsible for any act done or omitted by it in good faith in reliance upon such laws.
Notwithstanding the foregoing or any other provision contained in this Agreement to the contrary,
UMBFS shall be fully protected by the Fund in not requiring any instruments, documents, assurances,
endorsements or guarantees, including, without limitation, any Medallion signature guarantees, in
connection with a redemption, exchange or transfer of Shares whenever UMBFS reasonably believes
that requiring the same would be inconsistent with the transfer and redemption procedures described
in the Prospectus.
D. Notwithstanding any provision contained in this Agreement to the contrary, UMBFS shall not
be required or expected to require, as a condition to any transfer or redemption of any Shares
pursuant to a computer tape or electronic data transmission, any documents to evidence the
authority of the person requesting the transfer or redemption and/or the payment of any stock
transfer taxes, and shall be fully protected in acting in accordance with the applicable provisions
of this Article.
E. In connection with each purchase and each redemption of Shares, UMBFS shall send such
statements as are prescribed by the Federal securities laws applicable to transfer agents or as
described in the Prospectus. It is understood that certificates for Shares have not been and will
not be offered by the Fund or available to investors.
F. UMBFS and the Fund shall establish procedures for effecting purchase, redemption or
transfer transactions accepted from investors by telephone or other methods consistent with the
terms of the Prospectus. UMBFS may establish such additional procedures, rules and regulations
governing the purchase, redemption or transfer of Shares, as it may deem advisable and consistent
with the Prospectus and industry practice. UMBFS shall not be liable, and shall be held harmless by
the Fund, for its actions or omissions which are consistent with the foregoing procedures.
G. The Fund agrees to provide UMBFS with prior notice of any increase or decrease in the total
number of Shares authorized to be issued, or the issuance of any additional Shares of the Fund
pursuant to stock dividends, stock splits, recapitalizations, capital adjustments or similar
transactions, and to deliver to UMBFS such documents, certificates, reports and legal opinions as
UMBFS may reasonably request.
4.02 Dividends and Distributions.
A. The Fund shall give or cause to be given to UMBFS a copy of a resolution of its Board of
Directors, that either:
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(i) sets forth the date of the declaration of a dividend or distribution, the date of accrual
or payment, as the case may be, thereof, the record date as of which Shareholders entitled to
payment or accrual, as the case may be, shall be determined, the amount per Share of such dividend
or distribution, the payment date on which all previously accrued and unpaid dividends are to be
paid, and the total amount, if any, payable to UMBFS on such payment date, or
(ii) authorizes the declaration of dividends and distributions on a daily or other periodic
basis and further authorizes UMBFS to rely on a certificate of an Authorized Person setting forth
the information described in subsection (i) of this paragraph.
B. In connection with a reinvestment of a dividend or distribution of Shares of the Fund,
UMBFS shall as of each Fund Business Day, as specified in a certificate or resolution described in
paragraph A, issue Shares of the Fund based on the net asset value per Share of the Fund specified
in an advice received from or on behalf of the Fund on such Fund Business Day.
C. Upon the mail date specified in such certificate or resolution, as the case may be, the
Fund shall, in the case of a cash dividend or distribution, cause the Custodian to deposit in an
account in the name of UMBFS on behalf of the Fund, an amount of cash sufficient for UMBFS to make
the payment, as of the mail date specified in such certificate or resolution, as the case may be,
to the Shareholders who were of record on the record date. UMBFS will, upon receipt of any such
cash, make payment of such cash dividends or distributions to the Shareholders as of the record
date. UMBFS shall not be liable for any improper payments made in accordance with a certificate or
resolution described in the preceding paragraph. If UMBFS shall not receive from the Custodian
sufficient cash to make payments of any cash dividend or distribution to all Shareholders of the
Fund as of the record date, UMBFS shall, upon notifying the Fund, withhold payment to such
Shareholders until sufficient cash is provided to UMBFS.
D. It is understood that UMBFS in its capacity as transfer agent and dividend disbursing agent
shall in no way be responsible for the determination of the rate or form of dividends or capital
gain distributions due to the Shareholders pursuant to the terms of this Agreement. It is further
understood that UMBFS shall file with the Internal Revenue Service and Shareholders such
appropriate federal tax forms concerning the payment of dividend and capital gain distributions but
shall in no way be responsible for the collection or withholding of taxes due on such dividends or
distributions due to shareholders, except and only to the extent, required by applicable federal
law.
4.03 Records.
A. UMBFS shall keep those records specified in Schedule D hereto in the form and manner, and
for such period, as it may deem advisable but not inconsistent with the rules and regulations of
appropriate government authorities, in particular Rules 31a-2 and 31a-3 under the 1940 Act. UMBFS
shall only destroy records at the direction of the Fund, and any such
destruction shall comply with the provisions of Section 248.30(b) of Regulation S-P (17 CFR
248.1-248.30). UMBFS may deliver to the Fund from time to time at UMBFS’ discretion, for
safekeeping or disposition by the Fund in accordance with law, such records, papers and
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documents
accumulated in the execution of its duties as transfer agent, as UMBFS may deem expedient, other
than those which UMBFS is itself required to maintain pursuant to applicable laws and regulations.
The Fund shall assume all responsibility for any failure thereafter to produce any record, paper,
or other document so returned, if and when required. To the extent required by Section 31 of the
1940 Act and the rules and regulations thereunder, the records specified in Schedule D hereto
maintained by UMBFS, which have not been previously delivered to the Fund pursuant to the foregoing
provisions of this paragraph, shall be considered to be the property of the Fund, shall be made
available upon request for inspection by the officers, employees, and auditors of the Fund, and
shall be delivered to the Fund promptly upon request and in any event upon the date of termination
of this Agreement, in the form and manner kept by UMBFS on such date of termination or such earlier
date as may be requested by the Fund. Notwithstanding anything contained herein to the contrary,
UMBFS shall be permitted to maintain copies of any such records, papers and documents to the extent
necessary to comply with the recordkeeping requirements of federal and state securities laws, tax
laws and other applicable laws.
B. UMBFS agrees to keep all records and other information relative to the Fund’s Shareholders
confidential, not to use such information other than for purposes of fulfilling its duties under
the Agreement and not to disclose such information except: (i) when requested to divulge such
information by duly-constituted authorities or court process, or (ii) when requested by a
Shareholder or Shareholder’s agent with respect to information concerning an account as to which
such Shareholder has either a legal or beneficial interest, or (iii) when requested by the Fund,
the Shareholder, the Shareholder’s agent or the dealer of record with respect to such account, or
(iv) to seek to prevent fraud and/or money laundering by providing certain shareholder information
to other financial institutions, or (v) to an affiliate, as defined by Section 248.3(a) of
Regulation S-P; or (vi) pursuant to any other exception permitted by Sections 248.14 and 248.15 of
Regulation S-P in the ordinary course of business to carry out the activities covered by the
exception under which UMBFS received the information. In case of any requests or demands for
inspection of the records of the Fund, UMBFS will endeavor to notify the Fund promptly and to
secure instructions from a representative of the Fund as to such inspection. Records and
information which have become known to the public through no wrongful act of UMBFS or any of its
employees, agents or representatives, and information which was already in the possession of UMBFS
prior to receipt thereof, shall not be subject to this paragraph.
ARTICLE V
REPRESENTATION AND WARRANTIES
5.01 Representations of Fund. The Fund represents and warrants to UMBFS that:
A. It is a corporation duly organized and existing under the laws of the State of Maryland; it
is empowered under applicable laws and by its Articles of Incorporation and By-laws to enter into
and perform this Agreement; and all requisite corporate proceedings have been taken to authorize it
to enter into and perform this Agreement.
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B. Any officer of the Fund has the authority to appoint additional Authorized Persons, to
limit or revoke the authority of any previously designated Authorized Person, and to certify to
UMBFS the names of such Authorized Persons.
C. It is duly registered as an investment company under the 1940 Act.
D. The Shares are not required to be registered under the Securities Act.
E. All outstanding Shares are validly issued, fully paid and non-assessable and when Shares
are hereafter issued in accordance with the terms of the Fund’s Articles of Incorporation and its
Prospectus with respect to the Fund, such Shares shall be validly issued, fully paid and
non-assessable.
F. All shareholder tax reporting has been completed timely and accurately, including the
distribution of Forms 5498s for the 2005 tax year.
G. The Fund, and all shareholder accounts, are in balance and all accounts reconciled and
current as of the date of this Agreement, and (1) there are no outstanding issues relating to
transfer agent activities and shareholder and Fund record keeping, including those related to
shareholder accounts and transaction activity, and (2) there are no existing or potential claims,
litigation or demands by shareholders or others relating to the Fund or its officers or Directors,
except as disclosed in writing and dated as of the date of this Agreement to UMBFS.
5.02 Representations of UMBFS. UMBFS represents and warrants to the Fund that:
A. It is a corporation duly organized and existing under the laws of the State of Wisconsin;
it is empowered under applicable law and by its Articles of Incorporation and By-laws to enter into
and perform this Agreement; and all requisite proceedings have been taken to authorize it to enter
into and perform this Agreement.
B. It is duly registered as a transfer agent under Section 17A of the 1934 Act to the extent
required.
C. It has received a copy of the Fund’s Prospectus which describes how sales and redemptions
of Shares shall be made.
ARTICLE VI
ADDITIONAL COVENANTS AND AGREEMENTS
6.01 Information Updates. During the term of this Agreement the Fund shall have the
ongoing obligation to provide UMBFS with the following documents as soon as they become effective:
(i) certified copies of all amendments to its Articles of Incorporation and By-laws made after the
date of this Agreement; and (ii) a copy of the Fund’s currently effective Prospectus. For purposes
of this Agreement, UMBFS shall not be deemed to have notice of any information contained in any
such Prospectus until a reasonable time after it is actually received by UMBFS.
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6.02 Share Qualification. The Fund agrees to take or cause to be taken all requisite
steps to qualify the Shares for sale in all states in which the Shares shall at the time be offered
for sale and require qualification. If the Fund receives notice of any stop order or other
proceeding in any such state affecting such qualification or the sale of Shares, or of any stop
order or other proceeding under the federal securities laws affecting the sale of Shares, the Fund
will give prompt notice thereof to UMBFS.
6.03 Compliance with Laws. The Fund will comply with all applicable requirements of
the Securities Act, the Exchange Act, the 1940 Act, blue sky laws, and any other applicable laws,
rules and regulations as applicable.
6.04 Additional Duties. The Fund agrees that it shall advise UMBFS at least 30 days
prior to effecting any change in the Prospectus which would increase or alter the duties and
obligations of UMBFS hereunder, and shall proceed with such change only if it shall have received
the written consent of UMBFS thereto.
6.05 Transfer Agent System. UMBFS shall retain all right, title and interest in and
any and all computer programs, screen formats, report formats, procedures, data bases, interactive
design techniques, derivative works, inventions, discoveries, patentable or copyrightable matters,
concepts, expertise, trade secrets, trademarks and other related legal rights provided, developed
or utilized by UMBFS in connection with the Services provided by UMBFS to the Fund hereunder.
ARTICLE VII
FUND INSTRUCTIONS
7.01 Authorized Persons. Upon the execution of this Agreement, the Fund shall provide
UMBFS with a certificate containing the names of the initial Authorized Persons in a form
acceptable to UMBFS. Any officer of the Fund shall be considered an Authorized Person (unless such
authority is limited in a writing from the Fund and received by UMBFS) and has the authority to
appoint additional Authorized Persons, to limit or revoke the authority of any previously
designated Authorized Person, and to certify to UMBFS the names of the Authorized Persons from time
to time. The Fund shall provide UMBFS with an updated certificate evidencing the appointment,
removal or change of authority of any Authorized Person, it being understood UMBFS shall not be
held to have notice of any change in the authority of any Authorized Person until receipt of
written notice thereof from the Fund.
7.02 Acceptance of Instructions. UMBFS, its officers, agents or employees shall
accept Instructions given to them by any person representing or acting on behalf of the Fund only
if such representative is an Authorized Person. The Fund agrees that when oral Instructions are
given, it shall, upon the request of UMBFS, confirm such Instructions in writing.
7.03 Request for Instructions. At any time, UMBFS may request Instructions from the
Fund with respect to any matter arising in connection with this Agreement. If such Instructions are
not received within a reasonable time, then UMBFS may seek advice from legal counsel for the Fund
at the expense of the Fund, or its own legal counsel at its own expense, and
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it shall not be liable for any action taken or not taken by it in good faith in accordance
with such Instructions or in accordance with advice of counsel.
ARTICLE VIII
LIMITATION OF LIABILITY; INDEMNIFICATION
8.01 Limitation of Liability. Notwithstanding anything contained in this Agreement to
the contrary, UMBFS shall not be liable for any error of judgment or mistake of law or for any loss
suffered by the Fund in connection with the matters to which this Agreement relates, except for a
loss resulting from UMBFS’ willful misfeasance, bad faith or gross negligence in the performance of
its duties or from reckless disregard by it of its obligations and duties under this Agreement.
Furthermore, UMBFS shall not be liable for (1) any action taken or omitted to be taken in
accordance with or in reliance upon written or oral instructions, advice, data, documents or
information (without investigation or verification) received by UMBFS from an officer or
representative of the Fund or from a representative of any of the parties referenced in Section
10.09, or (2) any action taken or omission by the Fund, investment adviser(s) or any past or
current service provider.
8.02 Indemnification. The Fund agrees to indemnify and hold harmless UMBFS, its
employees, agents, officers, directors, affiliates and nominees (“Indemnified Parties”) from and
against any and all claims, demands, actions and suits, and from and against any and all judgments,
liabilities, losses, damages, costs, charges, counsel fees and other expenses of every nature and
character which may be asserted against or incurred by any Indemnified Party or for which any
Indemnified Party may be held liable (a “Claim”) arising out of or in any way relating to any of
the following:
(a) any action or omission of UMBFS except to the extent a Claim resulted from UMBFS’ willful
misfeasance, bad faith, gross negligence in the performance of its duties or from reckless
disregard by it of its obligations and duties hereunder;
(b) UMBFS’ reliance on, implementation of, or use, without investigation or verification, of
information, data, records and documents received by UMBFS from the Fund, or from a
representative of any of the parties referenced in Section 10.09, or any third party acting on
behalf of the Fund;
(c) the reliance on, or the implementation of, any Instructions or any other advice,
instructions, requests or directions of the Fund or from a representative of any of the parties
referenced in Section 10.09, or any third party acting on behalf of the Fund;
(d) UMBFS’ acting upon telephone or electronic instructions relating to the purchase, exchange
or redemption of Shares received by UMBFS in accordance with procedures established by UMBFS and
the Fund;
(e) any action taken by or omission of the Fund, investment adviser or sub-adviser(s) or any
past or current service provider;
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(f) the acceptance, processing and/or negotiation of a fraudulent payment for the purchase of
Shares unless the result of UMBFS’ or its affiliates’ willful misfeasance, bad faith or gross
negligence in the performance of its duties or from reckless disregard by it of its obligations and
duties under this Agreement. In the absence of a finding to the contrary, the acceptance,
processing and/or negotiation of a fraudulent payment for the purchase of Shares shall be presumed
not to have been the result of UMBFS’ or its affiliates’ willful misfeasance, bad faith or gross
negligence.
(g) the offer or sale of Shares in violation of any requirement under the securities laws or
regulations of any state that such Shares be qualified for sale in such state or in violation of
any stop order or determination or ruling by any state with respect to the offer or sale of such
Shares in such state; or
(h) the Fund’s refusal or failure to comply with the terms of the Agreement, or any Claim that
arises out of the Fund’s negligence or misconduct or breach of any representation or warranty of
the Fund made herein.
8.03 Indemnification Procedures. UMBFS will notify the Fund promptly after
identifying any situation which it believes presents or appears likely to present a Claim for which
the Fund may be required to indemnify or hold UMBFS harmless hereunder. In such event, the Fund
shall have the option to defend UMBFS against any Claim, and, in the event that the Fund so elects,
such defense shall be conducted by counsel chosen by the Fund and approved by UMBFS in its
reasonable discretion. UMBFS shall not confess any Claim or make any compromise in any case in
which the Fund will be asked to provide indemnification, except with the Fund’s prior written
consent. The obligations of the parties under Sections 8.02 and 8.03 shall survive the termination
of this Agreement.
8.04 Force Majeure. UMBFS assumes no responsibility hereunder, and shall not be
liable, for any damage, loss of data or documents, errors, delay or any other loss whatsoever
caused by events beyond its reasonable control. UMBFS will, however, take all reasonable steps to
minimize service interruptions for any period that such interruption continues beyond UMBFS’
control.
8.05 Consequential Damages. In no event and under no circumstances shall UMBFS, its
affiliates or any of its or their officers, directors, agents or employees be liable to anyone,
including, without limitation, the Fund, under any theory of tort, contract, strict liability or
other legal or equitable theory for lost profits, exemplary, punitive, special, indirect or
consequential damages for any act or failure to act under any provision of this Agreement
regardless of whether such damages were foreseeable and even if advised of the possibility thereof.
8.06 Additional Limitations and Exclusions. Notwithstanding any other provision of
this Agreement, UMBFS shall have no duty or obligation under this Agreement to inquire into, and
shall not be liable for:
(a) The legality of the issue or sale of any Shares, the sufficiency of the amount to be
received therefor, or the authority of the Fund, as the case may be, to request such sale or
issuance;
12
(b) The legality of a transfer of Shares or of a purchase or redemption of any Shares, the
propriety of the amount to be paid therefor, or the authority of the Fund, as the case may be, to
request such transfer or redemption;
(c) The legality of the declaration of any dividend by the Fund, or the legality of the issue
of any Shares in payment of any stock dividend; or
(d) The legality of any recapitalization or readjustment of Shares.
ARTICLE IX
TERM AND TERMINATION
9.01 Term. This Agreement shall become effective with respect to the Fund on the date
this Agreement is executed. This Agreement shall continue in effect with respect to the Fund until
terminated as provided herein.
9.02 Termination.
(a) Either party may terminate this Agreement at any time by giving the other party a written
notice not less than sixty (60) days prior to the date the termination is to be effective. In the
event such notice is given by the Fund pursuant to Section 10.02, it shall be accompanied by a copy
of a resolution of the Board of Directors of the Fund certified by the Secretary or any Assistant
Secretary, electing to terminate this Agreement and designating the successor transfer agent or
transfer agents. In the event such notice is given by UMBFS, the Fund shall on or before the
termination date, deliver to UMBFS a copy of a resolution of its Board of Directors certified by
the Secretary or any Assistant Secretary designating a successor transfer agent or transfer agents.
In the absence of such designation by the Fund, the Fund shall be deemed to be its own transfer
agent as of the termination date and UMBFS shall thereby be relieved of all duties and
responsibilities pursuant to this Agreement. Fees and out-of- pocket expenses incurred by UMBFS,
but unpaid by the Fund upon such termination, shall be immediately due and payable upon and
notwithstanding such termination.
(b) Notwithstanding any other provision of this Agreement, in the event of an agreement to
enter into a transaction that would result in a Change of Control, as hereinafter defined, of the
Fund’s investment adviser or sponsor, the Fund’s ability to terminate this Agreement pursuant to
this Article IX shall be suspended from the time of such agreement until eighteen months after the
Change of Control. For purposes of this Agreement, a “Change of Control” of the investment adviser
or sponsor means a change in ownership or control of more than fifty percent (50%) of the common
stock or shares of beneficial interest of such investment adviser or sponsor or its parent company.
9.03 Effect of Termination. Notwithstanding anything herein to the contrary, upon the
termination of the Agreement as provided herein or the liquidation of the Fund, UMBFS shall deliver
the records of the Fund to the Fund or its successor transfer agent in a form that is consistent
with UMBFS’ applicable license agreements at the expense of the Fund, and thereafter the Fund or
its designee shall be solely responsible for preserving the records for the periods required by all
applicable laws, rules and regulations. The Fund shall be responsible to UMBFS
13
for all costs and expenses associated with the preparation and delivery of such media and all
reasonable trailing expenses incurred by UMBFS, including, but not limited to: (a) out-of-pocket
expenses; (b) any custom programming requested by the Fund in connection with the preparation of
such media and agreed upon by UMBFS; (c) transportation of forms and other materials used in
connection with the processing of Fund transactions by UMBFS; and (d) transportation of records and
files in the possession of UMBFS. In addition, UMBFS shall be entitled to such compensation as the
parties may mutually agree for any services other than the preparation and delivery of such media
requested by the Fund and agreed to by UMBFS in connection with the termination of this Agreement
or the liquidation or merger of the Fund. UMBFS shall not reduce the level of service provided to
the Fund prior to termination following notice of termination by the Fund.
ARTICLE X
MISCELLANEOUS
10.01 Notices. Any notice required or permitted to be given by either party to the
other under this Agreement shall be in writing and shall be deemed to have been given when sent by
either an overnight delivery service or by registered or certified mail, postage prepaid, return
receipt requested, to the addresses listed below, or to such other location as either party may
from time to time designate in writing:
If to UMBFS: | UMB Fund Services, Inc. | |||
000 Xxxx Xxxxxxxx Xxxxxx, Xxxxx X | ||||
Xxxxxxxxx, Xxxxxxxxx 00000 | ||||
Attention: General Counsel | ||||
If to the Fund: | Access Capital Strategies Community Investment Fund, Inc. | |||
000 Xxxxxxxx Xxxxxx, Xxxxx 000 | ||||
Xxxxxx, Xxxxxxxxxxxxx 00000 | ||||
Attention: Xxxxx X. Sand, President |
10.02 Amendments/Assignments.
A. Except as provided to the contrary herein, this Agreement may not be amended or modified in
any manner except by a written agreement executed by both parties with the formality of this
Agreement.
B. This Agreement shall extend to and shall be binding upon the parties hereto, and their
respective successors and assigns. This Agreement shall not be assignable by either party without
the written consent of the other party, except that UMBFS may assign this Agreement to an affiliate
with advance written notice to the Corporation and except as provided in Section 2.02.
10.03 Governing Law. This Agreement shall be governed by and construed in accordance
with the internal laws of the State of Wisconsin, without regard to its conflict of law provisions.
14
10.04 Severability. If any part, term or provision of this Agreement is determined by
the courts or any regulatory authority having jurisdiction over the issue to be illegal, in
conflict with any law or otherwise invalid, the remaining portion or portions shall be considered
severable and not be affected, and the rights and obligations of the parties shall be construed and
enforced as if the Agreement did not contain the particular part, term or provision held to be
illegal or invalid.
10.05 Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be an original; but such counterparts shall, together, constitute only
one instrument.
10.06 Non-Exclusivity; Other Agreements. The services of UMBFS hereunder are not
deemed exclusive and UMBFS shall be free to render similar and other services to others. Except as
specifically provided herein, this Agreement does not in any way affect any other agreements
entered into among the parties hereto and any actions taken or omitted by any party hereunder shall
not affect any rights or obligations of any other party hereunder.
10.07 Captions. The captions in the Agreement are included for convenience of
reference only, and in no way define or limit any of the provisions hereof or otherwise affect
their construction or effect.
10.08 Corporation Limitations. This Agreement is executed by the Fund with respect to
its obligations hereunder are not binding upon any of the Directors, officers or shareholders of
the Fund individually. The Fund’s Articles of Incorporation are on file with the State of Maryland.
10.09 Reliance on Information and Instructions. The Directors of the Fund shall cause
the officers, Directors, investment adviser(s) and sub-advisers, legal counsel, independent
accountants, custodian and other service providers and agents, past or present, for the Fund to
cooperate with UMBFS and to provide UMBFS with such information, documents and advice as necessary
and/or appropriate or as requested by UMBFS, in order to enable UMBFS to perform its duties
hereunder. In connection with its duties hereunder, UMBFS shall (without investigation or
verification) be entitled, and is hereby instructed to, rely upon any and all instructions, advice,
information or documents provided to UMBFS by an officer or representative of the Fund or by any of
the aforementioned persons. UMBFS shall be entitled to rely on any document that it reasonably
believes to be genuine and to have been signed or presented by the proper party. Fees charged by
such persons shall be an expense of the Fund. UMBFS shall not be held to have notice of any change
of authority of any officer, agent, representative or employee of the Fund, investment adviser(s)
or service provider until receipt of written notice thereof from the Fund. As used in this
Agreement, the term “investment adviser” includes all sub-advisers or persons performing similar
services.
15
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day
and year first above written.
UMB FUND SERVICES, INC. | ACCESS CAPITAL STRATEGIES COMMUNITY INVESTMENT FUND, INC. |
|||||||
By:
|
/s/ Xxxxxxx X. Xxxxx | By: | /s/ Xxxxx X. Sand | |||||
(Signature) | (Signature) | |||||||
Xxxxxxx X. Xxxxx | Xxxxx X. Sand | |||||||
(Name) | (Name) | |||||||
SVP | CEO | |||||||
(Title) | (Title) | |||||||
June 23, 2006 | 8 June 2006 | |||||||
(Date Signed) | (Date Signed) |
16
Schedule A
to the
Transfer Agency Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
to the
Transfer Agency Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
Funds
Access Capital Strategies Community Investment Fund, Inc.
17
Schedule B
to the
Transfer Agency Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
to the
Transfer Agency Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
SERVICE SCHEDULE
¨
|
Set up and maintain shareholder accounts and records, including IRAs and other retirement accounts | |
¨
|
Make personal follow-up calls to prospects who return incomplete applications | |
¨
|
Store account documents electronically | |
¨
|
Receive and respond to investor account inquiries by telephone or mail, or by e-mail if the response does not require the reference to specific shareholder account information | |
¨
|
Process purchase and redemption orders, transfers, and exchanges, including automatic purchases and redemptions via postal mail, telephone and personal delivery, provided payment for shares is in the form of a check, wire transfer or requested Automated Clearing House transfer, or such other means as the parties shall mutually agree | |
¨
|
Process dividend payments by check, wire or ACH, or reinvest dividends | |
¨
|
Issue daily transaction confirmations and monthly or quarterly statements | |
¨
|
Issue comprehensive clerical confirmation statements for maintenance transactions | |
¨
|
Provide cost basis statements | |
¨
|
Mail prospectus, annual and semiannual reports, and other shareholder communications to existing shareholders | |
¨
|
Implement the Corporation’s AML Procedures as contemplated by Article VII | |
¨
|
File IRS Forms 1099, 5498, 1042, 1042-S and 945 with shareholders and/or the IRS | |
¨
|
Handle load and multi-class processing, including rights of accumulation and purchases by letters of intent | |
¨
|
Calculate 12b-l plan fees | |
¨
|
Provide standards to structure forms and applications for efficient processing |
18
¨
|
Follow up on IRAs, soliciting beneficiary and other information and sending required minimum distribution reminder letters | |
¨
|
Provide basic report access (one person) | |
¨
|
Conduct periodic Postal clean-up |
The foregoing services do not include correcting, verifying or addressing any prior actions or
inactions by any Fund or by any prior service provider. To the extent UMBFS agrees to take such
actions, those actions taken shall be deemed part of this service schedule.
Optional Services
The Funds may contract with UMBFS to provide one or more of the following optional services.
Additional fees apply.
¨
|
UMBFS’ Internet services, including Adviser Services, RIA/Broker Services, Shareholder Services, NAV Services, Vision, Adviser Central and email services. | |
¨
|
UMBISG VRU services (per fund group) | |
¨
|
Shareholder “welcome” packages with initial confirmation | |
¨
|
Access to UMBFS’ Tax and Retirement Group to answer questions and coordinate retirement plan options | |
¨
|
Money market funds for short-term investment or exchanges | |
¨
|
Dedicated service representatives | |
¨
|
Weekend and holiday shareholder services | |
¨
|
Customized reorder form tracking | |
¨
|
Give dealers access through NSCC’s Fund/SERV and Networking | |
¨
|
Customized forms and applications | |
¨
|
Training of adviser staff on regulatory developments |
19
Schedule C
to the
Transfer Agent Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
to the
Transfer Agent Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
FEES
Base Fee |
||||
< Annual asset-based fee* |
.5bps | |||
< Share classes in addition to the first (per month per class) |
$ | 750 |
* | subject to an annual minimum of $30,000 |
Account Fees |
||||
< Open account fee: |
||||
o Quarterly/annual dividend funds |
$ | 9.50 | ||
o Monthly dividend funds |
$ | 10.50 | ||
o Money market funds |
$ | 12.00 | ||
o Additional for funds with redemption fees |
$ | .25 | ||
o Additional for funds with 12b-l fees |
$ | .25 | ||
< Closed account fee (per year) |
$ | 3.50 | ||
< One-time set-up (manual, per account) |
$ | 3.00 | ||
< One-time set-up (automated NSCC, per account) |
$ | 1.00 | ||
< Transaction fee (e.g., financial, maintenance) |
$ | 1.50 | ||
< Automated transactions* |
$ | .25 |
* | includes NSCC activity processing, AIP/SWP/auto exchanges, dividends, any required IRS withholding |
USA Patriot Act & Escheatment Fees |
||||
< Per fund (per year) |
$ | 2,000 | ||
< Research (per item) |
$ | 2.50 | ||
< Additional account set-up (per non-individual account)* |
$ | 1.00 | ||
< Suspicious Activity Report filing (per occurrence) |
$ | 25.00 | ||
< Escheatment filing (per state) |
$ | 50.00 |
* | e.g., business account, trust account, partnership account, etc. |
Retirement Accounts (XXX/Xxxx/Others) |
||||
< Annual maintenance fee per account (may be charged to shareholders) |
$ | 15.00 | ||
< XXX transfer fee (per occurrence) |
$ | 7.50 | ||
Advanced Reporting Solutions |
||||
< Annual maintenance fee* |
$ | 3,500 |
20
< Additional interactive user license (per license per year) |
$ | 1,000 | ||
< Analyst named user license (per license per year) |
$ | 2,500 |
* | Annual maintenance fee includes initial setup costs plus one interactive user license |
Shareholder Services |
||||
< Telephone calls, letters/e-mails, research/lost shareholder (per occurrence) |
$ | 2.75 |
21
Document Services |
||||
< Standard applications and forms in electronic format |
no charge | |||
< Customized forms |
as quoted | |||
< Pre-printed, machine-ready statement inserts (per item) |
$ | .02 | ||
< Standard single-sided statement/confirm/tax form/check (per item including .pdf) |
||||
o First page |
$ | .25 | ||
o Each additional page |
$ | .10 |
Programming and Special Project Fees
Additional fees at $175 per hour, or as quoted by project, may apply for special programming
or projects to meet your servicing requirements or to create custom reports.
Conversion Costs | TBD |
Out-of-Pocket Expenses
Out-of-pocket expenses include but are not limited to: annual year-end programming fees, copying
charges, facsimile charges, inventory and record storage and reprocessing, statement paper, check
stock, envelopes, tax forms, postage and direct delivery charges, tape/disk storage, travel, CPU
usage, telephone and long distance charges, retirement plan documents, NSCC participant billing,
P.O. box rental, toll-free number, customer identity check fees, bank account service fees,
expenses, including but not limited to attorney’s fees, incurred in connection with responding to
and complying with SEC or other regulatory investigations, inquiries or subpoenas, excluding
routine examinations of UMBFS in its role as transfer agent and any other bank charges.
Optional Services
Money Market Exchange Vehicles |
||||
< Exception check writing (per set definition, per occurrence) |
$ | 2.00 | ||
< One-time set-up fee per money market fund used |
$ | 2,000 | ||
< Monthly base fee per money market fund used |
$ | 650 |
NSCC and Fund/SERV Trading |
||||
< Use of UMB Distribution Services, LLC’s NSCC membership (per fund, per year) |
||||
o Each of first three funds in fund family |
$ | 2,000 | ||
o Each additional fund |
$ | 1,000 |
VRU Services |
||||
< One-time VRU set-up fee |
$ | 3,000 | ||
< Annual VRU maintenance fee |
$ | 1,800 | ||
< VRU charge (per call) |
$ | .40 |
Internet Services |
||||
< Broker Browser |
||||
o One-time set-up fee (standard) |
$ | 1,000 | ||
o Inquiry |
no charge |
22
< Shareholder Browser |
||||
o One-time set-up fee |
$ | 5,000 | ||
o Annual maintenance fee |
$ | 2,500 | ||
o Inquiry (per occurrence) |
$ | .15 | ||
o New account set-up, one-time fee per account |
$ | 1.60 | ||
o Transactions* (per occurrence) |
$ | .40 | ||
o Account maintenance (per occurrence) |
$ | .50 |
* | additional purchases, exchanges and redemptions |
< Web-based document mailings* |
||||
o One-time set-up fee |
$ | 1,500 | ||
o Per shareholder, per mailing |
$ | .10 |
* | statements, prospectuses, financial reports, etc. |
< Vision |
||||
Per fund family, per month |
$ | 1,200 | ||
< Advisor Central |
||||
Per fund family, per month |
$ | 1,200 | ||
Fulfillment Servicing Fees |
||||
< Standard package for mailing |
||||
o Up to four pieces |
$ | 1.50 | ||
o Each additional item |
$ | 0.25 | ||
< Special processing/manual entry |
||||
o E-mail/fax request |
$ | 2.75 |
Fees for services not contemplated by this schedule will be negotiated on a case-by-case basis.
23
Schedule D
to the
Transfer Agent Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
to the
Transfer Agent Agreement
by and between
Access Capital Strategies Community Investment Fund, Inc.
and
UMB Fund Services, Inc.
RECORDS MAINTAINED BY UMBFS
Account applications
Canceled certificates plus stock powers and supporting documents
Checks including check registers, reconciliation records, any adjustment records and tax
withholding documentation
Indemnity bonds for replacement of lost or missing stock certificates and checks
Liquidation, redemption, withdrawal and transfer requests including stock powers, signature
guarantees and any supporting documentation
Shareholder correspondence
Shareholder transaction records
Share transaction history of the Funds
24