Exhibit (h)(4) SUB-TRANSFER AGENCY SERVICES AGREEMENT
Exhibit (h)(4) |
SUB-TRANSFER AGENCY SERVICES AGREEMENT |
This Sub-Transfer Agency Services Agreement (the “Agreement”) is made as of August 1, 2005 by and between PFPC Inc., a Massachusetts corporation (“PFPC”), and Xxxxx Xxxxx Management, a Massachusetts business trust (the “Xxxxx Xxxxx”). |
W I T N E S S E T H: |
WHEREAS, PFPC serves as transfer agent for the Xxxxx Xxxxx Funds (the “Funds”) pursuant to a certain Transfer Agency Agreement dated August 1, 2005 by and between PFPC and the Funds (the “TA Agreement”); and WHEREAS, PFPC and Xxxxx Xxxxx were parties to a Sub-Transfer Agency Services Agreement dated as of August 1, 2002, as amended, which has terminated as of the date of this Agreement (the “Superseded Agreement”); and WHEREAS, the Funds and Xxxxx Xxxxx desire for PFPC to continue retain Xxxxx Xxxxx to perform certain services directly on behalf of the Funds.
NOW, THEREFORE, in consideration of the premises and mutual covenants herein
contained, and intending to be legally bound hereby, the parties hereto agree as follows:
1. | Definitions. As used in this Agreement: | |
(a) | “1933 Act” means the Securities Act of 1933, as amended. | |
(b) | “1934 Act” means the Securities Exchange Act of 1934, as amended. | |
(c) | “Authorized Person” means any officer of the Fund and any other person duly authorized by the Fund’s Board of Trustees to give Oral Instructions and Written Instructions on behalf of the Funds. An Authorized Person’s scope of authority may be limited by setting forth such limitation in a written document signed by both parties hereto. | |
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(d) | “Financial Intermediaries” means any investment advisor, broker-dealer, financial planner or any other person authorized by a Shareholder or a Fund to act on behalf of a Shareholder. |
(e) | “SEC” means the Securities and Exchange Commission. |
(f) | “Securities Laws” mean the 1933 Act, the 1934 Act and the 1940 Act. |
(g) | “Shareholder” means a record owner of Shares of a Fund. |
(h) | “Shares” mean the shares of beneficial interest of any series or class of the Funds. |
2. Appointment. PFPC hereby engages Xxxxx Xxxxx to perform those services set forth on the attached Schedule A in accordance with the terms set forth in this Agreement and Xxxxx Xxxxx agrees to perform such services directly on behalf of the Funds.
3. Compliance with Rules and Regulations. Xxxxx Xxxxx shall comply with all applicable requirements of the Securities Laws and any laws, rules and regulations of governmental authorities having jurisdiction with respect to the duties to be performed by Xxxxx Xxxxx hereunder.
4. Records. The books and records pertaining to the Funds, which are in the possession or under the control of Xxxxx Xxxxx, shall be the property of the Funds. Such books and records shall be prepared and maintained as required by the 1940 Act and other applicable Securities Laws, rules and regulations. The Funds shall have access to such books and records at all times during normal business hours. Upon the reasonable request of the Funds, copies of any such books and records shall be provided by Xxxxx Xxxxx to the Funds.
5. Confidentiality.
(a) | Each party shall keep confidential any information relating to the other party’s business (“Confidential Information”). Confidential Information shall include: |
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(i) | any data or information that is competitively sensitive material, and not generally known to the public, including, but not limited to, information about product plans, marketing strategies, finances, operations, customer relationships, customer profiles, customer lists, sales estimates, business plans, and internal performance results relating to the past, present or future business activities of Xxxxx Xxxxx or PFPC, their respective subsidiaries and affiliated companies and the customers, clients and suppliers of any of them; | |
(ii) | any scientific or technical information, design, process, procedure, formula, or improvement that is commercially valuable and secret in the sense that its confidentiality affords Xxxxx Xxxxx or PFPC a competitive advantage over its competitors; | |
(iii) | all confidential or proprietary concepts, documentation, reports, data, specifications, computer software, source code, object code, flow charts, databases, inventions, know-how, and trade secrets, whether or not patentable or copyrightable; and | |
(iv) | anything designated as confidential. | |
(b) | Notwithstanding the foregoing, information shall not be subject to such confidentiality | |
obligations if it: | ||
(i) | is already known to the receiving party at the time it is obtained; | |
(ii) | is or becomes publicly known or available through no wrongful act of the receiving party; | |
(iii) | is rightfully received from a third party who, to the best of the receiving party’s knowledge, is not under a duty of confidentiality; | |
(iv) | is released by the protected party to a third party without restriction; | |
(v) | is required to be disclosed by the receiving party pursuant to a requirement of a court order, subpoena, governmental or regulatory agency or law (provided the receiving party will provide the other party written notice of such requirement, to the extent such notice is permitted); | |
(vi) | is relevant to the defense of any claim or cause of action asserted against the receiving party; or | |
(vii) | has been or is independently developed or obtained by the receiving party. | |
6. Compensation PFPC and Xxxxx Xxxxx acknowledge that the Funds have agreed to pay
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to PFPC an amount equal to the lesser of (i) actual expense of Xxxxx Xxxxx associated with providing the services set forth in this Agreement; or (ii) $2,500,000.00 annually. PFPC shall, within thirty (30) of receipt of the foregoing payment from the Funds, remit to Xxxxx Xxxxx such monies so received as compensation for the services performed by Xxxxx Xxxxx hereunder. PFPC shall have no obligation to make payments to Xxxxx Xxxxx unless and until it receives payment from the Funds. In addition, it shall be the responsibility of Xxxxx Xxxxx to provide information with respect to its expense associated with the services provided pursuant to this Agreement.
Xxxxx Xxxxx represents and warrants to PFPC that (i) the terms of this Agreement, (ii) the fees and expenses associated with this Agreement, and (iii) any benefits accruing to PFPC or to Xxxxx Xxxxx in connection with this Agreement, including all payments, fee waivers, or reimbursements made or to be made by PFPC to Xxxxx Xxxxx or any affiliate of the Fund relating to the Agreement have been fully disclosed to the Board of Trustees of the Funds and that, if required by applicable law, such Board of Trustees has approved or will approve the terms of this Agreement.
7. Indemnification. PFPC shall have no liability for and Xxxxx Xxxxx agrees to indemnify, defend and hold harmless PFPC and its affiliates, including their respective officers, directors, agents and employees, from any and all taxes, charges, expenses, assessments, claims and liabilities (including, without limitation, attorneys’ fees and disbursements and liabilities arising under the Securities Laws and any state and foreign securities and blue sky laws) arising directly or indirectly from any action or omission to act which Xxxxx Xxxxx takes in connection with the provision of services hereunder. The provisions of this Section 7 shall survive termination of this Agreement.
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8. Duration and Termination. This Agreement shall be effective on the date first written above and unless otherwise terminated by the parties shall remain in effect until the termination of the later of (i) TA Agreement or (ii) any successor agreement to the TA Agreement entered into between PFPC and the Funds.
9. Notices. Notices shall be addressed (a) if to PFPC, at 000 Xxxxxxxx Xxxxxxx, Xxxxxxxxxx, Xxxxxxxx 00000, Attention: President; (b) if to Xxxxx Xxxxx, at 000 Xxxxx Xxxxxx, Xxxxxx, XX 00000, Attention: Vice President of Mutual Funds Operations; or (c) if to neither of the foregoing, at such other address as shall have been given by like notice to the sender of any such notice or other communication by the other party. If notice is sent by confirming telegram, cable, telex or facsimile sending device, it shall be deemed to have been given immediately. If notice is sent by first-class mail, it shall be deemed to have been given three days after it has been mailed. If notice is sent by messenger, it shall be deemed to have been given on the day it is delivered.
10. Amendments. This Agreement, or any term thereof, may be changed or waived only by a written amendment, signed by the party against whom enforcement of such change or waiver is sought.
11. Delegation; Assignment. PFPC may assign its rights and delegate its duties hereunder to any majority-owned direct or indirect subsidiary of PFPC or of The PNC Financial Services Group, Inc., provided that PFPC gives the Fund 30 days’ prior written notice of such assignment or delegation.
12. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
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13. Further Actions. Each party agrees to perform such further acts and execute such
further documents as are necessary to effectuate the purposes hereof.
14. Miscellaneous.
(a) | Entire Agreement. This Agreement embodies the entire agreement and understanding between the parties and supersedes all prior agreements (including the Superseded Agreement) and understandings relating to the subject matter hereof, provided that the parties may embody in one or more separate documents their agreement, if any, with respect to delegated duties. |
(b) | Captions. The captions in this Agreement are included for convenience of reference only and in no way define or delimit any of the provisions hereof or otherwise affect their construction or effect. |
(d) | Governing Law. This Agreement shall be deemed to be a contract made in Delaware and governed by Delaware law, without regard to principles of conflicts of law. |
(e) | Partial Invalidity. If any provision of this Agreement shall be held or made invalid by a court decision, statute, rule or otherwise, the remainder of this Agreement shall not be affected thereby. |
(f) | Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and permitted assigns. |
(g) | Facsimile Signatures. The facsimile signature of any party to this Agreement shall constitute the valid and binding execution hereof by such party. |
(h) | To help the U.S. government fight the funding of terrorism and money laundering activities, U.S. Federal law requires each financial institution to obtain, verify, and record certain information that identifies each person who initially opens an account with that |
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financial institution on or after October 1, 2003. Certain of PFPC’s affiliates are financial institutions, and PFPC may, as a matter of policy, request (or may have already requested) the Fund’s name, address and taxpayer identification number or other government-issued identification number, and, if such party is a natural person, that party’s date of birth. PFPC may also ask (and may have already asked) for additional identifying information, and PFPC may take steps (and may have already taken steps) to verify the authenticity and accuracy of these data elements.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the day and year first above written.
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SCHEDULE A |
Xxxxx Xxxxx shall perform the following services directly on behalf of the Funds:
- Provide call center services to Financial Intermediaries and Shareholders.
- Answer written inquiries relating to Shareholder accounts (matters relating to portfolio management, distribution of Shares and other management policy questions will be referred to the Funds).
- Furnish a prospectus and/or Statement of Additional Information (“SAI”) to any Shareholder who requests (in writing or by telephone) a prospectus or SAI from a Fund.
- Processing transaction requests received via telephone.
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