SECOND AMENDMENT TO THE FURMANITE CORPORATION 401(k) SAVINGS INVESTMENT PLAN (As Amended and Restated Effective January 1, 2006)
Exhibit 99.1
SECOND AMENDMENT TO THE
FURMANITE CORPORATION 401(k) SAVINGS INVESTMENT PLAN
(As Amended and Restated Effective January 1, 2006)
FURMANITE CORPORATION 401(k) SAVINGS INVESTMENT PLAN
(As Amended and Restated Effective January 1, 2006)
THIS AGREEMENT by Furmanite Corporation (the “Company”),
WITNESSETH:
WHEREAS, the Company maintains The Furmanite Corporation 401(k) Savings Investment Plan (the
“Plan”);
WHEREAS, the Company reserved the right to amend the Plan; and
WHEREAS, the Company desires to amend the Plan to comply with the final Department of Treasury
Regulations issued under section 415 of the Internal Revenue Code of 1986, as amended;
NOW THEREFORE, the Company agrees that effective July 1, 2007, the Plan is hereby amended as
follows:
1. Section 1.03 of the Plan is completely amended and restated as follows:
1.03 “Annual Compensation” for a Plan Year or Limitation Year means the
Employee’s wages paid during the Plan Year or Limitation Year by the Affiliated
Employers as defined in section 3401(a) of the Code for purposes of federal income
tax withholding at the source (but determined without regard to any rules that limit
the remuneration included in wages based on the nature or location of the employment
or the services performed) modified by including elective contributions under a
cafeteria plan maintained by an Affiliated Employer that are excludable from the
Employee’s gross income pursuant to section 125 of the Code, elective contributions
under a qualified transportation fringe benefit plan maintained by an Affiliated
Employer that are excludable from the Employee’s gross income pursuant to section
132(f)(4) of the Code and elective contributions made on behalf of the Employee to
any plan maintained by an Affiliated Employer that is qualified under or governed by
section 401(k), 408(k), 408(p), 457(b) or 403(b) of the Code, in each case, that
would have been paid during the Plan Year or Limitation Year (as applicable) but for
the Employee’s election. Effective for Limitation Years commencing on or after July
1, 2007, “Annual Compensation” shall not include amounts paid to an Employee after
his severance from employment unless the amounts are (i) paid (or would have been
paid but for the Employee’s election under section 401(k), 457(b), 408(k), 408(p),
132(f) or 125 of the Code) by the later of 2-
1/2 months after the Employee’s severance from employment or the end of the
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Limitation Year that includes the date of the Employee’s severance from employment,
(ii) would, absent the Employee’s severance from employment, have been paid to the
Employee while the Employee continued in employment with an Employer or Affiliated
Employer, and (iii) are regular compensation for services during the Employee’s
regular working hours, compensation for services outside the Employee’s regular
hours (such as overtime or shift differential), commissions, bonuses or other
similar compensation; and payments for accrued bona fide sick, vacation, or other
leave, but only if the Employee would have been able to use the leave if his
employment had continued. Annual Compensation in excess of $200,000.00 (as adjusted
by the Secretary of Treasury for increases in the cost of living) will be
disregarded. The cost-of-living adjustment in effect for a calendar year applies to
Annual Compensation for the Plan Year that begins within such calendar year. If the
Plan Year is ever less than twelve (12) months, the $200,000.00 limitation (as
adjusted by the Secretary of Treasury for increases in the cost of living), will be
prorated by multiplying the limitation by a fraction, the numerator of which is the
number of months in the Plan Year, and the denominator of which is twelve (12).
2. Section A.4.4 of Appendix A of the Plan is hereby completely amended and restated as
follows:
A.4.4 Treatment of Excess Amounts. Effective for Limitation Years beginning
before July 1, 2007, if an Excess Amount attributed to the Plan is held or
contributed as a result of or because of (i) the allocation of forfeitures, (ii)
reasonable error in estimating a Participant’s Considered Compensation, (iii)
reasonable error in calculating the maximum Salary Deferral Contribution that may be
made with respect to a Participant under section 415 of the Code or (iv) any other
facts and circumstances which the Commissioner of Internal Revenue finds to be
justified, the Excess Amount shall be reduced as follows:
(a) First, the Excess Amount shall be reduced to the extent necessary by
distributing to the Participant all Salary Deferral Contributions together
with their earnings. These distributed amounts are disregarded for purposes
of the testing and limitations contained in this Appendix A.
(b) Second, if the Participant is still employed by the Employer at the
end of the Limitation Year, then such Excess Amounts shall not be distributed
to the Participant, but shall be reallocated to a suspense account and shall
be reapplied to reduce future Employer Contributions (including any
allocation of forfeitures) under the Plan for such Participant in the next
Limitation Year, and for each succeeding Limitation Year, if necessary.
(c) If, after application of paragraph (b) of this Section, an Excess
Amount still exists, and the Participant is not still employed by the
Employer
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at the end of the Limitation Year, then such Excess Amounts in the
Participant’s Accounts shall not be distributed to the Participant, but shall
be reallocated to a suspense account and shall be reapplied to reduce future
Employer Contributions (including allocation of any forfeitures), for all
remaining Participants in the next Limitation Year and each succeeding
Limitation Year if necessary.
(d) If a suspense account is in existence at any time during the
Limitation Year pursuant to this Section, it will not participate in the
allocation of the Trust Fund’s investment gains and losses. If a suspense
account is in existence at any time during a particular Limitation Year, all
amounts in the suspense account must be allocated and reallocated to
Participants’ Accounts before any Employer Contribution may be made to the
Plan for that Limitation Year. Excess Amounts may not be distributed to
Participants or former Participants. If the Plan is terminated while a
suspense account described in this Section is in existence, the amount in
such suspense account shall revert to the Employer(s) to which it is
attributable.
Effective for Limitation Years beginning after July 1, 2007, an Excess Amount
may be corrected in accordance with the applicable guidance issued by the Internal
Revenue Service relating to the Employee Plans Compliance Resolution System
(“EPCRS”) provided that the Plan is eligible for one of the correction programs
under EPCRS.
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IN WITNESS WHEREOF, the Company has caused this Agreement to be executed on this 6th day of
May, 2009.
FURMANITE CORPORATION | ||||
By | //s// Xxxxxx X. Xxxxxxxxx | |||
Title: Senior Vice President | ||||
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FIRST AMENDMENT TO
XANSER CORPORATION
401(k) SAVINGS INVESTMENT PLAN
XANSER CORPORATION
401(k) SAVINGS INVESTMENT PLAN
This First Amendment (hereinafter referred to as “Amendment”) to The Xanser Corporation 401(k)
Savings Investment Plan (as amended and restated effective January 1, 2006, and hereinafter
referred to as the “Plan”) is hereby executed and adopted on this 27th day of January,
2009, by Furmanite Corporation (hereinafter referred to as the “Plan Sponsor”).
RECITALS
WHEREAS, Xanser Corporation shareholders ratified the amendment to the articles of
incorporation to change the name of the company from Xanser Corporation to Furmanite Corporation at
the annual shareholder meeting held on May 17, 2007; and
WHEREAS, on June 13, 2007, the Board of Directors of Furmanite Corporation approved, ratified
and confirmed in all respects the resolution to change the name of the Plan to reflect the
aforesaid company name change; and,
WHEREAS, pursuant to the Amendment Section of the Plan, the Plan may be amended by a
resolution of the Board, a resolution of the Compensation Committee of the Board, or by a written
instrument executed by an authorized officer of the Sponsor;
NOW THEREFORE, the Plan Sponsor hereby amends the Plan as follows:
1. | Effective June 13, 2007, Xanser Corporation as Plan Sponsor was replaced with Furmanite Corporation in every place it appears in the Plan. | ||
2. | Effective June 13, 2007, the Plan name The Xanser Corporation 401(k) Savings Investment Plan was replaced with The Furmanite Corporation 401(k) Savings Investment Plan in every place it appears in the Plan. | ||
3. | Except as hereby amended, the Plan shall continue in full force and effect in accordance with its terms. In the event of any conflict between the terms and provisions of this Amendment and any of the terms and provisions in the Plan, the terms and provisions of this Amendment shall govern and control. |
FURMANITE CORPORATION |
||||
By: | //s// Xxxxxx X. Xxxxxxxxx | |||
Title: Senior Vice President | ||||
Date: January 27, 2009 |
C-17
XANSER CORPORATION
401(k) SAVINGS INVESTMENT PLAN
401(k) SAVINGS INVESTMENT PLAN
(As Amended and Restated
Effective January 1, 2006)
Effective January 1, 2006)
XANSER CORPORATION 401(k) SAVINGS INVESTMENT PLAN
(As Amended and Restated
Effective January 1, 2006)
(As Amended and Restated
Effective January 1, 2006)
THIS AGREEMENT adopted by Xanser Corporation, a Delaware corporation (the “Sponsor”),
W I T N
E S S E T H:
WHEREAS, effective April 1, 1991, the Sponsor established the Xanser Corporation 401(k)
Savings Investment Plan, previously named the Kaneb Services, Inc. 401(k) Savings Investment Plan
(the “Plan”);
WHEREAS, the Plan is a profit sharing plan that is intended to satisfy the requirements of
sections 401(a) and 401(k) of the Internal Revenue Code of 1986, as amended;
WHEREAS, the Sponsor desires to restate the Plan and to amend the Plan to comply with final
Department of Treasury regulations issued under sections 401(k) and 401(m) of the Internal Revenue
Code of 1986, as amended and other applicable laws.
NOW, THEREFORE, the Sponsor hereby adopts the following amendment and restatement of the Plan,
effective as of January 1, 2006, except to the extent that a different effective date is specified
herein or required by law:
TABLE OF CONTENTS
Section | ||||
ARTICLE I — DEFINITIONS |
||||
Account |
1.01 | |||
Affiliated Employer |
1.02 | |||
Annual Compensation |
1.03 | |||
Applicable Distribution Period |
1.04 | |||
Beneficiary or Beneficiaries |
1.05 | |||
Benefit Commencement Date |
1.06 | |||
Board |
1.07 | |||
Catch-up Eligible Participant |
1.08 | |||
Claimant |
1.09 | |||
Code |
1.10 | |||
Committee |
1.11 | |||
Company Stock |
1.12 | |||
Computation Period |
1.13 | |||
Considered Compensation |
1.14 | |||
Contribution |
1.15 | |||
Direct Rollover |
1.16 | |||
Disability |
1.17 | |||
Distributee |
1.18 | |||
Distribution Calendar Year |
1.19 | |||
Eligible Retirement Plan |
1.20 | |||
Eligible Rollover Distribution |
1.21 | |||
Eligibility Service |
1.22 | |||
Employee |
1.23 | |||
Employer or Employers |
1.24 | |||
ERISA |
1.25 | |||
Final Section 401(a)(9) Regulations |
1.26 | |||
Five Percent Owner |
1.27 | |||
Forfeitable Interest |
1.28 | |||
Highly Compensated Employee |
1.29 | |||
Hour of Employment |
1.30 | |||
Hour of Service |
1.31 | |||
Leased Employee |
1.32 | |||
Mandatory Cashout Amount |
1.33 | |||
Matched Salary Deferral Contribution |
1.34 | |||
Maternity or Paternity Absence |
1.35 | |||
Nonforfeitable Interest |
1.36 | |||
Non-Highly Compensated Employee |
1.37 | |||
Normal Retirement Age |
1.38 | |||
Participant |
1.39 | |||
Period of Service |
1.40 |
-i-
Section | ||||
Period of Severance |
1.41 | |||
Plan |
1.42 | |||
Plan Year |
1.43 | |||
Qualified Domestic Relations Order |
1.44 | |||
Regulation |
1.45 | |||
Required Beginning Date |
1.46 | |||
Rollover Contribution |
1.47 | |||
Section 401(a)(9) Beneficiary |
1.48 | |||
Separation From Service |
1.49 | |||
Severance From Service Date |
1.50 | |||
Xxxxxx Service |
1.51 | |||
Sponsor |
1.52 | |||
Spouse |
1.53 | |||
Top-Paid Group |
1.54 | |||
Top-Paid Group Determination Year |
1.55 | |||
Trust |
1.56 | |||
Trustee |
1.57 | |||
Valuation Date |
1.58 | |||
Vesting Service |
1.59 | |||
ARTICLE II — ELIGIBILITY |
||||
Eligibility Requirements |
2.01 | |||
Early Participation for Salary Deferral Contribution and Rollover Purposes |
2.02 | |||
Eligibility Upon Reemployment |
2.03 | |||
Cessation of Participation |
2.04 | |||
Recommencement of Participation |
2.05 | |||
ARTICLE
III — CONTRIBUTIONS |
||||
Salary Deferral Contributions |
3.01 | |||
Catch-up Salary Deferral Contributions |
3.02 | |||
Matching Contributions |
3.03 | |||
Supplemental Contributions |
3.04 | |||
Rollover Contributions and Plan-to-Plan Transfers |
3.05 | |||
QNECS – Extraordinary Employer Contributions |
3.06 | |||
Restoration Contributions |
3.07 | |||
Restorative Payments |
3.08 | |||
Nondeductible Contributions Not Required |
3.09 | |||
Deadline for Payment of Employer Contributions |
3.10 | |||
Return of Contributions for Mistake,
Disqualification or Disallowance of Deduction |
3.11 | |||
Limitations on Contributions |
3.12 | |||
ARTICLE
IV — ALLOCATION AND VALUATION OF ACCOUNTS |
||||
Information Statements from Employer |
4.01 | |||
Allocation of Salary Deferral Contributions |
4.02 | |||
Allocation of Catch-up Salary Deferral Contributions |
4.03 |
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Section | ||||
Allocation of Matching Contributions |
4.04 | |||
Allocation of Supplemental Contributions |
4.05 | |||
Allocation of QNECs |
4.06 | |||
Allocation of Forfeitures |
4.07 | |||
Valuation of Accounts |
4.08 | |||
No Rights Unless Otherwise Prescribed |
4.09 | |||
ARTICLE V — BENEFITS |
||||
Benefit Upon Separation From Service |
5.01 | |||
Distribution Method Available |
5.02 | |||
Direct Rollover Option |
5.03 | |||
Required Distribution |
5.04 | |||
Consent to Distribution Upon Separation From Service |
5.05 | |||
Information Provided to Participants and Former Participants |
5.06 | |||
Immediate Payment of Small Benefit |
5.07 | |||
Designation of Beneficiary |
5.08 | |||
Distribution for Incapacitated Person or a Minor |
5.09 | |||
Distribution Pursuant to Qualified Domestic Relations Order |
5.10 | |||
Claims Review Procedures; Claims Appeal Procedures |
5.11 | |||
Disability Benefit Claims Review and Appeal Procedures |
5.12 | |||
ARTICLE
VI — IN-SERVICE DISTRIBUTIONS AND LOANS |
||||
In-Service Financial Hardship Distributions |
6.01 | |||
In-Service Age 591/2 Distributions |
6.02 | |||
Loans |
6.03 | |||
ARTICLE
VII — VESTING |
||||
ARTICLE
VIII — ELIGIBILITY SERVICE AND VESTING SERVICE |
||||
Eligibility Service |
8.01 | |||
Vesting Service |
8.02 | |||
Disregard of Certain Service |
8.03 | |||
Special Rules for Maternity or Paternity Absences |
8.04 | |||
Definition of Hour of Employment |
8.05 | |||
Service Credit Required by Federal Law |
8.06 | |||
Employment Records Conclusive |
8.07 | |||
Credit for Service with Xxxxxxxxx Associates, Inc. |
8.08 | |||
ARTICLE
IX — FORFEITURES AND RESTORATIONS |
||||
Forfeiture on Termination of Participation |
9.01 | |||
Restoration of Forfeited Amounts |
9.02 | |||
Forfeitures by Lost Participants or Beneficiaries |
9.03 |
-iii-
Section | ||||
ARTICLE X
— INVESTMENT ELECTIONS |
||||
Investment Funds Established |
10.01 | |||
Election Procedures Established |
10.02 | |||
ARTICLE
XI — INVESTMENTS IN COMPANY STOCK |
||||
Voting of Company Stock |
11.01 | |||
Tender Offers |
11.02 | |||
Shares Credited |
11.03 | |||
Conversion |
11.04 | |||
Authority to Invest in Company Stock |
11.05 | |||
ARTICLE
XII — ADOPTION OF PLAN BY OTHER EMPLOYERS |
||||
Adoption Procedure |
12.01 | |||
No Joint Venture Implied |
12.02 | |||
All Trust Assets Available to Pay All Benefits |
12.03 | |||
Qualification a Condition Precedent to Adoption and Continued Participation |
12.04 | |||
ARTICLE
XIII — AMENDMENT AND TERMINATION |
||||
Right to Amend and Limitations Thereon |
13.01 | |||
Mandatory Amendments |
13.02 | |||
Withdrawal of Employer Upon its Rejection of an Amendment |
13.03 | |||
Termination of Participation in the Plan |
13.04 | |||
Termination of Plan |
13.05 | |||
Partial or Complete Termination or Complete Discontinuance of Contributions |
13.06 | |||
ARTICLE
XIV — MISCELLANEOUS |
||||
Plan Not an Employment Contract |
14.01 | |||
Benefits Provided Solely from Trust |
14.02 | |||
Assignments Prohibited |
14.03 | |||
Requirements Upon Merger or Consolidation of Plans |
14.04 | |||
Gender of Words Used |
14.05 | |||
Severability |
14.06 | |||
Reemployed Veterans |
14.07 | |||
Limitations on Legal Actions |
14.08 | |||
Governing Law |
14.09 | |||
APPENDIX A — LIMITATIONS ON CONTRIBUTIONS AND ALLOCATIONS |
||||
APPENDIX B — TOP-HEAVY REQUIREMENTS |
||||
APPENDIX
C — ADMINISTRATION OF THE PLAN |
||||
APPENDIX
D — FUNDING |
-iv-
ARTICLE I
DEFINITIONS
The words and phrases defined in this Article shall have the meaning set out in the definition
unless the context in which the word or phrase appears reasonably requires a broader, narrower or
different meaning.
1.01 “Account” means all ledger accounts pertaining to a Participant or former Participant
which are maintained by the Committee to reflect the Participant’s of former Participant’s interest
in the Trust. The Committee shall establish the following accounts and any additional accounts
that the Committee considers necessary to reflect the entire interest of the Participant in the
Trust. Each of the accounts listed below and any additional accounts established by the Committee
shall reflect the Contributions made to the Trust on behalf of a Participant or former Participant
and the appreciation or depreciation of the assets in the Trust and the income earned or loss
incurred on the assets in the Trust attributable to the Contributions and/or other amounts
transferred to the account.
(a) Salary Deferral Contribution Account – the Participant’s or former Participant’s
before-tax contributions, if any, made pursuant to Section 3.01.
(b) Catch-up Salary Deferral Contribution Account – the Participant’s or former
Participant’s before-tax contributions, if any, made pursuant to Section 3.02.
(c) Matching Contribution Account – the Employer’s matching contributions, if any, made
pursuant to Section 3.03.
(d) Supplemental Contribution Account – the Employer’s contributions, if any, made
pursuant to Section 3.04.
(e) Rollover Account – funds rolled over or transferred from another qualified plan
for the benefit of a Participant or former Participant.
(f) QNEC Account – the Employer’s contributions, known as “qualified nonelective
employer contributions,” made as a means of passing the actual deferral percentage test set
forth in section 401(k) of the Code or the actual contribution percentage test set forth in
section 401(m) of the Code.
1.02 “Affiliated Employer” means the Employer and any employer which is a member of the same
controlled group of corporations within the meaning of section 414(b) of the Code or which is a
trade or business (whether or not incorporated) which is under common control (within the meaning
of section 414(c) of the Code), which is a member of an affiliated service group (within the
meaning of section 414(m) of the Code) with the Employer, or which is required to be aggregated
with the Employer under section 414(o) of the Code. For purposes of the limitation on allocations
contained in Section A.4.1 of Appendix A, the definition of Affiliated Employer is modified by
substituting the phrase “more than 50 percent” in place of the phrase “at least 80 percent” each
place the latter phrase appears in section 1563(a)(1) of the Code.
I-1
1.03 “Annual Compensation” for a Plan Year or Limitation Year means the Employee’s wages paid
during the Plan Year or Limitation Year by the Affiliated Employers as defined in section 3401(a)
of the Code for purposes of federal income tax withholding at the source (but determined without
regard to any rules that limit the remuneration included in wages based on the nature or location
of the employment or the services performed) modified by including elective contributions under a
cafeteria plan maintained by an Affiliated Employer that are excludable from the Employee’s gross
income pursuant to section 125 of the Code, elective contributions under a qualified transportation
fringe benefit plan maintained by an Affiliated Employer that are excludable from the Employee’s
gross income pursuant to section 132(f)(4) of the Code and elective contributions made on behalf of
the Employee to any plan maintained by an Affiliated Employer that is qualified under or governed
by section 401(k), 408(k), 408(p), 457(b) or 403(b) of the Code, in each case, that would have been
paid during the Plan Year or Limitation Year (as applicable) but for the Employee’s election.
“Annual Compensation” shall not include amounts paid after an Employee’s Separation From Service
unless the amounts (i) are paid (or would have been paid but for the Employee’s election under
Section 401(k), 457(b), 408(k), 408(p), 132(f) or 125 of the Code) within two weeks following the
Employee’s Separation From Service, (ii) would, absent the Employee’s Separation From Service, have
been paid to the Employee while the Employee continued in employment with an Affiliated Employer,
and (iii) are regular compensation for services during the Employee’s regular working hours,
compensation for services outside regular working hours (such as overtime and shift differential),
commissions, bonuses, or similar compensation; and payments for accrued bona fide sick, vacation,
or other leave, but only if the Employee would have been able to use the leave if his employment
had continued. Except for purposes of Section A.4.1 of Appendix A of the Plan, Annual Compensation
in excess of $200,000.00 (as adjusted by the Secretary of Treasury for increases in the cost of
living) will be disregarded. The cost-of-living adjustment in effect for a calendar year applies
to Annual Compensation for the Plan Year that begins within such calendar year. If the Plan Year
is ever less than twelve (12) months, the $200,000.00 limitation (as adjusted by the Secretary of
Treasury for increases in the cost of living), will be prorated by multiplying the limitation by a
fraction, the numerator of which is the number of months in the Plan Year, and the denominator of
which is twelve (12).
1.04 “Applicable Distribution Period” means as follows:
(1) Distributions During the Participant’s Life. Up to and including the Distribution
Calendar Year that includes the Participant’s or former Participant’s death, the “Applicable
Distribution Period” is the Participant’s or former Participant’s life expectancy determined using
the Uniform Lifetime Table in Regulation section 1.401(a)(9)-9 for his age as of his birthday in
the relevant Distribution Calendar Year. However, if the Participant’s or former Participant’s
sole Section 401(a)(9) Beneficiary for the entire Distribution Calendar Year is his Spouse, for
distributions during his lifetime, his “Applicable Distribution Period” shall not be less than the
joint life expectancy of him and his Spouse using his and his Spouse’s attained ages as of his and
his Spouse’s birthdays in the Distribution Calendar Year.
(2) Distributions after the Participant’s Death. If a Participant or former Participant dies
on or after his Required Beginning Date, the “Applicable Distribution Period” for Distribution
Calendar Years after the Distribution Calendar Year containing the Participant’s or former
Participant’s date of death is the longer of the remaining life expectancy of his
I-2
Section 401(a)(9)
Beneficiary (if any) determined in accordance with the Final Section 401(a)(9) Regulations
(calculated by using the age of the Section 401(a)(9) Beneficiary in the year following the year of
the Participant’s or former Participant’s death, reduced by one for each subsequent year) or the
remaining life expectancy of the Participant or Participant determined in accordance with the Final
Section 401(a)(9) Regulations (calculated by using the age of the Participant or former Participant
in the year of death, reduced by one for each subsequent year). However, if the Participant’s or
former Participant’s surviving Spouse is the Participant’s or former Participant’s sole
Section 401(a)(9) Beneficiary, the remaining life expectancy of the surviving Spouse is calculated
for each Distribution Calendar Year after the year of the Participant’s or former Participant’s
death using the surviving Spouse’s age as the surviving Spouse’s birthday in that year; and for
Distribution Calendar Years after the year of the surviving Spouse’s death, the remaining life
expectancy of the surviving Spouse is calculated using the age of the surviving Spouse as of the
surviving Spouse’s birthday in the calendar year of the surviving Spouse’s death, reduced by one
for each subsequent calendar year.
1.05 “Beneficiary” or “Beneficiaries” means the person or persons, or the trust or trusts
created for the benefit of a natural person or persons or the Participant’s or former Participant’s
estate, designated by the Participant or former Participant to receive the benefits payable under
the Plan upon his death.
1.06 “Benefit Commencement Date” means (a) if the Participant or former Participant does not
elect to defer receipt of his distribution, the date of the Participant’s or former Participant’s
Separation From Service or (b) if the Participant or former Participant elects to defer receipt of
his distribution, the earlier of the date on which the Participant or former Participant requests
to receive a distribution or the date on which a distribution may be made without his consent under
Section 5.05.
1.07 “Board” means the board of directors of the Sponsor.
1.08 “Catch-up Eligible Participant” means a Participant who is age 50 or who is projected to
attain the age of 50 by December 31 of the applicable Plan Year.
1.09 “Claimant” means a Participant, former Participant or Beneficiary, as applicable.
1.10 “Code” means the Internal Revenue Code of 1986, as amended from time to time.
1.11 “Committee” means the committee described in Appendix C that is responsible for the
day-to-day administration of the Plan.
1.12 “Company Stock” means the common stock of Xanser Corporation.
1.13 “Computation Period” shall have the meaning specified in Section 8.01.
1.14 “Considered Compensation” means Annual Compensation paid to a Participant by an
Affiliated Employer during a Plan Year (or that would have been paid to a Participant during a Plan
Year but for his election under section 401(k), 457(b), 408(k), 408(p), 132(f) or 125 of the Code)
modified by excluding the following items (even if includable in gross income): awards, tax
gross-up payments, reimbursements or other expense allowances (such as the
I-3
payment of moving
expenses or automobile mileage reimbursements), cash and noncash fringe benefits, deferred
compensation other than Salary Deferral Contributions (such as options) and welfare benefits (such
as severance pay). If an Employee is a Highly Compensated Employee, bonuses paid to him will not
be Considered Compensation. Effective for bonuses paid after December 31, 2006, bonuses paid to
any Employee (including an Employee who is a Non-Highly Compensated Employee) will not be
Considered Compensation. Compensation paid to an Employee during any period in which the Employee
does not satisfy the eligibility requirements of Section 2.01 will not be Considered Compensation.
“Considered Compensation” shall not include amounts paid to an Employee after his Separation From
Service unless the amounts (i) are paid (or would have been paid but for the Employee’s election
under Section 401(k), 457(b), 408(k), 408(p), 132(f) or 125 of the Code) within two weeks following
the Employee’s Separation From Service, and (ii) would, absent the Employee’s Separation From
Service, have been paid to the Employee while the Employee continued in employment with an
Affiliated Employer. Considered Compensation in excess of $200,000.00 (as adjusted by the
Secretary of Treasury for increases in the cost of living) will be disregarded. The cost-of-living
adjustment in effect for a calendar year applies to Considered Compensation for the Plan Year that
begins within such calendar year. If the Plan Year is ever less than twelve months, the
$200,000.00 limitation (as adjusted by the Secretary of Treasury for increases in the cost of
living) will be prorated by multiplying the limitation by a fraction, the numerator of which is the
number of months in the Plan Year, and the denominator of which is twelve (12).
1.15 “Contribution” means the total amount of contributions made under the terms of the Plan.
Each specific type of Contribution shall be designated by the type of contribution made as follows:
(a) Salary Deferral Contribution – a contribution made by the Employer pursuant to
Section 3.01 and the Participant’s salary deferral agreement.
(b) Catch-up Salary Deferral Contribution – a contribution made by the Employer
pursuant to Section 3.02 and the Participant’s salary deferral agreement.
(c) Matching Contribution – a contribution made by the Employer pursuant to Section
3.03.
(d) Supplemental Contribution – a contribution made by the Employer pursuant to Section
3.04.
(e) Rollover Contribution - a contribution made by a Participant pursuant to Section
3.05.
(f) QNEC – an extraordinary contribution, known as a “qualified nonelective employer
contribution,” made by the Employer pursuant to Section 3.06 as a means of passing the
actual deferral percentage test set forth in section 401(k) of the Code or the actual
contribution percentage test set forth in section 401(m) of the Code.
1.16 “Direct Rollover” means a payment by the Plan to the Eligible Retirement Plan specified
by the Distributee.
I-4
1.17 “Disability” means the inability, supported by medical evidence, to engage in substantial
gainful activity by reason of any medically determinable physical or mental impairment that can be
expected to result in death or which has lasted or can be expected to last for a continuous period
of not less than 12 months.
1.18 “Distributee” means the Participant or former Participant, the Participant’s or former
Participant’s surviving Spouse, the Participant’s or former Participant’s Spouse, or the
Participant’s or former Participant’s former Spouse who is an alternate payee under a Qualified
Domestic Relations Order.
1.19 “Distribution Calendar Year” means a calendar year for which a minimum distribution is
required to be made to a Participant or former Participant under section 401(a)(9) of the Code and
Department of Treasury Regulations thereunder. If a Participant’s or former Participant’s Required
Beginning Date is April 1 of the calendar year following the calendar year in which he attains age
701/2, his first Distribution Calendar Year is the calendar year in which he attains age 701/2. If a
Participant’s or former Participant’s Required Beginning Date is April 1 of the calendar year
following the calendar year in which he incurs a Separation From Service, his first Distribution
Calendar Year is the calendar year in which he incurs a Separation From Service.
1.20 “Eligible Retirement Plan” means (a) an individual retirement account described in
section 408(a) of the Code; (b) an individual retirement annuity described in section 408(b) of the
Code (other than an endowment contract); (c) an annuity plan described in section 403(a) of the
Code; (d) a qualified plan described in section 401(a) of the Code that is a defined contribution
plan that accepts the Distributee’s Eligible Rollover Distribution; (e) an eligible deferred
compensation plan described in section 457(b) of the Code that is maintained by an eligible
employer described in section 457(e)(1)(A) of the Code but only if the plan agrees to separately
account for amounts rolled into such plan; or (f) an annuity contract described in section 403(b)
of the Code.
1.21 “Eligible Rollover Distribution” means any distribution of all or any portion of the
balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not
include: (a) any distribution that is one of a series of substantially equal periodic payments
(not less frequently than annually) made for the life (or life expectancy) of the Distributee or
the joint lives (or joint life expectancies) of the Distributee and the Distributee’s Beneficiary,
or for a specified period of ten years or more; (b) any distribution to the extent the distribution
is required under section 401(a)(9) of the Code; (c) the portion of any distribution that is not
includable in gross income (determined without regard to the exclusion for net unrealized
appreciation with respect to employer securities) unless the Eligible Retirement Plan to which the
distribution is transferred (1) is a qualified trust described in section 401(a) of the Code which
is exempt from tax under Section 501(a) of the Code and is part of a defined contribution plan that
agrees to separately account for amounts so transferred, including separately accounting for the
portion of such distribution which is not includable in gross income or (2) is an individual
retirement account described in section 408(a) of the Code or an individual retirement annuity
described in section 408(b) of the Code (other than an endowment contract); and, (d) a distribution
from any of the Participant’s or former Participant’s Accounts due to a financial hardship of the
Participant or former Participant.
I-5
1.22 “Eligibility Service” means service for which an Employee is entitled to receive credit
under Article VIII for purposes of initial eligibility to participate in the Plan.
1.23 “Employee” means, except as otherwise specified in this Section, all common law employees
of an Affiliated Employer and all Leased Employees.
1.24 “Employer” or “Employers” means the Sponsor and any other business organization that
adopts the Plan with the consent of the Sponsor.
1.25 “ERISA” means the Employee Retirement Income Security Act of 1974, as amended from time
to time.
1.26 “Final Section 401(a)(9) Regulations” means the final Department of Treasury Regulations
issued under section 401(a)(9) of the Code which were published in the Federal Register on April
17, 2002.
1.27 “Five Percent Owner” means a person who is a five percent owner as defined in section
416(i) of the Code.
1.28 “Forfeitable Interest” means a Participant’s or former Participant’s forfeitable interest
in his Account balance determined under Article VII.
1.29 “Highly Compensated Employee” means an Employee of an Affiliated Employer who, (a) during
either the calendar year for which a determination of an Employee’s status as a Highly Compensated
Employee or a Non-Highly Compensated Employee is being made, or the preceding calendar year, was at
any time a Five Percent Owner or (b) during the Top-Paid Group Determination Year had Annual
Compensation from the Affiliated Employers in excess of $80,000.00 (as adjusted from time to time
by the Secretary of the Treasury) and was in the Top-Paid Group for such Top-Paid Group
Determination Year. A former Employee shall be treated as a Highly Compensated Employee if (a) he
was a Highly Compensated Employee when he incurred a Separation From Service, or (b) he was a
Highly Compensated Employee at any time after attaining age 55.
1.30 “Hour of Employment” shall have the meaning specified in Section 8.05.
1.31 “Hour of Service” means each hour that an Employee is paid or entitled to payment by an
Affiliated Employer for the performance of duties.
1.32 “Leased Employee” means any person who (a) is not a common law employee of an Affiliated
Employer, (b) pursuant to an agreement between an Affiliated Employer and any other person, has
performed services for an Affiliated Employer (or for an Affiliated Employer and related persons
determined in accordance with section 414(n)(6) of the Code) on a substantially full-time basis for
a period of at least one year and (c) performs the services under primary direction and control of
the recipient.
1.33 “Mandatory Cashout Amount” means, the dollar amount of $1,000.
I-6
1.34 “Matched Salary Deferral Contribution” means that portion of a Participant’s Salary
Deferral Contribution that does not exceed six percent of the Participant’s Considered Compensation
for the Plan Year.
1.35 “Maternity or Paternity Absence” means a period in which an Employee is absent from work
(a) by reason of the pregnancy of the Employee, (b) by reason of the birth of a child of the
Employee, (c) by reason of the placement of a child with the Employee in connection with the
adoption of the child by the Employee, or (d) for purposes of caring for such child for a period
immediately following such birth or placement for adoption.
1.36 “Nonforfeitable Interest” means a Participant’s or former Participant’s nonforfeitable
interest in his Account balance determined under Article VII, Section 13.06, Appendix B and other
applicable provisions of the Plan.
1.37 “Non-Highly Compensated Employee” means an Employee who is not a Highly Compensated
Employee.
1.38 “Normal Retirement Age” means age 65.
1.39 “Participant” means an Employee who is eligible to participate in the Plan.
1.40 “Period of Service” means a period of service for an Affiliated Employer which commences
on the day on which an Employee performs his initial Hour of Service or performs his initial Hour
of Service after he Xxxxxx Service, whichever is applicable, and ends on the date the Employee
subsequently Xxxxxx Service.
1.41 “Period of Severance” means the period of time which commences on the Employee’s
Severance from Service Date and ends on the date the Employee subsequently performs an Hour of
Service.
1.42 “Plan” means the Xanser Corporation 401(k) Savings Investment Plan, as amended from time
to time.
1.43 “Plan Year” means the calendar year.
1.44 “Qualified Domestic Relations Order” means an order which the Committee has determined
constitutes a qualified domestic relations order within the meaning of section 414(p) of the Code.
1.45 “Regulation” means the Department of Treasury regulation specified, as it may be changed
from time to time.
1.46 “Required Beginning Date” means:
(a) in the case of an individual who is not a Five Percent Owner in the Plan Year that
ends in the calendar year in which he attains age 701/2, the Required Beginning Date is
April 1 of the calendar year following the later of (1) the calendar year in which
I-7
the
individual attains age 701/2, or (2) the calendar year in which the individual incurs a
Separation From Service; and
(b) in the case of an individual who is a Five Percent Owner in the Plan Year that ends
in the calendar year in which he attains age 701/2, the Required Beginning Date is April 1 of
the calendar year following the year in which he attains age 701/2.
1.47 “Rollover Contribution” means the amount contributed by a Participant which consists of
any part of an Eligible Rollover Distribution from a qualified employee trust described in
section 401(a) of the Code other than an amount that is not includable in the Participant’s gross
income.
1.48 “Section 401(a)(9) Beneficiary” means an individual who is a Participant’s or former
Participant’s Beneficiary on the date of the Participant’s or former Participant’s death and
(unless the Beneficiary dies after the date of the Participant’s or former Participant’s death and
before September 30 of the following calendar year without disclaiming benefits under the Plan) who
remains a Beneficiary as of September 30 of the calendar year following the calendar year of the
Participant’s or former Participant’s death. If the Participant’s or former Participant’s
Beneficiary is a trust, an individual beneficiary of the trust may be a Section 401(a)(9)
Beneficiary of the Participant or former Participant if the requirements of Regulation
Section 1.401(a)(9)-4 are satisfied.
1.49 “Separation From Service” means an individual’s termination of employment with an
Affiliated Employer without commencing or continuing employment with any other Affiliated Employer.
1.50 “Severance From Service Date” means the earlier of the date of the Employee’s Separation
From Service, or the first anniversary of the date on which the Employee is absent from service
(with or without pay) for any reason other than his Separation From Service or a Maternity or
Paternity Absence, such as vacation, holiday, sickness, or a leave of absence other than a
Maternity or Paternity Absence. The Severance From Service Date of an Employee who is absent
beyond the first anniversary of his first day of absence by reason of a Maternity or Paternity
Absence is the second anniversary of the first day of the absence.
1.51 “Xxxxxx Service” means the occurrence of a Participant’s or former Participant’s
Severance From Service Date.
1.52 “Sponsor” means Xanser Corporation, a Delaware corporation.
1.53 “Spouse” means the person to whom the Participant or former Participant is married under
applicable local law. In addition, to the extent provided in a Qualified Domestic Relations Order,
a surviving former spouse of a Participant or former Participant will be treated as the Spouse of
the Participant or former Participant and to the same extent any current spouse of the Participant
or former Participant will not be treated as a Spouse of the Participant or former Participant.
1.54 “Top-Paid Group” means an Employee who, for the Top-Paid Group Determination Year in
question, is in the group consisting of the top 20 percent of the Employees
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when ranked on the
basis of Annual Compensation paid for the Top-Paid Group Determination Year. For purposes of
determining the number of Employees in the Top-Paid Group, the following shall be excluded: (a) an
Employee who has not been an employee for at least six months by the end of the Top-Paid Group
Determination Year; (b) an Employee who normally works less than 171/2 hours per week for Affiliated
Employers (disregarding any weeks during which the Employee performed no services for Affiliated
Employers); (c) an Employee who normally works for Affiliated Employers not more than six months
during a calendar year (determined by disregarding the Top-Paid Group Determination Year, and by
treating the individual as having worked for a month for any month in which he has worked for one
day for an Affiliated Employer); (d) an Employee who has not attained the age of 21; and (e) except
to the extent provided in Regulations, an Employee who is included in a unit of Employees covered
by a collective bargaining agreement between Employee representatives and an Affiliated Employer.
1.55 “Top-Paid Group Determination Year” means the calendar year immediately preceding the
calendar year for which a determination of the Employee’s status as a Highly Compensated Employee
or a Non-Highly Compensated Employee is being made.
1.56 “Trust” means the trust estate created to fund the Plan.
1.57 “Trustee” means collectively one or more persons or corporations with trust powers which
have been appointed by the initial Sponsor and have accepted the duties of Trustee and any
successor appointed by the Sponsor.
1.58 “Valuation Date” means each business day of the Plan Year.
1.59 “Vesting Service” means service for which an Employee is entitled to receive credit under
Article VII for purposes of determining his Nonforfeitable Interest in amounts credited to his
Account.
I-9
ARTICLE II
ELIGIBILITY
2.01 Eligibility Requirements. Except as specified below, any Employee who is employed by an
Employer shall be eligible to participate in the Plan beginning on the first day of the applicable
calendar quarter that occurs with or next follows the date on which the Employee completes one year
of Eligibility Service. An Employee shall not be eligible to participate in the Plan during any
period in which he is included in a unit of Employees covered by a collective bargaining agreement
between Employee representatives and the Employer shall be excluded if there has been good faith
bargaining between the Employer and the Employee representatives pertaining to retirement benefits
and the agreement does not require the Employer to include the Employee in the Plan. In addition,
a Leased Employee shall not be eligible to participate in the Plan unless the Plan’s qualified
status is dependent upon coverage of the Leased Employee. An Employee who is a nonresident alien
(within the meaning of section 7701(b) of the Code) and receives no earned income (within the
meaning of section 911(d)(2) of the Code) from any Affiliated Employer that constitutes income from
sources within the United States (within the meaning of section 861(a)(3) of the Code) is not
eligible to participate in the Plan. During any period in which an individual is classified by an
Employer as an independent contractor with respect to such Employer, the individual is not eligible
to participate in the Plan (even if he is subsequently reclassified by the Internal Revenue Service
or a court as a common law employee of the Employer and the Employer acquiesces to the
reclassification). An Employee who is a nonresident alien (within the meaning of section 7701(b) of
the Code) and receives no earned income (within the meaning of section 911(d)(2) of the Code) from
any Affiliated Employer that constitutes income from sources within the United States (within the
meaning of section 861(a)(3) of the Code) is not eligible to participate in the Plan. An Employee
who is a nonresident alien (within the meaning of section 7701(b) of the Code) and who does receive
earned income (within the meaning of section 911(d)(2) of the Code) from any Affiliated Employer
that constitutes income from sources within the United States (within the meaning of section
861(a)(3) of the Code) all of which is exempt from United States income tax under an applicable tax
convention is not eligible to participate in the Plan. An Employee who is expatriated to the United
States from another country is not eligible to participate in the Plan for so long as he continues
to accrue deferred compensation or retirement benefits under any agreement or program to which an
Affiliated Employer other than an Employer is a party. Finally, an Employee who is employed
outside the United States is not eligible to participate in the Plan unless the Committee elects to
permit him to participate in the Plan.
2.02 Early Participation for Salary Deferral Contribution and Rollover Purposes. An Employee
who satisfies the eligibility requirements specified in Section 2.01 other than the service
requirement shall be eligible to make Salary Deferral Contributions and Rollover Contributions to
the Plan on the first day of the month next following (not coincident with) the date on which he
completes an Hour of Employment.
2.03 Eligibility Upon Reemployment. If an Employee incurs a Separation From Service with the
Employer prior to the date he initially begins participating in the Plan, he shall be eligible to
begin participation in the Plan on the later of (a) the date he would have commenced participation
in the Plan if he had not incurred a Separation From Service or (b) the
II-1
date on which he performs
an Hour of Service after his Separation From Service. Subject to Section 2.04, once an Employee
commences participation in the Plan, his eligibility to participate in the Plan shall continue
until he Xxxxxx Service.
2.04 Cessation of Participation. An individual who has commenced participation in the Plan
will cease participation in the Plan on the earliest of the date on which he (a) Xxxxxx Service,
(b) is transferred from the employ of an Employer to the employ of an Affiliated Employer that has
not adopted the Plan, (c) becomes included in a unit of employees covered by a collective
bargaining agreement that does not require coverage of those employees under the Plan, (d) becomes
a Leased Employee, or (e) becomes included in another classification of Employees who, under the
terms of the Plan, are not eligible to participate. Under these circumstances, the former
Participant’s Account becomes frozen; he cannot contribute to the Plan or share in the allocation
of any Contributions for the frozen period. However, his Account shall continue to share in any
Plan income allocable to his Account during the frozen period of time.
2.05 Recommencement of Participation. A person who previously participated in the Plan will
again participate in the Plan on the day on which he becomes included in a classification of
Employees that, under the terms of the Plan, is eligible to participate.
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ARTICLE III
CONTRIBUTIONS
3.01 Salary Deferral Contributions. The Employer shall make a Salary Deferral Contribution in
an amount equal to the amount by which its Participants’ Considered Compensation was reduced on a
pre-tax basis pursuant to salary deferral agreements (excluding amounts of Considered Compensation
deferred pursuant to Section 3.02 that are properly characterized as Catch-up Salary Deferral
Contributions). Any such salary deferral agreement shall be an agreement in a form satisfactory to
the Committee to prospectively receive Considered Compensation from the Employer in a reduced
amount and to have the Employer contribute an amount equal to the amount of the reduction to the
Trust on account of the Participant. Any such salary deferral agreement shall be revocable in
accordance with its terms, provided that no revocation shall be retroactive or permit payment to
the Participant of the amount required to be contributed to the Trust. A salary deferral agreement
can only be made with respect to an amount that is not currently available to the Participant on
the date of the agreement. Further, a salary deferral agreement can only be made with respect to
amounts that would (but for the agreement) become currently available after the later of the date
on which the Employer adopts the Plan or the date on which such adoption of the Plan is effective.
A Salary Deferral Contribution for a Participant may not be made earlier than the date on which the
Participant’s salary deferral agreement is made. A Participant’s Salary Deferral Contribution must
be made after the Participant’s performance of services with respect to which the Salary Deferral
Contribution is made, or when the cash would be currently available to the Participant, if earlier.
A Participant’s or former Participant’s right to benefits derived from Salary Deferral
Contributions made to the Plan on his behalf shall be nonforfeitable.
The maximum amount a Participant may elect to reduce his Considered Compensation under his
salary deferral agreement shall be determined by the Committee, in its sole discretion from time to
time. In addition, the election to have Salary Deferral Contributions made, the ability to change
the rate of Salary Deferral Contributions, the right to suspend Salary Deferral Contributions, and
the manner of commencing new Salary Deferral Contributions shall be permitted under any uniform
method determined by the Committee from time to time. A Participant will be permitted to make (or
change) a Salary Deferral Contribution election at least once during each Plan Year.
3.02 Catch-up Salary Deferral Contributions. The Employer shall make a Catch-up Salary
Deferral Contribution in an amount equal to the amounts by which its Catch-up Eligible
Participants’ Considered Compensation was reduced as a result of salary deferral agreements
authorizing Catch-up Salary Deferral Contributions (to the extent that their deferrals are properly
characterized as Catch-up Salary Deferral Contributions). Any such salary deferral agreement shall
be an agreement in a form satisfactory to the Committee to prospectively receive Considered
Compensation from the Employer in a reduced amount and to have the Employer contribute an amount
equal to the amount of the reduction to the Trust on behalf of the Catch-up Eligible Participant.
Further, any such salary deferral agreement shall be revocable in accordance with its terms,
provided that no revocation shall be retroactive or permit payment to the Participant of the amount
required to be contributed to the Trust. A Participant’s or former
III-1
Participant’s right to benefits
attributable to Catch-up Salary Deferral Contributions made to the Plan on his behalf shall be
nonforfeitable.
Catch-up Salary Deferral Contributions on behalf of a Catch-up Eligible Participant shall be
permitted to the extent that the Catch-up Salary Deferral Contributions do not exceed the lesser of
(a) the “applicable dollar amount” under section 414(v) of the Code for the Plan Year (as adjusted
from time to time by the Secretary of Treasury), or (b) an amount equal to the Participant’s Annual
Compensation for the Plan Year minus the Catch-up Eligible Participant’s Salary Deferral
Contributions for the Plan Year. Inadvertent contributions that exceed either of these limitations
will not be treated as Catch-up Salary Deferral Contributions for purposes of the Plan.
The determination as to whether amounts deferred under the Plan by the Catch-up Eligible
Participant are properly characterized as Salary Deferral Contributions or Catch-up Salary Deferral
Contributions for a Plan Year shall be made as of the last day of the Plan Year, except that, with
respect to elective deferrals in excess of an applicable limit that is tested on the basis of the
taxable year or calendar year (such as the Code section 402(g) limit), the determination of whether
such elective deferrals are treated as Catch-up Salary Deferral Contributions is made at the time
they are deferred. To the extent that amounts deferred under the Plan on a pre-tax basis at the
election of a Catch-up Eligible Participant exceed the least of (a) the lowest statutory limit on
Salary Deferral Contributions (including limits imposed under sections 401(a)(30) and 415 of the
Code), (b) the maximum limitation on Salary Deferral Contributions, if any, imposed by the
Committee pursuant to Section 3.1, or (c) if the Plan would fail the ADP test if it did not correct
under section 401(k)(8) of the Code, the highest amount of Salary Deferral Contributions on behalf
of the Catch-up Eligible Participant that may be retained in the Plan under the rules of section
401(k)(8)(C) of the Code, the amounts deferred shall be characterized as Catch-up Salary Deferral
Contributions. Any amounts deferred under the Plan on a pre-tax basis at the election of a
Catch-up Eligible Participant that are not properly characterized as Catch-up Salary Deferral
Contributions pursuant to the provisions of this Section 3.02 shall be characterized as Salary
Deferral Contributions for all purposes under the Plan.
3.03 Matching Contributions. The Employer will make a Matching Contribution in an amount
equal to 100 percent of the Matched Salary Deferral Contributions of all Participants who satisfy
the requirement of Section 2.01 during the Plan Year.
3.04 Supplemental Contributions. The Employer may, at its sole discretion, contribute a
Supplemental Contribution, for any Plan Year, in an amount to be determined at the Employer’s
discretion on behalf of all Participants who satisfy the requirement of Section 2.01 during the
Plan Year.
3.05 Rollover Contributions and Plan-to-Plan Transfers. The Committee may permit Rollover
Contributions by Participants and/or direct transfers to or from another qualified plan on behalf
of Participants from time to time. If Rollover Contributions and/or direct transfers to or from
another qualified plan are permitted, the opportunity to make those contributions and/or direct
transfers must be made available to Participants on a nondiscriminatory basis. For this purpose
only, all Employees who are included in a classification of Employees who are
III-2
eligible to
participate in the Plan shall be considered to be Participants of the Plan even though they may not
have met the Eligibility Service requirements for eligibility. However, they shall not be entitled
to elect to have Salary Deferral Contributions made or to share in Employer Contributions or
forfeitures unless and until they have met the requirements for eligibility, contributions and
allocations. A Rollover Contribution shall not be accepted unless it is directly rolled over to
the Plan in a rollover described in section 401(a)(31) of the Code. A Participant shall not be
permitted to make a Rollover Contribution if the property he intends to contribute is for any
reason unacceptable to the Trustee. A Participant’s or former Participant’s right to benefits
attributable to his Rollover Contributions made to the Plan shall be nonforfeitable.
3.06 QNECS — Extraordinary Employer Contributions. Any Employer may make a QNEC in such
amount, if any, as shall be determined by it. A Participant’s or former Participant’s right to
benefits attributable to QNECs made to the Plan on his behalf shall be nonforfeitable. In no event
will QNECs be distributed before Salary Deferral Contributions may be distributed from the Plan.
3.07 Restoration Contributions. The Employer shall, for each Plan Year, make a restoration
contribution in an amount equal to the sum of (a) such amount, if any, as shall be necessary to
fully restore all Matching Contribution Accounts and Supplemental Contribution Accounts required to
be restored pursuant to the provisions of Section 9.02 after the application of all forfeitures
available for such restorations; plus (b) an amount equal in value to the value of forfeited
benefits required to be restored under Section 9.03, after the application of all forfeitures
available for such restorations.
3.08 Restorative Payments. If due to an oversight or inadvertent error an Employer fails to
make a Contribution to the Plan on behalf of a Participant or former Participant, as soon as
administratively practicable following the Employer’s discovery of the error, the Employer shall
make a restorative payment to the Plan on behalf of the Employee in an amount equal to the amount
of required Contributions the Employer should have made to the Plan on behalf of the Participant or
former Participant plus interest thereon (both determined in a manner that is consistent with
then-current guidance from the Department of Treasury concerning such restorative payments) after
the application of forfeitures available for such restoration.
3.09 Nondeductible Contributions Not Required. Notwithstanding any other provision of the
Plan, no Employer shall be required to make any contribution that would be a “nondeductible
contribution” within the meaning of section 4972 of the Code.
3.10 Deadline for Payment of Employer Contributions. Salary Deferral Contributions and
Catch-up Salary Deferral Contributions shall be paid to the Trustee in installments. The
installment for each payroll period shall be paid as soon as administratively feasible. The
Matching Contributions, the Supplemental Contributions and QNECs for a Plan Year shall be paid to
the Trustee in one or more installments, as the Employer may from time to time determine; provided,
however, that such contributions may not be paid later than the time prescribed by law (including
extensions thereof) for filing the Employer’s income tax return for its taxable year ending with or
within such Plan Year.
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3.11 Return of Contributions for Mistake, Disqualification or Disallowance of Deduction.
Subject to the limitations of section 415 of the Code, the assets of the Trust shall not revert to
any Employer or be used for any purpose other than the exclusive benefit of the Participants,
former Participants, and their Beneficiaries and the reasonable expenses of administering the Plan
except:
(a) any Employer Contribution made because of a mistake of fact may be repaid to the
Employer within one year after the payment of the Contribution;
(b) all Employer Contributions are conditioned upon the Plan’s initial qualification
under section 401 of the Code and may be repaid to the Employer within one year after the
date of denial of the initial qualification of the Plan; and
(c) all Employer Contributions are conditioned upon their deductibility under
section 404 of the Code; therefore, to the extent the deduction is disallowed, the
Contributions may be repaid to the Employer within one year after the disallowance.
The Employer has the exclusive right to determine if a Contribution or any part of it is to be
repaid or is to remain as a part of the Trust except that the amount to be repaid is limited, if
the Contribution is made by mistake of fact or if the deduction for the Contribution is disallowed,
to the excess of the amount contributed over the amount that would have been contributed had there
been no mistake or over the amount disallowed. Earnings which are attributable to any excess
contribution cannot be repaid. Losses attributable to an excess contribution must reduce the
amount that may be repaid. All repayments of Contributions made due to a mistake of fact or with
respect to which a deduction is disallowed are limited so that the balance in a Participant’s or
former Participant’s Account cannot be reduced to less than the balance that would have been in the
Participant’s or former Participant’s Account had the mistaken amount or the amount disallowed
never been contributed.
3.12 Limitations on Contributions. Contributions shall be subject to the limitations specified in
Appendices A and B.
III-4
ARTICLE IV
ALLOCATION AND VALUATION OF ACCOUNTS
4.01 Information Statements from Employer. Upon request by the Committee, the Employer shall
provide the Committee with a schedule setting forth the amount of its Salary Deferral Contribution,
Supplemental Contribution, QNEC, and restoration contribution; the names of its Participants, the
number of years of Vesting Service of each of its Participants and former Participants, the amount
of Considered Compensation and Annual Compensation paid to each Participant and former Participant,
and the amount of Considered Compensation and Annual Compensation paid to all its Participants and
former Participants. Such schedules shall be conclusive evidence of such facts.
4.02 Allocation of Salary Deferral Contributions. The Committee shall allocate the Salary
Deferral Contribution among the Participants by allocating to each Participant the amount by which
his Considered Compensation was reduced pursuant to a salary deferral agreement under Section 3.01
and shall credit each such Participant’s share to his Salary Deferral Contribution Account.
4.03 Allocation of Catch-up Salary Deferral Contributions. The Committee shall allocate the
Catch-up Salary Deferral Contribution among the Participants by allocating to each Participant the
amount by which his Considered Compensation was reduced pursuant to a salary deferral agreement
under Section 3.02 and shall credit each such Participant’s share to his Catch-up Salary Deferral
Contribution Account.
4.04 Allocation of Matching Contributions. The Committee shall separately allocate the
Matching Contribution made by an Employer among the Employer’s Participants based upon the Matched
Salary Deferral Contributions of each such Participant. Each Participant’s proportionate share
shall be credited to his Matching Contribution Account.
4.05 Allocation of Supplemental Contributions. For each Plan Year, the Committee may, in its
sole discretion, allocate the Supplemental Contribution. If any such Contribution is made by the
Employer during the Plan Year, it will be allocated among the Participants who are employed by the
Employer during the Plan Year, based upon each such Participant’s Considered Compensation paid by
the Employer as compared to the Considered Compensation for all such Participants employed by the
Employer and eligible for the allocation.
4.06 Allocation of QNECs. The Committee shall separately allocate the QNEC among the
Non-Highly Compensated Employees who are Participants based upon each such Participant’s Considered
Compensation as compared to the Considered Compensation of all such Participants.
4.07 Allocation of Forfeitures. At the time a forfeiture occurs pursuant to Article IX,
Section A.3.3 of Appendix A, the amount forfeited will first be used to reinstate any Account
required to be reinstated under Article IX. Forfeitures may also be applied to reduce an
Employer’s obligation to make restorative payments (and interest thereon) described in Section 3.8.
Any remaining forfeitures will be applied to reduce the Employer’s obligation to make
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future Matching Contributions or Supplemental Contributions. However, in no event will
amounts forfeited pursuant to Section A.3.3 of Appendix A be allocated to the Accounts of
Participants whose Matching Contributions are forfeited pursuant to Section A.3.3 of Appendix A.
4.08 Valuation of Accounts. A Participant’s or former Participant’s Account shall be valued
at fair market value on each Valuation Date. The earnings and losses attributable to any asset in
the Trust will be allocated solely to the Account of the Participant or former Participant on whose
behalf the investment in the asset was made. In determining the fair market value of the
Participant’s or former Participant’s Account, the Trustee shall utilize such sources of
information as it may deem reliable including, but not limited to, stock market quotations,
statistical evaluation services, newspapers of general circulation, financial publications, advice
from investment counselors or brokerage firms, or any combination of sources which in the opinion
of the Trustee will provide the price such assets were last traded at on a registered stock
exchange; provided, however, that with respect to regulated investment company shares, the Trustee
shall rely exclusively on information provided to it by the investment adviser to such funds.
4.09 No Rights Unless Otherwise Prescribed. No allocations, adjustments, credits, or
transfers shall ever vest in any Participant or former Participant any right, title, or interest in
the Trust except at the times and upon the terms and conditions herein set forth.
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ARTICLE V
BENEFITS
5.01 Benefit Upon Separation From Service. Upon his Separation From Service, a Participant or
former Participant (or in the event the Participant or former Participant has died, his
Beneficiary) is entitled to receive his Nonforfeitable Interest in his Account balance (reduced by
any security interest held by the Plan by reason of a loan outstanding to the Participant or former
Participant) commencing no later than the applicable deadline specified in Section 5.04.
5.02 Distribution Method Available. The only distribution method available under the Plan is
a lump sum payment in cash or in kind.
5.03 Direct Rollover Option. To the extent required under Regulations, a Distributee has the
right to direct that any portion of his Eligible Rollover Distribution will be directly paid to an
Eligible Retirement Plan specified by him that will accept the Eligible Rollover Distribution. Any
such election shall be made at the time and in the manner prescribed by the Committee and shall be
subject to any uniform restrictions or limitations (permissible under section 401(a)(31) and other
applicable Code provisions) that the Committee may impose under rules adopted by it.
5.04 Required Distributions. Notwithstanding any other provision of the Plan, all benefits
payable under the Plan shall be distributed, or commence to be distributed, in compliance with the
following provisions:
(a) Required Distributions for Certain Persons Who are 701/2 or Older. Unless a
Participant’s or former Participant’s entire Nonforfeitable Interest in his Plan benefit is
distributed to him in a single sum no later than his Required Beginning Date or in the form
of an annuity purchased from an insurance company, his Nonforfeitable Interest in his Plan
benefit must begin to be distributed, not later than his Required Beginning Date, over the
life of the Participant or former Participant, or the joint lives of the Participant or
former Participant and his Section 401(a)(9) Beneficiary, or over a period not extending
beyond his life expectancy or the joint and last survivor expectancy of him and his
Section 401(a)(9) Beneficiary. The distribution required to be made on or before the
Participant’s or former Participant’s Required Beginning Date shall be the distribution
required for his first Distribution Calendar Year. The minimum required distribution for
other Distribution Calendar Years, including the required minimum distribution for the
Distribution Calendar Year in which the Participant’s or former Participant’s Required
Beginning Date occurs must be made on or before December 31 of that Distribution Calendar
Year. In the case of a benefit payable in a form other than a single sum or an annuity
purchased from an insurance company, the amount that must be distributed for a Distribution
Calendar Year is an amount equal to the amount specified in Paragraph (b) of this
Section 5.04.
(b) Required Minimum Distributions. If a Participant’s or former Participant’s
Required Beginning Date is before the date on which he incurs a Separation From Service, the
Participant or former Participant (if he is then alive) must be paid either the
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entire amount credited to his Account or annual distributions from the Plan in the
amounts required under section 401(a)(9) of the Code and Regulations thereunder commencing
no later than his Required Beginning Date until his entire interest under the Plan has been
distributed under this Article V. The distribution required to be made on or before the
Participant’s or former Participant’s Required Beginning Date shall be the distribution
required for his first Distribution Calendar Year. The minimum required distribution for
other Distribution Calendar Years, including the required minimum distribution for the
Distribution Calendar Year in which the Participant’s or former Participant’s Required
Beginning Date occurs must be made on or before December 31 of that Distribution Calendar
Year. The amount that must be distributed for a Distribution Calendar Year is an amount
equal to (1) the Participant’s Account balance as of the last Valuation Date in the calendar
year immediately preceding the Distribution Calendar Year, increased by any contributions or
forfeitures allocated and made to the Account during such immediately preceding calendar
year after the Valuation Date, and decreased by distributions made during such immediately
preceding calendar year after the Valuation Date, divided by (2) the Participant’s
Applicable Distribution Period.
(c) Distribution Deadline for Death Benefit When Participant Dies Before His
Distributions Begin. If a Participant dies before the date distribution of his
Nonforfeitable Interest in his Plan benefit begins, his entire Nonforfeitable Interest in
his Plan benefit will be distributed, or begin to be distributed, to his Section 401(a)(9)
Beneficiary no later than as follows:
(i) If the Participant’s surviving Spouse is the Participant’s sole
Section 401(a)(9) Beneficiary, then distributions to the surviving Spouse will begin
by December 31 of the calendar year immediately following the calendar year in which
the Participant died, or by December 31 of the calendar year in which the
Participant would have attained age 70 1/2 , if later.
(ii) If the Participant’s surviving Spouse is not the Participant’s sole
Section 401(a)(9) Beneficiary and the payment of Plan death benefits to the
Section 401(a)(9) Beneficiary will not be in the form of a single sum or a
commercial annuity, then distributions to the Section 401(a)(9) Beneficiary will
begin by December 31 of the calendar year immediately following the calendar year in
which the Participant died.
(iii) If the Participant’s surviving Spouse is the Participant’s sole
Section 401(a)(9) Beneficiary, and the payment of a Plan death benefit to the
Section 401(a)(9) Beneficiary will be in the form of a single sum, then the
Participant’s entire Nonforfeitable Interest in his Plan benefit will be distributed
by December 31 of the calendar year containing the fifth anniversary of the
Participant’s death.
(iv) If there is no Section 401(a)(9) Beneficiary as of September 30 of the
calendar year following the calendar year of the Participant’s death, then the
Participant’s entire Nonforfeitable Interest in his Plan benefit will be distributed
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by December 31 of the calendar year containing the fifth anniversary of the
Participant’s death.
(v) If the Participant’s surviving Spouse is the Participant’s sole
Section 401(a)(9) Beneficiary and the surviving Spouse dies after the Participant
but before distributions to the surviving Spouse begin, this Section 5.04(c), other
than Section 5.04(c)(1), will apply as if the surviving Spouse were the Participant.
Unless the Participant’s interest is distributed in the form of an annuity or in a single sum
on or before the Required Beginning Date, as of the first Distribution Calendar Year distributions
will be made in accordance with Paragraph (b) of this Section 5.04.
(d) Distribution of Death Benefit When Participant Dies On or After His Required
Beginning Date. If a Participant dies on or after his Required Beginning Date, his Plan
benefit must be distributed to his Section 401(a)(9) Beneficiary at least as rapidly as the
method of payment of minimum required distributions being used as of the date of his death.
(e) Limitations on Death Benefits. Benefits payable under the Plan shall not be
provided in any form that would cause a Participant death benefit to be more than
incidental. Any distribution required to satisfy the incidental benefit requirement shall be
considered a required distribution for purposes of section 401(a)(9) of the Code.
(f) Requirements in the Case of a Commercial Annuity. If a Participant nonforfeitable
interest in his Plan benefit is distributed in the form of an annuity purchased from an
insurance company, distributions under the annuity contract will be made in accordance with
the requirements of section 401(a)(9) of the Code and Department of Treasury Regulations.
(g) Compliance with Section 401(a)(9). All distributions under the Plan will be made
in accordance with the requirements of section 401(a)(9) of the Code and all Regulations
promulgated thereunder, including, effective January 1, 2003, the Final Section 401(a)(9)
Regulations, including sections 1.401(a)(9)-1 through 1.401(a)(9)-9 of the Final
Section 401(a)(9) Regulations. The provisions of the Plan reflecting section 401(a)(9) of
the Code override any distribution options in the Plan inconsistent with section 401(a)(9)
of the Code.
(h) Compliance with Section 401(a)(14). Unless the Participant or former Participant
otherwise elects, the payment of benefits under the Plan to the Participant or former
Participant will begin not later than the 60th day after the close of the Plan Year in which
occurs the latest of (1) the date on which the Participant or former Participant attains the
later of age 62 or Normal Retirement Age, (2) the tenth anniversary of the year in which the
Participant or former Participant commenced participation in the Plan, or (3) the date of
the Participant’s or former Participant’s Separation From Service. Notwithstanding the
foregoing, a Participant or former Participant must file with the Committee a claim for
benefits under the Plan before payment of benefits to him (other than pursuant to Section
5.04(a) or Section 5.07) will commence.
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5.05 Consent to Distribution Upon Separation From Service. Notwithstanding any other
provision of the Plan, no benefit shall be distributed or commence to be distributed to a
Participant or former Participant prior to his attainment of the later of age 62 or Normal
Retirement Age without his consent, unless the benefit is payable immediately under Section 5.07.
Any such consent shall be valid only if given not more than 90 days prior to the Participant’s or
former Participant’s Benefit Commencement Date and after his receipt of the notice regarding
benefits described in Section 5.06.
5.06 Information Provided to Participants or Former Participants. Unless a Participant’s or
former Participant’s benefit is payable immediately under Section 5.07, the Sponsor shall provide
such Participant or former Participant with a written explanation of the Participant’s or former
Participant’s right, if any, to defer receipt of the distribution and an explanation of his rights
under Section 5.03. The written explanation shall be provided to a Participant or former
Participant no less than 30 days and no more than 90 days before his Benefit Commencement Date
unless he legally waives this requirement.
5.07 Immediate Payment of Small Benefit. Notwithstanding any other provision of the Plan
other than Section 5.03, if a Participant’s or former Participant’s Account balance at the time of
his Separation From Service is less than or equal to the Mandatory Cashout Amount, his Account
balance shall be paid to him (or in the event he has died, to his Beneficiary) as soon as
administratively practicable in the form of a single sum payment. The Committee is authorized to
establish a default procedure whereby any Distributee who is subject to this Section 5.07 and fails
to make an affirmative election to make a direct rollover is deemed to have elected to receive a
lump sum cash distribution of his entire Nonforfeitable Interest in his Plan benefit. However, a
distribution will not be made under the default procedure unless the Distributee has received an
explanation of the default procedure, as well as the notification of his direct rollover rights
referred to in Section 5.06, within the time periods prescribed by law.
5.08 Designation of Beneficiary. Each Participant or former Participant has the right to
designate and to revoke the designation of his Beneficiary or Beneficiaries. Each designation or
revocation must be evidenced by a written document in the form required by the Committee, signed by
the Participant or former Participant and filed with the Committee. If no designation is on file
at the time of a Participant’s or former Participant’s death or if the Committee determines that
the designation is ineffective, the designated Beneficiary shall be the Participant’s or former
Participant’s Spouse, if living, or if not, the executor, administrator or other personal
representative of the Participant’s or former Participant’s estate. If a Participant or former
Participant is considered to be married under local law, the Participant’s or former Participant’s
designation of any Beneficiary, other than the Participant’s or former Participant’s Spouse, shall
not be valid unless the spouse acknowledges in writing that she understands the effect of the
Participant’s or former Participant’s beneficiary designation and consents to it. The consent must
be to a specific Beneficiary. The written acknowledgement and consent must be filed with the
Committee, signed by the Spouse and at least two witnesses, one of whom must be a Participant or
former Participant’s of the Committee or a notary public. However, if the Spouse cannot be located
or there exist other circumstances as described in sections 401(a)(11) and 417(a)(2) of the Code,
the requirement of the Participant’s or former Participant’s Spouse’s acknowledgement and consent
may be waived. If a Beneficiary other than the Participant’s or former Participant’s Spouse is
named, the designation shall become invalid if the Participant or
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former Participant is later determined to be married under local law, the Participant’s or
former Participant’s missing Spouse is located or the circumstances which resulted in the waiver of
the requirement of obtaining the consent of the Participant’s or former Participant’s Spouse no
longer exist.
5.09 Distribution for Incapacitated Person or a Minor. If the Committee determines that any
person to whom a payment is due is a minor or is unable to care for his affairs because of physical
or mental disability, it shall have the authority to cause the payments to be made to the Spouse,
parent, brother, sister or other person the Committee determines to have incurred, or to be
expected to incur, expenses for that person unless a prior claim is made by a qualified guardian or
other legal representative. The Committee and the Trustee shall not be responsible to oversee the
application of those payments. Payments made pursuant to this power shall be a complete discharge
of all liability under the Plan and the Trust and the obligations of the Employer, the Trustee, the
Trust and the Committee.
5.10 Distribution Pursuant to Qualified Domestic Relations Order. The Committee will instruct
the Trustee to pay benefits in accordance with the terms of any order that has been determined, in
accordance with Plan procedures, to be a Qualified Domestic Relations Order. A Qualified Domestic
Relations Order may require the payment of an immediate cash lump sum to an alternate payee even if
the Participant is not then entitled to receive an immediate payment of Plan benefits.
5.11 Claim Review Procedures; Claims Appeal Procedures
(a) Claims Review Procedures. When a benefit is due, the Claimant should submit a
claim to the Committee. Under normal circumstances, the Committee will make a final
decision as to a claim within 90 days after receipt of the claim. If the Committee notifies
the Claimant in writing during the initial 90-day period, it may extend the period up to 180
days after the initial receipt of the claim. The written notice must indicate the
circumstances necessitating the extension and the anticipated date for the final decision.
If a claim is denied during the claims period, the Committee must notify the Claimant in
writing, and the written notice must set forth in a manner calculated to be understood by
the Claimant:
(i) the specific reason or reasons for denial;
(ii) specific reference to the Plan provisions on which the denial is based;
(iii) a description of any additional material or information necessary for the
Claimant to perfect the claim and an explanation of why such material or information
is necessary; and
(iv) an explanation of the Plan claims review procedures and time limits,
including a statement of the Claimant’s right to bring a civil action under section
502(a) of ERISA.
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If a decision is not given to the Claimant within the claims review period, the claim is
treated as if it were denied on the last day of the claims review period.
(b) Claims Appeals Procedures. If a Claimant’s claim made pursuant to Section 5.11(a)
is denied and he wants a review, he must apply to the Committee in writing. That
application can include any arguments, written comments, documents, records, and other
information relating to the claim for benefits. In addition, the Claimant is entitled to
receive on request and free of charge reasonable access to and copies of all information
relevant to the claim. For this purpose, “relevant” means information that was relied on in
making the benefit determination or that was submitted, considered or generated in the
course of making the determination, without regard to whether it was relied on, and
information that demonstrates compliance with the Plan’s administrative procedures and
safeguards for assuring and verifying that Plan provisions are applied consistently in
making benefit determinations. The Committee must take into account all comments,
documents, records, and other information submitted by the Claimant relating to the claim,
without regard to whether the information was submitted or considered in the initial benefit
determination. The Claimant may either represent himself or appoint a representative,
either of whom has the right to inspect all documents pertaining to the claim and its
denial. The Committee can schedule any meeting with the Claimant or his representative that
it finds necessary or appropriate to complete its review.
(c) Inapplicability to Disability Determinations. This Section 5.11 does not apply in
connection with determinations as to whether a Participant or former Participant has
incurred a Disability. Rather, such determinations shall be subject to the procedures
specified in Section 5.12.
5.12 Disability Benefit Claims Review and Appeal Procedures.
(a) Disability Benefit Initial Determination Procedure. In the case of a claim for
Disability benefits, the Claimant should submit a claim to the office designated by the
Committee to receive claims. Under normal circumstances, the Committee shall notify the
Claimant of any Disability claims denial (wholly or partially) within 45 days after receipt
of the claim.
The Committee retains the authority to unilaterally extend the initial 45 day Disability
claims determination period by a period not to exceed an additional 30 days, if the Committee
determines that such extension is necessary due to matters beyond the control of the Committee. If
the initial Disability claims determination period is extended by the unilateral action of the
Committee, the Committee shall, prior to the expiration of the initial 45 day Disability claims
determination period, notify the Claimant in writing of the extension and of the circumstances
requiring the extension of the Disability claims determination period.
If, prior to the end of the first 30-day extension, the Committee determines that, due to
matters beyond the control of the Plan, a decision cannot be rendered within the extension period,
the Disability claims determination period may be extended for an additional 30 days, provided the
Committee, prior to the expiration of the first 30-day extension period, notifies the
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Claimant in writing of the circumstances requiring the extension and the date on which the
Plan expects to render a decision. In the case of any notice extending the Disability claims
determination period, the notice must be in writing and shall specifically explain the standards on
which the entitlement to a benefit is based; the unresolved issues that prevent a determination on
a claim; additional information that is needed to resolve those issues; and, if additional
information is required from the Claimant, a statement as to the amount of time the Claimant has to
supply that information.
The period of time within which a Disability benefit determination is required to be made
shall begin on that date the claim is filed in accordance with this Section, without regard to
whether all the information necessary to make the Disability benefits determination accompanies the
filing. In the event the Disability claims determination period is extended due to the Claimant’s
failure to submit information necessary to such determination, the Disability claims determination
period shall be tolled from the date on which the notification of the extension is sent to the
Claimant until the date on which the Claimant responds to the request for additional information.
The Claimant shall be afforded at least 45 days from receipt of the notice of extension to provide
the specified information. If the Claimant fails to supply the specified information within the
45-day period, the claim determination process shall continue and the specified information shall
be deemed not to exist.
(b) Disability Claims Appeal Procedure. If a Claimant’s claim for a Disability benefit
is denied (in whole or in part), he is entitled to a full and fair review of that denial. A
full and fair review of a Disability benefit claim denial shall provide the Claimant with
180 days from the receipt of any adverse claim determination to appeal the denial. If the
Claimant does not file an appeal within 180 days of the adverse claim determination, such
denial becomes final.
Under the full and fair review, the Claimant shall be afforded an opportunity to submit
written comments, documents, records, and other information relating to the claim for benefits to
the reviewing fiduciary. The Claimant shall be entitled to receive upon request and free of charge
reasonable access to and copies of all information relevant to the claim. For purposes of a
Disability benefit claim denial, the term “relevant” shall mean information that was relied on in
making the benefit determination or that was submitted, considered or generated in the course of
making the determination, without regard to whether it was relied on, and information that
demonstrates compliance with the Plan’s administrative procedures and safeguards for assuring and
verifying that Plan provisions are applied consistently in making benefit determinations. For this
purpose, “relevant” information shall also include a statement of policy or guidance with respect
to the Plan concerning the Disability benefit, without regard to whether such statement of policy
or guidance was relied upon in making the claims determination. The review of a benefit claim
denial shall not afford any deference to the initial adverse claim determination.
The review of the Disability claims denial shall be conducted by the appropriate named
fiduciary who is neither the named fiduciary who made the initial adverse claim determination nor
subordinate to such individual.
In reviewing a denial of a claim for a Disability benefit, in which the denial was based in
whole or in part on medical judgment, the appropriate named fiduciary shall consult with a
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health care professional who has appropriate training and experience in the field of medicine
involved in the medical judgment. The health care professional with whom the named fiduciary
consults in connection with the review of an adverse benefit claim denial shall be neither the
health care professional who was consulted in connection with the adverse benefit determination
that is the subject of the appeal nor a subordinate of any such individual. The reviewing
fiduciary shall provide the identification of the medical or vocational experts whose advice was
obtained on behalf of the Plan in connection with Claimant’s Disability benefit claim denial,
without regard as to whether the advice was relied upon in making the benefit determination.
The appropriate reviewing fiduciary must take into account all comments, documents, records,
and other information submitted by the Claimant relating to the claim, without regard as to whether
the information was submitted or considered in the initial benefit determination. The Claimant may
either represent himself or appoint a representative, either of whom has the right to inspect all
documents pertaining to the claim and its denial. The reviewing fiduciary can schedule any meeting
with the Claimant or his representative that it finds necessary or appropriate to complete its
review.
If a timely request is made, the reviewing fiduciary shall notify the Claimant of the
determination upon appeal within 45 days after receipt of the request for review (without regard to
whether all the information necessary to make the benefit determination accompanies the filing).
The reviewing fiduciary retains the authority to unilaterally extend the initial 45-day review
period by a period not to exceed an additional 45 days, if the fiduciary determines that special
circumstances exist requiring additional time for reviewing the claim. If the initial review
period is extended by the unilateral action of the appropriate reviewing fiduciary, the fiduciary
shall, prior to the expiration of the initial 45 day review period, notify the Claimant in writing
of the extension. The written notice of extension shall identify the special circumstances
necessitating the extension and provide the anticipated date by which the Plan expects to render
the determination on review.
The period of time within which a determination on a Disability claims appeal is required to
be made shall begin on the date the appeal is filed in accordance with this Section, without regard
to whether all the information necessary to make the Disability benefits determination accompanies
the filing. In the event the Disability claims review period is extended due to the Claimant’s
failure to submit information necessary to such determination, the Disability claims review period
shall be tolled from the date on which the notification of the extension is sent to the Claimant
until the date on which the Claimant responds to the request for additional information. The
Claimant shall be afforded at least 45 days from receipt of the notice of extension to provide the
requested information. If the Claimant fails to supply the requested information within the 45-day
period, the claims review process shall continue and the specified information shall be deemed not
to exist.
The reviewing fiduciary shall provide the Claimant with a written notice of the Plan’s benefit
determination upon review. The notice shall set forth the specific reasons for its action, the
Plan provisions on which its decision is based, and a statement that the Claimant is entitled to
receive, upon request and free of charge, reasonable access to, and copies of, all documents,
records, and other information relevant to the Claimant’s claim for benefits, and a statement of
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the Claimant’s right to bring an action under section 502(a) of ERISA. The notice shall also
include the following statement,
“You and the Plan may have other voluntary alternative dispute resolution
options, such as mediation. One way to find out what may be available is to
contact your local U.S. Department of Labor Office and your State insurance
regulatory agency.”
If a decision is not given to the Claimant within the review period, the claim is treated as
if it were denied on the last day of the review period.
The request for review must be filed within 90 days after the denial. If it is not, the
denial becomes final. If a timely request is made, the reviewing fiduciary must make its decision,
under normal circumstances, within 60 days of the receipt of the request for review. However, if
the reviewing fiduciary notifies the Claimant prior to the expiration of the initial review period,
it may extend the period of review up to 120 days following the initial receipt of the request for
a review. The written notice must indicate the circumstances necessitating the extension and the
anticipated date for the final decision. All decisions of the reviewing fiduciary must be in
writing and must include the specific reasons for its action, the Plan provisions on which its
decision is based, and a statement that the Claimant is entitled to receive, upon request and free
of charge, reasonable access to, and copies of, all documents, records, and other information
relevant to the Claimant’s claim for benefits, and a statement of the Claimant’s right to bring an
action under section 502(a) of ERISA. If a decision is not given to the Claimant within the review
period, the claim is treated as if it were denied on the last day of the review period.
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ARTICLE VI
IN-SERVICE DISTRIBUTIONS AND LOANS
6.01 In-Service Financial Hardship Distributions.
(a) General. Prior to his Separation From Service, a Participant or former Participant
is entitled to receive a distribution from his Salary Deferral Contribution Account (except
for income credited to his Salary Deferred Contribution Account), his Catch-up Salary
Deferral Contribution Account (except for income credited to his Catch-up Salary Deferral
Contribution Account), and his Rollover Account in the event of an immediate and heavy
financial need incurred by the Participant or former Participant and the Committee’s
determination that the withdrawal is necessary to alleviate that hardship.
(b) Permitted Reasons for Financial Hardship Withdrawals. A distribution shall be made
on account of financial hardship only if the distribution is for: (1) expenses for medical
care described in section 213(d) of the Code previously incurred by the Participant, the
Participant’s Spouse, or any dependents of the Participant (as defined in section 152 of the
Code) or necessary for those persons to obtain medical care described in section 213(d) of
the Code and not reimbursed or reimbursable by insurance; (2) costs directly related to the
purchase of a principal residence of the Participant (excluding mortgage payments); (3)
payment of tuition and related educational fees, and room and board expenses, for the next
twelve months of post-secondary education for the Participant or the Participant’s Spouse,
children, or dependents (as defined in section 152 of the Code without regard to section
152(b)(1), 152(b)(2) or 152(d)(1)(B) of the Code); (4) payments necessary to prevent the
eviction of the Participant from his principal residence or foreclosure on the mortgage of
the Participant’s principal residence; (5) payments for burial or funeral expenses for the
Participant’s deceased parent, spouse, children or dependents (as defined in section 152 of
the Code without regard to section 152(d)(1)(B)); or (6) payments for expenses for the
repair of damage to the Participant’s principal residence that would qualify for the
casualty deduction under section 165 of the Code (determined without regard to whether the
loss exceeds 10% of the adjusted gross income.
(c) Amount. A distribution to satisfy an immediate and heavy financial need shall not
be made in excess of the amount of the immediate and heavy financial need of the Participant
or former Participant and the Participant or former Participant must have obtained all
distributions, other than hardship distributions, and all nontaxable (at the time of the
loan) loans currently available under all plans maintained by the Employer. The amount of a
Participant’s or former Participant’s immediate and heavy financial need includes any
amounts necessary to pay any federal, state or local income taxes or penalties reasonably
anticipated to result from the financial hardship distribution.
(d) Suspension of Participation in Certain Benefit Programs. The Participant’s or
former Participant’s hardship distribution shall terminate his right to have the Employer
make any Salary Deferral Contributions on his behalf until the next time Salary Deferral
Contributions are permitted after (1) the lapse of six months after he
VI-1
receives a hardship distribution, and (2) his timely filing of a written request to
resume his Salary Deferral Contributions. In addition, for six (6) months after he receives
a hardship distribution from the Plan, the Participant or former Participant is prohibited
from making elective contributions and employee contributions to or under all other
qualified and nonqualified plans of deferred compensation maintained by the Employer.
However, the Participant or former Participant is not prohibited from making contributions
to a health or welfare benefit plan, including one that is part of a cafeteria plan within
the meaning of section 125 of the Code.
(e) Order of Withdrawals. Financial hardship distributions will be made in the
following order: First withdrawals will be made from the Participant’s or former
Participant’s Rollover Account, then from his Salary Deferral Contribution Account, and
finally, from his Catch-up Salary Deferral Contribution Account. A Participant or former
Participant shall not be entitled to receive a financial hardship distribution of any amount
credited to his QNEC Account, or of any income that is allocable or credited to his Salary
Deferral Contribution Account or Catch-up Salary Deferral Contribution Account.
(f) Method of Payment. Distributions pursuant to this Section 6.01 will be paid in
lump sums in cash.
6.02 In-Service Age 591/2 Distributions. Prior to his Separation From Service, a Participant or
former Participant may withdraw part or all of his Nonforfeitable Interest in his Account balances
on or after the date that he attains age 591/2. Distributions pursuant to this Section 6.02 will be
paid in lump sums in cash or in shares of Company Stock.
6.03 Loans. The Committee may direct the Trustee to make a loan to a Participant or former
Participant who is an Employee, or to a Beneficiary who is a “party in interest” within the meaning
of ERISA. The Committee will be responsible for administering the Plan loan program. The
Committee is authorized to adopt Plan loan procedures. All loans will comply with the following
requirements:
(a) All loans will be made solely from the Participant’s, former Participant’s, or
Beneficiary’s Account.
(b) Loans will be available on a nondiscriminatory basis to all Beneficiaries who are
“parties in interest” within the meaning of ERISA, and to all Participants and former
Participants who are Employees.
(c) Loans will not be made for less than $1,000.00.
(d) The maximum amount of a loan may not exceed the lesser of (1) $50,000.00 reduced by
the person’s highest outstanding loan balance from the Plan during the preceding one-year
period, or (2) one-half of the person’s Nonforfeitable Interest in his Account balance
determined as of the date on which the loan is approved by the Committee.
(e) Any loan from the Plan will be evidenced by a note or notes (signed by the person
applying for the loan) having such maturity, bearing such rate of interest, and
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containing such other terms as the Committee will require by uniform and
nondiscriminatory rules consistent with this Section and proper lending practices.
(f) All loans will bear a reasonable rate of interest which will be established by the
Committee.
(g) Each loan will be fully secured by a pledge of the borrowing person’s Account
balance. No more than 50 percent of the person’s Account balance (determined immediately
after the origination of the loan) will be considered as security for any loan.
(h) Generally, the term of the loan will not be more than five years. The Committee
may agree to a longer term only if such term is otherwise reasonable and the proceeds of the
loan are to be used to acquire a dwelling which will be used within a reasonable time
(determined at the time the loan is made) as the principal residence of the borrowing
person.
(i) The terms of each Plan loan agreement will require substantially level amortization
of the loan (with payments not less frequently than quarterly) over the term of the loan.
However, the level amortization requirement will not apply for a period, not longer than one
year (or such longer period as may apply under the Uniformed Services Employment and
Reemployment Rights Act of 1994 (“USERRA”)) that an eligible borrower is on a bona fide
leave of absence, either without pay from the Employer or at a rate of pay (after income and
employment tax withholding) that is less than the amount of the installment payments
required under the terms of the loan. However, the loan (including interest that accrues
during the leave of absence) must be repaid by the five-year loan maturity deadline
specified in paragraph (h) above (unless the loan was a home loan described in paragraph (h)
above), and the amount of the installments due after the leave ends (or, if earlier, after
the first anniversary of the leave or such longer period as may apply under USERRA) must not
be less than the amount required under the terms of the original loan. Loan repayments
shall be suspended under the Plan, as permitted under section 414(u)(4) of the Code. Any
loan that is suspended pursuant to section 414(u)(4) of the Code must be repaid in full
(including interest that accrues during the period of military service) by the end of the
period equal to the original term of the loan plus the period of such military service.
(j) No amount that is pledged as collateral for a Plan loan to a Participant or former
Participant will be available for distribution or withdrawal before the Participant or
former Participant has fully repaid his loan.
(k) All interest payments made pursuant to the terms of the loan agreement will be
credited to the borrowing person’s Account and will not be considered as general earnings of
the Trust to be allocated to other Participants or former Participants.
(l) A Participant or former Participant may have no more than one Plan loan outstanding
at any time.
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ARTICLE VII
VESTING
A Participant or former Participant always has a fully Nonforfeitable Interest in amounts
credited to his Salary Deferral Contribution Account, his Catch-up Salary Deferral Contribution
Account, his QNEC Account and his Rollover Account. A Participant or former Participant has a
fully Nonforfeitable Interest in amounts credited to his Matching Contribution Account and his
Supplemental Contribution Account when he (a) attains his Normal Retirement Age on or prior to his
Separation From Service, (b) incurs a Separation From Service due to death or (c) incurs a
Separation From Service due to Disability. Prior to the occurrence of any of the three events
listed in the preceding sentence, a Participant or former Participant has a Nonforfeitable Interest
in amounts credited to his Matching Contribution Account and his Supplemental Contribution Account
determined in accordance with the following vesting schedule:
Years of Vesting Service | Nonforfeitable Interest | |
Less than one year | 0 percent | |
One but less than two | 20 percent | |
Two but less than three | 40 percent | |
Three but less than four | 60 percent | |
Four but less than five | 80 percent | |
Five or more | 100 percent |
Except as specified in this Article, subject to the possible application of Section 13.06 or
Section B.2.3 of Appendix B, a Participant or former Participant has no Nonforfeitable Interest in
amounts credited to his Matching Contribution Account or his Supplemental Contribution Account. To
the extent that a Participant or former Participant does not have a Nonforfeitable Interest in
amounts credited to his Matching Contribution Account or his Supplemental Contribution Account, he
has a Forfeitable Interest in amounts credited to such accounts.
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ARTICLE VIII
ELIGIBILITY SERVICE AND VESTING SERVICE
8.01 Eligibility Service. For the purpose of determining eligibility to participate in the
Plan, an Employee will earn one year of Eligibility Service if he completes 1,000 Hours of
Employment during a Computation Period. The Computation Period is merely a measurement period
during which an Employee must earn 1,000 Hours of Employment in order to be credited with one year
of Eligibility Service. There is no requirement that the entire 12-month Computation Period must
elapse before the Employee may be credited with one year of Eligibility Service. Initially, an
Employee’s Computation Period is the 12-month period commencing on the date on which he first
completes an Hour of Employment. If the Employee does not complete 1,000 Hours of Employment
during the 12-month period commencing on the date on which he first completes an Hour of
Employment, his Computation Period shall then shift to the Plan Year in which occurs the first
anniversary of the date on which he first completes an Hour of Employment. Thereafter, the
Employee’s Computation Periods shall be succeeding Plan Years.
8.02 Vesting Service. For purposes of determining an Employee’s Nonforfeitable Interest in
his Account balance, an Employee shall receive credit for Vesting Service commencing on the date
the Employee first performs an Hour of Service and ending on his Severance From Service Date. If
an Employee Xxxxxx Service he shall recommence earning Vesting Service when he again performs an
Hour of Service. If an Employee performs an Hour of Service within 12 months after he Xxxxxx
Service, the intervening Period of Severance shall be counted as a Period of Service for vesting
purposes. Subject to Section 8.03, when determining an Employee’s Vesting Service, all Periods of
Service, whether or not completed consecutively, shall be aggregated. In aggregating Vesting
Service, 365 days of Vesting Service shall be counted as one year of Vesting Service. No fractional
years shall be counted for purposes of vesting.
8.03 Disregard of Certain Service. If an Employee incurs a Separation From Service at a time
when he does not have a Nonforfeitable Interest in a portion of his Account balance and his Period
of Severance continues for a continuous period of five years or more, the Period of Service
completed by the Employee before the Period of Severance shall not be taken into account for
Vesting Service purposes if his Period of Severance equals or exceeds his Period of Service,
whether or not consecutive, completed before the Period of Severance.
8.04 Special Rules for Maternity or Paternity Absences. Except as specified below, the period
of time between (a) the first anniversary of the first day of a Maternity or Paternity Absence of
an Employee and (b) the second anniversary of the first day of the absence shall not be counted as
a Period of Severance or as Vesting Service. However, if the Employee returns to active employment
with an Affiliated Employer prior to the expiration of twelve months following the earlier of (a)
the date of his Separation From Service or (b) the second anniversary of the first day of his
Maternity or Paternity Absence, he shall be granted Vesting Service for the entire period of his
Maternity or Paternity Absence.
VIII-1
8.05 Definition of Hour of Employment. An Hour of Employment for purposes of the Plan shall
be each hour (a) for which an Employee is either directly or indirectly paid or entitled to payment
by the Affiliated Employer for the performance of duties; (b) for which an Employee is either
directly or indirectly paid or entitled to payment by the Affiliated Employer on account of a
period of time during which no duties are performed (irrespective of whether the employment
relationship has terminated) due to vacation, holiday, illness, incapacity (including Disability),
layoff, jury duty, military duty or leave of absence; or (c) for which back pay, irrespective of
mitigation of damages, is either awarded or agreed to by the Affiliated Employer; provided,
however, that the same Hours of Employment shall not be credited both under clause (a) or clause
(b) and this clause (c). Solely for purposes of clause (b) of the preceding sentence, (1) no more
than 501 Hours of Employment shall be credited to an Employee on account of any single continuous
period during which the Employee performs no duties (whether or not such period occurs in a single
computation period); (2) Hours of Employment shall not be credited if payment therefor is made or
due under a plan maintained solely for the purpose of complying with applicable workmen’s
compensation, or unemployment compensation or disability insurance laws; and (3) Hours of
Employment shall not be credited for a payment which solely reimburses an Employee for medical or
medically-related expenses incurred by the Employee. The number of Hours of Employment to be
credited with respect to a payment which is made or due on account of a period during which an
Employee performs no duties shall be determined with reference to whether or not a payment is
calculated on the basis of units of time. Except as otherwise provided below, with respect to such
a payment made or due which is calculated on the basis of units of time, the number of Hours of
Employment to be credited shall be the number of regularly scheduled hours included in the units of
time on the basis of which payment is calculated. With respect to a payment made or due which is
not calculated on the basis of units of time, the number of Hours of Employment to be credited
shall be equal to the amount of the payment divided by the Employee’s most recent hourly rate of
compensation before the period during which no duties are performed. For purposes of the preceding
sentence, (a) if an Employee’s compensation is determined on the basis of an hourly rate, such
hourly rate shall be the Employee’s most recent hourly rate of compensation, (b) if an Employee’s
compensation is determined on the basis of a fixed rate for specified periods of time other than
hours, the Employee’s hourly rate of compensation shall be the Employee’s most recent rate of
compensation for a specified period of time divided by the number of hours regularly scheduled for
the performance of duties during such period of time and (c) if an Employee’s compensation is not
determined on the basis of a fixed rate for specified periods of time, then the Employee’s hourly
rate of compensation shall be the lowest hourly rate of compensation paid to employees in the same
job classification as that of the Employee or, if no employees in the same job classification have
the same hourly rate, the minimum wage as established from time to time under section 6(a)(1) of
the Fair Labor Standards Act of 1938, as amended. Notwithstanding the above, an Employee shall not
be credited on account of a period during which no duties are performed with a number of Hours of
Employment which is greater than the number of hours regularly scheduled for the performance of
duties during such period. For purposes of this paragraph, an Employee without a regular work
schedule shall be deemed to regularly work a 40-hour week, eight-hour day, or such other
representative period (determined by the Committee and announced to employees) which reflects the
average hours worked by the employee, or by other employees in the same job classification,
provided the method used to calculate the average
VIII-2
number of hours worked during such period is consistently applied with respect to all
Employees within the same reasonably defined job classifications.
Except as otherwise provided below, Hours of Employment shall be credited to the
above-described computation period(s) in which duties are performed. With respect to Hours of
Employment for which an Employee is either directly or indirectly paid or entitled to payment by an
Employer on account of a period of time during which no duties are performed, (a) hours of service
credited to the Employee on account of a payment which is calculated on the basis of units of time
shall be credited to the computation period or periods in which the period during which no duties
are performed occurs, beginning with the first unit of time to which the payment relates; and (b)
Hours of Employment credited to an Employee by reason of a payment which is not calculated on the
basis of units of time shall be credited to the computation period in which the period during which
no duties are performed occurs, or if the period during which no duties are performed extends
beyond one computation period, such Hours of Employment shall be allocated between not more than
the first two computation periods on any reasonable basis which is consistently applied with
respect to all employees within the same reasonably defined job classifications. Hours of
Employment for which back pay, irrespective of mitigation of damages, is either awarded or agreed
to by the Employer shall be credited to the computation period or periods to which the award or
agreement for back pay pertains, rather than to the computation period in which the award,
agreement or payment is made. For purposes of this paragraph, if Hours of Employment are to be
credited to an Employee in connection with a period of no more than 31 days which extends beyond
one computation period, all such hours may be credited to the first or second computation period
provided all Employees within the same reasonably defined job classifications are consistently
treated similarly.
8.06 Service Credit Required by Federal Law. An Employee will be granted credit for
Eligibility Service and Vesting Service for time he is not actively performing services for an
Affiliated Employer to the extent required under federal law. An Employee will be granted credit
for Eligibility Service and Vesting Service for services performed for a predecessor employer to
the extent required by section 414(a) of the Code and Regulations issued thereunder.
8.07 Employment Records Conclusive. The employment records of the Employer shall be
conclusive for all determinations of Eligibility Service and Vesting Service.
8.08 Credit for Service with Xxxxxxxxx Associates, Inc. An Employee who was a participant in
the Xxxxxxxxx Associates, Inc. 401(k) Plan shall be granted credit for Vesting Service for his
service earned under the Xxxxxxxxx Associates, Inc. 401(k) Plan.
VIII-3
ARTICLE IX
FORFEITURES AND RESTORATIONS
9.01 Forfeiture on Termination of Participation.
(a) If as a result of his Separation From Service a Participant or former Participant
receives (or is deemed to receive under Section 5.07) a distribution of his entire
Nonforfeitable Interest in his Matching Contribution Account and his Supplemental
Contribution Account not later than the end of the second Plan Year following the Plan Year
in which his Separation From Service occurs, the remaining amounts credited to his Matching
Contribution Account and his Supplemental Contribution Account will be immediately
forfeited upon the distribution.
(b) If a Participant’s or former Participant’s Forfeitable Interest is not forfeited
pursuant to Section 9.01(a), his Forfeitable Interest in amounts credited to his Matching
Contribution Account and his Supplemental Contribution Account will be permanently forfeited
(with no right of reinstatement under Section 9.02) on the later of the date of his
Separation From Service or the date on which he has incurred a Period of Severance of five
consecutive years.
9.02 Restoration of Forfeited Amounts. If an Employee who forfeited any portion of amount
credited to his Matching Contribution Account and his Supplemental Contribution Account pursuant to
the provisions of Section 9.01(a) subsequently performs an Hour of Service and is employed in a
classification of employees that is eligible to participate in the Plan (determined under Article
II), then the following provisions shall apply:
(a) Repayment Requirement. The Employee’s Matching Contribution Account and
Supplemental Contribution Account balances shall be restored if he repays to the Trustee the
full amount of any distribution from his Matching Contribution Account and his Supplemental
Contribution Account with respect to which the forfeiture arose prior to the earlier of
(1) the date on which he incurs a Period of Severance of five years commencing after his
distribution, or (2) the fifth anniversary of the first date on which the Participant
subsequently performs his first Hour of Service after his Separation From Service. A person
who is deemed to have received a distribution under Section 6.02 (because he had no
Nonforfeitable Interest in amounts credited to his Matching Contribution Account and his
Supplemental Contribution Account) will be deemed to have repaid amounts credited to his
Matching Contribution Account and his Supplemental Contribution Account upon his
reemployment if he is reemployed before the earlier of the dates specified in clauses (1)
and (2) in the preceding sentence. An Employee who does not resume employment in a
classification of employees that is eligible to participate in the Plan (determined under
Article II) prior to the repayment deadline specified above shall not have his Matching
Contribution Account and Supplemental Contribution Account balances restored.
(b) Amount Restored. The amount to be restored under the preceding provisions of this
Section 9.02 shall be the dollar value of the Participant’s Matching
IX-1
Contribution Account and Supplemental Contribution Account balances, both the amount
distributed and the amount forfeited. The Participant’s Matching Contribution Account and
Supplemental Contribution Account balances shall be restored as soon as administratively
practicable after the later of the date the Participant first performs an Hour of Service
after his Separation From Service or the date on which any required repayment is completed.
No distribution shall be made to a Participant as a result of a prior Separation From
Service after the restoration of such account balances has been effectuated.
(c) No Other Basis for Restoration. Except as otherwise provided above, a
Participant’s or former Participant’s Account balance shall not be restored after it has
been forfeited pursuant to Section 9.01.
9.03 Forfeitures by Lost Participants or Beneficiaries. If a person who is entitled to a
distribution cannot be located during a reasonable search after the Trustee has initially attempted
making payment, his Account balance shall be forfeited. However, if at any time prior to the
termination of the Plan and the complete distribution of the Trust Fund, the missing former
Participant or Beneficiary files a claim with the Committee for the forfeited Account balance, that
Account balance shall be reinstated (without adjustment for income and losses during the forfeited
period) effective as of the date of the receipt of the claim.
IX-2
ARTICLE X
INVESTMENT ELECTIONS
10.01 Investment Funds Established. It is contemplated that the assets of the Plan shall be
invested in such categories of assets as may be determined from time to time by the Committee and
announced and made available on an equal basis to all Participants or former Participants. In
accordance with procedures established by the Committee, a Participant or former Participant may
designate the percentage of his Matching Contribution Account, QNEC Account, Rollover Contribution
Account and Salary Deferral Contribution Account to be invested in each investment fund available
under the Plan.
10.02 Election Procedures Established. The Committee shall, from time to time, establish
rules to be applied in a nondiscriminatory manner as to all matters relating to the administration
of the investment of funds including, but not limited to, the following:
(a) the percentage of a Participant’s or former Participant’s Account as it exists,
from time to time, that may be transferred from one fund to another and the limitations
based on amounts, percentages, time, or frequency, if any, on such transfers;
(b) the percentage of a Participant’s or former Participant’s future contributions,
when allocated to his Account, that may be invested in any one or more funds and the
limitations based upon amounts, percentages, time, or frequency, if any, on such investments
in various funds;
(c) the procedures for making investment elections and changing existing investment
elections;
(d) the period of notice required for making investment elections and changing existing
investment elections;
(e) the handling of income and change of value in funds when funds are in the process
of being transferred between investment funds and to investment funds; and
(f) all other matters necessary to permit the orderly operation of investment funds
within the Plan.
When the Committee changes any previous applicable rule, it shall state the effective time of the
change and the procedures for complying with any such change. Any change shall remain effective
until such date as stated in the change, or if none is stated, then until revoked or changed in a
like manner.
X-1
ARTICLE XI
INVESTMENTS IN COMPANY STOCK
11.01 Voting of Company Stock. Each Participant, former Participant and Beneficiary with an
interest in Company Stock held in the Trust shall have the right to direct the manner in which the
Trustee is to vote the number of shares of the Company Stock reflecting such Participant’s or
former Participant’s or Beneficiary’s proportional interest in the Company Stock held in the Trust
(both vested and unvested). Directions from a Participant, former Participant or Beneficiary to
the Trustee concerning the voting of the Company Stock shall be communicated in writing, or by
mailgram or similar means to the Trustee or to its designated agent. These individual directions
shall be held in confidence and shall not be divulged to the Employer, or any officer or employee
thereof, or any other person. Upon its receipt of the directions the Trustee shall vote the shares
of the Company Stock held in the Trust as directed by the Participant, former Participant or
Beneficiary. The Trustee shall vote shares of the Company Stock reflecting the Participant’s,
former Participant’s or Beneficiary’s proportional interest in the Company Stock held in the Trust
(both vested and unvested) for which it has received no directions from him in the same proportion
as it votes those shares for which it received voting directions from Participants, former
Participants and Beneficiaries. The Trustee shall vote shares of the Company Stock not credited to
Participants’, former Participants’ or Beneficiaries’ accounts for which it received voting
directions from Participants, former Participants or Beneficiaries.
11.02 Tender Offers. Each Participant, former Participant and Beneficiary shall have the
right to direct the Trustee to tender or not to tender some or all of the shares of the Company
Stock reflecting his proportional interest in the Company Stock held in the Trust (both vested and
unvested). Directions from a Participant, former Participant or Beneficiary to the Trustee
concerning the tender of the Company Stock shall be communicated in writing, or by mailgram or such
similar means as is agreed upon by the Trustee or its agent and the Sponsor. These directions
shall be held in confidence and shall not be divulged to the Employer, or any officer or employee
thereof, or any other person except to the extent that the consequences of such directions are
reflected in reports regularly communicated to any such persons in the ordinary course of the
performance of the Trustee’s or its agent’s services. Upon its receipt of the directions, the
Trustee shall tender or not tender shares of Company Stock as directed by the Participant, former
Participant or Beneficiary. To the extent that Participants, former Participants and Beneficiaries
fail to affirmatively direct the Trustee or fail to issue valid directions to the Trustee to tender
shares of the Company Stock credited to their accounts, they will be deemed to have instructed the
Trustee not to tender those shares. Accordingly, the Trustee shall not tender shares of Company
Stock credited to a Participant’s, former Participant’s or Beneficiary’s accounts for which it has
received no directions or invalid directions from him.
The Trustee shall tender that number of shares of the Company Stock not credited to
Participants’, former Participants’ and Beneficiaries’ accounts which is determined by multiplying
the total number of shares of the Company Stock not credited to Participants’, former Participants’
and Beneficiaries’ accounts by a fraction of which the numerator is the number of shares of the
Company Stock credited to Participants’, former Participants’ and Beneficiaries’ accounts for which
the Trustee has received valid directions from Participants,
XI-1
former Participants and Beneficiaries to tender (which directions have not been withdrawn as
of the date of this determination) and of which the denominator is the total number of shares of
the Company Stock credited to Participants’, former Participants’ and Beneficiaries’ accounts.
A Participant, former Participant, or Beneficiary who has directed the Trustee to tender some
or all of the shares of the Company Stock credited to his accounts may, at any time prior to the
tender offer withdrawal date, direct the Trustee to withdraw some or all of the tendered shares. A
Participant, former Participant or Beneficiary shall not be limited as to the number of directions
to tender or withdraw that he may give to the Client Service Agent.
A direction by a Participant, former Participant or Beneficiary to tender shares of the
Company Stock reflecting his proportional interest in the Company Stock held in the Trust shall not
be considered a written election under the Plan by him to withdraw, or have distributed, any or all
of his withdrawable shares. The proceeds from the tendered shares shall be credited to the
Accounts of the Participants, former Participants and Beneficiaries in proportion to their
interests in the tendered shares.
11.03 Shares Credited. For all purposes of this Article, the number of shares of the Company
Stock deemed “credited” to a Participant’s, former Participant’s or Beneficiary’s accounts as of
the relevant date (the record date or the date specified in the tender offer) shall be calculated
by reference to the number of shares reflected on the books of the transfer agent as of the
relevant date. In the case of a tender offer, the number of shares credited shall be determined as
of a date as close as administratively feasible to the relevant date.
11.04 Conversion. All provisions in this Section XI shall also apply to any securities
received as a result of a conversion of the Company Stock.
11.05 Authority to Invest in Company Stock. Up to 100 percent of the Plan’s assets may be
invested in Company Stock.
XI-2
ARTICLE XII
ADOPTION OF PLAN BY OTHER EMPLOYERS
12.01 Adoption Procedure. Any business organization may, with the approval of the Board,
adopt the Plan by:
(a) a certified resolution or consent of the board of directors of the adopting
Employer or an executed adoption instrument (approved by the board of directors of the
adopting Employer) agreeing to be bound as an Employer by all the terms, conditions and
limitations of the Plan except those, if any, specifically described in the adoption
instrument; and
(b) providing all information required by the Committee and the Trustee.
12.02 No Joint Venture Implied. The document which evidences the adoption of the Plan by an
Employer shall become a part of the Plan. However, neither the adoption of the Plan and the Trust
by an Employer nor any act performed by it in relation to the Plan and the Trust shall ever create
a joint venture or partnership relation between it and any other Employer.
12.03 All Trust Assets Available to Pay All Benefits. The Accounts of Participants and former
Participants employed by the Employers that adopt the Plan shall be commingled for investment
purposes. All assets in the Trust shall be available to pay benefits to all Participants and
former Participants employed by any Employer.
12.04 Qualification a Condition Precedent to Adoption and Continued Participation. The
adoption of the Plan and the Trust by a business organization is contingent upon and subject to the
express condition precedent that the initial adoption meets all statutory and regulatory
requirements for qualification of the Plan and the exemption of the Trust that are applicable to it
and that the Plan and Trust continue in operation to maintain their qualified and exempt status.
In the event the adoption fails to initially qualify, the adoption shall fail retroactively for
failure to meet the condition precedent and the portion of the Trust assets applicable to the
adoption shall be immediately returned to the adopting business organization and the adoption shall
be void ab initio. In the event the adoption as to a given business organization later becomes
disqualified and loses its exemption for any reason, the adoption shall fail retroactively for
failure to meet the condition precedent and the portion of the Trust assets allocable to the
adoption by that business organization shall be immediately spun off, retroactively as of the last
date for which the Plan qualified, to a separate trust for its sole benefit and an identical but
separate Plan shall be created, retroactively effective as of the last date the Plan as adopted by
that business organization qualified, for the benefit of the Participants and former Participants
covered by that adoption.
XI-1
ARTICLE XIII
AMENDMENT AND TERMINATION
13.01 Right to Amend and Limitations Thereon. The Sponsor has the sole right to amend the
Plan. An amendment may be made by a resolution of the Board, a resolution of the Compensation
Committee of the Board, or by an instrument in writing executed by an authorized officer of the
Sponsor. The amendment must describe the nature of the amendment and its effective date. No
amendment shall:
(a) vest in an Employer any interest in the Trust;
(b) cause or permit the Trust assets to be diverted to any purpose other than the
exclusive benefit of the present or future Participants, former Participants and their
Beneficiaries except under the circumstances described in Section 3.11;
(c) decrease the Account of any Participant or former Participant, or eliminate an
optional form of payment in violation of section 411(d)(6) of the Code;
(d) increase substantially the duties or liabilities of the Trustee without its written
consent; or
(e) change the vesting schedule to one which would result in the Participant’s or
former Participant’s Nonforfeitable Interest in amounts credited to his Account (determined
as of the later of the date of the adoption of the amendment or of the effective date of the
amendment) being less than his Nonforfeitable Interest computed under the Plan without
regard to the amendment. If the Plan’s vesting schedule is amended, if the Plan is amended
in any other way that affects the computation of the Participant’s or former Participant’s
Nonforfeitable Interest, or if the Plan is deemed amended by an automatic change to or from
a top-heavy vesting schedule, each Participant or former Participant who has earned at least
three years of Vesting Service as of the date of the amendment or change shall have his
Nonforfeitable Interest computed under the Plan without regard to the amendment or the
change if that results in a higher Nonforfeitable Interest.
Each Employer shall be deemed to have adopted any amendment made by the Sponsor unless the
Employer notifies the Committee of its rejection in writing within 30 days after it receives a copy
of the amendment. A rejection shall constitute a withdrawal from the Plan by that Employer unless
the Sponsor acquiesces to the rejection.
13.02 Mandatory Amendments. The Contributions of each Employer to the Plan are intended to
be:
(a) deductible under the applicable provisions of the Code;
(b) except as otherwise prescribed by applicable law, exempt from the Federal Social
Security Act;
XIII-1
(c) except as otherwise prescribed by applicable law, exempt from withholding under the
Code; and
(d) excludable from any Employee’s regular rate of pay, as that term is defined under
the Fair Labor Standards Act of 1938, as amended.
The Sponsor shall make any amendment necessary to carry out this intention, and it may be made
retroactively.
13.03 Withdrawal of Employer Upon its Rejection of an Amendment. An Employer may withdraw
from the Plan and the Trust if the Sponsor does not acquiesce in the Employer’s rejection of an
amendment or by giving written notice of its intent to withdraw to the Committee. The Committee
shall then determine the portion of the Trust assets that is attributable to the Participants and
former Participants employed by the withdrawing Employer and shall notify the Trustee to segregate
and transfer those assets to the successor trustee when it receives a designation of the successor
from the withdrawing Employer.
The determination of the Committee, in its sole discretion, of the portion of the Trust assets
that is attributable to the Participants and former Participants employed by the withdrawing
Employer shall be final and binding upon all parties; and, the Trustee’s transfer of those assets
to the designated successor Trustee shall relieve the Trustee of any further obligation, liability
or duty to the withdrawing Employer, the Participants and former Participants employed by that
Employer and their Beneficiaries, and the successor trustee.
13.04 Termination of Participation in the Plan. An Employer may terminate its participation
in the Plan by executing and delivering to the Sponsor a notice of termination of participation
which specifies the date of the termination of participation.
13.05 Termination of Plan. The Sponsor may completely terminate the Plan and the Trust with
respect to all Employers by executing and delivering to the Committee and the Trustee, a notice of
termination which specifies the date of termination.
13.06 Partial or Complete Termination or Complete Discontinuance of Contributions. Without
regard to any other provision of the Plan, if there is a partial or total termination of the Plan
or there is a complete discontinuance of the Employer’s Contributions, each of the affected
Participants and former Participants shall immediately have a 100 percent Nonforfeitable Interest
in his Account as of the end of the last Plan Year for which a substantial Employer Contribution
was made and in any amounts later allocated to his Account. If the Employer then resumes making
substantial Contributions at any time, the appropriate vesting schedule shall again apply to all
amounts allocated to each affected Participant’s and former Participant’s Account beginning with
the Plan Year for which they were resumed.
XIII-2
ARTICLE XIV
MISCELLANEOUS
14.01 Plan Not an Employment Contract. The maintenance of the Plan and the Trust is not a
contract between any Employer and its Employees which gives any Employee the right to be retained
in its employment. Likewise, it is not intended to interfere with the rights of any Employer to
discharge any Employee at any time or to interfere with the Employee’s right to terminate his
employment at any time.
14.02 Benefits Provided Solely from Trust. All benefits payable under the Plan shall be paid
or provided for solely from the Trust. No Employer assumes any liability or responsibility to pay
any benefit provided by the Plan.
14.03 Assignments Prohibited. No principal or income payable or to become payable from the
Trust shall be subject to anticipation or assignment by a Participant, former Participant or
Beneficiary to attachment by, interference with, or control of any creditor of a Participant,
former Participant or Beneficiary; or to being taken or reached by any legal or equitable process
in satisfaction of any debt or liability of a Participant, former Participant or Beneficiary prior
to its actual receipt by the Participant, former Participant or Beneficiary. Any attempted
conveyance, transfer, assignment, mortgage, pledge, or encumbrance of the Trust, any part of it, or
any interest in it by a Participant, former Participant or Beneficiary prior to distribution shall
be void, whether that conveyance, transfer, assignment, mortgage, pledge, or encumbrance is
intended to take place or become effective before or after any distribution of Trust assets or the
termination of the Trust itself. The Trustee shall never under any circumstances be required to
recognize any conveyance, transfer, assignment, mortgage, pledge or encumbrance by a Participant,
former Participant or Beneficiary of the Trust, any part of it, or any interest in it, or to pay
any money or thing of value to any creditor or assignee of a Participant, former Participant or
Beneficiary for any cause whatsoever. These prohibitions against the alienation of a Participant’s
or former Participant’s Account shall not apply to a Qualified Domestic Relations Order or to a
voluntary revocable assignment of benefits not in excess of ten percent of the amount of any
payment from the Plan if such assignment complies with Regulations issued under section 401(a)(13)
of the Code. Further, effective for judgments, orders and decrees issued, and settlement
agreements entered into, on or after August 5, 1997, these prohibitions shall not apply to any
offset of a Participant’s or former Participant’s benefit under the Plan against an amount that the
Participant or former Participant is ordered or required to pay to the Plan if (a) the order or
requirement to pay (1) arises under a judgment of conviction for a crime involving the Plan, (2)
arises under a civil judgment (including a consent order or decree) entered by a court in an action
brought in connection with a violation or an alleged violation of part 4 of subtitle B of title I
of ERISA, or (3) is pursuant to a settlement agreement between the Secretary of Labor and the
Participant or former Participant in connection with an alleged violation of part 4 of subtitle B
of title I of ERISA by a fiduciary or any other person and (b) the judgment, order, decree or
settlement agreement expressly provides for the offset of all or a part of the amount ordered or
required to be paid to the Plan against the Participant’s or former Participant’s benefits provided
under the Plan.
XIIV-1
14.04 Requirements Upon Merger or Consolidation of Plans. The Plan shall not merge or
consolidate with or transfer any assets or liabilities to any other plan unless each Participant
and former Participant would receive a benefit immediately after the merger, consolidation, or
transfer which is equal to or greater than the benefit he would have been entitled to receive
immediately before the merger, consolidation, or transfer (if the Plan had then terminated).
14.05 Gender of Words Used. If the context requires it, words of one gender when used in the
Plan shall include the other gender, and words used in the singular or plural shall include the
other.
14.06 Severability. Each provision of this Agreement may be severed. If any provision is
determined to be invalid or unenforceable, that determination shall not affect the validity or
enforceability of any other provision.
14.07 Reemployed Veterans. The requirements of the Uniformed Services Employment and
Reemployment Rights Act of 1994 will be complied with in the operation of the Plan in the manner
permitted under section 414(u) of the Code. Notwithstanding any other provision of the Plan,
Contributions, Eligibility Service and Vesting Service with respect to a person who has engaged in
qualified military service will be provided in accordance with section 414(u) of the Code.
14.08 Limitations on Legal Actions. No person may bring an action pertaining to the Plan or
the Trust until he has exhausted his administrative claims and appeal remedies identified in
Sections 5.11 and 5.12. Further, no person may bring an action pertaining to a claim for benefits
under the Plan or the Trust following 180 days after the Committee’s final denial of his claim for
benefits.
14.09 Governing Law. The provisions of the Plan shall be construed, administered, and
governed under the laws of the United States unless the specific matter in question is governed by
state law in which event the laws of the State of Texas shall apply.
XIV-2
IN WITNESS WHEREOF, Xanser Corporation has caused this Agreement to be executed this 15th day
of December, 2006, in multiple counterparts, each of which shall be deemed to be an original, to be
effective the 1st day of January, 2006, except for those provisions which have an earlier effective
date provided by law, or as otherwise provided under applicable provisions of the Plan.
XANSER CORPORATION |
||||
By: | //s// Xxxxxx X. Xxxxxxxxx | |||
Title: | Chief Financial Officer | |||
APPENDIX A
LIMITATIONS ON CONTRIBUTIONS AND ALLOCATIONS
PART A.1 Definitions
Definitions. As used herein the following words and phrases have the meaning attributed to
them below:
A.1.1 “Actual Contribution Percentage” or “ACP” means, for a specified group of Employees for
a Plan Year, the average of the ratios (calculated separately for each Employee in the group) of
the amount of Section 401(m) Contributions actually paid into the Trust on behalf of the Employee
for the Plan Year to the Employee’s Annual Compensation for the Plan Year.
A.1.2 “Actual Contribution Ratio” or ACR” means the ratio of Section 401(m) Contributions
actually paid into the Trust on behalf of an Employee for a Plan Year to the Employee’s Annual
Compensation for the same Plan Year. For this purpose, Annual Compensation for any portion of the
Plan Year in which the Employee was not an eligible Employee (as defined in Section A.2.4) will not
be taken into account. An Employee’s ACR will be calculated to the nearest hundredth of a
percentage point.
A.1.3 “Actual Deferral Percentage” or ADP” means, for a specified group of Employees for a
Plan Year, the average of the ratios (calculated separately for each Employee in the group) of the
amount of Section 401(k) Contributions actually paid into the Trust on behalf of the Employee for
the Plan Year to the Employee’s Annual Compensation for the Plan Year.
A.1.4 “Actual Deferral Ratio” or “ADR” means the ratio of Section 401(k) Contributions
actually paid into the Trust on behalf of an Employee for a Plan Year to the Employee’s Annual
Compensation for the same Plan Year. For this purpose, Annual Compensation for any portion of the
Plan Year in which the Employee was not an eligible Employee (as defined in Section A.2.3) will not
be taken into account. An Employee’s ADR will be calculated to the nearest hundredth of a
percentage point.
A.1.5 “Annual Additions” means the sum of the following amounts credited on behalf of a
Participant for the Limitation Year: (a) Employer contributions excluding Catch-up Salary Deferral
Contributions and including Salary Deferral Contributions, (b) Employee after-tax contributions,
and (c) forfeitures. For this purpose, Employee contributions are determined without regard to any
rollover contributions (as defined in sections 402(c), 403(a)(4), 403(b)(8), 408(d)(3) and
457(e)(16) of the Code without regard to employee contributions to a simplified employee pension
which are excludable from gross income under section 408(k)(6) of the Code). Excess 401(k)
Contributions for a Plan Year are treated as Annual Additions for that Plan Year even if they are
corrected through distribution. Excess Deferrals that are timely distributed as set forth in
Section A.3.1 will not be treated as Annual Additions.
A.1.6 “Excess Aggregate 401(m) Contributions” means, with respect to any Plan Year, the excess
of (a) the aggregate amount of Section 401(m) Contributions actually paid into the Trust on behalf
of Highly Compensated Employees for the Plan Year over (b) the maximum
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amount of those contributions permitted under the limitations set out in the first sentence of
Section A.2.4.
A.1.7 “Excess Amount” means the excess of the Annual Additions credited to the Participant’s
Account for the Limitation Year over the Maximum Permissible Amount.
A.1.8 “Excess Deferrals” shall have the meaning specified in Section A.2.2.
A.1.9 “Excess 401(k) Contributions” means, with respect to any Plan Year, the excess of
(a) the aggregate amount of Section 401(k) Contributions actually paid to the Trustee on behalf of
Highly Compensated Employees for the Plan Year over (b) the maximum amount of those contributions
permitted under the limitations set out in the first sentence of Section A.2.3.
A.1.10 “Limitation Year” means the Plan Year. All qualified plans maintained by any
Affiliated Employer must use the same Limitation Year. If the Limitation Year is amended to a
different 12-consecutive month period, the new Limitation Year must begin on a date within the
Limitation Year in which the amendment is made.
A.1.11 “Maximum Permissible Amount” means the lesser of (1) $40,000.00 as adjusted by the
Secretary of Treasury for increases in the cost of living or (2) 100 percent of the Participant’s
or former Participant’s Annual Compensation for the Limitation Year. The Annual Compensation
limitation referred to in clauses (2) of the immediately preceding sentences shall not apply to any
contribution for medical benefits (within the meaning of section 401(h) or section 419A(f)(2) of
the Code) that is otherwise treated as an Annual Addition under section 415(l)(1) or
section 419A(d)(2) of the Code. If a short Limitation Year is created because of an amendment
changing the Limitation Year to a different 12-consecutive month period, the Maximum Permissible
Amount shall not exceed the dollar limitation in effect under section 415(c)(1)(A) of the Code
multiplied by a fraction, the numerator of which is the number of months in the short Limitation
Year, and the denominator of which is 12.
A.1.12 “Section 401(k) Contributions” means the sum of Salary Deferral Contributions made on
behalf of the Participant during the Plan Year, and QNECs that the Employer elects to have treated
as section 401(k) Contributions pursuant to section 401(k)(3)(d)(ii) of the Code. Catch-up Salary
Deferral Contributions, other than those that are characterized as Catch-Up Salary Deferral
Contributions solely because they exceed the ADP test limitation, are not Section 401(k)
Contributions.
A.1.13 “Section 401(m) Contributions” means the sum of Matching Contributions and after-tax
contributions made on behalf of the Participant during the Plan Year and other amounts that the
Employer elects to have treated as Section 401(m) Contributions pursuant to section 401(m)(3)(B) of
the Code.
A.1.14 “Section 410(a)(1)(A) Minimum Age and Service Requirements” means the minimum age and
service requirements of section 410(a)(1)(A) of the Code.
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PART A.2 Limitations on Contributions
A.2.1 Limitations Based Upon Deductibility and the Maximum Allocation Permitted to a
Participant’s Account. Notwithstanding any other provision of the Plan, no Employer shall make any
contribution that would be a nondeductible contribution within the meaning of section 4972 of the
Code or that would cause the limitation on allocations to each Participant’s Account under
section 415 of the Code and Section A.4.1 to be exceeded.
A.2.2 Dollar Limitation Upon Salary Deferral Contributions. The maximum Salary Deferral
Contribution that a Participant may elect to have made on his behalf during a calendar year may
not, when added to his elective deferrals (as defined in Regulation section 1.402(g)-1(b)) under
other plans or arrangements which are both (1) described in sections 401(k), 403(b), 408(k) and
408(p)(2) of the Code and (2) maintained by the Employer or an Affiliated Employer, exceed the
amount of the limitation in effect under section 402(g)(1) of the Code for the Participant’s
taxable year beginning in such calendar year. To the extent that a Salary Deferral Contribution
exceeds this limitation it shall be characterized as an “Excess Deferral.” Further, to the extent
that a Participant, in accordance with procedures established by the Committee, allocates to the
Plan any deferral (as defined in Regulation section 1.402(g)-1(b)) in excess of the Code
section 402(g) limitation made under plan(s) of any entities unrelated to the Affiliated Employers
by March 1 of the calendar year following the calendar year in which such excess deferrals were
made, such amounts shall be characterized as an “Excess Deferral.” Any Matching Contribution, and
earnings thereon, with respect to an Excess Deferral will be forfeited.
A.2.3 Limitation Based Upon Actual Deferral Percentage. The Actual Deferral Percentage for
eligible Highly Compensated Employees for any Plan Year must bear a relationship to the Actual
Deferral Percentage for all other eligible Employees for the preceding Plan Year which meets either
of the following tests:
(a) the Actual Deferral Percentage of the eligible Highly Compensated Employees is not
more than the Actual Deferral Percentage of all other eligible Employees multiplied by 1.25;
or
(b) the excess of the Actual Deferral Percentage of the eligible Highly Compensated
Employees over that of all other eligible Employees is not more than two percentage points,
and the Actual Deferral Percentage of the eligible Highly Compensated Employees is not more
than the Actual Deferral Percentage of all other eligible Employees multiplied by two.
The Actual Deferral Percentage for a group of eligible Employees (either eligible NHCEs or
eligible HCEs) is calculated to the nearest hundredth of a percentage point.
Eligible Employees. For purposes of this test an eligible Employee is an Employee who is
directly or indirectly eligible to make Salary Deferral Contributions for all or part of the Plan
Year. A person who is suspended from making Salary Deferral Contributions because he has made a
withdrawal is an eligible Employee. If no Salary Deferral Contributions are made for an
A-3
eligible Employee, the Actual Deferral Ratio that shall be included for him in determining the
Actual Deferral Percentage is zero.
Aggregation of Cash or Deferred Arrangements. If the Plan and any other plan or plans which
include cash or deferred arrangements are considered as one plan for purposes of section 401(a)(4)
or 410(b) of the Code, the cash or deferred arrangements included in the Plan and the other plans
shall be treated as one cash or deferred arrangement for purposes of this Section A.2.3. Except as
specified below and in Regulations, a cash or deferred arrangement may not be permissively
aggregated with the Plan if the cash or deferred arrangement and the Plan apply inconsistent
testing methods. For example, another cash or deferred arrangement may not be aggregated with the
Plan if the other cash or deferred arrangement applies the current year testing method.
Pursuant to section 401(k)(3)(A) of the Code the ADR of an HCE who is an eligible employee in
more than one cash or deferred arrangement of Affiliated Employers is calculated by treating all
contributions with respect to such employee as being made under the cash or deferred arrangement
being tested. However, cash or deferred arrangements are not to be so aggregated if they are not
permitted to be aggregated under § 1.401(k)-1(b)(4) (determined without regard to the rules
prohibiting aggregation of cash or deferred arrangements with inconsistent testing methods set
forth in Regulation section 1.401(k)-1(b)(iii)(B) and the rules prohibiting aggregation of plans
with different plan years set forth in Regulation section 1.410(b)-7(d)(5)).
Disaggregation of Cash or Deferred Arrangements. A cash or deferred arrangement included in a
plan (as defined in Regulation section 1.410(b)-7(b)) that is mandatorily disaggregated under the
rules of section 410(b) of the Code (as modified by Regulation section 1.401(k)-1(b)(4), the cash
or deferred arrangement must be disaggregated in a consistent manner. Restructuring under
Regulation section 1.401(a)(4)-9(c) may not be used to demonstrate compliance with the requirements
of section 401(k) of the Code.
Contributions That May Be Taken Into Account For The Actual Deferral Percentage Test. A
Salary Deferral Contribution will be taken into account under the Actual Deferral Percentage test
of section 401(k) of the Code and this Section for a Plan Year only if (i) it relates to Considered
Compensation that either would have been received by the Employee in the Plan Year (but for the
deferral election) or is attributable to services performed by the Employee in the Plan Year and
would have been received by the Employee within two weeks after the close of the Plan Year (but for
the deferral election). In addition, a Section 401(k) Contribution will be taken into account
under the Actual Deferral Percentage test of section 401(k) of the Code and this Section for a Plan
Year only if it is allocated to an Employee as of a date within that Plan Year. For this purpose a
Section 401(k) Contribution is considered allocated as of a date within a Plan Year if the
allocation is not contingent on participation or performance of services after such date and the
Section 401(k) Contribution is actually paid to the Trust no later than 12 months after the Plan
Year to which the Section 401(k) Contribution relates.
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Contributions That May Not Be Taken Into Account For The Actual Deferral Percentage Test.
Catch-up Contributions. Catch-up Salary Deferral Contributions that exceed the maximum amount
of Salary Deferral Contributions permitted by the Committee under Section 3.1 of the Plan or the
limit under section 401(a)(30) of the Code or section 415(c) of the Code are not taken into account
for ADP testing purposes.
Additional Elective Contributions For Qualified Military Service. Additional elective
contributions made pursuant to section 414(u) of the Code by reason of an eligible employee’s
qualified military service are not taken into account for ADP testing purposes.
QNECs That Are Disproportionate Contributions. QNECs for an NHCE for a Plan Year cannot be
taken into account for ADP testing purposes to the extent that such contributions exceed the NHCE’s
Annual Compensation multiplied by the greater of (1) five percent (5%) or (2) two times the Plan’s
representative contribution rate. The Plan’s “representative contribution rate” is the lowest
applicable contribution rate of any eligible NHCE among a group of eligible NHCEs that consists of
half of all eligible NHCEs for the Plan Year or, if greater, the lowest applicable contribution
rate of any eligible NHCE in the group of all eligible NHCEs for the Plan Year and who is employed
by the Employer on the last day of the Plan Year. For purposes of determining the Plan’s
representative contribution rate, the “applicable contribution rate” for an eligible NHCE is the
QNECs made for the eligible NHCE for the Plan Year, divided by the eligible NHCE’s Annual
Compensation for the same period.
Notwithstanding the prior paragraph, QNECs for an NHCE can be taken into account for the ADP
test if they are made in connection with an Employer’s obligation to pay prevailing wages under the
Xxxxx-Xxxxx Act (46 Stat. 1494), Public Law 71-798, Service Contract Act of 1965 (79 Stat. 1965),
Public Law 89-286, or similar legislation can be taken into account for a Plan Year to the extent
such QNECs do not exceed ten percent (10%) of the NHCE’s Annual Compensation.
QNECs that are taken account under the ACP test must be disregarded for purposes of the ADP
test and for purposes of determining the Plan’s representative contribution rate.
Excess Deferrals for NHCEs. Elective deferrals of an NHCE shall not be taken into account for
purposes of the ADP test to the extent they are Excess Deferrals prohibited under section
401(a)(30) of the Code. To the extent the Excess Deferrals for NHCEs are not prohibited under
section 401(a)(30) of the Code they will be taken into account for purposes of the ADP test even if
they are distributed pursuant to Regulation section 1.402(g)-1(e).
Elective Contributions Used to Satisfy ACP Test. Except to the extent necessary to
demonstrate satisfaction of the requirement of Regulation section 1.401(m)-2(a)(6)(i), elective
contributions taken into account for the ACP test under Regulation section 1.401(m)-2(a)(6) may not
be taken into account for the ADP test.
Contributions Only Used Once. QNECs cannot be taken into account for purposes of the ADP
test to the extent they are taken into account for purposes of satisfying any other ADP test, any
ACP test, or the requirements of Regulation section 1.401(k)-3, 1.401(m)-3 or 1.401(k)-4.
A-5
Special Testing Rule. If the section 410(b) test is applied by excluding Employees who have
not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements, then the Plan must
either (1) be disaggregated into two separate plans for ADP testing purposes, one covering
Employees who have not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements, and
the other covering Employees who have attained the Section 410(a)(1)(A) Minimum Age and Service
Requirements, or (2) perform the ADP test by determining the ADP for all eligible HCEs for the
applicable Plan Year and the ADP of eligible NHCEs for the applicable Plan Year disregarding all
NHCEs who have not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements.
Compliance With Code and Regulations. The ADP test for the Plan will be performed in
compliance with the terms of the Plan, section 401(k)(3) of the Code and Regulation section
1.401(k)-2.
A.2.4 Limitation Based Upon Actual Contribution Percentage. The Actual Contribution
Percentage for eligible Highly Compensated Employees for any Plan Year must bear a relationship to
the Actual Contribution Percentage for all other eligible Employees for the preceding Plan Year
which meets either of the following tests:
(a) the Actual Contribution Percentage for all other eligible Employees multiplied by
1.25; or
(b) the lesser of the Actual Contribution Percentage for all other eligible Employees
multiplied by two, or the Actual Contribution Percentage for all other eligible Employees
plus two percentage points.
The Actual Contribution Percentage for a group of eligible Employees (either eligible NHCEs or
eligible HCEs) is calculated to the nearest hundredth of a percentage point.
Eligible Employees. For purposes of this test an eligible Employee is an Employee who is
directly or indirectly eligible to receive an allocation of Matching Contributions for all or part
of the Plan Year. Except as provided below, an Employee who would be eligible to receive an
allocation of Matching Contributions but for his election not to participate is an eligible
Employee. An Employee who would be eligible to receive an allocation of Matching Contributions but
for the limitations on his Annual Additions imposed by section 415 of the Code is an eligible
Employee. If no Section 401(m) Contributions are made on behalf of an eligible Employee the Actual
Contribution Ratio that shall be included for him in determining the Contribution Percentage is
zero.
Aggregation of Plans. If the Plan and any other plan or plans to which Section 401(m)
Contributions are made are considered as one plan for purposes of section 401(a)(4) or 410(b) of
the Code, the Plan and those plans are to be treated as one. The Actual Contribution Ratio of a
Highly Compensated Employee who is eligible to participate in more than one plan of an Affiliated
employer to which employee or matching contributions are made is calculated by treating all the
plans in which the Employee is eligible to participate as one plan. However, plans that are not
permitted to be aggregated under Regulation section 1.410(m)-1(b)(3)(ii) are not aggregated for
this purpose. The Plan may not be permissively aggregated with another plan
A-6
for ACP testing purposes if the other plan applies inconsistent testing methods. For example,
the Plan may not be aggregated with a plan that applies the current year testing method.
Disaggregation of Plans. If employee contributions or matching contributions are included in
a plan (as defined in Regulation section 1.410(b)-7(b)) that is mandatorily disaggregated under the
rules of section 410(b) of the Code (as modified by Regulation section 1.401(m)-1(b)(4), the
employee contributions and matching contributions under that plan must be disaggregated in a
consistent manner. Restructuring under Regulation section 1.401(a)(4)-9(c) may not be used to
demonstrate compliance with the requirements of section 401(m) of the Code. The mandatory
disaggregation rules relating to section 401(k) plans and section 401(m) plans set forth in
Regulation section 1.410(b)-7(c)(1) and to ESOP and non-ESOP portions of a plan set forth in
Regulation section 1.410(b)-7(c)(2) shall not apply for purposes of the ACP test.
Contributions That May Be Taken Into Account For ACP Test.
A Matching Contribution will be taken into account under this Section for a Plan Year only if
(1) it is allocated to the Employee’s Account as of a date within the Plan Year, (2) it is paid to
the Trust no later than the end of the 12-month period beginning after the close of the Plan Year,
and (3) it is made on behalf of an Employee on account of his Salary Deferral Contributions or
after-tax contributions for the Plan Year. At the election of the Employer, a Participant’s Salary
Deferral Contributions, and QNECs made on behalf of the Participant during the Plan Year shall be
treated as Section 401(m) Contributions that are Matching Contributions provided that the
conditions set forth in Regulation section 1.401(m)-1(b)(5) are satisfied. Salary Deferral
Contributions may not be treated as Matching Contributions for purposes of the contribution
percentage test set forth in this Section unless such contributions, including those taken into
account for purposes of the test set forth in this Section, satisfy the actual deferral percentage
test set forth in Section A.2.3.
Contributions That May Not Be Taken Into Account for ACP Test.
Additional Employee Contributions and Matching Contributions For Qualified Military Service.
Additional employee contributions and matching contributions made pursuant to section 414(u)
of the Code by reason of an eligible employee’s qualified military service are not taken into
account for ACP testing purposes.
Matching Contributions That Are Disproportionate Contributions.
Matching contributions for an NHCE for a Plan Year cannot be taken into account for ACP
testing purposes to the extent that such contributions exceed the greatest of (1) 5% of the NHCE’s
Annual Compensation, (2) two times the Plan’s representative matching rate and the NHCE’s elective
deferrals and employee after-tax contributions for the Plan Year and (3) the NHCE’s elective
deferrals and employee after-tax contributions for the Plan Year. The Plan’s “representative
matching rate” is the lowest matching rate of any eligible NHCE among a group of eligible NHCEs
that consists of half of all eligible NHCEs for the Plan Year who make elective deferrals or
employee after-tax contributions for the Plan Year or, if greater, the lowest matching rate for all
eligible NHCEs for the Plan Year who are employed by the employer on the
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last day of the Plan Year and who make elective deferrals or employee after-tax contributions
for the Plan Year. The matching rate for an eligible NHCE is the matching contributions made for
the NHCE for the Plan Year, divided by the eligible NHCE’s elective deferrals and employee
after-tax contributions for the Plan Year. If the matching rate is not the same for all levels of
elective deferrals for an NHCE, the NHCE’s matching rate is determined assuming that the NHCE’s
elective deferrals are equal to six percent of Annual Compensation.
QNECs That Are Disproportionate Contributions.
QNECs for an NHCE for a Plan Year cannot be taken into account for ACP testing purposes to the
extent that such contributions exceed the NHCE’s Annual Compensation multiplied by the greater of
(1) 5% or (2) two times the Plan’s representative contribution rate. The Plan’s “representative
contribution rate” is the lowest applicable contribution rate of any eligible NHCE among a group of
eligible NHCEs that consists of half of all eligible NHCEs for the Plan Year or, if greater, the
lowest applicable contribution rate of any eligible NHCE in the group of all eligible NHCEs for the
Plan Year and who is employed by the employer on the last day of the Plan Year. For purposes of
determining the Plan’s representative contribution rate, the “applicable contribution rate” for an
eligible NHCE is the sum of the matching contributions taken into account under the ACP test for
the eligible NHCE for the Plan Year and the QNECs made for the eligible NHCE for the Plan Year,
divided by the eligible NHCE’s Annual Compensation for the same period.
However, notwithstanding the prior paragraph, QNECs for an NHCE may be taken into account for
the ACP test if they are made in connection with an Employer’s obligation to pay prevailing wages
under the Xxxxx-Xxxxx Act (46 Stat. 1494), Public Law 71-798, Service Contract Act of 1965 (79
Stat. 1965), Public Law 89-286, or similar legislation can be taken into account for a Plan Year to
the extent such QNECs do not exceed 10 percent of the NHCE’s Annual Compensation.
QNECs that are taken account under the ACP test must be disregarded for purposes of the ADP
test and for purposes of determining the Plan’s representative contribution rate.
Forfeited Matching Contributions.
A Matching Contribution that is forfeited because the contribution to which it relates is
treated as an Excess 401(k) Contribution, Excess Deferral or Excess Aggregate 401(m) Contribution,
and earnings thereon, is not taken into account for purposes of the ACP test.
Elective Deferrals Used to Satisfy ACP Test.
Except to the extent necessary to demonstrate satisfaction of the requirement of Regulation
section 1.401(m)-2(a)(6)(i), elective deferrals taken into account for the ACP test under
Regulation section 1.401(m)-2(a)(6) may not be taken into account for the ADP test.
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Contributions Only Used Once.
QNECs cannot be taken into account for purposes of the ACP test to the extent they are taken
into account for purposes of satisfying any other ACP test, any ADP test, or the requirements of
Regulation section 1.401(k)-3, 1.401(m)-3 or 1.401(k)-4.
Special Testing Rule. If the section 410(b) test is applied by excluding Employees who have
not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements, then the Plan must
either (1) be disaggregated into two separate plans for ACP testing purposes, one covering
Employees who have not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements, and
the other covering Employees who have attained the Section 410(a)(1)(A) Minimum Age and Service
Requirements, or (2) perform the ACP test by determining the ACP for all eligible HCEs for the
applicable Plan Year and the ACP of eligible NHCEs for the applicable Plan Year disregarding all
NHCEs who have not attained the Section 410(a)(1)(A) Minimum Age and Service Requirements.
Compliance with Code and Regulations.
The ACP test for the Plan will be performed in compliance with the terms of the Plan, section
401(m)(2) of the Code and Regulation section 1.401(m)-2.
A.2.5 Order of Performance of ADP and ACP Tests. The ADP test shall be performed prior to the
ACP test.
PART
A.3 Correction Procedures For Erroneous Contributions
A.3.1 Excess Deferral Fail Safe Provision.
(a) Excess Deferrals Taking Into Account Only the Plan and Other Plans of Affiliated
Employers. For each Plan Year the Committee shall determine if there would be any Excess
Deferral made to the Plan and any other plans maintained by Affiliated Employees. If there is such
an Excess Deferral by a Participant or former Participant, the Excess Deferral as adjusted by any
earnings or losses, will be distributed to the Participant or former Participant no later than
April 15 following the Participant’s or the former Participant’s taxable year in which the Excess
Deferral was made. The corrective distribution may be made during the taxable year of the
Participant or former Participant in which he makes the Excess Deferral. The Employer may, on
behalf of the Participant or former Participant, designate the corrective distribution as an Excess
Deferral. The corrective distribution will be made after the date on which the Plan receives the
Elective Deferral and the Plan shall designate the distribution as a distribution of an Excess
Deferral. The amount permitted to be distributed to correct an Employee’s Excess Deferral under
this Section A.3.1(a) for a taxable year is reduced by any Excess 401(k) Contributions (and
allocable income) previously distributed or Excess 401(k) Contributions recharacterized with
respect to the Employee for the Plan Year beginning with or within the taxable year.
(b) Excess Deferrals Taking Into Account Plans Not Maintained by Affiliated Employers.
If a Participant or former Participant has an Excess Deferral for a taxable year as a result of
elective deferrals to a plan or plans not maintained by an Affiliated Employer, he may, in
accordance with procedures established by the Committee, notify the Employer no later than
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March 1 of the calendar year following the taxable year in which the Excess Deferral is made
that he elects to have the Excess Deferral attributed to, and distributed from, the Plan. Any such
Excess Deferral, as adjusted by any earnings or losses, will be distributed to the Participant no
later than April 15 following the Participant’s taxable year in which the Excess Deferral was made.
The corrective distribution may be made during the taxable year of the Participant or former
Participant in which he makes the Excess Deferral. The corrective distribution will be made after
the date on which the Plan receives the Elective Deferral and the Plan shall designate the
distribution as a distribution of an Excess Deferral. The amount required to be distributed to
correct an Employee’s Excess Deferral under this Section A.3.1(b) for a taxable year is reduced by
any Excess 401(k) Contributions (and allocable income) previously distributed or Excess 401(k)
Contributions recharacterized with respect to the Employee for the Plan Year beginning with or
within the taxable year.
(c) Rules Applicable to All Corrections.
(1) No Reduction in 401(a)(9) Required Minimum Distributions.
A distribution of Excess Deferrals (and income) under this Section A.3.1 is not treated as a
distribution for purposes of determining whether the Plan meets the minimum distribution
requirements of section 401(a)(9) of the Code.
(2) No Participant or Spousal Consent Required.
A corrective distribution of Excess Deferrals (and income) under Section A.3.1(a) may be made
without the consent of the Participant or former Participant or his Spouse. A corrective
distribution of Excess Deferrals (and income) under Section A.3.1(b) may be made without the
consent of the Participant’s or former Participant’s Spouse.
A.3.2 Actual Deferral Percentage Fail Safe Provision.
(a) General. As soon as practicable after the close of each Plan Year, the Committee
shall determine whether the Actual Deferral Percentage for the Highly Compensated Employees would
exceed the limitation set forth in Section A.2.3. If the limitation would be exceeded for a Plan
Year, before the close of the following Plan Year (a) the amount of Excess 401(k) Contributions for
that Plan Year (and any income allocable to those contributions as calculated in the specific
manner required by Section A.3.5) shall be distributed and/or (b) the Employer may make a QNEC
which it elects to have treated as a Section 401(k) Contribution. To the extent that any Matching
Contribution, and earnings thereon, is attributable to an Excess 401(k) Contribution that will be
corrected by distribution the Matching Contribution and earnings thereon will be forfeited.
(b) Correction of Excess 401(k) Contributions.
(1) Combination of Correction Methods. If the Plan uses a combination of correction methods,
any QNECs made to satisfy the ADP test must be taken into account before application of the
correction methods involving distribution of Excess 401(k) Contributions.
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(2) Exclusive Means of Correction. A failure to satisfy the ADP test may not be corrected by
using any method other than those specified in both the Plan and Regulation section
1.401(k)-2(b)(1).
(3) Corrections Through Distribution. If the Plan is correcting an ADP test failure for a
Plan Year in whole or in part by distributing Excess 401(k) Contributions, the Plan must apply the
following four-step process. First, the Plan must determine the total amount of Excess 401(k)
Contributions that must be distributed under the Plan. Second, the Plan must apportion the total
amount of Excess 401(k) Contributions among HCES. Third, the Plan must determine the income
allocable to Excess 401(k) Contributions. Finally, the Plan must distribute the apportioned Excess
401(k) Contributions and allocable income.
(4) Calculation of Total Amount of Excess Contributions to be Distributed.
(A) Calculate the Dollar Amount of Excess Contributions for Each HCE. The amount of
Excess 401(k) Contributions attributable to a given HCE for a Plan Year is the amount (if any) by
which the HCE’s contributions taken into account as contributions for purposes of the ADP test must
be reduced for the HCE’s ADR to equal the highest permitted ADR under the Plan. To calculate the
highest permitted ADR under the plan, the ADR of the HCE with the highest ADR is reduced by the
amount required to cause that HCE’s ADR to equal the ADR of the HCE with the next highest ADR. If
a lesser reduction would enable the arrangement to satisfy the requirements of paragraph (c) below
and Regulation section 1.401(k)-2(b)(2)(ii)(c), only this lesser reduction is used in determining
the highest permitted ADR.
(B) Determination of the Total Amount of Excess 401(k) Contributions. The process
described in paragraph (A) must be repeated until the Plan would satisfy paragraph (C) below. The
sum of all reductions for all HCEs determined under paragraph (A) is the total amount of Excess
Contributions for the Plan Year.
(C) Satisfaction of ADP. The Plan satisfies this paragraph (C) if the Plan would
satisfy the ADP test if the ADR of each HCE was determined after the reductions described in
paragraph (B).
(D) Apportionment of Total Amount of Excess 401(k) Contributions Among the HCEs. The
following procedures must be used in apportioning the total amount of Excess 401(k) Contributions
determined under paragraph (B) among the HCES:
(I) Calculate the Dollar Amount of Excess Contributions for Each HCE.
The contributions of the HCE with the highest dollar amount of Section 401(k) Contributions
are reduced by the amount required to cause that HCE’s contributions to equal the dollar amount of
the Section 401(k) Contributions for the HCE with the next highest dollar amount of Section 401(k)
Contributions. If a lesser apportionment to the HCE would enable the Plan to apportion the total
amount of Excess 401(k) Contributions, only the lesser apportionment would apply. This procedure
will be repeated until the total amount of Excess 401(k) Contributions determined under paragraph
(B) has been apportioned.
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(II) Limit on Amount Apportioned to Any Individual.
For purposes of correcting an ADP testing failure by distributing Excess 401(k) Contributions,
the amount of Section 401(k) Contributions with respect to an HCE who is an eligible employee in
more than one plan of an Employer is determined by taking into account contributions otherwise
taken into account with respect to such HCE under any plan of the employer during the Plan Year of
the Plan being tested. However, the amount of Excess 401(k) Contributions apportioned for a Plan
Year with respect to any HCE must not exceed the amount of contributions actually contributed to
the Plan for the HCE for the Plan Year.
(E) Catch-up Salary Deferral Contributions. Amounts that are treated as Catch-up
Salary Deferral Contributions (and earnings thereon) because they exceed the ADP limit must be
retained in the Plan. The Plan will not be treated as failing to satisfy the ADP test merely
because such Catch-up Salary Deferral Contributions are not distributed or recharacterized.
(5) Rules Applicable to All Corrections.
(A) Coordination With Distribution of Excess Deferrals That Reduce Excess 401(k)
Contributions.
The amount of Excess 401(k) Contributions (and allocable income) to be distributed or
recharacterized with respect to an HCE for a Plan Year is reduced by any amounts previously
distributed to the HCE from the Plan to correct Excess Deferrals for the HCE’s taxable year ending
with or within the Plan Year in accordance with section 401(g)(2) of the Code.
(B) Treatment of Excess 401(k) Contributions That are Catch-up Contributions.
Excess 401(k) Contributions that are Catch-Up Contributions because they exceed the ADP limit
(as described in 1.414(v)-1(b)(1)(iii)) need not be corrected (by distribution or
recharacterization or otherwise).
(C) Compliance With Code and Regulations.
The correction of Excess 401(k) Contributions will be made in compliance with the terms of the
Plan, section 401(k)(3) of the Code and Regulation section 1.401(k)-2.
(c) Other Rules.
(1) No Employee or Spousal Consent Required. Notwithstanding any other provision of the Plan,
no consent of the Employee or his Spouse and no notice is required to make corrective distributions
of excess contributions.
(2) Still Count the Contributions for Some Purposes. Excess 401(k) Contributions are treated
as Employer Contributions for purposes of sections 404 and 415 of the Code even if they are
distributed.
(3) No Reduction of Section 401(a)(9) Required Minimum Distribution. A distribution of Excess
401(k) Contributions (and income allocable thereto) is not treated as a
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distribution for purposes of determining whether the Plan satisfies the minimum distribution
requirements of section 401(a)(9) of the Code.
(4) Partial Distributions. Any distribution of less than the entire amount of Excess 401(k)
Contributions (and allocable income) with respect to any HCE is treated as a pro rata distribution
of excess contributions and allocable income.
(d) Failure to Correct Excess 401(k) Contributions. Failure to correct Excess 401(k)
Contributions by the close of the Plan Year following the Plan Year for which they were made will
cause the Plan’s cash or deferred arrangement to be disqualified for the Plan Year for which the
Excess 401(k) Contributions were made and for all subsequent years during which they remain in the
Trust. Also, the Employer will be liable for a ten percent excise tax on the amount of Excess
401(k) Contributions unless they are corrected within 21/2 months after the close of the Plan Year
for which they were made.
A.3.3 Contribution Percentage Fail Safe Provision.
(a) General. If the limitation set forth in Section A.2.4 would be exceeded for any
Plan Year any one or more of the following corrective action shall be taken before the close of the
following Plan Year as determined by the Committee in its sole discretion: (a) the amount of the
Excess Aggregate 401(m) Contributions for that Plan Year (and any income allocable to those
Contributions as calculated in the manner set forth in Section A.3.5) shall be distributed and/or
(b) the Employer may make a QNEC which it elects to have treated as a Section 401(m) Contribution.
However a QNEC shall not be taken into account for purposes of the test set forth in section 401(m)
of the Code and Section A.2.4 for such Plan Year unless it is made and allocated by the close of
such Plan Year.
(b) Correction of Excess Aggregate Contributions.
(1) Combination of Correction Methods. If the Plan uses a combination of correction methods,
any QNECs made to satisfy the ACP test must be taken into account before application of the
correction methods involving distribution of Excess Aggregate Contributions.
(2) Exclusive Means of Correction. A failure to satisfy the ACP test may not be corrected by
using any other method other than those specified in both the Plan and 1.401(m)-2(b)(1).
(3) Corrections Through Distribution. If the Plan is correcting an ACP test failure for a
Plan Year by distributing Excess Aggregate Contributions, the Plan must apply the following
four-step process. First, the Plan must determine the total amount of Excess Aggregate
Contributions that must be distributed under the Plan. Second, the Plan must apportion the total
amount of Excess Aggregate Contributions among HCES. Third, the Plan must determine the income
allocable to Excess Aggregate Contributions. Finally, the Plan must distribute the apportioned
Excess Aggregate Contributions and allocable income. To the extent that an ACP test failure is
corrected by distributing Excess Aggregate Contributions, after-tax contributions and earnings
allocable thereto (rather than Matching Contributions and earnings allocable thereto) will be
distributed first.
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(4) Calculation of Total Amount of Excess Aggregate Contributions to be Distributed
(A) Calculate the Dollar Amount of Excess Aggregate Contributions for Each HCE. The
amount of excess aggregate contributions attributable to a given HCE for a plan year is the amount
(if any) by which the HCE’s contributions taken into account as contributions for purposes of the
ACP test must be reduced for the HCE’s ACR to equal the highest permitted ACR under the plan. To
calculate the highest permitted ACR under the plan, the ACR of the HCE with the highest ACR is
reduced by the amount required to cause that HCE’s ACR to equal the ACR of the HCE with the next
highest ACR. If a lesser reduction would enable the arrangement to satisfy the requirements of
paragraph (C) below and Regulation section 1.401(m)-2(b)(2)(ii)(C), only this lesser reduction is
used in determining the highest permitted ACR.
(B) Determination of the Total Amount of Excess Aggregate Contributions. The process
described in paragraph (a) must be repeated until the plan would satisfy paragraph (C) below. The
sum of all reductions for all HCEs determined under paragraph (A) is the total amount of excess
aggregate contributions for the year.
(C) Satisfaction of ACP. The Plan satisfies this paragraph (C) if the Plan would
satisfy the ACP test if the ACR of each HCE was determined after the reductions described in
paragraph (B).
(D) Apportionment of Total Amount of Excess Aggregate Contributions Among the HCEs.
The following procedures must be used in apportioning the total amount of excess aggregate
contributions determined under paragraph (B) among the HCES:
(I) Calculate the Dollar Amount of Excess Aggregate Contributions for Each HCE.
The contributions of the HCE with the highest dollar amount of contributions taken into
account under this Section are reduced by the amount required to cause that HCE’s contributions to
equal the dollar amount of the contributions taken into account under this Section for the HCE with
the next highest dollar amount of contributions taken into account under this Section. If a lesser
apportionment to the HCE would enable the Plan to apportion the total amount of excess aggregate
contributions, only the lesser apportionment would apply. This procedure will be repeated until
the total amount of Excess Aggregate Contributions determined under paragraph (B) has been
apportioned.
(II) Limit on Amount Apportioned to Any Individual.
For purposes of correcting an ACP testing failure by distributing Excess Aggregate
Contributions, the amount of contributions taken into account with respect to an HCE who is an
eligible employee in more than one plan of an Employer is determined by taking into account
contributions otherwise taken into account with respect to such HCE under any plan of the Employer
during the plan year of the plan being tested. However, the amount of Excess Aggregate
Contributions apportioned for a plan year with respect to any HCE must not exceed the amount of
contributions actually contributed to the plan for the HCE for the plan year.
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(c) Rules Applicable to All Corrections.
Forfeiture of Match or Distributed Excess Aggregate Contributions.
A Matching Contribution made with respect to on an after-tax contribution that is an Excess
Aggregate Contribution, and earnings thereon, will be forfeited. A Matching Contribution made with
respect to an Excess Deferral and earnings thereon will be forfeited. A Matching Contribution made
with respect to an Excess 401(k) Contribution and earnings thereon will be forfeited. All such
forfeited Matching Contributions are not taken into account for purposes of the ACP test.
Compliance With Code and Regulations.
The correction of Excess Aggregate Contributions will be made in compliance with the terms of
the Plan, section 401(m)(2) of the Code and Regulation section 1.401(m)-2.
(d) Other Rules.
(1) No Employee or Spousal Consent Required. Notwithstanding any other provision of the Plan,
no consent of the Employee or his Spouse and no notice is required to make corrective distributions
of Excess Aggregate Contributions.
(2) Contributions Still Counted for Some Purposes. Excess Aggregate Contributions are treated
as employer contributions for purposes of sections 404 and 415 of the Code even if they are
distributed.
(3) No Reduction of Section 401(a)(9) Required Minimum Distribution. A distribution of Excess
Aggregate Contributions (and income) is not treated as a distribution for purposes of determining
whether the Plan satisfies the minimum distribution requirements of section 401(a)(9) of the Code.
(4) Partial Distributions. Any distribution of less than the entire amount of Excess
Aggregate Contributions (and allocable income) with respect to any HCE is treated as a pro rata
distribution of Excess Aggregate Contributions and allocable income.
(e) Failure to Correct Excess Aggregate 401(m) Contributions.
Failure to correct Excess Aggregate 401(m) Contributions by the close of the Plan Year
following the Plan Year for which they were made will cause the Plan to fail to be qualified for
the Plan Year for which the Excess Aggregate 401(m) Contributions were made and for all subsequent
years during which they remain in the Trust. Also, the Employer will be liable for a ten percent
excise tax on the amount of Excess Aggregate 401(m) Contributions unless they are corrected within
21/2 months after the close of the Plan Year for which they were made.
A.3.4 Income Allocable to Excess Deferrals. The income allocable to the Excess Deferrals for
the taxable year of the Participant shall be determined by multiplying the income for the taxable
year of the Participant allocable to Salary Deferral Contributions by a fraction. The numerator of
the fraction is the amount of the Excess Deferrals made on behalf of the
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Participant for the taxable year. The denominator of the fraction is the Participant’s total
Salary Deferral Account balance as of the beginning of the taxable year plus the Participant’s
Salary Deferral Contributions for the taxable year.
A.3.5 Income Allocable to Excess 401(k) Contributions and Excess Aggregate 401(m)
Contributions. The income allocable to Excess 401(k) Contributions for the Plan Year shall be
determined by multiplying the income for the Plan Year allocable to Section 401(k) Contributions by
a fraction. The numerator of the fraction shall be the amount of Excess 401(k) Contributions made
on behalf of the Participant for the Plan Year. The denominator of the fraction shall be the
Participant’s total Account balance attributable to Section 401(k) Contributions as of the
beginning of the Plan Year plus the Participant’s Section 401(k) Contributions for the Plan Year.
The income allocable to Excess 401(k) Contributions for the period after the close of the Plan Year
until the corrective distribution is made is an amount equal to ten percent (10%) of the income
allocable to Excess 401(k) Contributions for the Plan Year (computed in the manner specified
above), multiplied by the number of calendar months that have elapsed since the end of the Plan
Year. For purposes of calculating the number of calendar months that have elapsed, a corrective
distribution that is made on or before the fifteenth day of a month is treated as made on the last
day of the preceding month and a distribution made after the fifteenth day of a month is treated as
made on the last day of the month. Effective for Plan Years commencing after December 31, 2007,
there shall be no income allocable to Excess 401(k) Contributions the period after the close of the
Plan Year for purposes of this Section A.3.5. The income allocable to Excess Aggregate 401(m)
Contributions for a Plan Year shall be determined by multiplying the income for the Plan Year
allocable to Section 401(m) Contributions by a fraction. The numerator of the fraction shall be
the amount of Excess Aggregate 401(m) Contributions made on behalf of the Participant for the Plan
Year. The denominator of the fraction shall be the Participant’s total Account balance
attributable to Section 401(m) Contributions as of the beginning of the Plan Year plus the
Participant’s Section 401(m) Contributions for the Plan Year. The income allocable to Excess
Aggregate 401(m) Contributions for the period after the close of the Plan Year until the corrective
distribution is made is an amount equal to ten percent (10%) of the income allocable to Excess
Aggregate 401(m) Contributions for the Plan Year (computed in the manner specified above),
multiplied by the number of calendar months that have elapsed since the end of the Plan Year. For
purposes of calculating the number of calendar months that have elapsed, a corrective distribution
that is made on or before the fifteenth day of a month is treated as made on the last day of the
preceding month and a distribution made after the fifteenth day of a month is treated as made on
the last day of the month. Effective for Plan Years commencing after December 31, 2007, there
shall be no income allocable to Excess Aggregate 401(m) Contributions for the period after the
close of the Plan Year solely for purposes of this Section A.3.5.
PART A.4 Limitation on Allocations
A.4.1 Basic Limitation on Allocations. The Annual Additions which may be credited to a
Participant’s Accounts under the Plan for any Limitation Year will not exceed the Maximum
Permissible Amount reduced by the Annual Additions credited to a Participant’s Account for the same
Limitation Year under any other qualified defined contribution plans maintained by any Affiliated
Employer. If the Annual Additions with respect to the Participant under such other qualified
defined contribution plans are less than the Maximum Permissible Amount and the
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Employer Contribution that would otherwise be contributed or allocated to the Participant’s
Accounts under the Plan would cause the Annual Additions for the Limitation Year to exceed this
limitation, the amount contributed or allocated under the Plan will be reduced so that the Annual
Additions under all qualified defined contribution plans maintained by any Affiliated Employer for
the Limitation Year will equal the Maximum Permissible Amount. If the Annual Additions with
respect to the Participant under such other qualified defined contribution plans maintained by any
Affiliated Employer in the aggregate are equal to or greater than the Maximum Permissible Amount,
no amount will be contributed or allocated to the Participant’s Account under the Plan for the
Limitation Year.
A.4.2 Estimation of Maximum Permissible Amount. Prior to determining the Participant’s actual
Annual Compensation for the Limitation Year, the Employer may determine the Maximum Permissible
Amount on the basis of a reasonable estimation of the Participant’s Annual Compensation for such
Limitation Year, uniformly determined for all Participants similarly situated. As soon as is
administratively feasible after the end of the Limitation Year, the Maximum Permissible Amount for
the Limitation Year shall be determined on the basis of the Participant’s actual Annual
Compensation for such Limitation Year.
A.4.3 Attribution of Excess Amounts. If a Participant’s Annual Additions under the Plan and
all other qualified defined contribution plans maintained by any Affiliated Employer result in an
Excess Amount, the total Excess Amount shall be attributed to the Plan.
A.4.4 Treatment of Excess Amounts. If an Excess Amount attributed to the Plan is held or
contributed as a result of or because of (i) the allocation of forfeitures, (ii) reasonable error
in estimating a Participant’s Considered Compensation, (iii) reasonable error in calculating the
maximum Salary Deferral Contribution that may be made with respect to a Participant under section
415 of the Code or (iv) any other facts and circumstances which the Commissioner of Internal
Revenue finds to be justified, the Excess Amount shall be reduced as follows:
(a) First, the Excess Amount shall be reduced to the extent necessary by distributing
to the Participant all Salary Deferral Contributions together with their earnings. These
distributed amounts are disregarded for purposes of the testing and limitations contained in
this Appendix A.
(b) Second, if the Participant is still employed by the Employer at the end of the
Limitation Year, then such Excess Amounts shall not be distributed to the Participant, but
shall be reallocated to a suspense account and shall be reapplied to reduce future Employer
Contributions (including any allocation of forfeitures) under the Plan for such Participant
in the next Limitation Year, and for each succeeding Limitation Year, if necessary.
(c) If, after application of paragraph (b) of this Section, an Excess Amount still
exists, and the Participant is not still employed by the Employer at the end of the
Limitation Year, then such Excess Amounts in the Participant’s Accounts shall not be
distributed to the Participant, but shall be reallocated to a suspense account and shall be
reapplied to reduce future Employer Contributions (including allocation of any
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forfeitures), for all remaining Participants in the next Limitation Year and each
succeeding Limitation Year if necessary.
(d) If a suspense account is in existence at any time during the Limitation Year
pursuant to this Section, it will not participate in the allocation of the Trust Fund’s
investment gains and losses. If a suspense account is in existence at any time during a
particular Limitation Year, all amounts in the suspense account must be allocated and
reallocated to Participants’ Accounts before any Employer Contribution may be made to the
Plan for that Limitation Year. Excess Amounts may not be distributed to Participants or
former Participants. If the Plan is terminated while a suspense account described in this
Section is in existence, the amount in such suspense account shall revert to the Employer(s)
to which it is attributable.
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APPENDIX B
TOP-HEAVY REQUIREMENTS
PART B.1 Definitions
Definitions. As used herein, the following words and phrases have the meaning attributed to
them below:
B.1.1 “Aggregate Accounts” means the total of all account balances.
B.1.2 “Aggregation Group” means (a) each section 401(a) plan of the Employer or any Affiliated
Employer in which a Key Employee is a participant and (b) each other plan of the Employer or any
Affiliated Employer which enables any plan in (a) to meet the requirements of either section
401(a)(4) or 410 of the Code. Any Employer may treat a plan not required to be included in the
Aggregation Group as being a part of the group if the group would continue to meet the requirements
of section 401(a)(4) and 410 of the Code with that plan being taken into account.
B.1.3 “Determination Date” means for a given Plan Year the last day of the preceding Plan Year
or in the case of the first Plan Year the last day of that Plan Year.
B.1.4 “Key Employee” means an Employee or former Employee (including a deceased Employee) who
at any time during the Plan Year is (a) an officer of any Affiliated Employer having Annual
Compensation greater than $130,000.00 (as adjusted by the Secretary of Treasury from time to time
for increases in the cost of living), (b) a Five Percent Owner of any Affiliated Employer, treated
separately, or (c) a One Percent Owner of any Affiliated Employer, treated separately, having
Annual Compensation greater than $150,000.00. For this purpose no more than fifty (50) employees
or, if lesser, the greater of three (3) employees or ten percent (10%) of the employees shall be
treated as officers.
For purposes of determining the number of officers taken into account, the following employees
shall be excluded: (1) employees who have not completed six (6) months of Vesting Service, (2)
employees who normally work less than seventeen and one-half (17-1/2) hours per week, (3) employees
who normally work not more than six (6) months during any year, (4) employees who have not attained
the age of twenty-one (21), and (5) except to the extent provided in Regulations, employees who are
included in a unit of employees covered by an agreement which the Secretary of Labor finds to be a
collective bargaining agreement between employee representatives and an Affiliated Employer.
Section 416(i) of the Code shall be used to determine percentage of ownership.
The determination of who is a Key Employee will be made in accordance with section 416(i) of
the Code and applicable Regulations.
B.1.5 “Non-Key Employee” means any Employee who is not a Key Employee.
B.1.6 “One Percent Owner” means a person who is a one percent owner as defined in section
416(i) of the Code.
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B.1.7 “Top-Heavy Plan” means any plan which has been determined to be top-heavy under the test
described in Appendix B of the Plan.
PART B.2 Application
B.2.1 Application. The requirements described in this Appendix B shall apply to each Plan
Year that the Plan is determined to be a Top-Heavy Plan.
B.2.2 Top-Heavy Test. If on the Determination Date the Aggregate Accounts of Key Employees in
the Plan exceed 60 percent of the Aggregate Accounts of all Employees in the Plan, the Plan shall
be a Top-Heavy Plan for that Plan Year. In addition, if the Plan is required to be included in an
Aggregation Group and that group is a top-heavy group, the Plan shall be treated as a Top-Heavy
Plan. An Aggregation Group is a top-heavy group if on the Determination Date the sum of (a) the
present value of the cumulative accrued benefits for Key Employees under all defined benefit plans
in the Aggregation Group which contains the Plan, plus (b) the total of all of the accounts of Key
Employees under all defined contribution plans included in the Aggregation Group (which contains
the Plan) is more than 60 percent of a similar sum determined for all employees covered in the
Aggregation Group which contains the Plan.
In applying the above tests, the following rules shall apply:
(a) in determining the present value of the accumulated accrued benefits for any
Employee or the amount in the account of any Employee, the value or amount shall be
increased by all distributions made to or for the benefit of the Employee under the Plan
after his Separation From Service and during the one-year period ending on the Determination
Date (this clause shall also apply to distributions under a terminated plan which, had it
not been terminated, would have been included in the Aggregation Group that includes the
Plan);
(b) in determining the present value of the accumulated accrued benefits for any
Employee or the amount in the account of any Employee, the value or amount shall be
increased by all distributions made to or for the benefit of the Employee under the Plan
prior to his Separation From Service and during the five-year period ending on the
Determination Date;
(c) all rollover contributions made by the Employee to the Plan shall not be considered
by the Plan for either test;
(d) all Catch-up Salary Deferral Contributions for a current Plan Year shall not be
considered, but Catch-up Salary Deferral Contributions for prior Plan Years must be taken
into account;
(e) if an Employee is a Non-Key Employee under the Plan for the Plan Year but was a Key
Employee under the Plan for a prior Plan Year, his Account shall not be considered; and
(f) notwithstanding any other provision of the Plan, the present value of cumulative
accrued benefits and account balances under the Plan and all plans included
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in the Aggregation Group that includes the Plan shall not be taken into account in
determining the top-heavy ratio for any Employee who has not performed services for the
Affiliated Employer during the last one-year period ending upon the Determination Date.
B.2.3 Vesting Restrictions if Plan Becomes Top-Heavy. If a Participant has at least one Hour
of Employment during a Plan Year when the Plan is a Top-Heavy Plan, he shall either vest under each
of the normal vesting provisions of the Plan or under the following vesting schedule, whichever is
more favorable:
Vested Percentage of Amount | ||||
In Accounts Containing | ||||
Completed Years of Vesting Service | Employer Contributions | |||
Less than two years |
0 | |||
Two years but less than three years |
20 | |||
Three years but less than four years |
40 | |||
Four years but less than five years |
60 | |||
Five years but less than six years |
80 | |||
Six years or more |
100 |
If the Plan ceases to be a Top-Heavy Plan, this requirement shall no longer apply. After that
date, the normal vesting provisions of the Plan shall be applicable to all subsequent Contributions
by the Employer.
For purposes of this Section B.2.3 years of Vesting Service shall be determined under the
rules of section 411 of the Code except that Years of Service for any Plan Year for which the Plan
was not top-heavy shall be disregarded.
B.2.4 Minimum Contributions if Plan Becomes Top-Heavy. If the Plan is a Top-Heavy Plan and
the allocation of the Employer Contributions (including Matching Contributions) and forfeitures is
less than three percent of any Non-Key Employee Participant’s Annual Compensation, the Committee,
without regard to the normal allocation procedures, shall allocate the Employer Contribution and
the forfeitures among the Participants who are Non-Key Employees in proportion to each such
Participant’s Annual Compensation until each Non-Key Employee Participant has had an amount equal
to three percent of his Annual Compensation allocated to his Account. At that time, any more
Employer Contributions or forfeitures shall be allocated under the normal allocation procedures
described earlier in the Plan. Amounts that may be treated as Section 401(k) Contributions made on
behalf of Non-Key Employees may not be included in determining the minimum contribution required
under this Section to the extent that they are treated as Section 401(k) Contributions for purposes
of the Actual Deferral Percentage test.
In applying this restriction, the following rules shall apply:
(a) Each Employee who is eligible for participation (without regard to whether he has
made mandatory contributions, if any are required, or whether his
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compensation is less than a stated amount) shall be entitled to receive an allocation
under this Section; and
(b) All defined contribution plans required to be included in the Aggregation Group
shall be treated as one plan for purposes of meeting the three percent maximum; this
required aggregation shall not apply if the Plan is also required to be included in an
Aggregation Group which includes a defined benefit plan and the Plan enables that defined
benefit plan to meet the requirements of sections 401(a)(4) or 410 of the Code.
(c) Catch-up Salary Deferral Contributions shall be disregarded.
B.2.5 Disregard of Government Programs. If the Plan is a Top-Heavy Plan, it must meet the
vesting and benefit requirements described in this Article without taking into account
contributions or benefits under Chapter 2 of the Code (relating to the tax on self-employment
income), Chapter 21 of the Code (relating to the Federal Insurance Contributions Act), Title II of
the Social Security Act, or any other Federal or State law.
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APPENDIX C
ADMINISTRATION OF THE PLAN
C.1 Appointment, Term, Resignation, and Removal. The Board shall appoint a Committee of no
fewer than two persons, the members of which shall serve until their resignation, death, or
removal. The Sponsor shall notify the Trustee in writing of its composition from time to time. Any
member of the Committee may resign at any time by giving written notice of such resignation to the
Sponsor. Any member of the Committee may be removed by the Board, with or without cause. Vacancies
in the Committee arising by resignation, death, removal, or otherwise shall be filled by such
persons as may be appointed by the Board.
C.2 Powers. The Committee shall have exclusive responsibility for the administration of the
Plan, according to the terms and provisions of this document, and shall have all powers necessary
to accomplish such purposes, including, but not by way of limitation, the right, power, and
authority:
(a) to make rules and regulations for the administration of the Plan which are not
inconsistent with the terms and provisions thereof, provided such rules and regulations are
evidenced in writing;
(b) to construe all terms, provisions, conditions, and limitations of the Plan; and its
construction thereof made in good faith and without discrimination in favor of or against
any Participant shall be final and conclusive on all parties at interest;
(c) to correct any defect, supply any omission, or reconcile any inconsistency which
may appear in the Plan in such manner and to such extent as it shall deem expedient to carry
the Plan into effect for the greatest benefit of all parties at interest, and its judgment
in such matters shall be final and conclusive as to all parties at interest;
(d) to select, employ, and compensate from time to time such consultants, actuaries,
accountants, attorneys, and other agents and employees as the Committee may deem necessary
or advisable for the proper and efficient administration of the Plan, and any agent, firm,
or employee so selected by the Committee may be a disqualified person, but only if the
requirements of section 4975(d) of the Code have been met;
(e) to resolve all questions relating to the eligibility of Employees to become
Participants, and to determine the period of Vesting Service and the amount of Considered
Compensation with respect to which the benefits of each Participant shall be calculated;
(f) to resolve all controversies relating to the administration of the Plan, including
but not limited to (1) differences of opinion arising between the Employer and a Participant
or former Participant, and (2) any questions it deems advisable to determine in order to
promote the uniform and nondiscriminatory administration of the Plan for the benefit of all
parties at interest;
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(g) to direct and instruct or to appoint an investment manager or managers which would
have the power to direct and instruct the Trustee in all matters relating to the
preservation, investment, reinvestment, management, and disposition of the Trust.
(h) to direct and instruct the Trustee in all matters relating to the payment of Plan
benefits and to determine a Participant’s or former Participant’s entitlement to a benefit
should he appeal a denial of his claim for a benefit or any portion thereof; and
(i) to delegate such of its clerical and recordation duties under the Plan as it may
deem necessary or advisable for the proper and efficient administration of the Plan.
C.3 Organization. The Committee shall select from among its members a chairman, who shall
preside at all of its meetings, and shall select a secretary, without regard as to whether that
person is a member of the Committee, who shall keep all records, documents, and data pertaining to
its supervision of the administration of the Plan.
C.4 Quorum and Majority Action. A majority of the members of the Committee shall constitute a
quorum for the transaction of business, and the vote of a majority of the members present at any
meeting will decide any question brought before that meeting. In addition, the Committee may decide
any question by a vote, taken without a meeting, of a majority of its members.
C.5 Signatures. The chairman, the secretary, and any one or more of the members of the
Committee to which the Committee has delegated the power, shall each, severally, have the power to
execute any document on behalf of the Committee, and to execute any certificate or other written
evidence of the action of the Committee. The Trustee, after being notified of any such delegation
of power in writing, shall thereafter accept and may rely upon any document executed by such member
or members as representing the action of the Committee until the Committee files with the Trustee a
written revocation of that delegation of power.
C.6 Disqualification of Committee Members. A member of the Committee who is also a
Participant shall not vote or act upon any matter relating solely to himself, unless he is the sole
member of the Committee.
C.7 Disclosure to Participants, Former Participants and Beneficiaries. The Committee shall
make available to each Participant, former Participant and Beneficiary for his examination such
records, documents, and other data as are required under ERISA, but only at reasonable times during
business hours. No Participant, former Participant or Beneficiary shall have the right to examine
any data or records reflecting the compensation paid to any other Participant, former Participant
or Beneficiary, and the Committee shall not be required to make any data or records available other
than those required by ERISA.
C.8 Standard of Performance. The Committee and each of its members shall use the care, skill,
prudence, and diligence under the circumstances then prevailing that a prudent man acting in a like
capacity and familiar with such matters would use in conducting his business as the administrator
of the Plan; shall, when exercising its power to direct investments, diversify the investments of
the Plan so as to minimize the risk of large losses, unless under the
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circumstances it is clearly prudent not to do so; and shall otherwise act in accordance with
the provisions of the Plan and ERISA.
C.9 Liability of Committee and Liability Insurance. No member of the Committee shall be
liable for any act or omission of any other member of the Committee, the Trustee, any investment
manager, or any Participant, former Participant or Beneficiary who directs the investment of his
Account or other agent appointed by the Committee except to the extent required by the terms of
ERISA, and any other applicable state or federal law, which liability cannot be waived. No member
of the Committee shall be liable for any act or omission on his own part except to the extent
required by the terms of ERISA, and any other applicable state or federal law, which liability
cannot be waived. In this connection, each provision hereof is severable and if any provision is
found to be void as against public policy, it shall not affect the validity of any other provision
hereof.
Further, it is specifically provided that the Trustee may, at the direction of the Committee,
purchase out of the Trust assets hereof insurance for the members of the Committee and any other
fiduciaries appointed by the Committee, and for the Trust itself to cover liability or losses
occurring by reason of the act or omission of any one or more of the members of the Committee or
any other fiduciary appointed by them under the Plan, provided such insurance permits recourse by
the insurer against the members of the Committee or the other fiduciaries concerned in the case of
a breach of a fiduciary obligation by one or more members of the Committee or other fiduciary
covered thereby.
C.10 Bonding. No member of the Committee shall be required to give bond for the performance
of his duties hereunder unless required by a law which cannot be waived.
C.11 Compensation. The Committee shall serve without compensation for their services, but
shall be reimbursed by the Employers for all expenses properly and actually incurred in the
performance of their duties under the Plan unless the Employers elect to have such expenses paid
out of the Trust assets.
C.12 Persons Serving in Dual Fiduciary Roles. Any person, group of persons, corporations,
firm, or other entity may serve in more than one fiduciary capacity with respect to the Plan,
including the ability to serve both as a successor trustee and as a member of the Committee.
C.13 Administrator. For all purposes of ERISA, the administrator of the Plan within the
meaning of ERISA shall be the Sponsor. The Sponsor shall have final responsibility for compliance
with all reporting and disclosure requirements imposed with respect to the Plan under any federal
or state law, or any regulations promulgated thereunder.
C.14 Named Fiduciary. The members of the Committee shall be the “named fiduciary” for
purposes of section 402(a)(1) of ERISA, and as such shall have the authority to control and manage
the operation and administration of the Plan, except to the extent such authority and control are
allocated or delegated to other parties pursuant to the terms of the Plan.
C.15 Standard of Judicial Review of Committee Actions. The Committee has full and absolute
discretion in the exercise of each and every aspect of its authority under the Plan,
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including without limitation, the authority to determine any person’s right to benefits under
the Plan, the correct amount and form of any such benefits; the authority to decide any appeal; the
authority to review and correct the actions of any prior administrative committee; and all of the
rights, powers, and authorities specified in this Appendix C and elsewhere in the Plan.
Notwithstanding any provision of law or any explicit or implicit provision of the Plan, any action
taken, or ruling or decision made by the Committee in the exercise of any of its powers and
authorities under the Plan, these will be final and conclusive as to all parties other than the
Sponsor or Trustee, including without limitation all Participants, former Participants and
Beneficiaries, regardless of whether the Committee or one or more members thereof may have an
actual or potential conflict of interest with respect to the subject matter of such action, ruling,
or decision. No such final action, ruling, or decision of the Committee will be subject to de novo
review in any judicial proceeding; and no such final action, ruling, or decision of the Committee
may be set aside unless it is held to have been arbitrary and capricious by a final judgment of a
court having jurisdiction with respect to the issue.
C.16 Indemnification of the Board and the Committee by the Sponsor. The Sponsor shall
indemnify and hold harmless the Board, the Committee, the Board members, the Committee members, and
any Employees of an Employer to whom the Committee has allocated or delegated its responsibilities
in accordance with the provisions hereof, as well as any other fiduciary who is also an officer,
director, or Employee of an Employer, and hold each of them harmless from and against all claims,
loss, damages, expense, and liability arising from their responsibilities in connection with the
administration of the Plan which is not otherwise paid or reimbursed by insurance, unless the same
shall result from their own willful misconduct.
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APPENDIX D
FUNDING
D.1 Benefits Provided Solely by Trust. All benefits payable under the Plan shall be paid or
provided for solely from the Trust, and the Employer assumes no liability or responsibility
therefor.
D.2 Funding of Plan. The Plan shall be funded by one or more separate Trusts. If more than
one Trust is used, each Trust shall be designated by the name of the Plan followed by a number
assigned by the Committee at the time the Trust is established.
D.3 Incorporation of Trust. Each Trust is a part of the Plan. All rights or benefits which
accrue to a person under the Plan shall be subject also to the terms of the agreements creating the
Trust or Trusts and any amendments to them which are not in direct conflict with the Plan.
D.4 Authority of Trustee. Each Trustee shall have full title and legal ownership of the
assets in the separate Trust which, from time to time, are in his or its separate possession. No
other Trustee shall have joint title to or joint legal ownership of any asset in one of the other
Trusts held by another Trustee. Each Trustee shall be governed separately by the trust agreement
entered into between the Employer and that Trustee and the terms of the Plan without regard to any
other agreement entered into between any other Trustee and the Employer as a part of the Plan.
D.5 Allocation of Responsibility. To the fullest extent permitted under section 405 of ERISA,
the agreements entered into between the Employer and each of the Trustees shall be interpreted to
allocate to each Trustee its specific responsibilities, obligations and duties so as to relieve all
other Trustees from liability either through the agreement, Plan or ERISA, for any act of any other
Trustee which results in a loss to the Plan because of his act or failure to act.
D.6 Trustee’s Fees and Expenses. The Trustee shall receive for its services as Trustee
hereunder the compensation which from time to time may be agreed upon by the Sponsor and the
Trustee. All of such compensation, together with the expenses incurred by the Trustee in
connection with the administration of this Trust, including fees for legal services rendered to the
Trustee, all other charges and disbursements of the Trustee, and all other expenses of the Plan
shall be charged to and deducted from the Trust assets, unless the Sponsor elects in writing to
have any part or all of such compensation, expenses, charges, and disbursements paid directly by
the Sponsor. The Trustee shall deduct from and charge against the Trust assets any and all taxes
paid by it which may be levied or assessed upon or in respect of the Trust hereunder or the income
thereof, and shall equitably allocate the same among the several Participants, former Participants
and Beneficiaries.
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