TRANSFER AGENCY AND SERVICE AGREEMENT
Exhibit (h)(3)
TRANSFER AGENCY AND SERVICE AGREEMENT
THIS AGREEMENT (this “Agreement”) is made as of the 20th day of November, 2015, by and between STATE STREET BANK AND TRUST COMPANY, a trust company chartered under the laws of the Commonwealth of Massachusetts having its principal office and place of business at Xxx Xxxxxxx Xxxxxx, Xxxxxx, Xxxxxxxxxxxxx 00000 (“State Street” or the “Transfer Agent”), and each Xxxx Xxxxx registered investment company listed on Schedule A hereto (each, the “Trust”).
WHEREAS, the Trust is authorized to issue shares of beneficial interest (“Shares”) in separate series, with each such series representing interests in a separate portfolio of securities and other assets;
WHEREAS, the Trust intends to initially offer Shares in one or more series, each as named in the attached Schedule A, which may be amended by the parties from time to time (such series, together with all other series subsequently established by the Trust and made subject to this Agreement in accordance with Section 12 of this Agreement, being herein referred to as a “Portfolio,” and collectively as the “Portfolios”);
WHEREAS, each Portfolio will issue and redeem Shares only in aggregations of Shares known as “Creation Units” as described in each Portfolio’s currently effective prospectus and statement of additional information (collectively, the “Prospectus”);
WHEREAS, only those entities (“Authorized Participants”) that have entered into an Authorized Participant Agreement with the distributor of the Trust, currently Xxxx Xxxxx Investor Services, LLC (including, upon reasonable advance notice to State Street, any subsequent distributor) (the “Distributor”), are eligible to place orders for the purchase or redemption of Creation Units with the Distributor;
WHEREAS, the Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York (“DTC”) or its nominee will be the record or registered owner of all outstanding Shares;
WHEREAS, the Trust, on behalf of the Portfolios, desires to appoint State Street as transfer agent, dividend disbursing agent and agent in connection with certain other activities; and
WHEREAS, State Street is willing to accept such appointment.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto, intending to be legally bound, mutually covenant and agree as follows:
1. | TERMS OF APPOINTMENT |
1.1 | Subject to the terms and conditions set forth in this Agreement, the Trust, with respect to each Portfolio hereby employs and appoints the Transfer Agent to act as, and the Transfer Agent agrees to act as, transfer agent for the Creation Units and dividend disbursing agent of the Trust and each Portfolio in connection with the issuance, transfer and redemption or repurchase of Creation Units of each Portfolio, all as more fully described herein and in accordance with the terms of the Prospectus of each Portfolio. |
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1.2 | Transfer Agency Services. In accordance with procedures established from time to time by agreement between the Trust on behalf of each Portfolio, as applicable, and the Transfer Agent, the Transfer Agent shall: |
(i) | establish each Authorized Participant’s account in the applicable Portfolio on the Transfer Agent’s recordkeeping system and maintain such account for the benefit of such Authorized Participant; |
(ii) | receive and process orders for the purchase of Creation Units from Authorized Participants, at the direction and with the approval of the Distributor or the Trust, and promptly deliver payment and appropriate documentation thereof to the custodian of the applicable Portfolio as identified by the Trust (the “Custodian”); |
(iii) | generate or cause to be generated and transmitted confirmation of receipt of such purchase orders to the Authorized Participants and, if applicable, transmit appropriate trade instructions to the National Securities Clearance Corporation (“NSCC”); |
(iv) | receive and process redemption requests and redemption directions from Authorized Participants, at the direction and with the approval of the Distributor or the Trust, and deliver the appropriate documentation thereof to the Custodian; |
(v) | with respect to items (i) through (iv) above, the Transfer Agent may execute transactions, at the direction and with the approval of the Distributor or the Trust, directly with Authorized Participants; |
(vi) | at the appropriate time as and when it receives monies paid to it by the Custodian with respect to any redemption, pay over or cause to be paid over in the appropriate manner such monies, if any, to the redeeming Authorized Participant as instructed by the Distributor or the Trust ; |
(vii) | prepare and transmit by means of DTC’s book-entry system payments for any dividends and distributions declared by the Trust on behalf of the applicable Portfolio; |
(viii) | record the issuance of Shares of the applicable Portfolio and maintain a record of the total number of Shares of each Portfolio which are issued and outstanding; and provide the Trust on a regular basis with the total number of Shares of each Portfolio which are issued and outstanding; provided that the Transfer Agent shall have no obligation, when recording the issuance of Shares, to monitor the issuance of such Shares to determine if there are authorized Shares available for issuance or to take cognizance of any laws relating to, or corporate actions required for, the issue or sale of such Shares, which functions shall be the sole responsibility of the Trust and each Portfolio; and, excluding DTC or its nominee as the record or registered owner, the Transfer Agent shall have no obligations or responsibilities to account for, keep records of, or otherwise related to, the beneficial owners of the Shares; |
(ix) | maintain and manage, as agent for the Trust and each Portfolio, such bank accounts for the benefit of the Trust as the Transfer Agent shall deem necessary for the performance of its duties under this Agreement, including but not limited |
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to, the processing of Creation Unit purchases and redemptions and the payment of a Portfolio’s dividends and distributions. The Transfer Agent may maintain, in accordance with applicable law, such accounts at the bank or banks deemed appropriate by the Transfer Agent; |
(x) | provide periodic certifications and reasonable documentation to the Chief Compliance Officer of the Trust in connection with his or her duties under Rule 38a-1 of the 1940 Act (as defined below); |
(xi) | process any request from an Authorized Participant to change its account registration (including, without limitation, the processing of changes to any Personal Identification Numbers (PINs) or other identification procedures used by the Transfer Agent in connection with transactions by Authorized Participants); and |
(xii) | except as otherwise instructed by the Trust, the Transfer Agent shall process all transactions in each Portfolio in accordance with the procedures mutually agreed upon by the Trust and the Transfer Agent with respect to the proper net asset value to be applied to purchase and redemption orders received in good order by the Transfer Agent or by the Trust or any other person or firm on behalf of such Portfolio or from an Authorized Participant before the Order Cut-Off Time (as defined below). The Transfer Agent shall report to the Trust any known exceptions to the foregoing. |
1.3 | Additional Services. In addition to, and neither in lieu of nor in limitation of nor in contravention of the services set forth in Section 1.2 above, the Transfer Agent shall perform the following services: |
(i) | The Transfer Agent shall perform such other services for the Trust that are mutually agreed to by the parties from time to time, for which the Trust will pay such fees as may be mutually agreed upon, including the Transfer Agent’s reasonable out-of-pocket expenses. The provision of such services shall be subject to the terms and conditions of this Agreement. |
(ii) | DTC and NSCC. The Transfer Agent shall: (a) accept and effectuate the registration and maintenance of accounts, and the purchase and redemption of Creation Units in such accounts, in accordance with instructions transmitted to and received by the Transfer Agent by transmission from DTC or NSCC on behalf of Authorized Participants; and (b) issue instructions to a Portfolio’s banks for the settlement of transactions between the Portfolio and DTC or NSCC (acting on behalf of the applicable Authorized Participant). |
1.4 | Authorized Persons. The Trust, on behalf of each Portfolio, hereby agrees and acknowledges that the Transfer Agent may rely on the current list of authorized persons, including the Distributor, as provided or agreed to by the Trust and as may be amended from time to time in writing by the Trust (each, an “Authorized Person”), in receiving instructions to issue or redeem Creation Units. The Trust, on behalf of each Portfolio, agrees and covenants for itself and each such Authorized Person (exclusive of any Authorized Participant) that any order or sale of or transaction in Creation Units received by it after the order cut-off time as set forth in the Prospectus or such earlier time as designated by such Portfolio (the “Order Cut-Off Time”), shall be effectuated at the net |
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asset value next determined or as otherwise required pursuant to the applicable Portfolio’s then-effective Prospectus, and the Trust or such Authorized Person (exclusive of any Authorized Participant) shall so instruct the Transfer Agent of the proper effective date of the transaction. |
1.5 | Anti-Money Laundering and Client Screening. In no event will the Transfer Agent be responsible for the Trust’s compliance with applicable anti-money laundering laws, rules and regulations, now or hereafter in effect, including applicable provisions of the USA PATRIOT Act of 2001 and the regulations administered by the U.S. Department of the Treasury’s Office of Foreign Assets Control, as the same may be in effect from time to time. |
1.6 | State Transaction (“Blue Sky”) Reporting. The Transfer Agent shall not be responsible for the Trust’s “blue sky” compliance or state registration requirements. The Transfer Agent’s responsibility for state transaction reporting is solely limited to providing a third-party vendor with the total number of Shares sold in each state. |
1.7 | Tax Law. The Transfer Agent shall have no responsibility or liability for any obligations now or hereafter imposed on the Trust, a Portfolio, any Creation Units, any Shares, a beneficial owner thereof, an Authorized Participant or the Transfer Agent in connection with the services provided by the Transfer Agent hereunder by the tax laws of any country or of any state or political subdivision thereof. The Transfer Agent shall not be responsible for identifying the obligations imposed on the Trust, a Portfolio, the Creation Units, or the Shares in connection with the services provided by the Transfer Agent hereunder by the tax law of countries, states and political subdivisions thereof, including responsibility for withholding and other taxes, assessments or other governmental charges, certifications and governmental reporting. Notwithstanding anything to the contrary contained herein, the Transfer Agent shall not be responsible for any tax reporting or tax filings with respect to the Trust, a Portfolio, any Creation Units, any Shares, a beneficial owner thereof, or an Authorized Participant in connection with the services provided hereunder. |
1.8 | The Transfer Agent shall provide the office facilities and the personnel required by it to perform the services contemplated herein at no additional cost to the Trust. |
2. | FEES AND EXPENSES |
2.1 | Fee Schedule. For the performance by the Transfer Agent of services provided pursuant to this Agreement, the Transfer Agent shall be entitled to receive the fees and expenses set forth in a written fee schedule. |
3. | REPRESENTATIONS AND WARRANTIES OF THE TRANSFER AGENT |
The Transfer Agent represents, warrants and covenants to the Trust and each Portfolio that:
3.1 | It is a trust company duly organized and existing under the laws of the Commonwealth of Massachusetts. |
3.2 | It is duly registered as a transfer agent under Section 17A(c)(2) of the Securities Exchange Act of 1934, as amended (the “1934 Act”), it will remain so registered for the duration of this Agreement, and it will promptly notify the Trust in the event of any material change in its status as a registered transfer agent. |
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3.3 | It has the organizational power and authority to carry on its business in the Commonwealth of Massachusetts. |
3.4 | All requisite organizational proceedings have been taken to authorize it to enter into and perform this Agreement. |
3.5 | It is, and will continue to be during the term of this Agreement, in material compliance with all federal and state laws, rules and regulations applicable to its transfer agency business and the performance of its duties, obligations and services under this Agreement. |
3.6 | It is empowered under applicable laws and by its organizational documents to enter into and perform the services contemplated in this Agreement, and this Agreement, when executed and delivered by the parties hereto, will constitute a legal, valid and binding obligation of the Transfer Agent enforceable against the Transfer Agent in accordance with its terms. |
3.7 | It has and will continue to have access to the necessary facilities, equipment and personnel to perform its duties and obligations under this Agreement. |
3.8 | Its execution of this Agreement will not cause a material breach or be in material conflict with any other agreement or obligation of the Transfer Agent or any law or regulation applicable to it. |
4. | REPRESENTATIONS AND WARRANTIES OF THE TRUST AND THE PORTFOLIOS |
The Trust, on behalf of itself and each Portfolio, represents, warrants and covenants to the Transfer Agent that:
4.1 | The Trust is duly organized, existing and in good standing under the laws of the state of its formation. |
4.2 | All requisite organizational proceedings have been taken to authorize the Trust to enter into, perform and receive services pursuant to this Agreement. |
4.3 | The Trust is registered under the Investment Company Act of 1940, as amended (the “1940 Act”), as an open-end management investment company. |
4.4 | Prior to the commencement of services under this Agreement, a registration statement under the Securities Act of 1933, as amended (the “Securities Act”), will be effective and will remain effective, and all required state securities law filings have been made and will continue to be made, with respect to all Shares of the Trust being offered for sale. |
4.5 | The Trust has the power and authority under applicable laws and by its Charter (the “Charter”) or Declaration of Trust (the “Declaration”) and Bylaws (the “Bylaws”) or other governing documents (collectively, the “Governing Documents”) to enter into and perform its obligations under this Agreement, and this Agreement, when executed and delivered by the parties hereto, will constitute a legal, valid and binding obligation of the Trust enforceable against the Trust in accordance with its terms. |
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4.6 | The execution by the Trust, on behalf of the Portfolios, of this Agreement will not cause a material breach or be in material conflict with any other agreement or obligation of the Trust or any law or regulation applicable to it. |
5. | DATA ACCESS AND PROPRIETARY INFORMATION |
5.1 | The Trust acknowledges that the databases, computer programs, screen formats, report formats, interactive design techniques, and documentation manuals furnished to the Trust by the Transfer Agent as part of the Trust’s ability to access certain Trust-related data (“Customer Information”) maintained by the Transfer Agent or another third party on databases under the control and ownership of the Transfer Agent (“Data Access Services”) constitute copyrighted, trade secret, or other proprietary information (collectively, “Proprietary Information”) of substantial value to the Transfer Agent or another third party. In no event shall Proprietary Information be deemed shareholder information or the confidential information of the Trust. In no event shall Customer Information be deemed Proprietary Information. The Trust and each Portfolio agrees to treat all Proprietary Information as proprietary to the Transfer Agent and further agrees that it shall not divulge any Proprietary Information to any person or organization except as may be provided hereunder. Without limiting the foregoing, the Trust agrees for itself, its officers, employees and trustees, on behalf of the Portfolios and their agents, to: |
(i) | use such programs and databases solely on the Trust’s, or such agents’ computers, or solely from equipment at the location(s) agreed to between the Trust and the Transfer Agent, and solely in accordance with the Transfer Agent’s applicable user documentation; |
(ii) | refrain from copying or duplicating in any way the Proprietary Information; |
(iii) | refrain from obtaining unauthorized access to any portion of the Proprietary Information, and if such access is inadvertently obtained, to inform the Transfer Agent in a timely manner of such fact and dispose of such information in accordance with the Transfer Agent’s instructions; |
(iv) | refrain from causing or allowing Proprietary Information transmitted from the Transfer Agent’s computers to the Trust’s, or such agents’ computer to be retransmitted to any other computer facility or other location, except with the prior written consent of the Transfer Agent; |
(v) | allow the Trust or such agents to have access only to those authorized transactions relating to the Trust and/or the Portfolios agreed upon by the Trust and the Transfer Agent; |
(vi) | honor all reasonable written requests made by the Transfer Agent to protect at the Transfer Agent’s expense the rights of the Transfer Agent in Proprietary Information at common law, under federal copyright law and under other federal or state law. |
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5.2 | Proprietary Information shall not include all or any portion of any of the foregoing items that are or become publicly available without breach of this Agreement; that are released for general disclosure by a written release by the Transfer Agent; or that are already in the possession of the receiving party at the time of receipt without obligation of confidentiality or breach of this Agreement. |
5.3 | If the Trust notifies the Transfer Agent that any of the Data Access Services do not operate in material compliance with the most recently issued user documentation for such services, the Transfer Agent shall work diligently to correct in a timely manner such failure. Organizations from which the Transfer Agent may obtain certain data included in the Data Access Services are solely responsible for the contents of such data, and the Trust agrees to make no claim against the Transfer Agent arising out of the contents of such third-party data, including, but not limited to, the accuracy thereof. DATA ACCESS SERVICES AND ALL COMPUTER PROGRAMS AND SOFTWARE SPECIFICATIONS USED IN CONNECTION THEREWITH ARE PROVIDED ON AN “AS IS, AS AVAILABLE” BASIS. THE TRANSFER AGENT EXPRESSLY DISCLAIMS ALL WARRANTIES EXCEPT THOSE EXPRESSLY STATED HEREIN INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. For the avoidance of doubt, nothing in this Section 5 shall modify the Transfer Agent’s Standard of Care under this Agreement or the Transfer Agent’s obligations under Section 9.3 of this Agreement. |
5.4 | If the transactions available to the Trust include the ability to originate electronic instructions to the Transfer Agent in order to effect the transfer or movement of cash or Creation Units or transmit Authorized Participant information or other information, then in such event the Transfer Agent shall be entitled to rely on the validity and authenticity of such instruction without undertaking any further inquiry as long as such instruction is undertaken in conformity with security procedures established by State Street and agreed to in writing by the Trust from time to time. |
5.5 | Each party shall take reasonable efforts to advise its employees of their obligations pursuant to this Section. The obligations of this Section shall survive any earlier termination of this Agreement. |
5.6 | Notwithstanding any other provision to the contrary, the Trust may disclose Proprietary Information in the event that it is required to be disclosed by law or in a judicial or administrative proceeding, or by an appropriate regulatory authority reasonably believed to have jurisdiction over the Trust; provided that the Trust has given the Transfer Agent as much advance notice of the possibility of such disclosure as practical so the Transfer Agent may attempt to stop such disclosure or obtain a protective order concerning such disclosure. |
5.7 | Notwithstanding Section 5.1, the Trust (and any affiliate and/or permitted successor that agrees to be bound by the terms hereof) is granted a non-exclusive, non-transferable) and perpetual right to use reports generated in connection with the Trust’s receipt of transfer agency services hereunder; provided, however, that (i) such use is limited to the Trust’s internal business purposes and (ii) such reports may not be re-distributed by the Trust except in the ordinary course of its business to Authorized Participants and internal organizations (including, for the avoidance of doubt, its affiliates and professional advisors, auditors or persons performing similar functions) for informational purposes. |
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6. | RESERVED |
7. | STANDARD OF CARE / LIMITATION OF LIABILITY |
7.1 | In performing its responsibilities under this Agreement, the Transfer Agent agrees to exercise reasonable care, prudence, expertise and diligence such as a person having responsibility for providing transfer agent services to investment companies registered under the 1940 Act would exercise (the “Standard of Care”) but assumes no responsibility and shall not be liable for any loss or damages (including losses or damages due to errors, including encoding and payment processing errors) arising out of the Transfer Agent’s performance of or failure to perform its duties under this Agreement except to the extent such losses or damages arise out of the Transfer Agent’s willful misconduct, bad faith, negligence or otherwise from a breach of this Agreement. The parties agree that any encoding or payment processing errors shall be governed by this Standard of Care, and that Section 4-209 of the Uniform Commercial Code is superseded by this Section. |
7.2 | In any event, the Transfer Agent’s cumulative liability for each calendar year (a “Liability Period”) with respect to the Trust and the Portfolios under this Agreement regardless of the form of action or legal theory shall be limited to its total annual compensation earned and fees payable hereunder during the preceding Compensation Period, as defined herein, for any liability or loss suffered by the Trust or the Portfolios including, but not limited to, any liability relating to qualification of the Trust or a Portfolio as a regulated investment company or any liability relating to the Trust’s or a Portfolio’s compliance with any federal or state tax or securities statute, regulation or ruling during such Liability Period. “Compensation Period” shall mean the calendar year ending immediately prior to each Liability Period in which the event(s) giving rise to the Transfer Agent’s liability for that period have occurred. Notwithstanding the foregoing, the Compensation Period for purposes of calculating the annual cumulative liability of the Transfer Agent for the Liability Period commencing on the date of this Agreement and terminating on December 31, 2015 shall be the date of this Agreement through December 31, 2015, calculated on an annualized basis, and the Compensation Period for the Liability Period commencing January 1, 2016 and terminating on December 31, 2016 shall be the date of this Agreement through December 31, 2015, calculated on an annualized basis. |
7.3 | In no event shall either party be liable to the other party for any special, indirect, incidental, punitive or consequential damages of any kind whatsoever (including, without limitation, attorneys’ fees relating thereto) under any provision of this Agreement or for any such damages arising out of any act or failure to act hereunder, whether or not such party has advance notice thereof. |
8. | INDEMNIFICATION |
8.1 | Subject to its performance in accordance with the Standard of Care, the Transfer Agent shall not be responsible for, and the Trust on behalf of itself and each Portfolio, severally and not jointly, shall indemnify and hold the Transfer Agent harmless from and against, any and all losses, damages, costs, charges, reasonable counsel fees, payments, reasonable expenses and liability arising out of or attributable to: |
(i) | all actions of the Transfer Agent or its agents or subcontractors required to be taken pursuant to this Agreement, provided that such actions are taken in accordance with the Standard of Care and without negligence or willful misconduct or breach of this Agreement; |
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(ii) | the Trust’s breach of any representation, warranty, or covenant of the Trust hereunder; |
(iii) | the Trust’s bad faith; |
(iv) | reliance upon, and any subsequent use of or action taken or omitted, by the Transfer Agent, or its agents or subcontractors on: (a) any information, records, documents, data, stock certificates or services, which are received by the Transfer Agent or its agents or subcontractors by machine readable input, facsimile, CRT data entry, electronic instructions or other similar means authorized by the Trust or an Authorized Person, and which have been prepared, maintained or performed by the Trust or any Authorized Person; (b) any instructions or requests of the Trust or any of its officers, employees, agents or subcontractors who have been designated by the Trust as Authorized Persons; or (c) any paper or document, reasonably believed to be genuine, authentic, and signed by an Authorized Person; |
(v) | the offer or sale of Creation Units in violation of any requirement under the federal or state securities laws or regulations requiring that such Creation Units be registered, or in violation of any stop order or other determination or ruling by any federal or state agency with respect to the offer or sale of such Creation Units; |
(vi) | all actions taken in accordance with the Standard of Care relating to the transmission of Creation Unit or Authorized Participant data through the NSCC clearing systems, if applicable; and |
(vii) | any tax obligations under the tax laws of any country or of any state or political subdivision thereof, including taxes, withholding and reporting requirements, claims for exemption and refund, additions for late payment, interest, penalties and other expenses (including legal expenses) that may be assessed, imposed or charged against the Transfer Agent as transfer agent hereunder. |
8.2 | At any time the Transfer Agent may apply to any officer of the Trust for instructions with respect to any matter arising in connection with the services to be performed by the Transfer Agent under this Agreement. The Transfer Agent, its agents and subcontractors shall be protected and indemnified in acting upon any paper or document furnished by or on behalf of the Trust or the applicable Portfolio, reasonably believed to be genuine and signed by an Authorized Person and shall not be held to have notice of any change of authority of any person, until receipt of written notice thereof from the Trust or an Authorized Person. Nothing in this Section shall be construed as imposing upon the Transfer Agent any obligation to seek such instructions. |
8.3 | In order that the indemnification provisions contained in this Section shall apply, upon the assertion of a claim for which the Trust may be required to indemnify the Transfer Agent, the Transfer Agent shall promptly notify the Trust of such assertion, and shall keep the Trust advised with respect to all material developments concerning such claim. The Trust shall have the option to participate with the Transfer Agent in the defense of |
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such claim or to defend against said claim in its own name. The Transfer Agent shall in no case confess any claim or make any compromise in any case in which the Trust may be required to indemnify the Transfer Agent except with the Trust’s prior written consent which shall not be unreasonably withheld. |
9. | ADDITIONAL COVENANTS OF THE TRUST AND THE TRANSFER AGENT |
9.1 | To the extent not previously furnished to the Transfer Agent, the Trust shall promptly furnish to the Transfer Agent the following: |
(i) | A copy of the Governing Documents of the Trust and all amendments thereto. |
(ii) | The currently effective Registration Statement for the Trust subject to the requirements of the Securities Act and the 1940 Act and all amendments and supplements thereto as in effect from time to time. |
(iii) | Upon request, such other certificates, documents or opinions which the Transfer Agent may, in its reasonable discretion, deem necessary or appropriate in the proper performance of its duties. |
9.2 | The Transfer Agent hereby agrees to establish and maintain facilities and procedures for safekeeping of stock certificates, check forms and facsimile signature imprinting devices, if any; and for the preparation or use, and for keeping account of, such certificates, forms and devices. |
9.3 | Records. The Transfer Agent shall keep records relating to the services to be performed hereunder, in the form and manner as it may deem advisable. To the extent required by Section 31 of the 1940 Act and the Rules thereunder, the Transfer Agent agrees that all such records prepared or maintained by the Transfer Agent relating to the services to be performed by the Transfer Agent hereunder are the property of the Trust and will be preserved, maintained and made available in accordance with such Section and Rules, and will be surrendered promptly to the Trust on and in accordance with its request. The Trust and any authorized person thereof shall have access to such books and records in the possession or under control of Transfer Agent at all times during the Transfer Agent’s normal business hours. Upon the reasonable request of the Trust, copies of any such books and records in the possession or under the control of the Transfer Agent shall be provided by Transfer Agent to the Trust or any authorized person thereof. |
10. | CONFIDENTIALITY AND PRIVACY |
10.1 | The Transfer Agent and the Trust, on behalf of itself and the Portfolios, agree that each shall treat confidentially all information provided by each party to the other party regarding its business and operations. All confidential information provided by a party hereto shall be used by the other party hereto solely for the purpose of rendering or receiving services pursuant to this Agreement and, except as may be required in carrying out this Agreement, shall not be disclosed to any third party. Neither party will use or disclose confidential information for purposes other than the activities contemplated by this Agreement or except as otherwise required by law or in connection with any required disclosure to a banking or other regulatory authority reasonably believed to have proper jurisdiction. Each party will keep confidential all records and information in its possession relating to the Transfer Agent, the Trust or the Trust’s shareholders or shareholder accounts and will not disclose the same to any person except at the written request or with the written consent of the Transfer Agent or the Trust, as applicable. |
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10.2 | The parties acknowledge and agree that any breach or threatened breach of this Section would cause financial damage and irreparable harm to the Trust and the Portfolios for which money damages will not be an adequate remedy. Accordingly, in the event of a breach or threatened breach of this Section the Trust, in addition to, and not in limitation of, all other rights and remedies it may have, shall be entitled to an injunction restraining disclosure or misuse, in whole or in part, of any confidential information. |
10.3 | The Transfer Agent affirms that it has, and will continue to have throughout the term of this Agreement, procedures in place that are reasonably designed to protect the privacy of non-public personal consumer/customer financial information to the extent required by applicable laws, rules and regulations. |
11. | EFFECTIVE PERIOD AND TERMINATION |
11.1 | Term. This Agreement shall be effective on the date first written above and shall continue in full force and effect for an initial term ending December 31, 2016 (the “Term”). |
11.2 | Termination for Cause. Notwithstanding Section 11.1 of this Agreement, the Trust, on behalf of one or more Portfolios, may terminate the services of the Transfer Agent under this Agreement (A) by providing thirty (30) days’ written notice in the event that the Transfer Agent (i) shall fail in any material respect to perform its duties and obligations hereunder pursuant to the applicable standard of care set forth herein, the Trust shall have given written notice thereof, and such material failure shall not have been remedied to the reasonable satisfaction of the Trust within thirty (30) days after such written notice is received, or (ii) shall be indicted for a crime, shall commence any bankruptcy or insolvency proceeding or have such a proceeding initiated against it which shall not be dismissed within 60 days, or shall suffer any other material adverse change in its condition, operations or professional reputation that is determined by the Trust in its reasonable discretion to threaten the continuing performance of services hereunder or the reputation of the Trust or one or more Portfolios, or (B) immediately in the event (x) the Transfer Agent shall have ceased to be qualified as a transfer agent under the 1934 Act, or (y) of an appointment of a conservator or receiver for the Transfer Agent or any parent of the Transfer Agent by a regulatory agency or court of competent jurisdiction. Upon termination of this Agreement pursuant to this Section 11.2 with respect to any Portfolio, the applicable Portfolio or Portfolios shall pay the Transfer Agent its compensation due through the effective date of such termination (the “Termination Date”) and shall reimburse Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date. |
11.3 | Cross-Termination for Cause. In addition, notwithstanding Section 11.1 of this Agreement, this Agreement may be terminated by the Transfer Agent or by the Trust, on behalf of one or more Portfolios, with no less than one hundred twenty (120) days’ notice in the case of the termination of this Agreement by the Transfer Agent, or thirty (30) days’ notice in the case of the termination of this Agreement by the Trust, on behalf of one or more Portfolios, to the applicable Portfolios or the Transfer Agent, as applicable, in the event of the termination by one of more of the Portfolios (as applicable) or State Street Bank and Trust Company of (a) the custodian services agreement by and among |
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the Portfolios and State Street Bank and Trust Company, as custodian (the “Custodian Services Agreement”), or (b) the fund accounting services agreement by and among the Portfolios and State Street Bank and Trust Company, as fund accounting agent (the “Fund Accounting Services Agreement”), for cause pursuant to Section 9(b) of the Custodian Services Agreement or Section 8(b) of the Fund Accounting Services Agreement with respect to such Portfolios. Such termination notice must be provided by the terminating party no later than ninety (90) days after the termination of the relevant portion of the Custodian Services Agreement or the Fund Accounting Services Agreement, as applicable, in order to be effective under this Section 11.3. Upon termination of this Agreement pursuant to this Section 11.3 with respect to any Portfolio, the applicable Portfolio or Portfolios shall pay the Transfer Agent its compensation due through the Termination Date and shall reimburse the Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date. |
11.4 | Deemed Cross-Termination for Other than Cause. In addition, notwithstanding Section 11.1 of this Agreement, this Agreement may be terminated by the Transfer Agent, or by the Trust, on behalf of one or more Portfolios, with no less than one hundred twenty (120) days’ notice in the case of the termination of this Agreement by the Transfer Agent, or thirty (30) days’ notice in the case of the termination of this Agreement by the Trust, on behalf of one or more Portfolios, to the applicable Portfolios or the Transfer Agent, as applicable, in the event of the termination by the other party or parties of the Custodian Services Agreement or the Fund Accounting Services Agreement with respect to such party or parties other than for cause pursuant to Section 9(b) of the Custodian Services Agreement or Section 8(b) of the Fund Accounting Services Agreement with respect to such Portfolios. Such termination notice must be provided by each terminating party no later than ninety (90) days after the termination of the relevant portion of the Custodian Services Agreement or the Fund Accounting Services Agreement, as applicable, in order to be effective under this Section 11.4. Upon termination of this Agreement pursuant to this Section 11.4 by any Portfolio as a result of State Street Bank and Trust Company’s termination of the Custodian Services Agreement or the Fund Accounting Services Agreement other than for cause, the applicable Portfolio or Portfolios shall pay the Transfer Agent its compensation due through the Termination Date and shall reimburse the Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date. |
11.5 | Change of Control of the Transfer Agent. The Transfer Agent shall notify the Trust promptly following the execution of any agreement that would result in, or would be expected to result in, a change of control of the Transfer Agent or any parent of the Transfer Agent. Notwithstanding Section 11.1 of this Agreement, this Agreement may be terminated by the Trust, on behalf of one or more Portfolios, upon at least sixty (60) days’ written notice following notice of execution of any such agreement. |
11.6 | Termination for Non-Ordinary Course Transaction. Notwithstanding Section 11.1 of this Agreement, this Agreement may be terminated by the Trust, on behalf of one or more Portfolios, upon written notice to the Transfer Agent, in the event that the applicable Board approves (i) the liquidation or dissolution of the Trust or any Portfolio, (ii) the merger or reorganization of the Trust or any Portfolio into, or the consolidation of the Trust or any Portfolio with, another entity, or (iii) the sale by the Trust or any Portfolio of all, or substantially all, of its assets to another entity. Upon termination of this Agreement pursuant to this Section 11.6, the applicable Portfolio(s) shall pay the Transfer Agent its compensation due through the Termination Date and shall reimburse the Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date. |
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11.7 | Termination – Other. The Trust, on behalf of any Portfolio, may terminate this Agreement with respect to such Portfolio(s) for any reason other than as set forth in Sections 11.2 through 11.6 provided that (i) the Trust, on behalf of the applicable Portfolio(s), shall be required to provide the Transfer Agent at least six (6) months’ notice of the Termination Date; (ii) on the Termination Date, the applicable Portfolio(s) shall pay the Transfer Agent its compensation due through the Termination Date and shall reimburse Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date; provided, however, that if the Trust, on behalf of the applicable Portfolio(s), provides less than six (6) months’ notice of the Termination Date, then on the Termination Date the applicable Portfolio(s) shall pay the Transfer Agent its compensation due through the date occurring six (6) months after the date of delivery of such lesser notice (based upon the average compensation previously earned by Transfer Agent with respect to such Portfolio(s) for the three (3) calendar months most recently preceding the delivery date of such notice) and shall reimburse the Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date; and (iii) notwithstanding the foregoing, if the end of the Term (as defined in Section 11.1) is to occur less than six (6) months from the date of notice of termination, the Trust, on behalf of the applicable Portfolio(s), shall provide such lesser notice as may be reasonably practicable, and on the Termination Date the applicable Portfolio(s) shall pay the Transfer Agent its compensation due through the Termination Date and shall reimburse Transfer Agent for its reasonable costs, expenses and disbursements incurred through the Termination Date. |
11.8 | Separate Termination for Each Portfolio. Termination of this Agreement with respect to any one particular Trust or any one particular Portfolio shall in no way affect the rights and duties under this Agreement with respect to another Trust or any other Portfolio. |
11.9 | Cooperation upon Termination. If a successor transfer agent for one or more Portfolios shall be appointed by the Board of the Trust, the Transfer Agent and the Trust, on behalf of any applicable Portfolio(s) agree, upon termination and the Transfer Agent’s receipt of instructions from the Trust, to reasonably cooperate to deliver to such successor transfer agent, the records of the Trust and/or the Portfolios as reasonably requested by the Trust. Each of the Transfer Agent and the Trust, on behalf of any applicable Portfolio(s), agrees to reasonably cooperate with the successor transfer agent in the execution of such documents and the performance of such other necessary actions as may reasonably be requested by the successor transfer agent or the Trust in order to substitute the successor transfer agent for the Transfer Agent, provided, however, that any special or unduly burdensome arrangements, and any expenses associated therewith, shall be subject to good faith negotiation and mutual agreement by the parties hereto. All reasonable out-of-pocket expenses associated with the transfer of the transfer agency services hereunder upon termination hereof shall be borne by the respective Portfolios (except as may be specifically and mutually agreed in writing by the parties in relation to such special arrangements). |
12. | ADDITIONAL TRUSTS AND PORTFOLIOS |
12.1 ADDITIONAL TRUST. If any management investment company that is an exchange-traded fund in addition to those listed on Appendix A desires the Transfer Agent to render services as transfer agent under the terms hereof, the management investment company shall so notify the Transfer Agent in writing, and if the Transfer Agent agrees in writing to provide such services, such management investment company shall become a Trust hereunder.
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12.2 ADDITIONAL PORTFOLIO. In the event that the Trust establishes one or more series of Shares in addition to the Portfolios listed on the attached Schedule A, with respect to which the Trust desires to have the Transfer Agent render services as transfer agent under the terms hereof, it shall so notify the Transfer Agent in writing, and if the Transfer Agent agrees in writing to provide such services, such series of Shares shall become a Portfolio hereunder.
13. | ASSIGNMENT |
13.1 | Except as provided in Section 14 below, neither this Agreement nor any rights or obligations hereunder may be assigned by either party without the written consent of the other party. Any attempt to do so in violation of this Section shall be void. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. |
13.2 | Except as explicitly stated elsewhere in this Agreement, nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the Transfer Agent and the Trust and the Portfolios, and the duties and responsibilities undertaken pursuant to this Agreement shall be for the sole and exclusive benefit of the Transfer Agent and the Trust and the Portfolios. This Agreement shall inure to the benefit of, and be binding upon, the parties and their respective permitted successors and assigns. |
13.3 | This Agreement does not constitute an agreement for a partnership or joint venture between the Transfer Agent and the Trust. Other than as provided in Section 14, neither party shall make any commitments with third parties that are binding on the other party without the other party’s prior written consent. |
14. | SUBCONTRACTORS |
The Transfer Agent may, without further consent on the part of the Trust, subcontract for the performance hereof with a transfer agent duly registered pursuant to Section 17A(c)(2) of the 1934 Act, including, but not limited to: (i) Boston Financial Data Services, Inc., a Massachusetts corporation (“BFDS”); or (ii) a BFDS subsidiary or affiliate; provided, however, that the Transfer Agent shall remain liable to the Trust for the acts and omissions of any subcontractor under this Section or any agent as it is for its own acts and omissions under this Agreement.
15. | MISCELLANEOUS |
15.1 | Amendment. This Agreement may be amended at any time in writing by mutual agreement of the parties hereto. |
15.2 | Governing Law. This Agreement shall be construed and the provisions thereof interpreted under and in accordance with the laws of The Commonwealth of Massachusetts, without regard to its conflicts of law provisions. |
15.3 | Force Majeure. Neither party shall be responsible or liable for any failure or delay in performance of its obligations under this Agreement arising out of or caused, directly or |
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indirectly, by circumstances beyond its reasonable control, including without limitation, work stoppage, power or other mechanical failure, computer virus, natural disaster, governmental action or communication disruption. |
15.4 | Survival. All provisions regarding indemnification, warranty, liability, and limits thereon, and confidentiality and/or protections of proprietary rights and trade secrets shall survive the termination of this Agreement. |
15.5 | Severability. If any provision of this Agreement is invalid or unenforceable, the balance of the Agreement shall remain in effect, and if any provision is inapplicable to any person or circumstance it shall nevertheless remain applicable to all other persons and circumstances. |
15.6 | Priorities Clause. In the event of any conflict, discrepancy or ambiguity between the terms and conditions contained in this Agreement and any schedules or attachments hereto, the terms and conditions contained in this Agreement shall take precedence. |
15.7 | Waiver. The failure of a party to insist upon strict adherence to any term of this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party of the right thereafter to insist upon strict adherence to that term or any term of this Agreement. Any waiver must be in writing signed by the waiving party. |
15.8 | Merger of Agreement. This Agreement constitutes the entire understanding between the parties hereto with respect to the subject matter hereof and supersedes all prior agreements relating to the services to be performed hereunder whether oral or in writing. |
15.9 | Counterparts. This Agreement may be executed by the parties hereto in any number of counterparts, each of which shall be deemed an original and all of said counterparts taken together shall be deemed to constitute one and the same instrument. |
15.10 | Reproduction of Documents. This Agreement and all schedules, exhibits, attachments and amendments hereto may be reproduced by any photographic, xerographic, photostatic, microfilm, micro-card, miniature photographic, portable document format, or other similar process. The parties hereto all/each agree that any such reproduction shall be admissible in evidence as the original itself in any judicial or administrative proceeding, whether or not the original is in existence and whether or not such reproduction was made by a party in the regular course of business, and that any enlargement, facsimile or further reproduction of such reproduction shall likewise be admissible in evidence. |
15.11 | Data Protection. The Transfer Agent will implement and maintain a comprehensive written information security program that contains appropriate security measures that are consistent with applicable law to safeguard the personal information of the Trust’s shareholders, employees, directors and/or officers that the Transfer Agent receives, stores, maintains, processes or otherwise accesses in connection with the provision of services hereunder. For these purposes, “personal information” shall mean (i) an individual’s name (first initial and last name or first name and last name), address or telephone number plus (a) social security number, (b) drivers license number, (c) state identification card number, (d) debit or credit card number, (e) financial account number or (f) personal identification number or password that would permit access to a person’s account or (ii) any combination of the foregoing that would allow a person to log onto or access an |
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individual’s account. Notwithstanding the foregoing “personal information” shall not include information that is lawfully obtained from publicly available information, or from federal, state or local government records lawfully made available to the general public. |
15.12 | Notices. All notices and other communications as required or permitted hereunder shall be in writing and delivered (i) by first-class mail, postage prepaid, (ii) in person to the offices of the parties set out below during normal business hours, or (iii) by facsimile transmission, provided that any communication sent by facsimile transmission shall also be mailed, postage prepaid, to the party to who such notice is addressed. Notice sent by first class mall shall be deemed to have been given three days after having been mailed. If such notice or other communication is sent by messenger, it shall be deemed to have been given on the day it is delivered. If such notice is sent by facsimile or electronic mail, it shall be deemed to have been given immediately upon receipt of delivery confirmation. Notices and communication shall be addressed as follows or to such other address or addresses which the respective party shall have notified the other: |
(a) | If to Transfer Agent, to: |
State Street Bank and Trust Company | ||
000 Xxxxxxxxx Xxxxxx, 00xx Xxxxx | ||
Xxxxxx, Xxxxxxxxxxxxx 00000 | ||
Attention: Xxxxxx XxXxxxxx, Transfer Agent Vice President | ||
Telephone: (000) 000-0000 | ||
Facsimile: (000) 000-0000 | ||
STATE STREET BANK AND TRUST COMPANY | ||
Legal Division – Global Services Americas | ||
Xxx Xxxxxxx Xxxxxx | ||
Xxxxxx, XX 00000 | ||
Attention: Senior Vice President and Senior Managing Counsel |
(b) | If to the Trust, to: |
Xxxx Xxxxx ETF Equity Trust | ||
000 Xxxxxx Xxxxxx | ||
Xxx Xxxx, X.X. 00000 | ||
Attn: | ||
Telephone: | ||
Facsimile: |
15.13 | Insurance. The Transfer Agent will maintain, at all times during the term of this Agreement, insurance of the types and in the amounts as are commercially reasonable, taking into account the nature of its business, the associated risks and the cost and availability of insurance having commercially viable terms and conditions. The Transfer Agent agrees to provide the Trust with certificates of its applicable insurance coverage, and shall provide an update at the Trust’s written request, but no more frequently than annually. |
15.14 | Limitations of Liability of the Trustees. A copy of the Declaration of Trust of the Trust is on file with the Secretary of the State of Maryland, and notice is hereby given that this |
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instrument is executed on behalf of the Trustees of the Trust as Trustees and not individually and that the obligations of this instrument are not binding upon any of the Trustees individually but are binding only upon the assets and property of the applicable Portfolio. The Transfer Agent acknowledges and agrees that any obligations and liabilities of the Trust or any Portfolio arising hereunder shall not be binding upon any of the shareholders, Trustees, officers or employees of the Trust, as provided in the Governing Documents, and that, to the extent the Trustees are regarded as entering into this Agreement, they do so only in their capacity as trustees and not individually. The Transfer Agent further acknowledges and agrees that it shall look solely to the property of the applicable Portfolio for the performance of any obligation or liability of the Trust hereunder. |
15.15 | Obligations of Trusts Not Joint. For the avoidance of doubt, each Trust listed on Schedule A hereto is acknowledged to have separately executed this Agreement on behalf of itself and its Portfolios and this Agreement shall be deemed to be a separate agreement with respect to each Trust. Under no circumstances, and notwithstanding anything in this Agreement to the contrary, shall any one Trust or its Portfolios be liable for the obligations, actions or omissions of any other Trust or its Portfolios under this Agreement. |
15.16 | Reports. Upon reasonable request of the Trust, the Transfer Agent shall provide the Trust with a copy of the Transfer Agent’s Service Organizational Control (SOC) 1 reports prepared in accordance with the requirements of AT section 801, Reporting on Controls at a Service Organization (formerly Statement on Standards for Attestation Engagements (SSAE) No. 16). The Transfer Agent shall use commercially reasonable efforts to provide the Trust with such reports as the Trust may reasonably request or otherwise reasonably require to fulfill its duties under Rule 38a-1 of the 1940 Act or similar legal and regulatory requirements. |
[Remainder of Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names and on their behalf by and through their duly authorized officers, as of the day and year first above written.
STATE STREET BANK AND TRUST COMPANY | ||||
By: |
| |||
Name: | Xxxxxx Xxxxx | |||
Title: | Executive Vice President |
EACH XXXX XXXXX REGISTERED INVESTMENT COMPANY LISTED ON SCHEDULE A HERETO | ||
By: |
| |
Name: | ||
Title: |
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Schedule A
LIST OF PORTFOLIOS
Xxxx Xxxxx ETF Equity Trust |
Xxxx Xxxxx Developed ex-US Diversified Core ETF |
Xxxx Xxxxx Emerging Markets Diversified Core ETF |
Xxxx Xxxxx Low Volatility High Dividend ETF |
Xxxx Xxxxx US Diversified Core ETF |
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