TRANSFER AGENT SERVICING AGREEMENT
THIS AGREEMENT is made and entered into
as of this 6th day of
September 2002, by and between Alternative Investment Partners, LLC, a Delaware
limited liability company (the "Adviser"), AIP Alternative Strategies Funds, a
Delaware business trust (the "Trust") and U.S. Bancorp Fund Services, LLC, a
Wisconsin limited liability company ("USBFS").
WHEREAS, the Trust is registered under
the Investment Company Act of 1940, as amended
(the " 1940 Act"), as an open-end management investment company, and is
authorized to issue shares of beneficial interest in separate series, with each
such series representing interests in a separate portfolio of securities and
other assets;
WHEREAS,
USBFS is, among other things, in the business of administering transfer and
dividend
disbursing agent functions for the benefit of its customers; and
WHEREAS,
the Adviser and the Trust desire to retain USBFS to provide transfer and
dividend disbursing agent services to each series of the Trust listed on Exhibit
A hereto (as amended
from time to time) (each a "Fund", collectively the "Funds").
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein
contained, and other good and valuable consideration, the receipt of which is
hereby acknowledged, the parties hereto, intending to be legally bound, do
hereby agree as follows:
1. Appointment
of USBFS as Transfer Agent
The
Adviser and the Trust hereby appoints USBFS as transfer agent of the Trust on
the terms and conditions set forth in this Agreement, and USBFS hereby accepts
such appointment and agrees to perform the services and duties set forth in this
Agreement.
2. Services
and Duties of USBFS
USBFS
shall perform all of the customary services of a transfer agent and dividend
disbursing agent for the Funds, and as relevant, agent in connection with
accumulation, open account or similar plans (including without limitation any
periodic investment plan or periodic withdrawal program), including but not
limited to:
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A.
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Receive
orders for the purchase of shares.
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B.
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Process
purchase orders with prompt delivery, where appropriate, of payment and
supporting documentation to the Fund's custodian, and issue the
appropriate number of uncertificated shares with such uncertificated
shares being held in the appropriate shareholder
account.
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C.
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Arrange
for issuance of shares obtained through transfers of funds from Fund
shareholders' accounts at financial institutions and arrange for the
exchange of shares for shares of other eligible investment companies, when
permitted by the Fund's current prospectus
("Prospectus").
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1
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D.
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Process
redemption requests received in good order and, where relevant, deliver
appropriate documentation to the Trust's
custodian.
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E.
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Pay
monies upon receipt from the Fund's custodian, where relevant, in
accordance with the instructions of redeeming
shareholders.
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F.
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Process
transfers of shares in accordance with the shareholder's
instructions.
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G.
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Process
exchanges between Funds and/or classes of shares of Funds both within the
same family of funds and with a First American Money Market Fund, if
applicable.
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H.
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Prepare
and transmit payments for dividends and distributions declared by the
Trust with respect to the Fund, after deducting any amount required to be
withheld by any applicable laws, rules and regulations and in accordance
with shareholder instructions.
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I.
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Make
changes to shareholder records, including, but not limited to, address
changes in plans (e.g., systematic withdrawal, automatic investment,
dividend reinvestment).
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J.
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Record
the issuance of shares of the Fund and maintain, pursuant to Rule
17Ad-10(e) promulgated under the Securities Exchange Act of 1934, as
amended (the "Exchange Act"), a record of the total number of shares of
the Fund which are authorized, issued and
outstanding.
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K.
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Prepare
shareholder meeting lists and, if applicable, mail, receive and tabulate
proxies.
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L.
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Mail
shareholder reports and Prospectuses to current
shareholders.
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M.
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Prepare
and file U.S. Treasury Department Forms 1099 and other appropriate
information returns required with respect to dividends and distributions
for all shareholders.
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N.
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Provide
shareholder account information upon request and prepare and mail
confirmations and statements of account to shareholders for all purchases,
redemptions and other confirmable transactions as agreed upon with the
Trust.
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O.
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Mail
requests for shareholders' certifications under penalties of perjury and
pay on a timely basis to the appropriate Federal authorities any taxes to
be withheld on dividends and distributions paid by the Trust, all as
required by applicable federal tax laws and
regulations.
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2
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P.
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Provide
a Blue Sky system that will enable the Trust to monitor the total number
of shares of the Fund sold in each state. In addition, the Trust or its
agent, including USBFS, shall identify to USBFS in writing those
transactions and assets to be treated as exempt from the Blue Sky
reporting for each state. The responsibility of USBFS for the Trust's Blue
Sky state registration status is solely limited to the initial compliance
by the Trust and the reporting of such transactions to the Trust or its
agent.
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Q.
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Answer
correspondence from shareholders, securities brokers and others relating
to USBFS's duties hereunder and such other correspondence as may from time
to time be mutually agreed upon between USBFS and the
Trust.
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R.
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Reimburse
the Fund each month for all material losses resulting from "as of"
processing errors for which USBFS is responsible in accordance with the
"as of" processing guidelines set forth on Exhibit C
hereto.
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3. Compensation
USBFS
shall be compensated for providing the services set forth in this Agreement in
accordance with the fee schedule set forth on Exhibit B hereto (as amended from
time to time). The Adviser shall pay all fees and reimbursable expenses within
thirty (30) calendar days following receipt of the billing notice, except for
any fee or expense subject to a good faith dispute. The Adviser shall notify
USBFS in writing within thirty (30) calendar days following receipt of each
invoice if the Adviser is disputing any amounts in good faith. The Adviser shall
settle such disputed amounts within ten (10) calendar days of the day on which
the parties agree to the amount to be paid. With the exception of any fee or
expense the Adviser is disputing in good faith as set forth above, unpaid
invoices shall accrue a finance charge of one and one-half percent (1½%) per
month, after the due date.
4. Indemnification;
Limitation of Liability
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A.
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USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment or mistake
of law or for any loss suffered by the Trust in connection with matters to
which this Agreement relates, including losses resulting from mechanical
breakdowns or the failure of communication or power supplies beyond
USBFS's control, except a loss arising out of or relating to USBFS's
refusal or failure to comply with the terms of this Agreement or from bad
faith, negligence, or willful misconduct on its part in the performance of
its duties under this Agreement. Notwithstanding any other provision of
this Agreement, if USBFS has exercised reasonable care in the performance
of its duties under this Agreement, the Adviser and the Trust shall
indemnify and hold harmless USBFS from and any and all claims, demands,
losses, expenses, and liabilities of any and every nature (including
reasonable attorneys' fees) which USBFS may sustain or incur or which may
be asserted against USBFS by any person arising out of any action taken or
omitted to be taken by it in performing the services hereunder, except for
any and all claims, demands, losses, expenses, and liabilities arising out
of or relating to USBFS's refusal or failure to comply with the terms of
this Agreement or from bad faith, negligence or from willful misconduct on
its part in performance of its duties under this Agreement, (i) in
accordance with the foregoing standards, or (ii) in reliance upon any
written or oral instruction provided to USBFS by any duly authorized
officer of the Adviser or the Trust, such duly authorized officer to be
included in a list of authorized officers furnished to USBFS and as
amended from time to time in writing by resolution of the Board of
Trustees of the Trust (the "Board of Trustees" or
"Trustees").
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3
USBFS
shall indemnify and hold the Adviser and the Trust harmless from and against any
and all claims, demands, losses, expenses, and liabilities of any and every
nature (including reasonable attorneys' fees) that the Adviser or the Trust may
sustain or incur or that may be asserted against the Adviser or the Trust by any
person arising out of any action taken or omitted to be taken by USBFS as a
result of USBFS's refusal or failure to comply with the terms of this Agreement,
its bad faith, negligence, or willful misconduct.
In the
event of a mechanical breakdown or failure of communication or power supplies
beyond its control, USBFS shall take all reasonable steps to minimize service
interruptions for any period that such interruption continues beyond USBFS's
control. USBFS will make every reasonable effort to restore any lost or damaged
data and correct any errors resulting from such a breakdown at the expense of
USBFS. USBFS agrees that it shall, at all times, have reasonable contingency
plans with appropriate parties, making reasonable provision for emergency use of
electrical data processing equipment to the extent appropriate equipment is
available. Representatives of the Adviser and the Trust shall be entitled to
inspect USBFS's premises and operating capabilities at any time during regular
business hours of USBFS, upon reasonable notice to USBFS.
Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative
errors at its own expense.
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B.
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In
order that the indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be asked to
indemnify or hold the indemnitee harmless, the indemnitor shall be fully
and promptly advised of all pertinent facts concerning the situation in
question, and it is further understood that the indemnitee will use all
reasonable care to notify the indemnitor promptly concerning any situation
that presents or appears likely to present the probability of a claim for
indemnification. The indemnitor shall have the option to defend the
indemnitee against any claim that may be the subject of this
indemnification. In the event that the indemnitor so elects, it will so
notify the indemnitee and thereupon the indemnitor shall take over
complete defense of the claim, and the indemnitee shall in such situation
initiate no further legal or other expenses for which it shall seek
indemnification under this section. The indemnitee shall in no case
confess any claim or make any compromise in any case in which the
indemnitor will be asked to indemnify the indemnitee except with the
indernnitor's prior written
consent.
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4
5. Proprietary
and Confidential Information
USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Adviser and the Trust all
records and other information relative to the Adviser and the Trust and prior,
present, or potential shareholders (and clients of said shareholders) and not to
use such records and information for any purpose other than the performance of
its responsibilities and duties hereunder, except after prior notification to
and approval in writing by the Adviser or the Trust, which approval shall not be
unreasonably withheld and may not be withheld where USBFS may be exposed to
civil or criminal contempt proceedings for failure to comply after being
requested to divulge such information by duly constituted authorities, or when
so requested by the Adviser or the Trust.
Further,
USBFS will adhere to the privacy policies adopted by the Adviser and the Trust
pursuant to Title V of the Xxxxx-Xxxxx-T3liley Act, as may be modified from time
to time (the "Act"). Notwithstanding the foregoing, USBFS will not share any
nonpublic personal information concerning any of the Trust's shareholders with
any third party unless specifically directed by the Adviser or the Trust or
allowed under one of the exceptions noted under the Act.
6. Term
of Agreement; Amendment
This
Agreement shall become effective as of the date first written
above and will continue in effect for a period of three years. Subsequent to the
initial three-year term, this Agreement may be terminated by either party upon
giving ninety (90) days prior written notice to the other party or such shorter
period as is mutually agreed upon by the parties. However, this Agreement may be
amended by mutual written consent of the parties. See Exhibit D for additional
termination conditions.
7. Records
USBFS
shall keep records relating to the services to be performed hereunder in the
form and manner, and for such period, as it may deem advisable and is agreeable
to the Trust, but not inconsistent with the rules and regulations of appropriate
government authorities, in particular, Section 31 of the 1940 Act and the rules
thereunder. USBFS agrees that all such records prepared or maintained by USBFS
relating to the services to be performed by USBFS hereunder are the property of
the Trust and will be preserved, maintained, and made available in accordance
with such applicable sections and rules of the 1940 Act and will be promptly
surrendered to the Trust on and in accordance with its request.
5
8. Governing
Law
This
Agreement shall be construed in accordance with the laws of the State of
Wisconsin, without regard to conflicts of law principles. To the extent that the
applicable laws of the State of Wisconsin, or any of the provisions herein,
conflict with the applicable provisions of the 1940 Act, the latter shall
control, and nothing herein shall be construed in a manner inconsistent with the
1940 Act or any rule or order of the Securities and Exchange Commission
thereunder.
9. Duties
in the Event of Termination
In the
event that, in connection with termination, a successor to any of USBFS's duties
or responsibilities hereunder is designated by the Adviser and the Trust by
written notice to USBFS, USBFS will promptly, upon such termination and at the
expense of the Adviser, transfer to such successor all relevant books, records,
correspondence, and other data established or maintained by USBFS under this
Agreement in a form reasonably acceptable to the Adviser or the Trust (if such
form differs from the form in which USBFS has maintained, the Adviser shall pay
any expenses associated with transferring the data to such form), and will
cooperate in the transfer of such duties and responsibilities, including
provision for assistance from USBFS’s personnel in the establishment of books,
records, and other data by such successor.
10. Data
Necessary to Perform Services
The
Adviser, the Trust or its agent, which may be USBFS, shall furnish to USBFS the
data necessary to perform the services described herein at such times and in
such form as mutually agreed upon. If USBFS is also acting in another capacity
for AIP, nothing herein shall be deemed to relieve USBFS of any of its
obligations in such capacity.
11. Assignment
This
Agreement may not be assigned by either party without the prior written consent
of the other party.
12. Notices
Any
notice required or permitted to be given by either party to the other shall be
in writing and shall be deemed to have been given on the date delivered
personally or by courier service, or three (3) days after sent by
registered or certified mail, postage prepaid, return receipt requested, or on
the date sent and confirmed received by facsimile transmission to the other
party's address set forth below:
Notice to
USBFS shall be sent to:
U.S.
Bancorp Fund Services, LLC
000 Xxxx
Xxxxxxxx Xxxxxx
Xxxxxxxxx,
XX 00000
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and
notice to the Adviser and the Trust shall be sent to:
Alternative
Investment Partners, LLC/AIP Alternative Strategies Funds
000
Xxxxxxxxxxx Xxxx Xx.
Xxxxxxxxx,
XX 00000
IN
WITNESS WHFREOF, the parties hereto have caused this Agreement to be executed by
a duly authorized officer on one or more counterparts as of the date first above
written.
ALTERNATIVE
INVESTMENT PARTNERS, LLC
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U.S.
BANCORP FUND SERVICES, LLC
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By:
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/s/Xxx
Xxxxxxxxxx
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By:
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/s/Xxx
X. Xxxxxxx
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Title:
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Chief
Investment Officer
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Title:
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President
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By:
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/s/
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Title:
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7
Exhibit
A
to
the
Fund
Names
Separate
Series of AIP Alternative Strategies Funds
Name of
Series
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Date
Added
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Alpha
Strategies I Fund
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___,
2002
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8
Exhibit
B
to
the
U.S.
BANCORP FUND SERVICES, LLC
TRANSFER
AGENT SERVICES
ANNUAL
FEE SCHEDULE
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Shareholder
Account Fee (Subject to Minimum)
No-Load - $_____ per
account
Load Fund - $_____ per
account
Daily Accrual Fund - $_____ per
account
Annual
Minimum
$______ first no-load fund Year
1
$______ first no-load fund Year
2
$______ first no-load fund Year
3
$______ first load or daily
accrual fund
$______ each additional fund or
class
Plus
1 basis point per year
Activity
Charges
Telephone Call - $_____ per
call
Per e-mail Service - $_____per
e-mail
Draft Check Processing - $_____
per draft
Daily Valuation Trades - $_____
per trade
ACH Shareholder
Charges
$_____ per month per fund
group
$_____ per ACH item, setup and/or
change
$_____ per correction, reversal,
and return item
Plus
out-of-pocket expenses, including, but not limited to:
Telephone – toll-free
lines
Postage
Stationery,
Envelopes
Programming, Special
Reports
Insurance
Record Retention
Microfilm Proxies, Proxy
Services
Proxies, Proxy
Services
ACH Fees
NSCC charges
All other out-of pocket
expenses
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Extraordinary
services – quoted separately
Conversion
Estimate - $_____ per shareholder account, minimum $_____ per fund (if
necessary)
Service Charges to
Investors
Qualified
Plan Fees (Billed to Investors)
$_____/qualified
plan acct (Cap at $_____ per SSN)
$_____/education
XXX acct (Cap at $_____ per SSN)
$_____/transfer
to successor trustee
$_____/distribution
to participant (Excluding SWPs)
$_____/refund
of excess contribution
Additional
Shareholder Fees (Billed to Investors)
$_____/outgoing wire
transfer
$_____/overnight
delivery
$_____/telephone
exchange
$_____/return check or
ACH
$_____/stop
payment
$_____/research request (For
requested items of the second calendar year [or previous] to the
request)(Cap at $_____)
Fees
are billed monthy.
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9
U.S.
BANCORP FUND SERVICES, LLC
SAMPLE OUT-OF-POCKET EXPENSE
ITEMS*
PER
ITEM ESTIMATES
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Forms
Cost
Statement Paper
#9, #10 Envelopes
Check/Statement
Paper
Certificate
Wire Order Confirm
(non-NSCC)
U.S Bancorp Fulfillment
Envelope
Presort Postage (one
ounce)
VRU
Services – Port Allocation
VRU
Modifications – Per Project
Shareholder
System Select Request
Systems
Development/Programming
Fund
Group Addition
Fund
Additions
Fund
Group Restore
Lost
Shareholder Search (Xxxx Tracers)
NSCC
Setup (Fund/SERV, Networking, Exchanges, ACATS, MF Profile, DCCS, TORA,
Commission Settlement)
*This
is a sample list only. Plus additional out-of-pocket items as
required by the client.
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$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___
per port per month
$ ___/hour
$ ___/request
$ ___/hour
$ ___/fund
group
$ ___/fund
or class
$ ___/occurrence
$ ___/search
$ ___/fund
group installation
Plus
NSCC Transaction and Networking Charges
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10
Exhibit
C
to
the
As
Of Processing Policy
USBFS
will reimburse each Fund for any net material loss that may exist on the Fund's
books and for which USBFS is responsible, at the end of each calendar month.
"Net Material Loss" shall be defined as any remaining loss, after netting losses
against any gains, which impacts a Fund's net asset value per share by more than
½ cent. Gains and losses will be reflected on the Fund's daily share sheet, and
the Fund will be reimbursed for any net material loss on a monthly basis. USBFS
will reset the as of ledger each calendar month so that any losses which do not
exceed the materiality threshold of ½ cent will not be carried forward to the
next succeeding month. USBFS will notify the advisor to the Fund on the daily
share sheet of any losses for which the advisor may be held
accountable.
11
Exhibit
D to the
Additional
Termination Conditions
In
addition to the termination provisions under Paragraph 6 of this Agreement, the
Adviser agrees that should it (or the Board of Trustees) be required to
terminate this Agreement within the initial 3-year period due to a merger of the
Trust, sale of the Adviser, changing the transfer agent or similar reason (other
than the dissolution of the Trust Adviser's or Board's dissatisfaction with the
services of USBFS under this Agreement), the Adviser shall be responsible for
reimbursing USBFS any amount lost between the effective date of this Agreement
and the termination date due to the special discounted fee arrangement provided
for the Adviser and the Trust under Exhibit B compared to the standard fee
schedule shown below.
U.S.
BANCORP FUND SERVICES, LLC
TRANSFER
AGENT SERVICES
ANNUAL
FEE SCHEDULE
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Shareholder
Account Fee (Subject to Minimum)
No-Load - $_____ per
account
Load Fund - $_____ per
account
Daily Accrual Fund - $_____ per
account
Annual
Minimum
$______ first no-load
fund
$______ first load or daily
accrual fund
$______ each additional fund or
class
Plus
1 basis point per year
Activity
Charges
Telephone Call - $_____ per
call
Per e-mail Service - $_____per
e-mail
Draft Check Processing - $_____
per draft
Daily Valuation Trades - $_____
per trade
ACH Shareholder
Charges
$_____ per month per fund
group
$_____ per ACH item, setup and/or
change
$_____ per correction, reversal,
return item
Plus
out-of-pocket expenses, including, but not limited to:
Telephone – toll-free
lines
Postage
Stationery,
Envelopes
Programming, Special
Reports
Insurance
Record Retention
Microfilm/fiche of
records
Proxies, Proxy
Services
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Extraordinary
services – quoted separately
Conversion
Estimate - $_____ per shareholder account, minimum $_____ per fund (if
necessary)
Service Charges to
Investors
Qualified
Plan Fees (Billed to Investors)
$_____/qualified
plan acct (Cap at $_____ per SSN)
$_____/education
XXX acct (Cap at $_____ per SSN)
$_____/transfer
to successor trustee
$_____/distribution
to participant (Excluding SWPs)
$_____/refund
of excess contribution
Additional
Shareholder Fees (Billed to Investors)
$_____/outgoing wire
transfer
$_____/overnight
delivery
$_____/telephone
exchange
$_____/return check or
ACH
$_____/stop
payment
$_____/research request (For
requested items of the second calendar year [or previous] to the
request)(Cap at $_____)
Fees
are billed monthy.
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12
U.S.
BANCORP FUND SERVICES, LLC
SAMPLE OUT-OF-POCKET EXPENSE
ITEMS*
PER
ITEM ESTIMATES
|
|
Forms
Cost
Statement Paper
#9, #10 Envelopes
Check/Statement
Paper
Certificate
Wire Order Confirm
(non-NSCC)
U.S Bancorp Fulfillment
Envelope
Presort Postage (one
ounce)
VRU
Services – Port Allocation
VRU
Modifications – Per Project
Shareholder
System Select Request
Systems
Development/Programming
Fund
Group Addition
Fund
Additions
Fund
Group Restore
Lost
Shareholder Search (Xxxx Tracers)
NSCC
Setup (Fund/SERV, Networking, Exchanges, ACATS, MF Profile, DCCS, TORA,
Commission Settlement)
*This
is a sample list only. Plus additional out-of-pocket items as
required by the client.
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$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___/item
$ ___
per port per month
$ ___/hour
$ ___/request
$ ___/hour
$ ___/fund
group
$ ___/fund
or class
$ ___/occurrence
$ ___/search
$ ___/fund
group installation
Plus
NSCC Transaction and Networking Charges
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13