TRANSFER AGENT SERVICING AGREEMENT
THIS AGREEMENT is made and
entered into as of this 18th day of March, 2008, by and between NEW COVENANT FUNDS, a Delaware
statutory trust (the “Trust”), and U.S. BANCORP FUND SERVICES,
LLC, a Wisconsin limited liability company (“USBFS”).
WHEREAS,
the Trust is registered under the Investment Company Act of 1940, as amended
(the “1940 Act”), as an open-end management investment company, and is
authorized to issue shares of beneficial interest in separate series, with each
such series representing interests in a separate portfolio of securities and
other assets;
WHEREAS,
USBFS is, among other things, in the business of administering transfer and
dividend disbursing agent functions for the benefit of its customers;
and
WHEREAS,
the Trust desires to retain USBFS to provide transfer and dividend disbursing
agent services to each series of the Trust listed on Exhibit A hereto
(as amended from time to time) (each a “Fund” and collectively, the
“Funds”).
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein
contained, and other good and valuable consideration, the receipt of which is
hereby acknowledged, the parties hereto, intending to be legally bound, do
hereby agree as follows:
1.
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Appointment
of USBFS as Transfer Agent
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The Trust
hereby appoints USBFS as transfer agent of the Trust on the terms and conditions
set forth in this Agreement, and USBFS hereby accepts such appointment and
agrees to perform the services and duties set forth in this
Agreement. The services and duties of USBFS shall be confined to
those matters expressly set forth herein, and no implied duties are assumed by
or may be asserted against USBFS hereunder.
2.
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Services
and Duties of USBFS
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USBFS
shall provide the following transfer agent and dividend disbursing agent
services to the Fund:
A.
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Receive
and process all orders for the purchase, exchange, and/or redemption of
shares in accordance with Rule 22c-1 under the 1940
Act.
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B.
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Process
purchase orders with prompt delivery, where appropriate, of payment and
supporting documentation to the Trust’s custodian, and issue the
appropriate number of uncertificated shares with such uncertificated
shares being held in the appropriate shareholder
account.
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C.
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Arrange
for the issuance of shares obtained through transfers of funds from Fund
shareholders’ accounts at financial institutions and arrange for the
exchange of shares for shares of other eligible investment companies, when
permitted by the Fund’s prospectus (the
“Prospectus”).
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D.
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Process
redemption requests received in good order and, where relevant, deliver
appropriate documentation to the Trust’s
custodian.
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E.
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Pay
monies upon receipt from the Trust’s custodian, where relevant, in
accordance with the instructions of redeeming
shareholders.
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F.
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Process
transfers of shares in accordance with the shareholder’s instructions,
after receipt of appropriate documentation from the shareholder as
specified in the Prospectus.
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G.
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Process
exchanges between Funds and/or classes of shares of Funds both within the
same family of funds or with such other money market fund offered by the
Trust.
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H.
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Prepare
and transmit payments for dividends and distributions declared by the
Trust with respect to the Fund, after deducting any amount required to be
withheld by any applicable laws, rules and regulations and in accordance
with shareholder instructions.
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I.
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Serve
as the Fund’s agent in connection with accumulation, open account or
similar plans (e.g., periodic investment plans and periodic withdrawal
plans).
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J.
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Make
changes to shareholder records, including, but not limited to, address
changes in plans (e.g., systematic withdrawal, automatic investment,
dividend reinvestment or automatic gifting of shares pursuant to the
“First Fruit” program).
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K.
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Handle
load and multi-class processing, including rights of accumulation and
purchases by letters of intent.
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L.
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Record
the issuance of shares of the Fund and maintain, pursuant to Rule
17Ad-10(e) promulgated under the Securities Exchange Act of 1934, as
amended (the “Exchange Act”), a record of the total number of shares of
the Fund which are authorized, issued and
outstanding.
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M.
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Prepare
shareholder meeting lists and, as necessary, mail, receive and tabulate
proxies.
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N.
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Mail
shareholder reports and Prospectuses to current
shareholders.
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O.
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Prepare
and file U.S. Treasury Department Forms 1099 and other appropriate
information returns required with respect to dividends and distributions
for all shareholders.
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P.
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Provide
shareholder account information upon request and prepare and mail
confirmations and statements of account to shareholders for all purchases,
redemptions and other confirmable transactions as agreed upon with the
Trust.
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Q.
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Mail
requests for shareholders’ certifications under penalties of perjury and
pay on a timely basis to the appropriate federal authorities any taxes to
be withheld on dividends and distributions paid by the Trust, all as
required by applicable federal tax laws and
regulations.
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2
R.
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Provide
a Blue Sky system that will enable the Trust to monitor the total number
of shares of the Fund sold in each state. The Trust will take all
reasonable action to ensure that shares are not sold in violation of any
requirement under the securities laws or regulations of any state. Upon
request, USBFS will provide a Blue Sky report to assist the Trust in
monitoring the shares sold in each
state.
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S.
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Answer
correspondence from shareholders, securities brokers and others relating
to USBFS’s duties hereunder.
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T.
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Reimburse
the Fund each month for all material losses resulting from “as of”
processing errors for which USBFS is responsible in accordance with the
“as of” processing guidelines set forth on Exhibit B
hereto or such other policy that is agreed upon by both
parties.
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U.
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Provide
support to the Chief Compliance Officer (CCO) of the Trust. Examples of
functions performed by USBFS in this CCO support role
include:
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1.
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Daily
Resource to CCO, Fund Board,
Advisor
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2.
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Provide
USBFS/USB Critical Procedures & Compliance
Controls
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3.
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Daily
and Periodic Reporting
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4.
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Periodic
CCO Conference Calls
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5.
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Dissemination
of Industry/Regulatory Information
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6.
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Client
& Business Line CCO Education &
Training
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7.
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Due
Diligence Review of USBFS Service
Facilities
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8.
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Quarterly
USBFS Certification
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9.
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Board
Meeting Presentation and Board
Support
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10.
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Testing,
Documentation, Reporting
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11.
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Business
Line Functions Supported: Fund Administration and Compliance, Transfer
Agent and Shareholder Services, Fund Accounting, Custody Services,
Securities Lending Services and Distribution
Services
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V.
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On
a nightly basis, for each day a NAV is reported, USBFS will send a data
file to NCTC (the “Advisor”) which substantially conforms to the
specifications set forth in Exhibit
E.
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3.
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Additional
Services to be Provided by USBFS
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A.
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If
the Trust so elects, by including the service it wishes to receive in its
fee schedule, USBFS shall provide the following services that are further
described and that may be subject to additional terms and conditions
specified in their respective exhibits, as such may be amended from time
to time:
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Internet
Access, Fan Web, Vision Mutual Fund Gateway (Exhibit
D)
The Trust
hereby acknowledges that exhibits are an integral part of this Agreement and, to
the extent services included in Exhibit D are
selected by the Trust, such services shall also be subject to the terms and
conditions of this Agreement. To the extent the terms and conditions
of this Agreement conflict with the terms and conditions included in Exhibit D, the
exhibits shall control. The provisions of Exhibit D, as
applicable, shall continue in effect for as long as this Agreement remains in
effect, unless sooner terminated pursuant to Section 13 hereof.
3
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B.
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USBFS
shall allow the Trust access to various fund data, systems, industry
information and processes as the parties may agree to from time to time,
through Mutual Fund eXchange (“MFx”), subject to the terms of this
Agreement and the additional terms and conditions contained in the on-line
MFx access agreement to be entered into upon accessing MFx for the first
time. USBFS shall enable the Trust to access MFx services by
supplying the Trust with necessary software, training, information and
connectivity support as mutually agreed upon, all of which shall
constitute confidential knowledge and information of USBFS and shall be
used by the Trust only as necessary to access MFx services pursuant to
this Agreement. The Trust shall provide for the security of all
codes and system access mechanisms relating to MFx provided to it by USBFS
and implement such security procedures and/or devices to ensure the
integrity of MFx. The Trust hereby understands that USBFS will
perform periodic maintenance to the MFx hardware and software being
accessed, which may cause temporary service
interruptions. USBFS shall notify the Trust of all planned
outages and, to the extent possible, will perform any necessary
maintenance during non-business
hours.
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The
Trust hereby acknowledges that all programs, software, manuals and other
written information relating to MFx access provided by USBFS pursuant to
this Agreement shall remain the exclusive property of USBFS at all
times.
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The
Trust acknowledges
that it is responsible for determining the suitability and accuracy of the
information obtained through its access to MFx. USBFS WILL USE ITS
BEST EFFORTS TO ENSURE THE ACCURACY OF FUND DATA, SYSTEMS AND INDUSTRY
INFORMATION ON MFX. USBFS will assist the Trust in verifying the
accuracy of any of the information made available to the Trust through MFx and covered
by this Agreement.
In the
event of termination of this Agreement, in addition to the requirements set
forth in Section 14 hereof, the Trust shall immediately end its access to MFx
and return all codes, system access mechanisms, programs, manuals and other
written information to USBFS, and shall destroy or erase all such information on
any diskettes or other storage medium, unless such access continues to be
permitted pursuant to a separate agreement.
4.
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Lost
Shareholder Due Diligence Searches and
Servicing
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The Trust
hereby acknowledges that USBFS has an arrangement with an outside vendor to
conduct lost shareholder searches required by Rule 17Ad-17 under the Securities
Exchange Act of 1934, as amended. Costs associated with such searches
will be passed through to the Trust as an out-of-pocket expense in accordance
with the fee schedule set forth in Exhibit E hereto.
Such out of pocket expense will be at cost and without
xxxx-up. If a shareholder remains lost and the shareholder’s
account unresolved after completion of the mandatory Rule 17Ad-17 search, the
Trust hereby authorizes USBFS to allow vendor access to the lost shareholder’s
information to enable vendor to enter, at its discretion, into fee sharing
arrangements with the lost shareholder (or such lost shareholder’s
representative or executor) to conduct a more in-depth search in order to locate
the lost shareholder before the shareholder’s assets escheat to the applicable
state. The Trust hereby acknowledges that USBFS is not a party to
these arrangements and does not receive any revenue sharing or other fees
relating to these arrangements. Furthermore, the Trust hereby
acknowledges that vendor may receive up to 35% of the lost shareholder’s assets
as compensation for its efforts in locating the lost shareholder.
4
5.
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Anti-Money
Laundering Program
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The Trust
acknowledges that it has had an opportunity to review, consider and comment upon
the written procedures provided by USBFS describing various tools used by USBFS
which are designed to promote the detection and reporting of potential money
laundering activity by monitoring certain aspects of shareholder activity as
well as written procedures for verifying a customer’s identity (collectively,
the “Procedures”). Further, the Trust has determined that the
Procedures, as part of the Trust’s overall anti-money laundering program, are
reasonably designed to prevent the Fund from being used for money laundering or
the financing of terrorist activities and to achieve compliance with the
applicable provisions of the USA Patriot Act of 2002 and the implementing
regulations thereunder.
Based on
this determination, the Trust hereby instructs and directs USBFS to implement
the Procedures on the Trust’s behalf, as such may be amended or revised from
time to time. It is contemplated that these Procedures will be
amended from time to time by the parties as additional regulations are adopted
and/or regulatory guidance is provided relating to the Trust’s anti-money
laundering responsibilities.
USBFS
agrees to provide to the Trust:
A.
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Prompt
written notification of any transaction or combination of transactions
that USBFS believes, based on the Procedures, evidence money laundering
activity in connection with the Trust or any shareholder of the
Fund;
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B.
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Prompt
written notification of any customer(s) that USBFS reasonably believes,
based upon the Procedures, to be engaged in money laundering activity,
provided that the Trust agrees not to communicate this information to the
customer;
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C.
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Any
reports received by USBFS from any government agency or applicable
industry self-regulatory organization pertaining to USBFS’s anti-money
laundering monitoring on behalf of the
Trust;
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D.
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Prompt
written notification of any action taken in response to anti-money
laundering violations as described in (A), (B) or (C) above;
and
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E.
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Certified
annual and quarterly reports of its monitoring and customer identification
activities on behalf of the Trust.
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The Trust
hereby directs, and USBFS acknowledges, that USBFS shall (i) permit federal
regulators access to such information and records maintained by USBFS and
relating to USBFS’s implementation of the Procedures, on behalf of the Trust, as
they may request, and (ii) permit such federal regulators to inspect USBFS’s
implementation of the Procedures on behalf of the Trust.
5
6.
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Compensation
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Other
than for services, if any, to be provided pursuant to Section 3(A) of this
Agreement, USBFS shall be compensated for providing the services set forth in
this Agreement in accordance with the fee schedule set forth on Exhibit D hereto (as
amended from time to time). For services to be provided pursuant to
Section 3(A) of this Agreement, if applicable, USBFS shall be compensated in
accordance with the fee schedule set forth in the appendix to the exhibit that
relates to the services selected by the Trust. USBFS shall also be
reimbursed for such out-of-pocket expenses (e.g., telecommunication charges,
postage and delivery charges, and reproduction charges) as are reasonably
incurred by USBFS in performing its duties hereunder. Such reimbursement shall
be at cost and without xxxx-up. The Trust shall pay all such fees and
reimbursable expenses within 30 calendar days following receipt of the billing
notice, except for any fee or expense subject to a good faith
dispute. The Trust shall notify USBFS in writing within 30 calendar
days following receipt of each invoice if the Trust is disputing any amounts in
good faith. The Trust shall pay such disputed amounts within 10
calendar days of the day on which the parties agree to the amount to be
paid. With the exception of any fee or expense the Trust is disputing
in good faith as set forth above, unpaid invoices shall accrue a finance charge
of 1½% per month after the due date. Notwithstanding anything to the
contrary, amounts owed by the Trust to USBFS shall only be paid out of assets
and property of the particular Fund involved.
7.
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Representations
and Warranties
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A.
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The
Trust hereby represents and warrants to USBFS, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that:
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by the Trust in
accordance with all requisite action and constitutes a valid and legally
binding obligation of the Trust, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties;
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement; and
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(4)
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A
registration statement under the 1940 Act and the Securities Act of 1933,
as amended, will be made effective prior to the effective date of this
Agreement and will remain effective during the term of this Agreement, and
appropriate state securities law filings will be made prior to the
effective date of this Agreement and will continue to be made during the
term of this Agreement as necessary to enable the Trust to make a
continuous public offering of its
shares.
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6
B.
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USBFS
hereby represents and warrants to the Trust, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that:
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by USBFS in
accordance with all requisite action and constitutes a valid and legally
binding obligation of USBFS, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties;
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement; and
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(4)
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It
is a registered transfer agent under the Exchange
Act.
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8.
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Standard
of Care; Indemnification; Limitation of
Liability
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A.
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USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment
or mistake of law or for any loss suffered by the Trust in connection with
its duties under this Agreement, including losses resulting from
mechanical breakdowns or the failure of communication or power supplies
beyond USBFS’s control, except a loss arising out of or relating to
USBFS’s refusal or failure to comply with the terms of this Agreement or
from its bad faith, negligence, or willful misconduct in the performance
of its duties under this Agreement or USBFS’s failure to implement
reasonable disaster recovery / business continuity
procedures. Notwithstanding any other provision of this
Agreement, if USBFS has exercised reasonable care in the performance of
its duties under this Agreement, the Trust shall indemnify and hold
harmless USBFS from and against any and all claims, demands, losses,
expenses, and liabilities of any and every nature (including reasonable
attorneys’ fees) that USBFS may sustain or incur or that may be asserted
against USBFS by any person arising out of any action taken or omitted to
be taken by it in performing the services hereunder (i) in accordance with
the foregoing standards, or (ii) in reliance upon any written or oral
instruction provided to USBFS by any duly authorized officer of the Trust
(other than an employee of USBFS serving as officer of the Trust), as
approved by the Board of Directors of the Trust (the “Board of
Directors”), except for any and all claims, demands, losses, expenses, and
liabilities arising out of or relating to USBFS’s refusal or failure to
comply with the terms of this Agreement or from its bad faith, negligence
or willful misconduct in the performance of its duties under this
Agreement. This indemnity shall be a continuing obligation of
the Trust, its successors and assigns, notwithstanding the termination of
this Agreement. As used in this paragraph, the term “USBFS”
shall include USBFS’s directors, officers and
employees.
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7
USBFS
shall indemnify and hold the Trust harmless from and against any and all claims,
demands, losses, expenses, and liabilities of any and every nature (including
reasonable attorneys’ fees) that the Trust may sustain or incur or that may be
asserted against the Trust by any person arising out of any action taken or
omitted to be taken by USBFS as a result of USBFS’s refusal or failure to comply
with the terms of this Agreement, or from its bad faith, negligence, or willful
misconduct in the performance of its duties under this
Agreement. This indemnity shall be a continuing obligation of USBFS,
its successors and assigns, notwithstanding the termination of this
Agreement. As used in this paragraph, the term “Trust” shall include
the Trust’s directors, officers and employees.
Neither
party to this Agreement shall be liable to the other party or any third party
for consequential, special or punitive damages under any provision of this
Agreement.
In the
event of a mechanical breakdown or failure of communication or power supplies
beyond its control, USBFS shall take all reasonable steps to minimize service
interruptions for any period that such interruption continues. USBFS
will make every reasonable effort to restore any lost or damaged data and
correct any errors resulting from such a breakdown at the expense of
USBFS. USBFS agrees that it shall, at all times, have reasonable
contingency plans with appropriate parties, making reasonable provision for
emergency use of electrical data processing equipment to the extent appropriate
equipment is available. Representatives of the Trust shall be
entitled to inspect USBFS’s premises and operating capabilities at any time
during regular business hours of USBFS, upon reasonable notice to
USBFS. Moreover, USBFS shall provide the Trust, at such times as the
Trust may reasonably require, copies of reports rendered by independent
accountants on the internal controls and procedures of USBFS relating to the
services provided by USBFS under this Agreement.
Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative
errors at its own expense.
B.
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In
order that the indemnification provisions contained in this Section shall
apply, it is understood that if in any case the indemnitor may be asked to
indemnify or hold the indemnitee harmless, the indemnitor shall be fully
and promptly advised of all pertinent facts concerning the situation in
question, and it is further understood that the indemnitee will use all
reasonable care to notify the indemnitor promptly concerning any situation
that presents or appears likely to present the probability of a claim for
indemnification. The indemnitor shall have the option to defend
the indemnitee against any claim that may be the subject of this
indemnification. In the event that the indemnitor so elects, it
will so notify the indemnitee and thereupon the indemnitor shall take over
complete defense of the claim, and the indemnitee shall in such situation
initiate no further legal or other expenses for which it shall seek
indemnification under this Section. The indemnitee shall in no
case confess any claim or make any compromise in any case in which the
indemnitor will be asked to indemnify the indemnitee except with the
indemnitor’s prior written consent.
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8
C.
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The
indemnity and defense provisions set forth in this Section 8, and in Exhibit C, if
applicable, shall indefinitely survive the termination and/or assignment
of this Agreement.
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D.
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If
USBFS is acting in another capacity for the Trust pursuant to a separate
agreement, nothing herein shall be deemed to relieve USBFS of any of its
obligations in such other capacity.
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9.
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Data
Necessary to Perform Services
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The Trust
or its agent shall furnish to USBFS the data necessary to perform the services
described herein at such times and in such form as mutually agreed
upon.
10.
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Proprietary
and Confidential Information
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USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Trust, all records and
other information relative to the Trust and prior, present, or potential
shareholders of the Trust (and clients of said shareholders), and not to use
such records and information for any purpose other than the performance of its
responsibilities and duties hereunder, except (i) after prior notification
to and approval in writing by the Trust, which approval shall not be
unreasonably withheld and may not be withheld where USBFS may be exposed to
civil or criminal contempt proceedings for failure to comply, (ii) when
requested to divulge such information by a Court or the U.S. Securities and
Exchange Commission, or (iii) when so requested by the
Trust. Records and other information which have become known to the
public through no wrongful act of USBFS or any of its employees, agents or
representatives, and information that was already in the possession of USBFS
prior to receipt thereof from the Trust or its agent, shall not be subject to
this paragraph.
Further,
USBFS will adhere to the privacy policies adopted by the Trust pursuant to
Title V of the Xxxxx-Xxxxx-Xxxxxx Act, as may be modified from time to
time. In this regard, USBFS shall have in place and maintain
physical, electronic and procedural safeguards reasonably designed to protect
the security, confidentiality and integrity of, and to prevent unauthorized
access to or use of, records and information relating to the Trust and its
shareholders.
11.
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Records
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USBFS
shall keep records relating to the services to be performed hereunder in the
form and manner, and for such period, as it may deem advisable and is agreeable
to the Trust, but not inconsistent with the rules and regulations of appropriate
government authorities, in particular, Section 31 of the 1940 Act and the rules
thereunder. USBFS agrees that all such records prepared or maintained
by USBFS relating to the services to be performed by USBFS hereunder are the
property of the Trust and will be preserved, maintained, and made available in
accordance with such applicable sections and rules of the 1940 Act and will be
promptly surrendered to the Trust or its designee on and in accordance with its
request.
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12.
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Compliance
with Laws
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The Trust
has and retains primary responsibility for all compliance matters relating to
the Fund, including but not limited to compliance with the 1940 Act, the
Internal Revenue Code of 1986, the Xxxxxxxx-Xxxxx Act of 2002, the USA Patriot
Act of 2002 and the policies and limitations of the Fund relating to its
portfolio investments as set forth in its Prospectus and statement of additional
information. USBFS’s services hereunder shall not relieve the Trust
of its responsibilities for assuring such compliance or the Board of Director’s
oversight responsibility with respect thereto.
13.
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Term
of Agreement; Amendment; Assignment
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This
Agreement shall become effective as of the date first written above and will
continue in effect for a period of three (3) years. Subsequent to the initial
three-year term, this Agreement may be terminated by either party upon giving 90
days prior written notice to the other party or such shorter period as is
mutually agreed upon by the parties. Notwithstanding the foregoing, this
Agreement may be terminated (i) by any party upon the breach of the other party
of any material term of this Agreement if such breach is not cured within 15
days of notice of such breach to the breaching party or, (ii) financial
difficulties on the part of USBFS which are evidenced by the authorization or
commencement of: involvement by way of pleading, answer, consent or acquiescence
in, a voluntary or involuntary case under Title 11 of the United States Code or
an inability to meet its financial obligations as they come due. This
Agreement may not be amended or modified in any manner except by written
agreement executed by USBFS and the Trust, and authorized or approved by the
Board of Trustees.
This
Agreement shall extend to and be binding upon the parties hereto and their
respective successors and assigns; provided, however, that this Agreement shall
not be assignable by either party without written consent of the other party. In
the case of USBFS, an “assignment” shall be deemed to include a change in actual
control of USBFS or a merger, consolidation, sale or other disposition of all or
a substantial part of the assets of USBFS to the extent a change in actual
control would result therefrom.
14.
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Duties
in the Event of Termination
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In the
event that, in connection with termination, a successor to any of USBFS’s duties
or responsibilities hereunder is designated by the Trust by written notice to
USBFS, USBFS will promptly, upon such termination and at the expense of the
Trust, transfer to such successor all relevant books, records, correspondence,
and other data established or maintained by USBFS under this Agreement in a form
reasonably acceptable to the Trust (if such form differs from the form in which
USBFS has maintained the same, the Trust shall pay any reasonable expenses
associated with transferring the data to such form), and will cooperate in the
transfer of such duties and responsibilities, including provision for assistance
from USBFS’s personnel in the establishment of books, records, and other data by
such successor. If no such successor is designated, then such books,
records and other data shall be returned to the Trust.
15.
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Early
Termination
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In the
absence of any material breach of this Agreement, should the Trust elect to
terminate this Agreement prior to the end of the term, the Trust agrees to pay
the following fees:
10
a.
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all
monthly fees through the life of the contract, including the rebate of any
negotiated discounts and conversion costs from the prior service
provider;
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b.
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all
reasonable fees associated with converting services to successor service
provider;
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c.
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all
reasonable fees associated with any record retention and/or tax reporting
obligations that may not be eliminated due to the conversion to a
successor service provider;
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d.
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all
reasonable out-of-pocket costs associated with a-c
above.
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16.
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Governing
Law
|
This
Agreement shall be construed in accordance with the laws of the State of
Wisconsin, without regard to conflicts of law principles. To the
extent that the applicable laws of the State of Wisconsin, or any of the
provisions herein, conflict with the applicable provisions of the 1940 Act, the
latter shall control, and nothing herein shall be construed in a manner
inconsistent with the 1940 Act or any rule or order of the Securities and
Exchange Commission thereunder.
17.
|
No
Agency Relationship
|
Nothing
herein contained shall be deemed to authorize or empower either party to act as
agent for the other party to this Agreement, or to conduct business in the name,
or for the account, of the other party to this Agreement.
18.
|
Services
Not Exclusive
|
Nothing
in this Agreement shall limit or restrict USBFS from providing services to other
parties that are similar or identical to some or all of the services provided
hereunder.
19. Invalidity
Any
provision of this Agreement which may be determined by competent authority to be
prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction,
be ineffective to the extent of such prohibition or unenforceability without
invalidating the remaining provisions hereof, and any such prohibition or
unenforceability in any jurisdiction shall not invalidate or render
unenforceable such provision in any other jurisdiction. In such case,
the parties shall in good faith modify or substitute such provision consistent
with the original intent of the parties.
20.
|
Notices
|
Any
notice required or permitted to be given by either party to the other shall be
in writing and shall be deemed to have been given on the date delivered
personally or by courier service, or three days after sent by registered or
certified mail, postage prepaid, return receipt requested, or on the date sent
and confirmed received by facsimile transmission to the other party’s address
set forth below:
Notice to
USBFS shall be sent to:
U.S.
Bancorp Fund Services, LLC
000 Xxxx
Xxxxxxxx Xxxxxx
Xxxxxxxxx,
XX 00000
11
and
notice to the Trust shall be sent to:
New
Covenant Trust Company
000 X.
Xxxxxxx Xx
Xxxxxxxxxxxxxx,
XX 00000
21.
|
Multiple
Originals
|
This
Agreement may be executed on two or more counterparts, each of which when so
executed shall be deemed to be an original, but such counterparts shall together
constitute but one and the same instrument.
22.
|
Entire
Agreement
|
This
Agreement, together with any exhibits, attachments, appendices or schedules
expressly referenced herein, sets forth the sole and complete understanding of
the parties with respect to the subject matter hereof and supersedes all prior
agreements relating thereto, whether written or oral, between the
parties.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
a duly authorized officer on one or more counterparts as of the date first above
written.
U.S.
BANCORP FUND SERVICES, LLC
|
|
By:
/s/ Xxxxxx X.
Xxxxx
|
By:
/s/ Xxxxxxx X.
XxXxx
|
Name: Xxxxxx X.
Xxxxx
|
Name:
Xxxxxxx X.
XxXxx
|
Title:
President
|
Title:
Executive Vice
President
|
12
Exhibit
A
to
the
Fund
Names
New
Covenant Growth Fund
Name of
Series
|
Date
Added
|
New
Covenant Growth Fund
|
on
or about April 12, 2008
|
New
Covenant Balanced Growth Fund
|
on
or about April 12, 2008
|
New
Covenant Income Fund
|
on
or about April 12, 2008
|
New
Covenant Balanced Income Fund
|
on
or about April 12, 2008
|
New
Covenant Treasury Money Fund
|
on
or about April 12, 2008
|
13
Exhibit
B
to
the
As
Of Processing Policy
USBFS will reimburse each Fund for any
Net Material Loss that may exist on the Fund’s books and for which USBFS is
responsible, at the end of each calendar month. “Net Material Loss”
shall be defined as any remaining loss, after netting losses against any gains,
which impacts a Fund’s net asset value per share by more than [_]
cent. Gains and losses will be reflected on the Fund’s daily share
sheet, and the Fund will be reimbursed for any net material loss on a monthly
basis. USBFS will reset the as of ledger each calendar month so that
any losses which do not exceed the materiality threshold of [_] cent will not be
carried forward to the next succeeding month. USBFS will notify the
advisor to the Fund on the daily share sheet of any losses for which the advisor
may be held accountable.
14
Exhibit
C
to
the
INTERNET
ACCESS SERVICES
1.
|
Services
Covered
|
USBFS
shall make the following electronic, interactive and processing services
(“Electronic Services”) available to the Trust in accordance with the terms of
this Exhibit
C:
|
A.
|
Fan Web –
Shareholder internet access to account information and transaction
capabilities. Internet service is connected directly to the
fund group’s web site through a transparent hyperlink and customized to
the look and feel of the fund group’s site. Shareholders can
access, among other information, account information and portfolio
listings within a fund family, view transaction history, and purchase
additional shares through the Automated Clearing House
(“ACH”).
|
|
B.
|
Vision Mutual Fund
Gateway – Permits broker/dealers, financial planners, and
registered investment advisors to use a web-based system to perform order
and account inquiry, execute trades, print applications, review
prospectuses, and establish new
accounts.
|
|
C.
|
Mutual Fund eXchange
(“MFx”) – Provides access to various fund data, systems, industry
information and processes.
|
|
D.
|
Report Source –
Provides access to portfolio compliance and investor data in either Excel
or pdf formats.
|
|
E.
|
VRU / TA Voice for the
Shareholder –
Shareholder access to a secure voice response service which allows
callers to retrieve account information, process transactions, obtain
prices, yields, total returns, investment objectives and common financial
information.
|
2.
|
Duties
and Responsibilities of USBFS
|
|
USBFS
shall:
|
A.
|
Make
Electronic Services available 24 hours a day, 7 days a week, subject to
scheduled maintenance and events outside of USBFS’s reasonable
control. Unless an emergency is encountered, USBFS shall notify
the Trust of all planned outages and, to the extent possible, will perform
any necessary maintenance during non-business
hours.
|
B.
|
Provide
installation services, which shall include review and approval of the
Trust’s network requirements, recommending method of establishing (and, as
applicable, cooperate with the Trust to implement and maintain) a
hypertext link between the Electronic Services site and the Trust’s web
site(s) and testing the network connectivity and
performance.
|
15
C.
|
Maintain
and support the Electronic Services, which shall include providing error
corrections, minor enhancements and interim upgrades to the Electronic
Services that are made generally available to the Electronic Services
customers and providing help desk support to provide assistance to the
Trust’s employees and agents with their use of the Electronic
Services. Maintenance and support, as used herein, shall not
include (i) access to or use of any substantial added functionality, new
interfaces, new architecture, new platforms, new versions or major
development efforts, unless made generally available by USBFS to the
Electronic Services customers, as determined solely by USBFS or (ii)
maintenance of customized features.
|
D.
|
Establish
systems to guide, assist and permit End Users (as defined below) who
access the Electronic Services site from the Trust’s web site(s) to
electronically perform inquiries and create and transmit transaction
requests (as permitted by the Trust) to
USBFS.
|
E.
|
Address
and mail, at the Trust’s expense, notification and promotional mailings
and other communications provided by the Trust to shareholders regarding
the availability of the Electronic
Services.
|
F.
|
Issue
to each shareholder, financial adviser or other person or entity who
desires to make inquiries concerning the Trust or perform transactions in
accounts with the Trust using any of the Electronic Services (the “End
User”) a unique personal identification number (“PIN”) for authentication
purposes, which may be changed upon an End User’s reasonable request in
accordance with policies to be determined by USBFS and the
Trust. USBFS will require the End User to provide his/her PIN
in order to access the Electronic
Services.
|
G.
|
Prepare
and process new account applications received through the Electronic
Services from shareholders determined by the Trust to be eligible for such
services and in connection with such, the Trust agrees as
follows:
|
(1)
|
to
permit the establishment of shareholder bank account information over the
Internet in order to facilitate purchase activity through ACH;
and
|
(2)
|
the
Trust shall be responsible for any resulting gain/loss liability
associated with the ACH process.
|
H.
|
Provide
the End User with a transaction confirmation number for each completed
purchase, redemption, or exchange of the Trust’s shares upon completion of
the transaction.
|
I.
|
Utilize
encryption and secure transport protocols intended to prevent fraud and
ensure confidentiality of End User accounts and
transactions. In no event shall USBFS use encryption weaker
than a 40-bit RC4 Stream. USBFS will take reasonable actions,
including periodic scans of Internet interfaces and the Electronic
Services, to protect the Internet web site that provides the Electronic
Services and related network, against viruses, worms and other data
corruption or disabling devices, and unauthorized, fraudulent or illegal
use, by using appropriate virus detection and destructive software and by
adopting such other security procedures as may be
necessary.
|
16
J.
|
Monitor
the telephone lines involved in providing the Electronic Services and
inform the Trust promptly of any malfunctions, problems, errors or service
interruptions with respect to the Electronic Services of which USBFS
becomes aware.
|
K.
|
Exercise
reasonable efforts to maintain all on-screen disclaimers and copyright,
trademark and service xxxx notifications, if any, provided by the Trust to
USBFS in writing from time to time, and all “point and click” features of
the Electronic Services relating to shareholder acknowledgment and
acceptance of such disclaimers and
notifications.
|
L.
|
Establish
and provide to the Trust written procedures, which may be amended from
time to time by USBFS with the written consent of the Trust, regarding End
User access to the Electronic Services. Such written procedures
shall establish security standards for the Electronic Services, including,
without limitation:
|
(1)
|
Encryption/secure
transport protocols.
|
(2)
|
End
User lockout standards (e.g., lockout after
three unsuccessful attempts to gain access to the Electronic
Services).
|
(3)
|
PIN
issuance and reissuance standards.
|
(4)
|
Access
standards, including limits on access to End Users whose accounts are
coded for privilege.
|
(5)
|
Automatic
logoff standards (e.g., if the session is
inactive for longer than 15
minutes).
|
M.
|
Provide
the Trust with daily reports of transactions listing all purchases or
transfers made by each End User separately. USBFS shall also
furnish the Trust with monthly reports summarizing shareholder inquiry and
transaction activity without listing all
transactions.
|
N.
|
Annually
engage a third party to audit its internal controls for the Electronic
Services and compliance with all guidelines for the Electronic Services
included herein and provide the Trust with a copy of the auditor’s report
promptly.
|
3.
|
Duties
and Responsibilities of the Trust
|
The Trust
assumes exclusive responsibility for the consequences of any instructions it may
give to USBFS, for the Trust’s or End Users’ failure to properly access the
Electronic Services in the manner prescribed by USBFS, and for the Trust’s
failure to supply accurate information to USBFS.
|
Also,
the Trust shall:
|
A.
|
Revise
and update the applicable prospectus(es) and other pertinent materials,
such as user agreements with End Users, to include the appropriate
consents, notices and disclosures for Electronic Services, including
disclaimers and information reasonably requested by
USBFS.
|
17
B.
|
Be
responsible for designing, developing and maintaining one or more web
sites for the Trust through which End Users may access the Electronic
Services, including provision of software necessary for access to the
Internet, which must be acquired from a third-party
vendor. Such web sites shall have the functionality necessary
to facilitate, implement and maintain the hypertext links to the
Electronic Services and the various inquiry and transaction web
pages. The Trust shall provide USBFS with the name of the host
of the Trust’s web site server and shall notify USBFS of any change to the
Trust’s web site server host.
|
C.
|
Provide
USBFS with such information and/or access to the Trust’s web site(s) as is
necessary for USBFS to provide the Electronic Services to End
Users.
|
D.
|
Promptly
notify USBFS of any problems or errors with the applicable Electronic
Services of which the Trust becomes aware or any changes in policies or
procedures of the Trust requiring changes to the Electronic
Services.
|
4.
|
Additional
Representation and Warranty
|
The
parties hereby warrant that neither party shall knowingly insert into any
interface, other software, or other program provided by such party to the other
hereunder, or accessible on the Electronic Services site or Trust’s web site(s),
as the case may be, any “back door,” “time bomb,” “Trojan Horse,” “worm,” “drop
dead device,” “virus” or other computer software code or routines or hardware
components designed to disable, damage or impair the operation of any system,
program or operation hereunder. For failure to comply with this
warranty, the non-complying party shall immediately replace all copies of the
affected work product, system or software. All costs incurred with
replacement including, but not limited to, cost of media, shipping, deliveries
and installation, shall be borne by such party.
5.
|
Proprietary
Rights
|
A.
|
Each
party acknowledges and agrees that it obtains no rights in or to any of
the software, hardware, processes, trade secrets, proprietary information
or distribution and communication networks of the other
hereunder. Any software, interfaces or other programs a party
provides to the other hereunder shall be used by such receiving party only
in accordance with the provisions of this Exhibit
C. Any interfaces, other software or other programs
developed by one party shall not be used directly or indirectly by or for
the other party or any of its affiliates to connect such receiving party
or any affiliate to any other person, without the first party’s prior
written approval, which it may give or withhold in its sole
discretion. Except in the normal course of business and in
conformity with Federal copyright law or with the other party’s consent,
neither party nor any of its affiliates shall disclose, use, copy,
decompile or reverse engineer any software or other programs provided to
such party by the other in connection
herewith.
|
B.
|
The
Trust’s web site(s) and the Electronic Services site may contain certain
intellectual property, including, but not limited to, rights in
copyrighted works, trademarks and trade dress that is the property of the
other party. Each party retains all rights in such intellectual
property that may reside on the other party’s web site, not including any
intellectual property provided by or otherwise obtained from such other
party. To the extent the intellectual property of one party is
cached to expedite communication, such party grants to the other a
limited, non-exclusive, non-transferable license to such intellectual
property for a period of time no longer than that reasonably necessary for
the communication. To the extent that the intellectual property
of one party is duplicated within the other party’s web site to replicate
the “look and feel,” “trade dress” or other aspect of the appearance or
functionality of the first site, that party grants to the other a limited,
non-exclusive, non-transferable license to such intellectual property for
the period during which this Exhibit C is in
effect. This license is limited to the intellectual property
needed to replicate the appearance of the first site and does not extend
to any other intellectual property owned by the owner of the first
site. Each party warrants that it has sufficient right, title
and interest in and to its web site and its intellectual property to enter
into these obligations, and that to its knowledge, the license hereby
granted to the other party does not and will not infringe on any U.S.
patent, copyright or other proprietary right of a third
party.
|
18
C.
|
Each
party agrees that the nonbreaching party would not have an adequate remedy
at law in the event of the other party’s breach or threatened breach of
its obligations under this Section of this Exhibit C and
that the nonbreaching party would suffer irreparable injury and damage as
a result of any such breach. Accordingly, in the event either
party breaches or threatens to breach the obligations set forth in this
Section of this Exhibit C, in
addition to and not in lieu of any legal or other remedies a party may
pursue hereunder or under applicable law, each party hereby consents to
the granting of equitable relief (including the issuance of a temporary
restraining order, preliminary injunction or permanent injunction) against
it by a court of competent jurisdiction, without the necessity of proving
actual damages or posting any bond or other security therefor, prohibiting
any such breach or threatened breach. In any proceeding upon a
motion for such equitable relief, a party’s ability to answer in damages
shall not be interposed as a defense to the granting of such equitable
relief. The provisions of this Section relating to equitable
relief shall survive termination of the provision of services set forth in
this Exhibit
C.
|
6.
|
Compensation
|
USBFS
shall be compensated for providing the Electronic Services in accordance with
the fee schedule set forth in Appendix 1 to this
Exhibit D (as
amended from time to time).
7.
|
Additional
Indemnification; Limitation of
Liability
|
A.
|
Subject
to Section 2(A), USBFS CANNOT AND DOES NOT GUARANTEE AVAILABILITY OF THE
ELECTRONIC SERVICES. Accordingly, USBFS’s sole liability to the
Trust or any third party (including End Users) for any claims,
notwithstanding the form of such claims (e.g., contract, negligence, or
otherwise), arising out of the delay of or interruption in the Electronic
Services to be provided by USBFS hereunder shall be to use its best
reasonable efforts to commence or resume the Electronic Services as
promptly as is reasonably possible.
|
|
B.
|
USBFS
shall, at its sole cost and expense, defend, indemnify, and hold harmless
the Trust and its directors, officers and employees from and against any
and all claims, demands, losses, expenses and liabilities of any and every
nature (including reasonable attorneys’ fees) arising out of or relating
to (a) any infringement, or claim of infringement, of any United States
patent, trademark, copyright, trade secret, or other proprietary rights
based on the use or potential use of the Electronic Services and (b) the
provision of the Trust Files (as defined below) or Confidential
Information (as defined below) to a person other than a person to whom
such information may be properly disclosed
hereunder.
|
19
C.
|
If
an injunction is issued against the Trust’s use of the Electronic Services
by reason of infringement of a patent, copyright, trademark, or other
proprietary rights of a third party, USBFS shall, at its own option and
expense, either (i) procure for the Trust the right to continue to use the
Electronic Services on substantially the same terms and conditions as
specified hereunder, or (ii) after notification to the Trust, replace or
modify the Electronic Services so that they become non-infringing,
provided that, in the Trust’s judgment, such replacement or modification
does not materially and adversely affect the performance of the Electronic
Services or significantly lessen their utility to the Trust. If
in the Trust’s judgment, such replacement or modification does materially
adversely affect the performance of the Electronic Services or
significantly lessen their utility to the Trust, the Trust may terminate
all rights and responsibilities under this Exhibit C
immediately on written notice to
USBFS.
|
D.
|
Because
the ability of USBFS to deliver Electronic Services is dependent upon the
Internet and equipment, software, systems, data and services provided by
various telecommunications carriers, equipment manufacturers, firewall
providers and encryption system developers and other vendors and third
parties, USBFS shall not be liable for delays or failures to perform its
obligations hereunder to the extent that such delays or failures are
attributable to circumstances beyond its reasonable control which
interfere with the delivery of the Electronic Services by means of the
Internet or any of the equipment, software and services which support the
Internet provided by such third parties. USBFS shall also not
be liable for the actions or omissions of any third party wrongdoers
(i.e., hackers
not employed by USBFS or its affiliates) or of any third parties involved
in the Electronic Services and shall not be liable for the selection of
any such third party, unless USBFS selected the third party in bad faith
or in a grossly negligent manner or USBFS has failed to implement
reasonable business continuity / disaster recovery
procedures.
|
E.
|
USBFS
shall not be responsible for the accuracy of input material from End Users
nor the resultant output derived from inaccurate input. The
accuracy of input and output shall be judged as received at USBFS’s data
center as determined by the records maintained by
USBFS.
|
F.
|
Notwithstanding
anything to the contrary contained herein, USBFS shall not be obligated to
ensure or verify the accuracy or actual receipt, or the transmission, of
any data or information contained in any transaction via the Electronic
Services or the consummation of any inquiry or transaction request not
actually reviewed by USBFS.
|
20
8.
|
File
Security and Retention;
Confidentiality
|
A.
|
USBFS
and its agents will provide reasonable security provisions to ensure that
unauthorized third parties do not have access to the Trust’s data bases,
files, and other information provided by the Trust to USBFS for use with
the Electronic Services, the names of End Users or End User transaction or
account data (collectively, “Trust Files”). USBFS’s security
provisions with respect to the Electronic Services, the Trust’s web
site(s) and the Trust Files will be no less protected than USBFS’s
security provisions with respect to its own proprietary
information. USBFS agrees that any and all Trust Files
maintained by USBFS for the Trust hereunder shall be available for
inspection by the Trust’s regulatory authorities during regular business
hours, upon reasonable prior written notice to USBFS, and will be
maintained and retained in accordance with applicable requirements of the
1940 Act. USBFS will take such actions as are necessary to
protect the intellectual property contained within the Trust’s web site(s)
or any software, written materials, or pictorial materials describing or
creating the Trust’s web site(s), including all interface designs or
specifications. USBFS will take such actions as are reasonably
necessary to protect all rights to the source code and interface of the
Trust’s web site(s). In addition, USBFS will not use, or permit
the use of, names of End Users for the purpose of soliciting any business,
product, or service whatsoever except where the communication is necessary
and appropriate for USBFS’s delivery of the Electronic
Services.
|
B.
|
USBFS
shall treat as confidential and not disclose or otherwise make available
any of the Trust’s lists, information, trade secrets, processes,
proprietary data, information or documentation (collectively, the
“Confidential Information”), in any form, to any person other than agents,
employees or consultants of USBFS. USBFS will instruct its
agents, employees and consultants who have access to the Confidential
Information to keep such information confidential by using the same care
and discretion that USBFS uses with respect to its own confidential
property and trade secrets. Upon termination of the rights and
responsibilities described in this Exhibit C for
any reason and upon the Trust’s request, USBFS shall return to the Trust,
or destroy and certify that it has destroyed, any and all copies of the
Confidential Information which are in its
possession.
|
C.
|
Notwithstanding
the above, USBFS will not have an obligation of confidentiality under this
Section with regard to information that (1) was known to it prior to
disclosure hereunder, (2) is or becomes publicly available other than as a
result of a breach hereof, (3) is disclosed to it by a third party not
subject to a duty of confidentiality, or (4) is required to be disclosed
under law or by order of court or governmental
agency.
|
9.
|
Warranties
|
EXCEPT AS
OTHERWISE PROVIDED IN THIS EXHIBIT, THE ELECTRONIC SERVICES ARE PROVIDED BY
USBFS “AS IS” ON AN “AS-AVAILABLE” BASIS WITHOUT WARRANTY OF ANY KIND, AND USBFS
EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO THE
ELECTRONIC SERVICES INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE AND
21
WARRANTIES
ARISING FROM COURSE OF DEALING OR COURSE OF PERFORMANCE.
10.
|
Duties
in the Event of Termination
|
In the
event of termination of the services provided pursuant to this Exhibit C, (i) End
Users will no longer be able to access the Electronic Services and (ii) the
Trust will return all codes, system access mechanisms, programs, manuals and
other written information provided to it by USBFS in connection with the
Electronic Services provided hereunder, and shall destroy or erase all such
information on any diskettes or other storage medium.
22
Exhibit
D to the
Transfer
Agent Servicing Agreement – New Covenant
TRANSFER
AGENT & SHAREHOLDER SERVICES
ACCOUNT
SERVICES FEE SCHEDULE at 3/18/08
|
Annual Service Charges to the
Fund
· Minimum Fee
Per Fund
CUSIP $[___]¹
· Open
Accounts $[___]* /open
account
· Closed
Accounts $[___]
/closed account
Activity Charges
· New
Account
Set-up $[___]
/item
· Correspondence $[___]
/item
· Telephone
Calls
$[___] per minute/maximum of $[___] per call
· Voice
Response
Calls $[___]/call
Conversion
Charges
· Capped
at one month’s base fees
· Waived;
if contract is terminated prior to end of term, [___]% is due and payable
to USBFS
Charges Paid by
Investors – Shareholder accounts will be charged based upon the
type of activity and type of account, including the
following:
Qualified Plan Fees
· $[___]
/qualified plan acct (Cap at $[___]/SSN)
· $[___]
/Xxxxxxxxx ESA acct (Cap at [___]/SSN)
· $[___]
/transfer to successor trustee
· $[___]
/participant distribution (Excluding SWPs)
· $[___]
/refund of excess contribution
· $[___]
/reconversion/recharacterization
Additional Shareholder Paid Fees
· $[___]
/outgoing wire transfer
· $[___]
/overnight delivery
· $[___]/return
check or ACH
· $[___]
/stop payment
· $[___]
research request per account (Cap at $[___]/request) (For requested items
of the second calendar year [or previous] to the request)
Plus Out-Of-Pocket
Expenses – Including but not limited to telephone toll-free lines,
call transfers, mailing, sorting and postage, stationery, envelopes,
programming, service/data conversion, AML verification services, special
reports, insurance, record retention, literature fulfillment kits,
microfilm, microfiche, proxies, proxy services, lost shareholder search,
disaster recovery charges, ACH fees, Fed wire charges, NSCC charges, data
communication and implementation charges, travel, training, and all other
out-of-pocket expenses.
Additional available
services – see supplemental fee schedules
¹ The
Minimum Fee Per Fund CUSIP applies only if the aggregate annual open and
closed account charges for each respective fund CUSIP do not equal or
exceed said Minimum.
*
Parties agree that
if transaction volume, not including new accounts, exceeds [___]% of the base year’s volume, an annual adjustment
shall be made to the Open Accounts fee.
Fees
are billed monthly.
|
23
Exhibit
D (continued) to the Transfer Agent Agreement – New Covenant
TRANSFER
AGENT & SHAREHOLDER SERVICES
eCOMMERCE
SERVICES
FEE
SCHEDULE at 3/18/08
|
eCommerce
Implementation: $[___] one time fee for Voice Response
System, standard FAN WEB, eStatement, and Vision services
|
||||
FAN WEB SELECT – Shareholder
internet access to account information and transaction capabilities
through a transparent link at the fund group web
site. Shareholders access account information, portfolio
listing fund family and transaction history. Base Fee does not apply to
the New Covenant Treasury Money Fund.
· Implementation
includes up to [___] hours of technical/BSA support
· Annual
Base Fee - $[___] per year per Fund CUSIP
|
||||
CLIENT Web DATA ACCESS
– $[___] year
NCTC
on-line access to fund and investor data through USBFS technology, data
delivery and security software.
· MFS
Systems (includes COLD and On Line Report view applications)
· Report
Source
· Fund
Source
|
||||
VISION MUTUAL FUND
GATEWAY – Permits broker/dealers, financial planners, and RIAs to
use a web-based system to perform account inquiry, execute trades, print
applications, review prospectuses, and establish new
accounts.
· Inquiry
Only
· Inquiry
- $[___] per event
· Broker
or development officer ID - $[___] per month per ID
· Transaction
Processing (not
selected)
|
||||
eStatement Form Development
|
Initial
Set Up
|
Recurring
Charge
|
Unit
Measurement
|
|
Statement
Development
|
included
|
|||
Tax
Form Development
|
$[___]
|
|||
Out-of-pocket / reimbursable production
charges
|
||||
Consent
Processing, Suppression, Notification
|
$[___]
|
Per
Suppressed Document
|
||
Document
Loading, Storage and Access
|
$[___]
|
Per
Statement
|
||
Consent
Enrollment
|
$[___]
|
Per
Transaction
|
||
Development
Rates
|
$[___]
|
Per
Hour
|
Notes
· Statements
will be loaded for all accounts, regardless of consent
· Informa
will only accept a data feed from DST-OUTPUT XXXX processing
· Generic
electronic statement that includes the following record types: II, AS, and AT
record types.
· Fund
Company would be able to have their colors and logo applied to generic statement
layout.
· CSR
access from TADesktop 3.7.1
· Text
email notification
· Statement
storage for 2 years on “hot” storage
· Implementation
for one unique statement type/investor product.
· Consent
options will be updated on and referenced from TA2000
· FAN Web
fees will apply for inquiry and transactions.
· Print
suppression capability provided through consent options
· Email
tracking and reporting on existing TA2000 Electronic Media
reports
24
Exhibit D (continued) to the Transfer
Agent Agreement - Supplemental Fees
Supplemental
Services are available upon written agreement of the parties at the fees set
forth on this supplemental fee schedule
TRANSFER
AGENT & SHAREHOLDER SERVICES
SUPPLEMENTAL
SERVICES
FEE
SCHEDULE – New Covenant
|
T/A Imaging
[___]
· Setup
- $[___] (includes 2 workstations)
· $[___]/month
|
Client Dedicated Line Data
Access – For USBFS clients requiring continuous on-line access to
USBFS shareholder accounting systems, such as for client call center
support:
· $[___]
per year per workstation for TA2000 AWD access
· Plus
data communications setup and monthly charges based upon location and
bandwidth
· Plus
training billed at hourly rates plus out-of-pocket expenses
|
Transfer
Agent Training Services
· On-site
at USBFS - $[___] per day
· At
client location - $[___] per day plus travel and out-of-pocket
expenses
|
Short-Term Trader – Software application used to track
and/or assess transaction fees that are determined to be short-term
trades. Service can be applied to some or all funds within a
fund family.
· [___]
days or less – $[___] /open account
· [___]-[___]
days – $[___] /open account
· [___]-[___]
days – $[___] /open account
· [___]
days – [___] year - $[___] /open account
· [___]
year – [___] years - $[___] /open account
|
Excessive Trader –
Software application that monitors the number of trades (exchanges,
redemptions) that meet fund family criteria for excessive trading and
automatically prevents trades in excess of the fund family
parameters.
· $[___]
/account/year
|
12b-1 Distribution Fee
Aging – Aging shareholder account share lots in order to monitor
and begin assessing 12b-1 fees after a certain share lot age will be
charged at $[___] per open account per year.
|
Physical Certificate
Processing – Services to support the setup and processing of
physical certificated shares for a fund family:
· $[___]
setup/fund group
· $[___]
per certificate transaction
|
Dealer Reclaim Services
– Services reclaim fund losses due to the pricing differences for dealer
trade adjustments such as between dealer placed trades and
cancellations. There will be no correspondence charges related
to this service.
· $[___]
per item, as needed; or
· $[___]
per fund group per month
|
25
Exhibit D
(continued) to the Transfer Agent Agreement - Supplemental
Fees
Supplemental
Services are available upon written agreement of the parties at the fees set
forth on this supplemental fee schedule
TRANSFER
AGENT & SHAREHOLDER SERVICES
SUPPLEMENTAL
SERVICES
FEE
SCHEDULE – New Covenant
|
Programming Charges
– $[___] per hour
Charges
incurred for customized services based upon fund family requirements
including but not limited to:
· Select
reports – shareholder system queries for customized reporting, mailings,
etc.
· File
transmissions of client requested shareholder data file
extracts
· Customized
service development
· All
other client specific customization and/or development
services
|
Literature Fulfillment
Services
· Account
Management – $[___]/month (account management, lead reporting and database
administration).
· Order
Processing - $[___]/per order (Assessed for each order shipped by US
Bancorp Fund Services.)
· Telephone
Service Charge - $[___]/per call
Inbound Teleservicing Only
· Account
Management - $[___]/month
· Call
Servicing - $[___]/per minute
Lead Conversion Reporting
· Account
Management - $[___]/month
· Database
Installation, Setup - $[___] /fund group
· Specialized
Programming - (Separate Quote)*
Web On-line Fund Fulfillment
· Account
Management - $[___] /month
· Installation,
Setup - $[___]/fund group
· Per
Literature Order - $[___] /request
Follow-up Services
· Correspondence
- $[___] /item
§ Fees
exclude postage and printing
charges.
|
26
Exhibit
E to Transfer Agent Agreement - New Covenant
Account
Data Feed Specifications from USBFS to NCTC -
Field
name
|
Description
|
Field
Length
|
Field
Type
|
dbo_account.datasource
|
TA
SYSTEM ID
|
3
|
Text
|
dbo_xxxxxxx.xxxxxxx
|
COMPANY
ID
|
6
|
Text
|
dbo_xxxxxxx.xxxx
|
FUND
ID
|
5
|
Text
|
dbo_account.account
|
SHAREHOLDER
ACCOUNT ID
|
20
|
Text
|
name1
|
NAME1
|
40
|
Text
|
name2
|
NAME2
|
40
|
Text
|
name3
|
NAME3
|
40
|
Text
|
name4
|
NAME4
|
40
|
Text
|
shortname
|
SHORT
NAME
|
20
|
Text
|
desc
|
ACCOUNT
DESCRIPTION
|
50
|
Text
|
address1
|
SHAREHOLDER
ACCOUNT REGISTRATION ADDRESS1
|
50
|
Text
|
address2
|
SHAREHOLDER
ACCOUNT REGISTRATION ADDRESS2
|
50
|
Text
|
address3
|
SHAREHOLDER
ACCOUNT REGISTRATION ADDRESS3
|
50
|
Text
|
address4
|
SHAREHOLDER
ACCOUNT REGISTRATION ADDRESS4
|
50
|
Text
|
dbo_xxxxxxx.xxxx
|
SHAREHOLDER
ACCOUNT REGISTRATION CITY
|
30
|
Text
|
dbo_account.state
|
SHAREHOLDER
ACCOUNT REGISTRATION STATE
|
3
|
Text
|
dbo_account.zip
|
SHAREHOLDER
ACCOUNT REGISTRATION ZIPCODE
|
9
|
Text
|
phone
|
SHAREHOLDER
PHONE NUMBER
|
12
|
Text
|
phone_alternate1
|
SHAREHOLDER
ALTERNATE PHONE NUMBER1
|
12
|
Text
|
date_open
|
DATE
SHAREHOLDER ACCOUNT OPENED
|
8
|
Datetime
|
date_closed
|
DATE
ACCOUNT CLOSED
|
8
|
Datetime
|
dbo_account.shares
|
CURRENT
SHARE BALANCE
|
8
|
Number
|
dbo_account.unissued_shares
|
UNISSUED
SHARES
|
8
|
Number
|
dbo_account.issued_shares
|
ISSUED
SHARES
|
8
|
Number
|
dividend_accrual
|
DIVIDEND
ACCRUAL
|
8
|
Number
|
cumulative_credit_period
|
CUMULATIVE
VALUE OF PURCHASES (CREDIT) FOR CURRENT PERIOD
|
8
|
Currency
|
cumulative_credit_year
|
CUMULATIVE
VALUE OF PURCHASES (CREDIT) FOR CURRENT YEAR
|
8
|
Currency
|
cumulative_debit_period
|
CUMULATIVE
VALUE OF LIQUIDATIONS (DEBIT) FOR CURRENT PERIOD
|
8
|
Currency
|
27
cumulative_debit_year
|
CUMULATIVE
VALUE OF LIQUIDATIONS (DEBIT) FOR CURRENT YEAR
|
8
|
Currency
|
status
|
SHAREHOLDER
ACCOUNT STATUS
|
1
|
Text
|
dbo_account.type
|
SHAREHOLDER
ACCOUNT TYPE
|
3
|
Text
|
dbo_account.taxid
|
TAX
ID
|
25
|
Text
|
social
|
SOCIAL
CODE
|
10
|
Text
|
dbo_xxxxxxx.xxxxxx
|
DEALER
ID
|
10
|
Text
|
dbo_account.branch
|
BRANCH
ID
|
10
|
Text
|
dbo_account.rep
|
REPRESENTATIVE
|
15
|
Text
|
agency
|
AGENCY
ID
|
10
|
Text
|
dbo_account.agent
|
AGENT
ID
|
10
|
Text
|
sponsor
|
THE
ID NUMBER OF THE SPONSOR
|
10
|
Text
|
nscc_trust
|
NSCC
NUMBER ASSIGNED TO A TRUST
|
10
|
Text
|
clearing_dealer
|
CLEARING
DEALER
|
10
|
Text
|
dealer_account
|
DEALER
ID FOR SHAREHOLDER
|
20
|
Text
|
broker_service_level
|
BROKER
SERVICE XXXXX
|
0
|
Xxxx
|
xxxxxx_xxxxx
|
XXXXXX
XXXXX XX
|
10
|
Text
|
relations_center
|
BUSINESS
UNIT RESPONSIBLE FOR SHAREHOLDER RELATIONSHIP
|
10
|
Text
|
last_postdate
|
LAST
DATE / TIME A SHAREHOLDER POSTED A TRANSACTION
|
8
|
Datetime
|
last_debit
|
LAST
DATE / TIME A SHAREHOLDER POSTED A DEBIT (REDEMPTION)
TRANSACTION
|
8
|
Datetime
|
last_credit
|
LAST
DATE / TIME A SHAREHOLDER POSTED A CREDIT (SUBSCRIPTION)
TRANSACTION
|
8
|
Datetime
|
last_maint
|
DATE
/ TIME OF LAST MAINTENANCE
|
8
|
Datetime
|
dbo_account.misc1
|
MISC
|
25
|
Text
|
employee_code
|
SHAREHOLDER
EMPLOYEE CODE
|
6
|
Text
|
fee_exempt_flag
|
FLAG
INDICATING IF SHAREHOLDER IS EXEMPT FROM FUND FEES
|
1
|
Y/N
|
foreign_flag
|
#DO
NOT USE#
|
1
|
Y/N
|
foreign_code
|
FOREIGN
ACCOUNT CODE
|
6
|
Text
|
certified_bkwithholding_flag
|
CERTIFIED
BACKUP WITHHOLDING FLAG
|
1
|
Y/N
|
certified_foreign_flag
|
#DO
NOT USE#
|
1
|
Y/N
|
certified_foreign_code
|
CERTIFIED
FOREIGN ACCOUNT CODE
|
6
|
Text
|
certified_taxid_flag
|
CERTIFIED
TAXID FLAG
|
1
|
Y/N
|
28
certified_tax_exempt_flag
|
CERTIFIED
TAX EXEMPT FLAG
|
1
|
Y/N
|
reinvest_debit_flag
|
REINVEST
LIQUIDATION (DEBIT) FLAG
|
1
|
Y/N
|
ordered_draft_flag
|
ORDERED
DRAFT (CHECKBOOK) FLAG
|
1
|
Y/N
|
pad_flag
|
PRE-AUTHORIZED
DRAFT (PAD) ACCOUNT FLAG
|
1
|
Y/N
|
phone_exchange_flag
|
TELEPHONE
EXCHANGE FLAG
|
1
|
Y/N
|
phone_debit_flag
|
TELEPHONE
LIQUIDATION (DEBIT) FLAG
|
1
|
Y/N
|
comm_table_override
|
COMMISSION
TABLE OVERRRIDE
|
6
|
Text
|
swp_option
|
SYSTEMATIC
WITHDRAWAL (SWP) FLAG
|
10
|
Text
|
capital_gain_distribution_option
|
CAPITAL
GAIN DISTRIBUTION OPTION
|
10
|
Text
|
dividend_distribution_option
|
DIVIDEND
DISTRIBUTION OPTION
|
10
|
Text
|
federal_bkwithholding_code
|
FEDERAL
BACKUP WITHHOLDING CODE
|
6
|
Text
|
state_bkwithholding_code
|
STATE
BACKUP WITHHOLDING CODE
|
6
|
Text
|
returned_mail
|
RETURNED
MAIL STATUS
|
10
|
Text
|
last_returned_mail
|
DATE
WHEN RETURNED MAIL STATUS WAS UPDATED
|
8
|
Datetime
|
mail_sort_option
|
OUTGOING
MAIL SORT ORDER
|
10
|
Text
|
hold_status
|
SHAREHOLDER
ACCOUNT STOP / HOLD STATUS
|
10
|
Text
|
pin_phone
|
TELEPHONE
PERSONAL IDENTIFICATION NUMBER (PIN)
|
15
|
Text
|
addstamp
|
ROW
ADDED OR LAST UPDATE DATE/TIME
|
8
|
Datetime
|
29
Fund
Data Feed Specifications – USBFS to NCTC
Field
name
|
Description
|
Field
Length
|
Field
Type
|
dbo_fund.datasource
|
TA
SYSTEM ID
|
3
|
Text
|
dbo_xxxx.xxxxxxx
|
COMPANY
ID
|
6
|
Text
|
dbo_xxxx.xxxx
|
FUND
ID
|
5
|
Text
|
name
|
FUND
NAME
|
40
|
Text
|
dbo_fund.type
|
FUND
TYPE: MMKT = MONEY MARKET
|
4
|
Text
|
address
|
ADDRESS
(This would be our address here at BISYS. We established this
address for
all
of the funds on our fund rules unless instructed differently by
the
fund.)
|
50
|
Text
|
dbo_xxxx.xxxx
|
CITY
|
30
|
Text
|
dbo_fund.state
|
STATE
|
3
|
Text
|
dbo_fund.zip
|
ZIP
|
9
|
Text
|
previous_postdate
|
PREVIOUS
POSTDATE
|
8
|
Datetime
|
dbo_fund.postdate
|
POSTING
DATE
|
8
|
Datetime
|
next_postdate
|
NEXT
POSTDATE
|
8
|
Datetime
|
dbo_fund.taxid
|
TAX
ID
|
25
|
Number
|
cusip
|
CUSIP
|
10
|
Text
|
class_shares
|
CLASS
OF SHARES
|
10
|
Text
|
previous_shares
|
PREVIOUS
PAID SHARES
|
8
|
Number
|
dbo_fund.shares
|
SHARE
BALANCE AS OF THE POSTDATE SPECIFIED
|
8
|
Number
|
dbo_fund.unissued_shares
|
UNISSUED
SHARES
|
8
|
Number
|
dbo_fund.issued_shares
|
ISSUED
SHARES
|
8
|
Number
|
pending_debit_shares
|
CURRENT
OUTSTANDING PAYABLE SHARES
|
8
|
Number
|
pending_debit_amount
|
CURRENT
OUTSTANDING PAYABLE AMOUNT
|
8
|
Currency
|
pending_credit_shares
|
CURRENT
OUTSTANDING RECEIVABLE SHARES
|
8
|
Number
|
pending_credit_amount
|
CURRENT
OUTSTANDING RECEIVABLE AMOUNT
|
8
|
Currency
|
pending_shares
|
CURRENT
PENDING SHARES (NET VALUE OF OUTSTANDING PAYABLES AND
RECEIVABLES)
|
8
|
Number
|
dbo_fund.nav
|
CURRENT
NET ASSET VALUE
|
8
|
Currency
|
rate
|
DAILY
RATE
|
8
|
Number
|
constant_price
|
CONSTANT
PRICE FLAG
|
1
|
Y/N
|
accrue_db_flag
|
ACCRUE
DIVIDEND ON DEBIT TRANSACTION FOR GIVEN EFFECTIVE DATE
|
1
|
Y/N
|
accrue_cr_flag
|
ACCRUE
DIVIDEND ON CREDIT TRANSACTION FOR GIVEN EFFECTIVE DATE
|
1
|
Y/N
|
estimate_end_time
|
ENTRY
DEADLINE FOR ESTIMATED TRADES (BCMS)
|
8
|
Text
|
bank_account_id
|
UNIQUE
IDENTIFIER FOR A GIVEN BANK ACCOUNT
|
14
|
Text
|
FA_Firm
|
FUND
ACCOUNTANT OF THE FUND
|
15
|
Text
|
30
FA_Fund
|
FUND
ACCOUNTING FUND ID
|
15
|
Text
|
FA_Name
|
FUND
ACCOUNTING FUND NAME
|
50
|
Text
|
FA_Bank_Account_ID
|
CUSTODY
ACCOUNT UNIQUE IDENTIFIER
|
14
|
Text
|
bcms
|
BCMS
ACTIVE FLAG
|
1
|
Y/N
|
31
Trade
Data Specifications
Field
name
|
Description
|
Field
Length
|
Field
Type
|
dbo_trade_hist.datasource
|
TA
SYSTEM ID
|
3
|
Text
|
dbo_trade_xxxx.xxxxxxx
|
COMPANY
ID
|
6
|
Text
|
dbo_trade_xxxx.xxxx
|
FUND
ID
|
5
|
Text
|
dbo_trade_hist.account
|
SHAREHOLDER
ACCOUNT ID
|
20
|
Text
|
trancode
|
TRANSACTION
CODE
|
3
|
Text
|
subcode
|
SUBCODE
|
3
|
Text
|
litcode
|
LITCODE
|
2
|
Text
|
reversal
|
REVERSAL
FLAG (O-ORIGINAL, R=REVERSAL)
|
1
|
Text
|
method
|
METHOD
OF PAYMENT / SOURCE OF FUNDS
|
2
|
Text
|
dbo_trade_hist.postdate
|
POSTING
DATE
|
8
|
Datetime
|
tradedate
|
EFFECTIVE
/ PRICING DATE
|
8
|
Datetime
|
establishdate
|
DATE
/ TIME TRANSACTION WAS ESTABLISHED
|
8
|
Datetime
|
pay_date
|
PAYMENT
DUE DATE
|
8
|
Datetime
|
reference
|
REFERENCE
ID
|
20
|
Text
|
batch
|
BATCH
PROCESSING NUMBER
|
8
|
Text
|
sequence
|
TRANSACTION
SEQUENCE NUMBER
|
8
|
Text
|
gross
|
GROSS
AMOUNT
|
8
|
Currency
|
net
|
NET
AMOUNT TO FUND
|
8
|
Currency
|
share
|
SHARE
AMOUNT
|
8
|
Text
|
share_balance
|
NEW
SHARE BALANCE AS A RESULT OF THE CURRENT TRANSACTION
|
8
|
Text
|
nav_option
|
NAV
CODE
|
10
|
Text
|
dbo_trade_hist.nav
|
NET
ASSET VALUE FOR TRADEDATE
|
10
|
Currency
|
comm_dealer
|
DEALER
COMMISSION AMOUNT
|
8
|
Currency
|
comm_branch
|
BRANCH
COMMISSION AMOUNT
|
8
|
Currency
|
comm_rep
|
REP
COMMISSION AMOUNT
|
8
|
Currency
|
comm_agency
|
AGENCY
COMMISSION AMOUNT
|
8
|
Currency
|
comm_agent
|
AGENT
COMMISSION AMOUNT
|
8
|
Currency
|
comm_distrib
|
DISTRIBUTER
COMMISSION AMOUNT
|
8
|
Currency
|
tax_federal
|
FEDERAL
TAX AMOUNT
|
8
|
Currency
|
tax_state
|
STATE
TAX AMOUNT
|
8
|
Currency
|
tax_nra
|
NRA
TAX AMOUNT
|
8
|
Currency
|
fee
|
FEE
AMOUNT
|
8
|
Currency
|
dbo_trade_xxxx.xxxxxx
|
DEALER
ID
|
10
|
Text
|
dbo_trade_hist.branch
|
BRANCH
ID
|
10
|
Text
|
dbo_trade_hist.rep
|
REPRESENTATIVE
|
15
|
Text
|
dbo_trade_hist.agent
|
AGENT
ID
|
10
|
Text
|
32
wholesaler
|
WHOLESALER
ID
|
10
|
Text
|
account_type
|
SHAREHOLDER
ACCOUNT TYPE
|
10
|
Text
|
load_option
|
LOAD
TABLE OPTION
|
10
|
Text
|
pay_option
|
PAYMENT
OPTION
|
10
|
Text
|
replacement_fund
|
TARGET
EXCHANGE / TRANSFER FUND / FUND REVERSAL TRACER
|
5
|
Text
|
replacement_account
|
TARGET
EXCHANGE / TRANSFER SHAREHOLDER ACCOUNT / ACCOUNT REVERSAL
TRACER
|
20
|
Text
|
replacement_establishdate
|
DATE
/ TIME TRANSACTION WAS ESTABLISHED REVERSAL TRACER
|
8
|
Datetime
|
replacement_batch
|
BATCH
PROCESSING NUMBER REVERSAL TRACER
|
8
|
Text
|
replacement_sequence
|
TRANSACTION
SEQUENCE NUMBER REVERSAL TRACER
|
8
|
Text
|
reason
|
ADJUSTMENT
REASON CODE
|
6
|
Text
|
cost_center
|
COST
CENTER ASSOCIATED WITH THE TRANSACTION
|
10
|
Text
|
statement
|
PRINT
ON SHAREHOLDER STATEMENT FLAG
|
1
|
Y/N
|
pm
|
PM
TRADE SETTLEMENT FLAG
|
1
|
Y/N
|
create_account_flag
|
INSTRUCTS
SYSTEM TO CREATE A NEW SHAREHOLDER ACCOUNT AS A RESULT OF THE
TRANSACTION
|
1
|
Y/N
|
trade_action
|
TRADE
ACTION CODE
|
2
|
Text
|
trade_status
|
TRANSACTION
/ TRADE STATUS (F = FINAL, E = ESTIMATE, P = PENDING, R = RELIEVED, X =
RELIEVED DUE TO CANCEL / EARLY SETTLE)
|
2
|
Text
|
entry_stamp
|
DATE
/ TIME TRANSACTION WAS ENTERED
|
8
|
Datetime
|
entry_operator
|
USERID
THAT CREATED A TRANSACTION
|
8
|
Text
|
edit_operator
|
LAST
USERID TO EDIT / UPDATE TRANSACTION
|
8
|
Text
|
dbo_trade_hist.misc1
|
MISC
|
25
|
Text
|
id
|
UNIQUE
ID
|
16
|
Text
|
33