TRANSFER AGENCY SERVICES AGREEMENT
THIS
AGREEMENT is made as of July 31, 2007 by and between PFPC INC., a Massachusetts
corporation ("PFPC"), and SPARX ASIA FUNDS, a Massachusetts business trust (the
"Fund").
W I T N E S S E T H:
WHEREAS, the Fund is registered as an open-end management investment company
under the Investment Company Act of 1940, as amended (the "1940 Act"); and
WHEREAS, the Fund wishes to retain PFPC to serve as transfer agent, registrar,
dividend disbursing agent and shareholder servicing agent to its investment
portfolios listed on Exhibit A attached hereto and made a part hereof, as such
Exhibit A may be amended from time to time (each a "Portfolio"), and PFPC wishes
to furnish such services.
NOW,
THEREFORE, in consideration of the premises and mutual covenants herein
contained, and intending to be legally bound hereby, the parties hereto agree as
follows:
1. |
Definitions. As used in this Agreement. |
|
(a) |
"1933 Act" means the Securities Act of 1933, as amended.
|
|
(b) |
"1934 Act" means the Securities Exchange Act of 1934, as
amended. |
|
(c) |
"Authorized Person" means any officer of the Fund and any
other person duly authorized by the Fund's Board of Trustees to give Oral
Instructions or Written Instructions on behalf of the Fund. An Authorized
Person's scope of authority may be limited by setting forth such limitation in a
written document signed by both parties hereto.
|
|
(d) |
"Oral Instructions" mean oral instructions received by PFPC
from an Authorized Person or from a person reasonably believed by PFPC to be an
Authorized Person. PFPC may, in its sole discretion in each separate instance,
consider and rely upon instructions it receives from an Authorized Person via
electronic mail as Oral Instructions.
|
|
(e) |
"SEC" means the Securities and Exchange Commission.
|
|
(f) |
"Securities Laws" mean the 1933 Act, the 1934 Act and the
0000 Xxx. |
|
(g) |
"Shares" mean the shares of beneficial interest of any
series or class of the Fund. |
|
(h) |
"Written Instructions" mean (i) written instructions signed
by an Authorized Person (or a person reasonably believed by PFPC to be an
Authorized Person) and received by PFPC; (ii) email instructions received and
opened by PFPC; and (iii) trade instructions transmitted (and received by PFPC)
by means of an electronic transaction reporting system access to which requires
use of a password or other authorized identifier. The instructions may be
delivered by electronically (with respect to sub-item (ii) above) or by hand,
mail, tested telegram, cable, telex or facsimile sending device. |
2. |
Appointment. The Fund hereby appoints
PFPC to serve as transfer agent, registrar, dividend disbursing agent and
shareholder servicing agent to the Fund in accordance with the terms set forth
in this Agreement. PFPC accepts such appointment and agrees to furnish such
services. PFPC shall be under no duty to take any action hereunder on behalf of
the Fund or any Portfolio except as specifically set forth herein or as may be
specifically agreed to by PFPC and the Fund in a written amendment hereto.
|
3. |
Compliance with Rules and Regulations. PFPC undertakes
to comply with applicable requirements of laws, rules and regulations of
governmental authorities having any jurisdiction with respect to the services to
be performed by PFPC hereunder. PFPC assumes no responsibility for such
compliance by the Fund or any other entity. |
|
(a) |
Unless otherwise provided in this Agreement, PFPC shall act only
upon Oral Instructions or Written Instructions. |
|
(b) |
PFPC shall be entitled to rely upon any Oral Instruction or
Written Instruction it receives from an Authorized Person (or from a person
reasonably believed by PFPC to be an Authorized Person) pursuant to this
Agreement. PFPC may assume that any Oral Instruction or Written Instruction
received hereunder is not in any way inconsistent with the provisions of
organizational documents or this Agreement or of any vote, resolution or
proceeding of the Fund's Board of Trustees or of the Fund's shareholders, unless
and until PFPC receives Written Instructions to the contrary. |
|
(c) |
The Fund agrees to forward to PFPC Written Instructions confirming
Oral Instructions so that PFPC receives the Written Instructions by the close of
business on the same day that such Oral Instructions are received. The fact that
such confirming Written Instructions are not received by PFPC or differ from the
Oral Instructions shall in no way invalidate the transactions or enforceability
of the transactions authorized by the Oral Instructions or PFPC's ability to
rely upon such Oral Instructions. |
5. |
Right to Receive Advice.
|
|
(a) |
Advice of the Fund. If PFPC is in doubt as to
any action it should or should not take, PFPC may request directions or advice,
including Oral Instructions or Written Instructions, from the Fund. |
|
(b) |
Advice of Counsel. If PFPC shall be in doubt as
to any question of law pertaining to any action it should or should not take,
PFPC may request advice from counsel of its own choosing (who
may be counsel for the Fund, the Fund's investment adviser or PFPC, at the
option of PFPC). The parties agree to use good faith efforts to properly
allocate the expense of any such counsel fees between the parties. |
|
(c) |
Conflicting Advice. In the event of a conflict
between directions or advice or Oral Instructions or Written Instructions PFPC
receives from the Fund, and the advice it receives from counsel, PFPC may rely
upon and follow the advice of counsel. |
|
(d) |
No Obligation to Seek Advice. Nothing in this
section shall be construed so as to impose an obligation upon PFPC (i) to seek
such directions or advice or Oral Instructions or Written Instructions, or (ii)
to act in accordance with such directions or advice or Oral Instructions or
Written Instructions. |
6. |
Records; Visits. The books and records
pertaining to the Fund, which are in the possession or under the control of
PFPC, shall be the property of the Fund. Such books and records shall be
prepared and maintained as required by the 1940 Act and other applicable
securities laws, rules and regulations. The Fund and Authorized Persons shall
have access to such books and records at all times during PFPC's normal business
hours. Upon the reasonable request of the Fund, copies of any such books and
records shall be provided by PFPC to the Fund or to an Authorized Person, at the
Fund's expense. |
|
(a) |
Each party shall keep confidential any information relating to the
other party's business ("Confidential Information"). Confidential Information
shall include: |
|
(i) |
any data or information that is competitively sensitive material,
and not generally known to the public, including, but not limited to,
information about product plans, marketing strategies, finances, operations,
customer relationships, customer profiles, customer lists, sales estimates,
business plans, and internal performance results relating to the past, present
or future business activities of the Fund or PFPC, their respective subsidiaries
and affiliated companies and the customers, clients and suppliers of any of
them; |
|
(ii) |
any scientific or technical information, design, process,
procedure, formula, or improvement that is commercially valuable and secret in
the sense that its confidentiality affords the Fund or PFPC a competitive
advantage over its competitors;
|
|
(iii) |
all confidential or proprietary concepts, documentation, reports,
data, specifications, computer software, source code, object code, flow charts,
databases, inventions, know-how, and trade secrets, whether or not patentable or
copyrightable; and |
|
(iv) |
anything designated as confidential. |
|
(b) |
Notwithstanding the foregoing, information shall not be
Confidential Information and shall not be subject to such confidentiality
obligations if it: |
|
(i) |
is already known to the receiving party at the time it is
obtained; |
|
(ii) |
is or becomes publicly known or available through no wrongful act
of the receiving party; |
|
(iii) |
is rightfully received from a third party who, to the best of the
receiving party's knowledge, is not under a duty of confidentiality; |
|
(iv) |
is released by the protected party to a third party without
restriction; |
|
(v) |
is requested or required to be disclosed by the receiving party
pursuant to a court order, subpoena, governmental or regulatory agency request
or law (provided the receiving party will use commercially reasonable efforts to provide the
other party written notice of such requirement to the extent such notice is
permitted); |
|
(vi) |
is relevant to the defense of any claim or cause of action
asserted against the receiving party; |
|
(vii) |
is Fund information provided by PFPC in connection with an
independent third party compliance or other review; |
|
(viii) |
is necessary or desirable for PFPC to release such information in
connection with the provision of services under this Agreement; or |
|
(ix) |
has been or is independently developed or obtained by the
receiving party. |
|
(c) |
The provisions of this Section 7 shall survive termination
of this Agreement for a period of three (3) years after such termination. |
8. |
Cooperation with Accountants. PFPC shall
cooperate with the Fund's independent public accountants and shall take all
reasonable actions in the performance of its obligations under this Agreement to
ensure that the necessary information is made available to such accountants as
reasonably necessary in connection with their engagements by the Fund. |
9. |
PFPC System. PFPC shall retain title to
and ownership of any and all data bases, computer programs, screen formats,
report formats, interactive design techniques, derivative works, inventions,
discoveries, patentable or copyrightable matters, concepts, expertise, patents,
copyrights, trade secrets, and other related legal rights utilized by PFPC in
connection with the services provided by PFPC to the Fund. Notwithstanding the
foregoing, the parties acknowledge the Fund shall retain all ownership rights in
Fund data which resides on the PFPC System. |
10. |
Disaster Recovery. PFPC shall enter into
and shall maintain in effect with appropriate parties one or more agreements
making reasonable provisions for emergency use of electronic data processing
equipment to the extent appropriate equipment is available. In the event of
equipment failures, PFPC shall, at no additional expense to the Fund, take
reasonable steps to minimize service interruptions. PFPC shall have no liability
with respect to the loss of data or service interruptions caused by equipment
failure, provided such loss or interruption is not caused by PFPC's own willful
misfeasance, bad faith, gross negligence or reckless disregard of its duties or
obligations under this Agreement. |
|
(a) |
As compensation for services rendered by PFPC during the term of
this Agreement, the Fund will pay to PFPC a fee or fees as may be agreed to from
time to time in writing by the Fund and PFPC. In addition, the Fund agrees to
pay, and will be billed separately in arrears for, reasonable expenses incurred
by PFPC in the performance of its duties hereunder. |
|
(b) |
PFPC shall establish certain cash management accounts ("Service
Accounts") required to provide services under this Agreement. The Fund
acknowledges (i) PFPC may receive investment earnings from sweeping the funds in
such Service Accounts into investment accounts including, but not limited,
investment accounts maintained at an affiliate or client of PFPC; (ii) balance
credits earned with respect to the amounts in such Service Accounts ("Balance
Credits") will be used to offset the banking service fees imposed by the cash
management service provider (the "Banking Service Fees"); (iii) PFPC shall
retain any excess Balance Credits for its own use; (iv) Balance Credits will be
calculated and applied toward the Fund's Banking Service Fees regardless of the
Service Account balance sweep described in Sub-Section (i); and (v) PFPC may use
the services of third-party vendors in connection with the issuance of
redemption and distribution checks and shall retain any benefits obtained from
any arrangements with such vendors, including any commission or return on float
paid to it by any such vendors. |
|
(c) |
The undersigned hereby represents and warrants to PFPC that (i)
the terms of this Agreement, (ii) the fees and expenses associated with this
Agreement, and (iii) any benefits accruing to PFPC or to the adviser or sponsor
to the Fund in connection with this Agreement, including but not limited to any
fee waivers, conversion cost reimbursements, up front payments, signing payments
or periodic payments made or to be made by PFPC to such adviser or sponsor or
any affiliate of the Fund relating to the Agreement have been fully disclosed to
the Board of Trustees of the Fund and that, if required by applicable law, such
Board of Trustees has approved or will approve the terms of this Agreement, any
such fees and expenses, and any such benefits. |
12. |
Standard of Care/Limitation of Liability.
|
|
(a) |
Subject to the terms of this Section 12, PFPC shall be liable to
the Fund (or any person or entity claiming through the Fund) for damages only to
the extent caused by PFPC's own willful misfeasance, bad faith, gross negligence
or reckless disregard of its duties under this Agreement ("Standard of
Care"). In the absence of a finding to the contrary, the acceptance,
processing and/or negotiation of a fraudulent payment for the purchase of Shares
shall be presumed not to have been a failure of PFPC to meet its Standard of
Care. |
|
(b) |
PFPC's liability to the Fund and any person or entity claiming
through the Fund for any loss, claim, suit, controversy, breach or damage of any
nature whatsoever (including but not limited to those arising out of or related
to this Agreement) and regardless of the form of action or legal theory ("Loss")
shall not exceed the fees received by PFPC for services provided hereunder
during the twelve (12) months immediately prior to the date of such Loss. |
|
(c) |
PFPC shall not be liable for damages (including without
limitation damages caused by delays, failure, errors, interruption or loss of
data) occurring directly or indirectly by reason of circumstances beyond its
reasonable control, including without limitation acts of God; action or inaction
of civil or military authority; national emergencies; public enemy; war;
terrorism; riot; fire; flood; catastrophe; sabotage; epidemics; labor disputes;
civil commotion; interruption, loss or malfunction of utilities, transportation,
computer or communications capabilities; insurrection; elements of nature;
non-performance by a third party; failure of the mails; or functions or
malfunctions of the internet, firewalls, encryption systems or security devices
caused by any of the above. |
|
(d) |
PFPC shall not be under any duty or obligation to inquire into and
shall not be liable for the validity or invalidity, authority or lack thereof,
or truthfulness or accuracy or lack thereof, of any instruction, direction,
notice, instrument or other information which PFPC reasonably believes to be
genuine. PFPC shall not be liable for any damages that are caused by actions or
omissions taken by PFPC in accordance with Written Instructions or advice of
counsel. PFPC shall not be liable for any damages arising out of any action or
omission to act by any prior service provider of the Fund or for any failure to
discover any such error or omission. |
|
(e) |
Neither PFPC nor its affiliates shall be liable for any
consequential, incidental, exemplary, punitive, special or indirect damages,
whether or not the likelihood of such damages was known by PFPC or its
affiliates. |
|
(f) |
No party may assert a cause of action against PFPC or any of its
affiliates that allegedly occurred more than 12 months immediately prior to the
filing of the suit (or, if applicable, commencement of arbitration proceedings)
alleging such cause of action. |
|
(g) |
Each party shall have a duty to mitigate damages for which the
other party may become responsible. |
|
(h) |
This Section 12 shall survive termination of this Agreement. |
13. |
Indemnification. Absent PFPC's failure
to meet its Standard of Care (defined in Section 12 above), the Fund agrees to
indemnify, defend and hold harmless PFPC and its affiliates and their respective
directors, trustees, officers, agents and employees from all claims, suits,
actions, damages, losses, liabilities, obligations, costs and reasonable
expenses (including attorneys' fees and court costs, travel costs and other
reasonable out-of-pocket costs related to dispute resolution) arising directly
or indirectly from: (a) any action or omission to act by any prior service
provider of the Fund; and (b) any action taken or omitted to be taken by PFPC in
connection with the provision of services to the Fund. This Section 13 shall
survive termination of this Agreement. |
14. |
Description of Services.
|
|
(a) |
Services Provided on an Ongoing Basis, If Applicable.
|
|
(i) |
Calculate 12b-1 payments; |
|
(ii) |
Maintain shareholder registrations; |
|
(iii) |
Review new applications and correspond with shareholders to
complete or correct information; |
|
(iv) |
Direct payment processing of checks or wires; |
|
(v) |
Prepare and certify shareholder lists in conjunction with proxy
solicitations; |
|
(vi) |
Countersign share certificates;
|
|
(vii) |
Prepare and mail to shareholders confirmation of activity; |
|
(viii) |
Provide toll-free lines for direct shareholder use, plus customer
liaison staff for on-line inquiry response; |
|
(ix) |
Mail duplicate confirmations to broker-dealers of their clients'
activity, whether executed through the broker-dealer or directly with PFPC;
|
|
(x) |
Provide periodic shareholder lists and statistics to the Fund;
|
|
(xi) |
Provide detailed data for underwriter/broker confirmations;
|
|
(xii) |
Prepare periodic mailing of year-end tax and statement
information; |
|
(xiii) |
Notify on a timely basis the investment adviser, accounting agent,
and custodian of Share activity; |
|
(xiv) |
Perform other participating broker-dealer shareholder services as
may be agreed upon from time to time; |
|
(xv) |
Accept and post daily Share purchases and redemptions; |
|
(xvi) |
Accept, post and perform shareholder transfers and exchanges; |
|
(xvii) |
Issue and cancel certificates (when requested in writing by the
shareholder); and |
|
(xviii) |
Perform certain administrative and ministerial duties relating to
opening, maintaining and processing transactions for shareholders or financial
intermediaries that trade shares through the NSCC. |
|
(b) |
Purchase of Shares. PFPC shall issue and credit
an account of an investor, in the manner described in the Fund's prospectus,
once it receives: |
|
(i) |
A purchase order in completed proper form; |
|
(ii) |
Proper information to establish a shareholder account; and |
|
(iii) |
Confirmation of receipt or crediting of funds for such order to
the Fund's custodian. |
|
(c) |
Redemption of Shares. PFPC shall process
requests to redeem Shares as follows: |
|
(i) |
All requests to transfer or redeem Shares and payment therefor
shall be made in accordance with the Fund's prospectus, when the shareholder
tenders Shares in proper form, accompanied by such documents as PFPC reasonably
may deem necessary. |
|
(ii) |
PFPC reserves the right to refuse to transfer or redeem Shares
until it is satisfied that the endorsement on the instructions is valid and
genuine and that the requested transfer or redemption is legally authorized, and
it shall incur no liability for the refusal, in good faith, to process transfers
or redemptions which PFPC, in its good judgment, deems improper or unauthorized,
or until it is reasonably satisfied that there is no basis to any claims adverse
to such transfer or redemption. |
|
(iii) |
When Shares are redeemed, PFPC shall deliver to the Fund's
custodian (the "Custodian") and the Fund or its designee a notification setting
forth the number of Shares redeemed. Such redeemed Shares shall be reflected on
appropriate accounts maintained by PFPC reflecting outstanding Shares of the
Fund and Shares attributed to individual accounts. |
|
(iv) |
PFPC shall, upon receipt of the monies provided to it by the
Custodian for the redemption of Shares, pay such monies as are received from the
Custodian, all in accordance with the procedures established from time to time
between PFPC and the Fund. |
|
(v) |
When a broker-dealer notifies PFPC of a redemption desired by a
customer, and the Custodian provides PFPC with funds, PFPC shall prepare and
send the redemption check to the broker-dealer and made payable to the
broker-dealer on behalf of its customer, unless otherwise instructed in writing
by the broker-dealer. |
|
(vi) |
PFPC shall not process or effect any redemption requests with
respect to Shares of the Fund after receipt by PFPC or its agent of notification
of the suspension of the determination of the net asset value of the Fund. |
|
(d) |
Dividends and Distributions. Upon a resolution
of the Fund's Board of Trustees authorizing the declaration and payment of
dividends and distributions and Written Instructions to PFPC, PFPC shall issue
dividends and distributions declared by the Fund in Shares, or, upon shareholder
election, pay such dividends and distributions in cash, if provided for in the
Fund's prospectus. Such issuance or payment, as well as payments upon redemption
as described in sub-section (c) above, shall be made after deduction and payment
of the required amount of funds to be withheld in accordance with any applicable
tax laws or other laws, rules or regulations. PFPC shall mail to the Fund's
shareholders such tax forms and other information, or permissible substitute
notice, relating to dividends and distributions paid by the Fund as are required
to be filed and mailed by applicable law, rule or regulation. Upon Written
Instructions, PFPC shall prepare and deliver written statements required to be
issued pursuant to Section 19(a) of the 1940 Act. PFPC shall prepare, maintain
and file with the IRS and other appropriate taxing authorities reports relating
to all dividends above a stipulated amount paid by the Fund to its shareholders
as required by tax or other law, rule or regulation. |
|
(e) |
Shareholder Account Services. |
|
(i) |
PFPC may arrange, in accordance with the prospectus, for issuance
of Shares obtained through: |
|
– |
Any pre-authorized check plan; and |
|
– |
Direct purchases through broker wire orders, checks and
applications. |
|
(ii) |
PFPC may arrange, in accordance with the prospectus, for a
shareholder's: |
|
– |
Exchange of Shares for shares of another fund with which the Fund
has exchange privileges; |
|
– |
Automatic redemption from an account where that shareholder
participates in an automatic redemption plan; and/or
|
|
– |
Redemption of Shares from an account with a checkwriting
privilege. |
|
(f) |
Communications to Shareholders. Upon timely
Written Instructions, PFPC shall mail all communications by the Fund to its
shareholders, including: |
|
(i) |
Reports to shareholders; |
|
(ii) |
Confirmations of purchases and sales of Fund shares; |
|
(iii) |
Monthly or quarterly statements; |
|
(iv) |
Dividend and distribution notices; and |
|
(v) |
Tax form information. |
|
(g) |
Records. PFPC shall maintain records of the
accounts for each shareholder showing the following information: |
|
(i) |
Name, address and United States Tax Identification or Social
Security number; |
|
(ii) |
Number and class of Shares held and number and class of Shares for
which certificates, if any, have been issued, including certificate numbers and
denominations; |
|
(iii) |
Historical information regarding the account of each shareholder,
including dividends and distributions paid and the date and price for all
transactions on a shareholder's account; |
|
(iv) |
Any stop or restraining order placed against a shareholder's
account; |
|
(v) |
Any correspondence relating to the current maintenance of a
shareholder's account; |
|
(vi) |
Information with respect to withholdings; and |
|
(vii) |
Any information required in order for PFPC to perform any
calculations required by this Agreement. |
|
(h) |
Lost or Stolen Certificates. PFPC shall place a
stop notice against any certificate reported to be lost or stolen and comply
with all applicable federal regulatory requirements for reporting such loss or
alleged misappropriation. A new certificate shall be registered and issued only
upon: |
|
(i) |
The shareholder's pledge of a lost instrument bond or such other
appropriate indemnity bond issued by a surety company approved by PFPC; and
|
|
(ii) |
Completion of a release and indemnification agreement signed by
the shareholder to protect PFPC and its affiliates. |
|
(i) |
Shareholder Inspection of Stock Records. Upon a
request from any Fund shareholder to inspect stock records, PFPC will notify the
Fund and the Fund will issue instructions granting or denying each such request.
Unless PFPC has acted contrary to the Fund's instructions, the Fund agrees to
and does hereby release PFPC from any liability for refusal of permission for a
particular shareholder to inspect the Fund's stock records. |
|
(j) |
Withdrawal of Shares and Cancellation of
Certificates. Upon receipt of Written Instructions, PFPC shall
cancel outstanding certificates surrendered by the Fund to reduce the total
amount of outstanding shares by the number of shares surrendered by the Fund.
|
|
(k) |
Lost Shareholders. PFPC shall perform such
services as are required in order to comply with Rule 17Ad-17 of the 1934 Act
(the "Lost Shareholder Rule"), including, but not limited to, those set forth
below. PFPC may, in its sole discretion, use the services of a third party to
perform some of or all such services. |
|
(i) |
documentation of search policies and procedures;
|
|
(ii) |
execution of required searches; |
|
(iii) |
tracking results and maintaining data sufficient to comply with the Lost
Shareholder Rule; and |
|
(iv) |
preparation and submission of data required under the Lost
Shareholder Rule. |
|
"Lost Shareholder" services will not be performed by PFPC on any shareholder
accounts that are broker-controlled accounts where PFPC is not able to identify
and depict "RPO" status. Except as set forth above, PFPC shall have no
responsibility for any escheatment services. |
|
(l) |
Retirement Plans and Educational Savings Accounts. |
|
(i) |
In connection with Traditional, SEP, Xxxx, and SIMPLE individual
retirement accounts ("XXX accounts"), 403(b)(7) custodial accounts, money
purchase and profit sharing plans and Single Participant "k" plan accounts
("Qualified Plans") (collectively, the "Retirement Plans") and Xxxxxxxxx
educational savings accounts ("ESA Accounts") all within the meaning of Section
408, 403(b)(7), 401, and 530 of the Internal Revenue Code of 1986, as amended
(the "Code") sponsored by the Fund for which contributions of the Fund's
shareholders (the "Participants") are invested solely in Shares of the Fund,
PFPC shall provide the following administrative services: |
|
(A) |
Establish a record of types and reasons for distributions (i.e.,
attainment of age 59-1/2, disability, death, return of excess contributions,
etc.); |
|
(B) |
Record method of distribution requested and/or made; |
|
(C) |
Receive and process designation of beneficiary forms
requests; |
|
(D) |
Examine and process requests for direct transfers between
custodians/trustees; transfer and pay over to the successor assets in the
account and records pertaining thereto as requested; |
|
(E) |
Prepare any annual reports or returns required to be prepared
and/or filed by a custodian of a Retirement Plan and ESA Accounts, including,
but not limited to, an annual fair market value report, Forms 1099R and 5498;
and file same with the Internal Revenue Service and provide same to
Participant/Beneficiary, as applicable; and |
|
(F) |
Perform applicable federal withholding and send
Participants/Beneficiaries an annual TEFRA notice regarding required federal tax
withholding. |
|
(ii) |
PFPC shall arrange for PFPC Trust Company to serve as custodian
for the Retirement Plans sponsored by the Fund. |
|
(iii) |
With respect to the Retirement Plans, PFPC shall provide the Fund
with the associated Retirement Plan documents for use by the Fund and PFPC shall
be responsible for the maintenance of such documents in compliance with all
applicable provisions of the Code and the regulations promulgated thereunder.
|
|
(m) |
Print Mail. The Fund hereby engages PFPC as its
exclusive print/mail service provider with respect to those items and for such
fees as may be agreed to from time to time in writing by the Fund and PFPC.
|
|
(n) |
Proxy Advantage. The Fund hereby engages PFPC
as its exclusive proxy solicitation service provider with respect to those items
and for such fees as may be agreed to from time to time in writing by the Fund
and PFPC. |
15. |
Privacy. Each party hereto acknowledges
and agrees that, subject to the reuse and re-disclosure provisions of Xxxxxxxxxx
X-X, 00 XXX Part 248.11, it shall not disclose the non-public personal
information of investors in the Fund obtained under this Agreement, except as
necessary to carry out the services set forth in this Agreement or as otherwise
permitted by law or regulation. |
16. |
Anti-Money Laundering. To the extent the
other provisions of this Agreement require PFPC to establish, maintain and
monitor accounts of investors in the Fund consistent with securities laws, PFPC
shall perform reasonable actions necessary to help the Fund be in compliance
with Section 352 of the USA PATRIOT Act, as follows: PFPC shall: (a) establish
and implement written internal policies, procedures and controls reasonably
designed to help prevent the Fund from being used to launder money or finance
terrorist activities; (b) provide for independent testing, by an employee who is
not responsible for the operation of PFPC's anti-money laundering ("AML")
program or by an outside party, for compliance with PFPC's established AML
policies and procedures; (c) designate a person or persons responsible for
implementing and monitoring the operation and internal controls of PFPC's AML
program; and (d) provide ongoing training of PFPC personnel relating to the
prevention of money-laundering activities. Upon the reasonable request of the
Fund, PFPC shall provide to the Fund: (x) a copy of PFPC's written AML policies
and procedures (it being understood such information is to be considered
confidential and treated as such and afforded all protections provided to
confidential information under this Agreement); (y) at the option of PFPC, a
copy of a written assessment or report prepared by the party performing the
independent testing for compliance, or a summary thereof, or a certification
that the findings of the independent party are satisfactory; and (z) a summary
of the AML training provided for appropriate PFPC personnel. PFPC agrees to
permit inspections relating to its AML program by U.S. Federal departments or
regulatory agencies with appropriate jurisdiction and to make available to
examiners from such departments or regulatory agencies such information and
records relating to its AML program as such examiners shall reasonably request.
Without limiting or expanding the foregoing, the parties agree the provisions
herein do not apply to Section 326 of the USA PATRIOT Act (or other sections
other than Section 352) or regulations promulgated thereunder. |
|
16.2 |
To help the Fund comply with its requirements to establish and
implement a due diligence program for "foreign financial institution" accounts
(which the Fund is required to have under regulations issued under Section 312
of the USA PATRIOT Act), PFPC will do the following:
|
|
(i) |
Implement and operate a due diligence program that includes
appropriate, specific, risk-based policies, procedures and controls that are
reasonably designed to enable the Fund to detect and report, on an ongoing
basis, any known or suspected money laundering activity conducted through or
involving any correspondent account established, maintained, administered or
managed by the Fund for a "foreign financial institution" (as defined in 31 CFR
103.175(h))("Foreign Financial Institution"); |
|
(ii) |
Conduct due diligence to identify and detect any Foreign Financial
Institution accounts in connection with new accounts and account maintenance;
|
|
(iii) |
Assess the money laundering risk presented by each such Foreign
Financial Institution account, based on a consideration of all appropriate
relevant factors (as generally outlined in 31 CFR 103.176), and assign a risk
category to each such Foreign Financial Institution account; |
|
(iv) |
Apply risk-based procedures and controls to each such Foreign
Financial Institution account reasonably designed to detect and report known or
suspected money laundering activity, including a periodic review of the Foreign
Financial Institution account activity sufficient to determine consistency with
information obtained about the type, purpose and anticipated activity of the
account; |
|
(v) |
Include procedures to be followed in circumstances in which the
appropriate due diligence cannot be performed with respect to a Foreign
Financial Institution account; |
|
(vi) |
Adopt and operate enhanced due diligence policies, where
necessary, as may be required by future regulations pending for Foreign
Financial Institution accounts; |
|
(vii) |
Record due diligence program and maintain due diligence records
relating to Foreign Financial Institution accounts; and |
|
(viii) |
Report to the Fund about measures taken under (i)-(vii) above.
|
|
Notwithstanding anything to the contrary, and without expanding
the scope of the express language in this subsection 16.2, PFPC need not
complete any due diligence beyond the requirements of the relevant Foreign
Financial Institution due diligence program regulations and PFPC need not
perform any task that need not be performed for the Fund to be in compliance
with relevant Foreign Financial Institution due diligence program regulations.
Without limiting or expanding the foregoing, the parties agree the provisions
herein do not apply to Section 326 of the USA PATRIOT Act (or other sections
other than Section 312) or regulations promulgated thereunder. This amendment
specifically excludes private bank account provisions of Section 312 of the USA
PATRIOT Act. |
17. |
Customer Identification Program ("CIP") Services.
|
|
(a) |
To help the Fund comply with its Customer Identification Program
(which the Fund is required to have under regulations issued under Section 326
of the USA PATRIOT Act) PFPC will do the following: |
|
(i) |
Implement procedures under which new accounts in the Fund are not
established unless PFPC has obtained the name, date of birth (for natural
persons only), address and government-issued identification number
(collectively, the "Data Elements") for each corresponding "Customer" (as
defined in 31 CFR 103.131). |
|
(ii) |
Use collected Data Elements to attempt to reasonably verify the
identity of each new Customer promptly before or after each corresponding new
account is opened. Methods of verification may consist of non-documentary
methods (for which PFPC may use unaffiliated information vendors to assist with
such verifications) and documentary methods (as permitted by 31 CFR 103.131),
and may include procedures under which PFPC personnel perform enhanced due
diligence to verify the identities of Customers the identities of whom were not
successfully verified through the first-level (which will typically be reliance
on results obtained from an information vendor) verification process(es). |
|
(iii) |
Record the Data Elements and maintain records relating to
verification of new Customers consistent with 31 CFR 103.131(b)(3). |
|
(iv) |
Regularly report to the Fund about measures taken under (i)-(iii)
above. |
|
(v) |
If PFPC provides services by which prospective Customers may
subscribe for shares in the Fund via the Internet or telephone, work with the
Fund to notify prospective Customers, consistent with 31 CFR 103.131(b)(5),
about the Fund's CIP. |
|
(vi) |
Set forth on a separate fee schedule compensation amounts due for
these CIP Services. |
|
(b) |
Notwithstanding anything to the contrary, and without expanding
the scope of the express language in this Section 17, PFPC need not collect the
Data Elements for (or verify) prospective customers (or accounts) beyond the
requirements of relevant customer identification program regulations (for
example, PFPC will not verify customers opening accounts through NSCC) and PFPC
need not perform any task that need not be performed for the Fund to be in
compliance with relevant customer identification program regulations. |
|
(c) |
PFPC agrees to permit inspections relating to the CIP Services
provided hereunder by U.S. Federal departments or regulatory agencies with
appropriate jurisdiction and to make available to examiners from such
departments or regulatory agencies such information and records relating to the
CIP Services provided hereunder as such examiners shall reasonably request.
|
|
(d) |
Notwithstanding anything to the contrary, PFPC need not perform
any of the steps described in this Section 17 with respect to persons purchasing
Shares via exchange privileges. |
18. |
Duration and Termination.
|
|
(a) |
This Agreement shall be effective on the date first written above
and unless terminated pursuant to its terms shall continue for a period of three
(3) years (the "Initial Term"). |
|
(b) |
Upon the expiration of the Initial Term, this Agreement shall
automatically renew for successive terms of one (1) year ("Renewal Term") each,
unless the Fund or PFPC provides written notice to the other of its intent not
to renew. Such notice must be received not less than ninety (90) days prior to
the expiration of the Initial Term or the then current Renewal Term. |
|
(c) |
In the event of termination, all expenses associated with movement
(or duplication) of records and materials and conversion thereof to a successor transfer agent
will be borne by the Fund and paid to PFPC prior to any such conversion. |
|
(d) |
If a party hereto is guilty of a material failure to perform its
duties and obligations hereunder (a "Defaulting Party") the other party (the
"Non-Defaulting Party") may give written notice thereof to the Defaulting Party,
and if such material breach shall not have been remedied within thirty (30) days
after such written notice is given, then the Non-Defaulting Party may terminate
this Agreement by giving thirty (30) days written notice of such termination to
the Defaulting Party. In all cases, termination by the Non-Defaulting Party
shall not constitute a waiver by the Non-Defaulting Party of any other rights it
might have under this Agreement or otherwise against the Defaulting Party. |
|
(e) |
Notwithstanding anything contained in this Agreement to the
contrary, if in connection with a Change in Control the Fund gives notice to
PFPC terminating it as the provider of any of the services hereunder or if the
Fund otherwise terminates this Agreement before the expiration of the
then-current Initial or Renewal Term ("Early Termination"): |
|
(1) |
PFPC shall, if requested by the Fund, make a good faith effort to
facilitate a conversion to the Fund's successor service provider; provided that
PFPC does not guarantee that it will be able to effect a conversion on the
date(s) requested by the Fund. |
|
(2) |
Before the effective date of the Early Termination, the Fund shall
pay to PFPC an amount equal to all fees and other amounts ("Early Termination
Fee") calculated as if PFPC were to provide all services hereunder until the
expiration of the then-current Initial or Renewal Term. The Early Termination
Fee shall be calculated using the average of the monthly fees and other amounts
due to PFPC under this Agreement during the last three calendar months before
the date of the notice of Early Termination (or if not given the date it should
have been given). |
|
(3) |
The Fund expressly acknowledges and agrees that the Early
Termination Fee is not a penalty but reasonable compensation to PFPC for the
termination of services before the expiration of the then-current Initial or
Renewal Term. |
|
(4) |
For purposes of Section 18(e), "Change in Control" means a merger,
consolidation, adoption, acquisition, change in control, re-structuring, or
re-organization of or any other similar occurrence involving the Fund or any
affiliate of the Fund. |
|
(5) |
If the Fund gives notice of Early Termination after expiration of
the specified notice period to terminate this Agreement in the ordinary course
at the end of the then-current Initial or Renewal Term, the references above to
"expiration of the then-current Initial or Renewal Term" shall be deemed to mean
"expiration of the Renewal Term immediately following the then-current Initial
or Renewal Term." |
|
(6) |
If any of the Fund's assets serviced by PFPC under this Agreement
are removed from the coverage of this Agreement ("Removed Assets") and are
subsequently serviced by another service provider (including the Fund or an
affiliate of the Fund): (i) the Fund will be deemed to have caused an Early
Termination with respect to such Removed Assets as of the day immediately
preceding the first such removal of assets; and, (ii) at, PFPC's option, either
(a) the Fund will also be deemed to have caused an Early Termination with
respect to all non-Removed Assets as of a date selected by PFPC, or (b) this
Agreement will remain in full force and effect with respect to all non-Removed
Assets. |
19. |
Notices. Notices shall be addressed (a)
if to PFPC, at 000 Xxxxxxxx Xxxxxxx, Xxxxxxxxxx, Xxxxxxxx 00000, Attention:
President (or such other address as PFPC may inform the Fund in writing); (b) if
to the Fund, at SPARX Asia Funds c/o SPARX Investment & Research, USA, Inc.
000 Xxxxxxx Xxxxxx Xxx Xxxx, Xxx Xxxx 00000 Attention: Secretary (or such other
address as the Fund may inform PFPC in writing) or (c) if to neither of the
foregoing, at such other address as shall have been given by like notice to the
sender of any such notice or other communication by the other party. If notice
is sent by confirming telegram, cable, telex or facsimile sending device, it
shall be deemed to have been given immediately. If notice is sent by first-class
mail, it shall be deemed to have been given three days after it has been mailed.
If notice is sent by messenger, it shall be deemed to have been given on the day
it is delivered. |
20. |
Amendments. This Agreement, or any term
thereof, may be changed or waived only by a written amendment, signed by the
party against whom enforcement of such change or waiver is sought. |
21. |
Delegation; Assignment. PFPC may assign
its rights and delegate its duties hereunder to any majority-owned direct or
indirect subsidiary of PFPC or of The PNC Financial Services Group, Inc.,
provided that PFPC gives the Fund thirty (30) days' prior written notice of such
assignment or delegation. To the extent required by the rules and regulations of
the NSCC and in order for PFPC to perform the NSCC-related services, the Fund
agrees that PFPC may delegate its duties to any affiliate of PFPC that is a
member of the NSCC. |
22. |
Counterparts. This Agreement may be
executed in two or more counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument. |
23. |
Further Actions. Each party agrees to
perform such further acts and execute such further documents as are necessary to
effectuate the purposes hereof. |
|
(a) |
Entire Agreement. This Agreement embodies the
entire agreement and understanding between the parties and supersedes all prior
agreements and understandings relating to the subject matter hereof, provided
that the parties may embody in one or more separate documents their agreement,
if any, with respect to delegated duties. |
|
(b) |
Non-Solicitation. During the term of this
Agreement and for one year thereafter, the Fund shall not (with the exceptions
noted in the immediately succeeding sentence) knowingly solicit or recruit for
employment or hire any of PFPC's employees, and the Fund shall cause the Fund's
sponsor and the Fund's affiliates to not (with the exceptions noted in the
immediately succeeding sentence) knowingly solicit or recruit for employment or
hire any of PFPC's employees. To "knowingly" solicit, recruit or hire within the
meaning of this provision does not include, and therefore does not prohibit,
solicitation, recruitment or hiring of a PFPC employee by the Fund, the Fund's
sponsor or an affiliate of the Fund if the PFPC employee was identified by such
entity solely as a result of the PFPC employee's response to a general
advertisement by such entity in a publication of trade or industry interest or
other similar general solicitation by such entity. |
|
(c) |
No Changes that Materially Affect Obligations.
Notwithstanding anything in this Agreement to the contrary, the Fund agrees not
to make any modifications to its registration statement or adopt any policies
which would affect materially the obligations or responsibilities of PFPC
hereunder without the prior written approval of PFPC, which approval shall not
be unreasonably withheld or delayed. |
|
(d) |
Captions. The captions in this Agreement are
included for convenience of reference only and in no way define or delimit any
of the provisions hereof or otherwise affect their construction or effect.
|
|
(e) |
Information. The Fund will provide such
information and documentation as PFPC may reasonably request in connection with
services provided by PFPC to the Fund. |
|
(f) |
Governing Law. This Agreement shall be deemed
to be a contract made in Delaware and governed by Delaware law, without regard
to principles of conflicts of law. |
|
(g) |
Partial Invalidity. If any provision of this
Agreement shall be held or made invalid by a court decision, statute, rule or
otherwise, the remainder of this Agreement shall not be affected thereby. |
|
(h) |
Successors and Assigns. This Agreement shall be
binding upon and shall inure to the benefit of the parties hereto and their
respective successors and permitted assigns. |
|
(i) |
No Representations or Warranties. Except as
expressly provided in this Agreement, PFPC hereby disclaims all representations
and warranties, express or implied, made to the Fund or any other person,
including, without limitation, any warranties regarding quality, suitability,
merchantability, fitness for a particular purpose or otherwise (irrespective of
any course of dealing, custom or usage of trade), of any services or any goods
provided incidental to services provided under this Agreement. PFPC disclaims
any warranty of title or non-infringement except as otherwise set forth in this
Agreement. |
|
(j) |
Facsimile Signatures. The facsimile signature
of any party to this Agreement shall constitute the valid and binding execution
hereof by such party. |
|
(k) |
Customer Identification Program Notice. To help
the U.S. government fight the funding of terrorism and money laundering
activities, U.S. Federal law requires each financial institution to obtain,
verify, and record certain information that identifies each person who initially
opens an account with that financial institution on or after October 1, 2003.
Certain of PFPC's affiliates are financial institutions, and PFPC may, as a
matter of policy, request (or may have already requested) the Fund's name,
address and taxpayer identification number or other government-issued
identification number, and, if such party is a natural person, that party's date
of birth. PFPC may also ask (and may have already asked) for additional
identifying information, and PFPC may take steps (and may have already taken
steps) to verify the authenticity and accuracy of these data elements. |
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the day and year first above written.
|
PFPC INC.
By: ______________________
Name: Xxx X. Xxxxxxxx
Title: Senior Vice President
SPARX ASIA FUNDS
By: ______________________
Name: ______________________
Title: ______________________ |
EXHIBIT A
THIS
EXHIBIT A, dated as of July 31, 2007, is Exhibit A to that certain Transfer
Agency Services Agreement dated as of July 31, 2007, between PFPC Inc. and SPARX
Asia Funds.
PORTFOLIOS
SPARX Japan Fund
SPARX Japan Smaller Companies Fund
SPARX Asia Pacific Opportunities Fund
SPARX Asia Pacific Equity Income Fund