Exhibit (h)(ii)
THIS
TRANSFER AGENT SERVICING AGREEMENT (this “Agreement”) is made and entered
into as of this 7th day of August, 2004, by and between Xxxxxxx Funds,
Inc., a Maryland corporation (the “Corporation”) and U.S. Bancorp Fund
Services, LLC, a Wisconsin limited liability company (“USBFS”).
RECITALS
WHEREAS,
the Corporation is registered under the Investment Company Act of 1940, as amended (the
“1940 Act”), as an open-end management investment company, and is authorized to
issue shares of common stock in separate series, with each such series representing
interests in a separate portfolio of securities and other assets;
WHEREAS,
USBFS is, among other things, in the business of administering transfer and dividend
disbursing agent functions to investment companies; and
WHEREAS,
the Corporation desires to retain USBFS to provide transfer and dividend disbursing agent
services to each series of the Corporation listed on Exhibit A hereto (as amended
from time to time) (each a “Fund”, collectively the “Funds”).
AGREEMENT
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein contained,
and other good and valuable consideration, the receipt of which is hereby acknowledged,
the parties hereto, intending to be legally bound, do hereby agree as follows:
1. Appointment
of USBFS as Transfer Agent
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The
Corporation hereby appoint USBFS as transfer agent of each Fund on the terms and
conditions set forth in this Agreement, and USBFS hereby accepts such appointment and
agrees to perform the services and duties set forth in this Agreement. |
2. Services
and Duties of USBFS
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USBFS
shall perform all of the customary services of a transfer agent and dividend disbursing
agent for each Fund, and as relevant, agent in connection with accumulation, open account
or similar plans (including without limitation any periodic investment plan or periodic
withdrawal program), including but not limited to: |
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A. |
Receive
and process all orders for the purchase, exchange, and/or redemption of
Fund shares in accordance with Rule 22c-1 of the 1940 Act. |
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B. |
Process
purchase orders with prompt delivery, where appropriate, of payment and
supporting documentation to each Fund’s custodian, and issue the
appropriate number of uncertificated shares with such uncertificated
shares being held in the appropriate shareholder account. |
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C. |
Arrange
for the issuance of shares obtained through transfers of funds from
shareholders’ accounts at financial institutions and arrange for
the exchange of shares for shares of other eligible investment
companies, when permitted by the current prospectus (“Prospectus”)
of the Fund in question. |
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D. |
Process
redemption requests received in good order and, where relevant, deliver
appropriate documentation to each Fund’s custodian. |
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E. |
Pay
monies upon receipt from each Fund’s custodian, where relevant, in
accordance with the instructions of redeeming shareholders. |
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F. |
Process
transfers of shares in accordance with the shareholder’s
instructions. |
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G. |
Process
exchanges between Funds and/or classes of shares of Funds both within
the same family of funds and with a First American Money Market Fund,
if applicable. |
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H. |
Prepare
and transmit payments for dividends and distributions declared by the
Corporation with respect to the Funds, after deducting any amount
required to be withheld by any applicable laws, rules and regulations
and in accordance with shareholder instructions. |
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I. |
Make
changes to shareholder records, including, but not limited to, address
changes in plans (e.g., systematic withdrawal, automatic investment,
dividend reinvestment). |
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J. |
Record
the issuance of shares of each Fund and maintain, pursuant to Rule
17Ad-10(e) promulgated under the Securities Exchange Act of 1934, as
amended, a record of the total number of shares of each Fund which
are authorized, issued and outstanding. |
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K. |
Prepare
shareholder meeting lists and, if applicable, mail, receive and tabulate
proxies. |
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L. |
Mail
shareholder reports and Prospectuses to current shareholders. |
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M. |
Prepare
and file U.S. Treasury Department Forms 1099 and other appropriate
information returns required with respect to dividends and
distributions for all shareholders. |
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N. |
Provide
shareholder account information upon request and prepare and mail
confirmations and statements of account to shareholders for all
purchases, redemptions and other confirmable transactions as agreed
upon with the Corporation. |
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O. |
Mail
requests for shareholders’ certifications under penalties of perjury
and pay on a timely basis to the appropriate federal authorities any
taxes to be withheld on dividends and distributions paid by the
Corporation, all as required by applicable federal tax laws and
regulations. |
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P. |
Provide
a Blue Sky system that will enable each Fund to monitor the total number
of shares of such Fund sold in each state. In addition, the
Corporation or its agent, including USBFS, shall identify to USBFS in
writing those transactions and assets to be treated as exempt from
the Blue Sky reporting for each state. The responsibility of USBFS
for the each Fund’s Blue Sky state registration status pursuant
to this Agreement is limited solely to the reporting of such
transactions to such Fund or its agent. |
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Q. |
Answer
correspondence from shareholders, securities brokers and others relating
to USBFS’ duties hereunder and such other correspondence as may
from time to time be mutually agreed upon between USBFS and the
Corporation. |
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R. |
Annually,
provide to each Fund’s board of directors a study that details
industry trends and practices respecting market timing employed by
the funds serviced by USBFS |
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S. |
Reimburse
each Fund each month for all material losses resulting from “as
of” processing errors for which USBFS is responsible in
accordance with the “as of” processing guidelines set forth
on Exhibit B hereto. |
3. Representations
of USBFS
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USBFS
represents and warrants to the Corporation that: |
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A. |
It
is a limited liability corporation duly organized, existing and in good
standing under the laws of Wisconsin; |
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B. |
This
Agreement has been duly authorized by USBFS and, when executed and
delivered by USBFS, will constitute a legal, valid and binding
obligation of USBFS enforceable against USBFS in accordance with its
terms, subject to bankruptcy, insolvency, reorganization, moratorium
and other laws of general application affecting rights and remedies
of creditors and secured parties; |
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C. |
It
is duly registered with the appropriate regulatory agencies as a transfer
agent and such registration will remain in full force and effect for
the duration of this Agreement. |
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D. |
It
will maintain a disaster recovery plan and procedures, including provisions
for emergency use of electronic data processing equipment, which is
reasonable in light of the services to be provided, and will, at no
additional expense to the Corporation and the Funds, take reasonable
steps to minimize service interruptions; and |
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E. |
It
has and will continue to have access to the necessary facilities, equipment
and personnel to perform its duties and obligations under this
Agreement. |
4. Representations
of the Corporation
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The
Corporation represents and warrants to USBFS that: |
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A. |
The
Corporation is an open-end investment company under the 1940 Act; |
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B. |
The
Corporation is a business company organized, existing, and in good standing
under the laws of Maryland; |
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C. |
The
Corporation is a business company organized, existing, and in good standing
under the laws of Maryland; and |
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D. |
This
Agreement has been duly authorized by the Corporation and, when executed
and delivered by the Corporation, will constitute a legal, valid and
binding obligation of the Corporation enforceable against the
Corporation in accordance with its terms, subject to bankruptcy,
insolvency, reorganization, moratorium and other laws of general
application affecting rights and remedies of creditors and secured
parties. |
5. Compensation
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USBFS
shall be compensated for providing the services set forth in this Agreement to each Fund
in accordance with the fee schedule set forth on Exhibit C hereto (as amended from time to
time). The Corporation shall pay all fees and reimbursable expenses within thirty (30)
calendar days following receipt of the billing notice, except for any fee or expense
subject to a good faith dispute. The Corporation shall notify USBFS in writing within
thirty (30) calendar days following receipt of each invoice if the Corporation is
disputing any amounts in good faith. The Corporation shall settle such disputed amounts
within ten (10) calendar days of the day on which the parties agree to the amount to be
paid. With the exception of any fee or expense the Corporation is disputing in good faith
as set forth above, unpaid invoices shall accrue a finance charge of one and one-half
percent (1½%) per month, after the due date. Notwithstanding anything to the
contrary, amounts owed by the Corporation to USBFS shall only be paid out of assets and
property of the particular Fund involved. |
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6. Indemnification;
Limitation of Liability
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A. |
USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment or
mistake of law or for any loss suffered by the Corporation or any
Fund in connection with matters to which this Agreement relates,
including losses resulting from mechanical breakdowns or the failure
of communication or power supplies beyond USBFS’ control, except
a loss arising out of or relating to USBFS’ refusal or failure to
comply with the terms of this Agreement or from bad faith,
negligence, or willful misconduct on its part in the performance of
its duties under this Agreement. Notwithstanding any other provision
of this Agreement, if USBFS has exercised reasonable care in the
performance of its duties under this Agreement, the Corporation shall
indemnify and hold harmless USBFS from and against any and all
claims, demands, losses, expenses, and liabilities of any and every
nature (including reasonable attorneys’ fees) which USBFS may
sustain or incur or which may be asserted against USBFS by any person
arising out of any action taken or omitted to be taken by it in
performing the services hereunder, except for any and all claims,
demands, losses, expenses, and liabilities arising out of or relating
to USBFS’ refusal or failure to comply with the terms of this
Agreement or from bad faith, negligence or from willful misconduct on
its part in performance of its duties under this Agreement, (i) in
accordance with the foregoing standards, or (ii) in reliance upon any
written or oral instruction provided to USBFS by any duly authorized
officer of the Corporation, such duly authorized officer to be
included in a list of authorized officers furnished to USBFS and as
amended from time to time in writing by resolution of the Board of
Directors of the Corporation. Notwithstanding anything to the
contrary, any such indemnification payment shall be made only from
the assets of the particular Fund to which the indemnification
obligation relates. |
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USBFS
shall indemnify and hold the Corporation and the Funds harmless from and against any and
all claims, demands, losses, expenses, and liabilities of any and every nature (including
reasonable attorneys’ fees) that the Corporation or any Fund may sustain or incur or
that may be asserted against the Corporation by any person arising out of any action
taken or omitted to be taken by USBFS as a result of USBFS’ refusal or failure to
comply with the terms of this Agreement, its bad faith, negligence, or willful
misconduct. Notwithstanding anything to the contrary, any such indemnification payment
shall be made only to the particular Fund to which the indemnification obligation
relates. |
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In
the event of a mechanical breakdown or failure of communication or power supplies beyond
its control, USBFS shall take all reasonable steps to minimize service interruptions for
any period that such interruption continues beyond USBFS’ control. USBFS will make
every reasonable effort to restore any lost or damaged data and correct any errors
resulting from such a breakdown at the expense of USBFS. USBFS will maintain a disaster
recovery plan and procedures, including provisions for emergency use of electronic data
processing equipment, which is reasonable in light of the services to be provided under
this Agreement. Representatives of the Corporation shall be entitled to inspect USBFS’ premises
and operating capabilities at any time during regular business hours of USBFS, upon
reasonable notice to USBFS. |
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Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative errors at its
own expense. |
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B. |
In
order that the indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be
asked to indemnify or hold the indemnitee harmless, the indemnitor
shall be fully and promptly advised of all pertinent facts concerning
the situation in question, and it is further understood that the
indemnitee will use all reasonable care to notify the indemnitor
promptly concerning any situation that presents or appears likely to
present the probability of a claim for indemnification. The indemnitor
shall have the option to defend the indemnitee against any claim that
may be the subject of this indemnification. In the event that the
indemnitor so elects, it will so notify the indemnitee and thereupon
the indemnitor shall take over complete defense of the claim, and the
indemnitee shall in such situation initiate no further legal or other
expenses for which it shall seek indemnification under this section.
The indemnitee shall in no case confess any claim or make any
compromise in any case in which the indemnitor will be asked to
indemnify the indemnitee except with the indemnitor’s prior written
consent. |
7. Proprietary
and Confidential Information
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USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Corporation and the Funds all records
and other information relative to the Corporation and the Funds and prior, present, or
potential shareholders of the Corporation and the Funds (and clients of said
shareholders), and not to use such records and information for any purpose other than the
performance of its responsibilities and duties hereunder, except after prior notification
to and approval in writing by the Corporation, which approval shall not be unreasonably
withheld and may not be withheld where USBFS may be exposed to civil or criminal contempt
proceedings for failure to comply, when requested to divulge such information by duly
constituted authorities, or when so requested by the Corporation. |
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Further,
USBFS will adhere to the privacy policies adopted by the Corporation and the Funds
pursuant to Title V of the Xxxxx-Xxxxx-Xxxxxx Act, as may be modified from time to time
(the “Xxxxx-Xxxxx Act”). Notwithstanding the foregoing, USBFS will not share any
nonpublic personal information concerning any of the Corporation’s shareholders to
any third party unless specifically directed by the Corporation or allowed under one of
the exceptions noted under the Xxxxx-Xxxxx Act. |
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8. Anti-Money
Laundering Program
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The
Corporation acknowledges that it has had an opportunity to review, consider and comment
upon the procedures provided by USBFS describing various tools designed to promote the
detection and reporting of potential money laundering activity by monitoring certain
aspects of shareholder activity (the “Monitoring Procedures”) as well as written
procedures for verifying a customer’s identity (the “Customer Identification
Procedures”), together referred to as the “Procedures,” and the Corporation
has determined that the Procedures, as part of the Corporation’s overall anti-money
laundering program, are reasonably designed to prevent each Fund from being used for money
laundering or the financing of terrorist activities and to achieve compliance with the
applicable provisions of the Bank Secrecy Act and the implementing regulations thereunder. |
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Based
on this determination, the Corporation hereby instructs and directs USBFS to implement the
Procedures on the Corporation’s behalf, as such may be amended or revised from time
to time. |
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It
is contemplated that these Procedures will be amended from time to time by the parties as
additional regulations are adopted and/or regulatory guidance is provided relating to the
Corporation’s anti-money laundering responsibilities. |
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USBFS
agrees to provide to the Corporation: |
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(a) |
Prompt written notification of any transaction or combination of transactions
that USBFS believes, based on the Procedures, evidence money laundering activity
in connection with the Corporation or any shareholder of a Fund; |
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(b) |
Prompt written notification of any customer(s) that USBFS reasonably believes,
based upon the Procedures, to be engaged in money laundering activity, provided
that the Corporation agrees not to communicate this information to the customer
unless otherwise required by applicable law; |
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(c) |
Any reports received by USBFS from any government agency or applicable industry
self-regulatory organization pertaining to USBFS’ anti-money laundering
monitoring on behalf of the Corporation; |
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(d) |
Prompt written notification of any action taken in response to anti-money
laundering violations as described in (a), (b) or (c); |
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(e) |
A certified annual report of its Monitoring Procedures and Customer
Identification Procedures on behalf of the Corporation. USBFS shall provide such
other reports on the Monitoring Procedures and Customer Identification
Procedures conducted at the direction of the Corporation as may be agreed to
from time to time by USBFS and the Corporation; and |
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(f) |
Such other certifications and representations regarding USBFS’ Monitoring
Procedures and Customer Identification Procedures as the Corporation may
reasonably request. |
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The
Corporation hereby directs, and USBFS acknowledges, that USBFS shall (i) permit federal
regulators access to such information and records maintained by USBFS and relating to
USBFS’ implementation of the Procedures on behalf of the Corporation, as they may
request, and (ii) permit such federal regulators to inspect USBFS’ implementation of
the Procedures on behalf of the Corporation. |
9. Term of
Agreement; Amendment
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This
Agreement shall become effective as of the date first written above and, unless sooner
terminated as provided herein, will continue in effect for a period of two years.
Subsequent to the two year term, this Agreement will renew automatically for an annual
period, subject to the approval of the Board of Directors of the Corporation. This
Agreement may be terminated by either party upon giving ninety (90) days prior written
notice to the other party or such shorter period as is mutually agreed upon by the
parties. This Agreement may be amended by mutual written consent of the parties. |
10. Duties
in the Event of Termination
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In
the event that, in connection with termination, a successor to any of USBFS’ duties
or responsibilities hereunder is designated by the Corporation by written notice to
USBFS, USBFS will promptly, upon such termination and at the expense of the Corporation,
transfer to such successor all relevant books, records, correspondence, and other data
established or maintained by USBFS under this Agreement in a form reasonably acceptable
to the Corporation (if such form differs from the form in which USBFS has maintained, the
Corporation shall pay any expenses associated with transferring the data to such form),
and will cooperate in the transfer of such duties and responsibilities, including
provision for assistance from USBFS’ personnel in the establishment of books,
records, and other data by such successor. |
11. Records
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USBFS
shall keep records relating to the services to be performed hereunder in the form and
manner, and for such period, as it may deem advisable and is agreeable to the
Corporation, but not inconsistent with the rules and regulations of appropriate
government authorities, in particular, Section 31 of the 1940 Act and the rules
thereunder. USBFS agrees that all such records prepared or maintained by USBFS relating
to the services to be performed by USBFS hereunder are the property of the Corporation
and will be preserved, maintained, and made available in accordance with such applicable
sections and rules of the 1940 Act and will be promptly surrendered to the Corporation on
and in accordance with its request. Further, federal examiners shall have access to
information and records relating to anti-money laundering activities performed by USBFS
hereunder and USBFS consents to any inspection authorized by law or regulation in
connection therewith. |
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12. Governing
Law
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This
Agreement shall be construed in accordance with the laws of the State of Wisconsin,
without regard to conflicts of law principles. To the extent that the applicable laws of
the State of Wisconsin, or any of the provisions herein, conflict with the applicable
provisions of the 1940 Act, the latter shall control, and nothing herein shall be
construed in a manner inconsistent with the 1940 Act or any rule or order of the
Securities and Exchange Commission thereunder. |
13. Data
Necessary to Perform Services
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The
Corporation or its agent, which may be USBFS, shall furnish to USBFS the data necessary to
perform the services described herein at such times and in such form as mutually agreed
upon. If USBFS is also acting in another capacity for the Corporation, nothing herein
shall be deemed to relieve USBFS of any of its obligations in such capacity. |
14. Assignment
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This
Agreement may not be assigned by either party without the prior written consent of the
other party. |
15. Notices
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Any
notice required or permitted to be given by either party to the other shall be in writing
and shall be deemed to have been given on the date delivered personally or by courier
service, or three (3) calendar days after sent by registered or certified mail, postage
prepaid, return receipt requested, to the other party’s address set forth below: |
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Notice
to USBFS shall be sent to: |
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U.S.
Bancorp Fund Services, LLC Attention: President 000 Xxxx Xxxxxxxx Xxxxxx Xxxxxxxxx, XX 00000 |
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and
notice to the Corporation prior to September 1, 2004 shall be sent to: |
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Xxxxxxx
Capital Management, Inc. Attention: President 00 X. Xxxxxxxxx Xxxxx, Xxxxx 0000 Xxxxxxx, XX 00000 |
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and
notice to the Corporation after September 1, 2004 shall be sent to: |
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Xxxxxxx
Capital Management, Inc. Attention: President 000 Xxxxx Xxxxxx Xxxxx, Xxxxx 0000
Xxxxxxx, XX 00000 |
16. Miscellaneous
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A. |
Headings
in this Agreement are included for convenience only and are not to be used to
construe or interpret this Agreement. |
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B. |
This
Agreement constitutes the complete agreement of the parties hereto as to the
subject matter covered by this Agreement, and supersedes all prior
negotiations, understandings and agreements bearing upon the subject matter
covered herein. |
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C. |
This
Agreement may be executed in counterparts, each of which shall be an original,
but all of which, taken together, shall constitute one and the same agreement. |
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D. |
Every
reference to a Fund will be deemed a reference solely to the particular Fund in
question. Under no circumstances shall the rights, obligations or remedies with
respect to a particular Fund constitute a right, obligation or remedy
applicable to any other Fund. In particular, USBFS shall not have any right to
set off claims of a Fund by applying the property of any other Fund. |
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IN
WITNESS WHEREOF, the parties hereto have caused this Transfer Agent Servicing
Agreement to be executed by a duly authorized officer on one or more counterparts as of
the date first above written.
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XXXXXXX FUNDS, INC |
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U.S. BANCORP FUND SERVICES, LLC |
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By: /s/ Xxxxxxx X. Xxxxxxx
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By: /s/ Xxx X. Xxxxxxx
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Xxx X. Xxxxxxx | | |
Title: President
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Title: President
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Exhibit A
to the
Transfer Agent Servicing Agreement
Fund Names
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Name of Series |
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Date Added |
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Xxxxxxx Emerging Opportunities Fund, a series of Xxxxxxx Funds, Inc. | | |
August 7, 2004 | | |
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As Of Processing Policy
USBFS
will promptly reimburse each Fund for any net material loss that may exist on the Fund’s
books and for which USBFS is responsible, at the end of each calendar month. “Net
material loss” shall be defined as any remaining loss, after netting losses against
any gains, which impacts a Fund’s net asset value per share by more than ½ cent.
Gains and losses will be reflected on the Fund’s daily share sheet, and the Fund
will be reimbursed for any net material loss on a monthly basis. USBFS will reset the as
of ledger each calendar month so that any losses which do not exceed the materiality
threshold of ½ cent will not be carried forward to the next succeeding month.
USBFS will promptly notify the Fund’s investment adviser of any losses on the daily
share sheet for which the adviser may be held accountable.
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TRANSFER AGENT &
SHAREHOLDER SERVICES
ANNUAL FEE SCHEDULE
Xxxxxxx Funds, Inc.
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Service Charges to the Fund* |
Service Charges to Investors |
Shareholder Account Fee (Subject to Minimum) |
Qualified Plan Fees (Billed to Investors) |
No-Load - $14.00 /account |
$15.00 /qualified plan acct (Cap at $25.00/SSN) |
Annual Minimum |
$15.00 /Xxxxxxxxx ESA acct (Cap at $25.00/SSN) |
$10,000 - Increases to $21,000 after twelve months. |
$25.00 /transfer to successor trustee |
Xxxxxxx Emerging Opportunities Fund |
$25.00 /participant distribution (Excluding SWPs) |
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$25.00 /refund of excess contribution |
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Additional Shareholder Fees (Billed to Investors) |
Telephone Calls - $1.00 /call |
$15.00 /outgoing wire transfer |
Draft Check Processing - $1.00 /draft |
$15.00 /overnight delivery |
Daily Valuation Trades - $6.75 /trade |
$ 5.00 /telephone exchange |
Lost Shareholder Search - $5.00 /search |
$25.00 /return check or ACH |
E-mail Services |
$25.00 /stop payment |
$200 /month administration |
$ 5.00 /research request per account (Cap at |
$3.00 /e-mail received |
$25.00/request) (For requested items of the second |
AML Base Service (excl Level 3 accounts) |
calendar year [or previous] to the request) |
0-999 accounts - $500.00/year |
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1,000-4,999 accounts - $1,000/year |
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5,000-9,999 accounts - $2,500/year |
Technology Charges |
10,000+ accounts - $5,000/year |
1. NSCC Service Interface - All NSCC Services |
AML New Account Service - $1.00/new domestic |
Setup - $1,500 /fund group |
accounts and $2.00/new foreign account |
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ACH/EFT Shareholder Services: |
2. Telecommunications and Voice Services |
$125.00 /month/fund group |
Service Setup - $1,500 ATT transfer connect |
$ .50 /ACH item, setup, change |
VRU Setup - $500 /fund group |
$5.00 /correction, reversal |
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3. Asset Allocation Services - $8.00 /account |
Out-of-pocket Costs - Including but not limited to: |
group/year (4 reallocations) |
Telephone toll-free lines, call transfers, etc. |
4. 12b-1 Aging - $1.50 /account/year |
Mailing, sorting and postage |
5. Fund Group Setup (first class) - $5,000 /fund group |
Stationery, envelopes |
6. Fund Setup - $2,500 /fund/class (beyond first class) |
Programming, special reports |
7. Development/Programming - $150 /hour |
Insurance, record retention, microfilm/fiche |
8. File Transmissions - subject to requirements |
Proxies, proxy services |
9. Selects - $300 per select, plus $50 /Excel |
ACH fees, NSCC charges |
10. Extraordinary services - charged as incurred |
All other out-of-pocket expenses |
Conversion of Records (if necessary) - Estimate to |
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be provided. |
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Custom processing, re-processing |
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All other extraordinary services |
* Subject to CPI increase |
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Fees are billed monthly. |
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