COLLEXIS SUPPORT & MAINTENANCE AGREEMENT The undersigned:
Exhibit
10.12
COLLEXIS
SUPPORT & MAINTENANCE AGREEMENT
The
undersigned:
Collexis,
Inc. a company duly incorporated under the US laws and having its xxxxxx xx
Xxxx
Xxxxxxxxx Xxxxxxx, Xxxxx 0000, Xxxxxxx XX 00000, hereinafter referred to as
“Collexis”, represented by Xx. Xxxx Xxxxxxxx, its CEO;
and
The
National Institutes of Health, including all Institutes and Centers, hereinafter
referred to as “Customer”, represented by Xx. Xxxxx Xxxxx, its Contracting
Officer.
Whereas:
·
|
Collexis
has licensed Collexis Software to
Customer;
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·
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Customer
wishes to receive Support services on the Collexis
Software;
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Have
agreed as follows:
1.
|
Definitions
|
The
definitions in the Agreement are used in accordance with the definitions as
mentioned in Article 1 of the Standard Terms and Conditions of Collexis set
out
in Appendix “Standard Terms and Conditions”.
Additionally,
in this Agreement, except where the context requires otherwise, the following
words and expressions shall have the following meaning:
Agreement: |
This
Support and Maintenance Agreement.
|
Support:
|
First
Line Support and Second Line Support for Collexis
Software.
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Support
& Maintenance Fees:
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The
support & maintenance fees as stated in Appendix “Special Conditions
and License Fees” to the Collexis License
Agreement.
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2.
|
Collexis
Obligations
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2.1
|
Collexis
will provide Customer with Support on the Collexis Software licensed
under
the Collexis License Agreement during working days between 8:30 am
and
5:00 pm, Eastern Standard Time or Eastern Daylight Savings time whichever
is applicable - in consideration for the Support and Maintenance
Fees paid
by Customer.
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1
2.2
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Collexis
will provide Support on the latest and the immediately preceding
Version
of the Collexis Software offered by Collexis to Customer. Support
for
Third Party Software used as part of the Collexis Software in some
cases
is handled by Collexis and in others is handled by the Third Party
Software vendor. Collexis will inform Customer if Customer must contact
Third Party Software vendor directly. Collexis will not Support Customer
modifications. Further, Collexis cannot provide Support for Customer
changes to Category Definitions, Fingerprints, Thesaurus or Bespoke
Software without the ability to inspect and access and manipulate
the
same. Customer acknowledges that failure to make Fingerprints, Category
Definitions, Thesaurus or Bespoke Software accessible to Collexis
as
necessary for Support activities will impair diagnosis and correction
of
Errors and limit or prevent Collexis from creating a Workaround or
fix
regardless of the severity of the Error. Collexis shall be held harmless
in the event that it is unable to diagnose and correct an Error due
to
failure of Customer to make necessary Fingerprint(s), Category
Definitions, Thesaurus or Bespoke Software accessible to
Collexis.
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2.3
|
In
the event that Collexis releases an Update, Release or Version, Collexis
will provide Customer with written notice if it in a timely manner.
On
request, Collexis will provide Customer with such Update, Release
or
Version at no additional cost to Customer, taking into account Article
6.1(a).
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2.4
|
Collexis
will release a maximum of one new Version annually. Customer is not
obliged to install such a new Version, taking into account the above
in
Article 2.2 or below in Article
3.3.
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3.
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Customer
Obligations
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3.1
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Customer
will make two Support Employees available. The Customer may designate
more
support employees as back up to the primary support
employees.
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3.2
|
Customer
will make sure that Support Employees are trained sufficiently to
understand how to operate the Collexis
Software.
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3.3
|
If
Customer opts to receive a new Version of the Collexis Software,
it shall
be installed in a timely manner. Customer will install new Updates
within
two (2) months of its receipt from Collexis and will install new
Releases
within four (4) months of their receipt from Collexis. Customer
acknowledges that delay or failure to install Updates, Releases,
or
Versions may impair Collexis Software or other Software functionality
and
Collexis is not responsible for addressing Errors that occur due
to
failure of Customer to install new Updates, Releases and Versions
of the
Collexis Software. Any Error attributable to a failure of Customer
to
install Updates, Releases, or Versions shall be deemed an Error not
eligible for correction under 4.5(d) regardless of the functionality
impairment experienced by Customer.
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2
3.4
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If
requested by Collexis and agreed to in advance by Customer, Customer
will
provide Collexis with physical access to the System or remote access
via a
modem with the specifications required by Collexis if necessary for
Support under this Agreement.
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3.5
|
Customer
will take good care in the use of the Collexis Software and implement
procedures which will reasonably protect and backup the Collexis
Software
and related data.
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4.
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Procedures
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4.1
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Communication
with respect to Support will take place between Collexis and the
Support
Employees mentioned in Article 3.1.
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4.2
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Requests
for Support with respect to the use of the Collexis Software may
be
communicated to Collexis by e-mail or phone. Collexis will provide
the
relevant Support e-mail address and phone number to
Customer.
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4.3
|
Customer
will report System Incidents to Collexis by e-mail, by means of a
System
Incident Report. Customer will provide all information and/or data
that
Collexis deems reasonably necessary, concerning the situation in
which the
System Incident occurred, to the extent of Customer’s
knowledge.
|
4.4
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After
receipt of the System Incident Report, Collexis will e-mail a call
number
and priority to the Support Employee respecting the following priority
definitions:
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Priority
1:
The
Error disrupts the business. Collexis directly takes all commercially reasonable
actions to solve the Error. Collexis will contact the Support Employee at least
every 4 hours or as otherwise agreed to by both parties until the disruption
is
resolved;
Priority
2:
The
Error makes work difficult. Collexis immediately plans commercially reasonable
actions attempt to solve the Error but will assign a lower priority than
Priority 1 Errors;
Priority
3:
Cosmetic Errors (e.g. errors that do not impact substance/functionality). These
errors will be addressed by Collexis when commercially reasonable.
4.5
|
In
case an Error has occurred, Collexis will take commercially reasonable
steps to:
|
(a)
correct the Error
(b)
create a Workaround, or;
(c)
provide a justification why a Workaround developed under Sub Article b. above
will be the final solution, if correcting the Error is technically impossible
or
is not commercially justifiable, or;
(d)
provide a justification why an Error is not eligible for
correction.
4.6
|
Directly
after an Error has been handled as described in Article 4.4, Collexis
will
report the Error handling result through e-mail to Customer including
call
number, the date the Error was handled and the solution that was
applied.
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3
5.
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Location
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5.1
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Collexis
will carry out Support within its premises unless the nature of the
activities, as determined by Collexis, requires that these are carried
out
on Customer’s premises or elsewhere. In the latter case Collexis will
consult Customer in advance. If Collexis carries out the above-mentioned
activities elsewhere than on its own premises, travel and accommodation
expenses will be payable to Collexis by Customer provided that advance
approval is obtained from the Customer in
writing.
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6.
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Exclusions
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6.1
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The
Support & Maintenance Fees do not include the costs
for:
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(a)
information carriers that Collexis has supplied to Customer during the execution
of and according to this Agreement;
(b)
waiting times, if an employee of Collexis is not immediately available to start
the activities at the agreed time or cannot uninterruptedly carry them out,
as a
result of a cause attributable to Customer;
(c)
support associated with the underlying Third Party Software (including operating
system, internet and database software) or the underlying hardware supplied
by
third parties.
6.2
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Support
does not include:
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(a)
integration, installation and implementation of new Updates, Releases and
Versions of the Collexis Software and integration, installation and
implementation of additional modules of the Collexis Software;
(b)
training Collexis Software users; or
(c)
changed or updated Third Party Software in case this is not done by the
respective Third Party Software provider(s) and provided to Customer by
Collexis.
6.3
|
Customer
is liable to Collexis for the costs of the services referred to above,
if
properly ordered by Customer Purchase Order and confirmed by Collexis
Order Confirmation, at the agreed to rates and/or the prices for
materials.
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6.4
|
Collexis
shall have no obligations to
Support:
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(a)
Collexis Software that has been altered, damaged or modified or any portion
of
the Collexis Software incorporated with or into other Software without the
prior
written consent of Collexis;
(b)
Software that is not the previous sequential Update, Release or Version or
the
then current Update, Release or Version available to Customer;
(c)
Software Errors resulting from the misuse, negligence, abuse or misapplication
of the System by Customer or its authorized employees and agents;
or
(d)
Collexis Software installed on any computer hardware that is not supported
by
Collexis or to which has been made changes without Collexis’ prior written
consent.
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4
6.5
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All
such Support services shall be performed in a diligent, effective
and
professional manner by professional employees skilled and trained
to a
level competent to perform all such services contemplated under this
Agreement.
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7.
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Duration
and Termination
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7.1
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This
Agreement shall extend for the period defined in the Appendix “Special
Conditions and License Fees” to the “Collexis License Agreement." Either
party may prevent renewal of the Support Agreement by providing notice
in
writing at least three months prior to the start of the next renewal
period.
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7.2
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In
the event of material breach by Customer, Collexis may terminate
this
Support Agreement upon fifteen day written notice to and failure
to cure
the same by Customer.
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8.
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Rates
and Payment
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8.1
|
The
Support & Maintenance Fees and their accompanying schedule of payment
are specified in the Appendix “Special Conditions and License Fees” to the
“Collexis License Agreement.”
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9.
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General
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9.1
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This
Agreement is only valid if Customer has signed a Collexis License
Agreement.
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9.2
|
This
Agreement may not be amended, except if in writing and signed by
both
parties.
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9.3
|
The
Collexis Terms and Conditions apply to this Agreement. In case of
a
contradiction or other inconsistency between the provisions of this
Agreement and the Collexis Terms and Conditions, the provisions of
this
Agreement will prevail.
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IN
WITNESS of which the parties have caused this Agreement to be executed in
duplicate by their duly authorized representatives.
Date:
6/13/07
Atlanta, Georgia | Place: Washington, DC |
Collexis, Inc. | National Institutes of Health |
/s/ Xxxx Xxxxxxxx | /s/ Xxxxx X. Xxxxx |
Xxxx Xxxxxxxx | By: Xxxxx X. Xxxxx |
Chief Executive Officer | Its: Contracting Officer, NLM 6/22/07 |
Page
5
COLLEXIS
STANDARD TERMS AND CONDITIONS
1.
|
Definitions
|
Agreement:
|
Any
agreement between Collexis and Customer including these Terms
and
Conditions.
|
Bespoke
Software:
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Software
in object code developed by Collexis specifically for Customer
based on
functional specifications drafted by Collexis or drafted by the
Customer
and accepted by Collexis.
|
Collexis:
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Collexis,
Inc., with its office at Five Concourse Parkway, Suite 3000,
Xxxxxxx, XX
00000, XXX.
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Fingerprint:
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The
result of abstracting a text item with the Collexis Software
by
Customer.
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Collexis®
Software:
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The
software in object code developed by Collexis, including, without
limitation, and Updates, Versions and Releases issued by Collexis
from
time to time.
|
Category
Definition:
|
List
of weighted concepts developed by Customer to categorize
Fingerprints.
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Customer:
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The
company or organization that enters into an Agreement with
Collexis.
|
Documentation:
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The
user documentation to the Collexis Software and any other Collexis
literature or date supplied with the same purpose by
Collexis.
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Equipment:
|
A
product or products in the area of computer
hardware.
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Error:
|
Any
reproducible failure of the Collexis Software to conform, in
all material
respects, to its specifications set out in the Product Description
or in
specifications expressly agreed between the
parties.
|
First
Line Support:
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The
provision of limited assistance to the Support employees of Customer
by
telephone or in writing, including electronic mail, with respect
to the
installation and use of the Collexis
Software.
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1
Intellectual
Property:
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Any
date including materials, notes, designs, models, technical data,
ideas,
research reports, and documentation; trade-secrets; know-how;
products,
processes, inventions, improvements and discoveries patentable
or
unpatentable; copyrights (registered or unregistered); and any
other
intellectual property rights, which are conceived and/or reduced
to
practice, in any country of the world relating to Product; “Intellectual
Property” further includes any trademarks (registered or unregistered),
service marks, trade names or other, similar designations of
origin used
in connection with Products and Collexis
Software.
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Order
Confirmation:
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The
written confirmation of an order by Collexis that specifies in
detail
which Collexis Products the order
concerns.
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Product
Description:
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The
product description made available by Collexis in which the Collexis®
Software is described.
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Products:
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Collexis
Equipment and Collexis Software.
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Release:
|
Collexis
Software and Documentation in which corrections to one or more
Errors may
be included and which is extended with functionality within the
existing
modules. New Releases are registered by means of a decimal figure
(for
example 1.2a).
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Second
Line Support:
|
(a)
the investigation and correction of or provision of Workarounds
for Errors
in the Collexis Software and
Documentation;
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(b)
the provision of Updates, Releases and Versions including instructions
for
the implementation of such modifications. New modules in Versions
are not
included;
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(c)
the updating of Collexis Software to the latest Update, Release
or
Version.
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Software:
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Any
software, including the Bespoke Software and Third Party Software,
other
than the Collexis® Software.
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Support
Employees:
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Sufficiently
trained employees of Customer serving as the contact personnel
for
Collexis with respect to First Line Support and Second Line
Support.
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System:
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The
central processing unit and other hardware and operating software
located
at Customer or, if a hosting agreement is applicable, at a
hosting party,
on which the software and Collexis Software is to be run, including
any
replacement computer system Customer is permitted to use pursuant
to the
terms of this Agreement or the hosting party is permitted to
use pursuant
to the terms of a hosting
agreement.
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2
System
Incident:
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An
Error identified by Customer.
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System
Incident Report:
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A
standard form provided by Collexis for the registration of System
Incidents by Customer.
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Terms
and Conditions:
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These
standard terms and conditions of
Collexis.
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Thesaurus:
|
A
structured dataset reflecting the domain specific knowledge used
by the
Collexis Software for generating
Fingerprints.
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Third
Party Software:
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The
software in object code developed by third parties, which has
been
embedded in or has been directly used in association with the
Collexis
Software.
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Update:
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Collexis
Software and Documentation in which corrections to one or more
Errors are
included. New Updates are registered by means of a letter (for
example
1.1b).
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Version:
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Collexis
Software and Documentation in which corrections to one or more
Errors may
be included and which may be extended with new functionality
within
existing modules may be extended and new modules are included.
New
Versions are registered by means of a new figure (for example
2.0a).
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Workaround:
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Bypass
of a recognized problem in a System. A Workaround is typically
considered
a temporary fix if some functionality of the Collexis Software
is impaired
after the Workaround is applied.
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2.
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General
Provisions
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2.1
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These
Terms and Conditions shall apply to all Agreements and Order
Confirmations
under which Collexis supplies to Customer products and/or services
of any
nature. No deviation from these Terms and Conditions shall be
valid unless
expressly agreed in writing by both
parties.
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2.2
|
Any
applicability of terms and conditions of Customer is rejected,
unless
these terms and conditions are accepted in writing by
Collexis.
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2.3
|
In
the event of nullity or annulment of any provision of these Terms
and
Conditions, the other provisions hereof shall remain in full
force and
effect and Collexis and Customer shall consult together in order
to agree
on new provisions to replace the provisions that are null or,
as the case
may be, annulled, duly observing as much as possible the object
and
purport of the provision that is null or
annulled.
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3
3.
|
Terms
of Payment
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3.1
|
Collexis
and Customer may agree to use pricing and payment terms contained
in a
purchase order supplied by Customer. Collexis will be deemed
to accept the
pricing and payment terms contained in such purchase order upon
creation
of the Order Confirmation based on such Purchase
Order.
|
3.2
|
If
any delivery, installation or the completion of any service is
delayed by
Customer, any associated costs will be paid by Customer according
to the
terms of an additional purchase order negotiated by the parties
for the
agreed upon amount thereof. Collexis, at its sole discretion,
has the
right to halt any installation or completion of any service so
delayed by
Customer upon written notice to Customer, until an additional
purchase
order and Order Confirmation for such agreed upon costs are paid
by
Customer. All deadlines, due dates, or project timelines imposed
by
Customer upon Collexis shall be shifted or expanded to accommodate
the
time required to negotiate an additional Purchase Order. The
Customer is
not obligated to pay such agreed upon costs unless a purchase
order is
issued that reflects the agreed upon costs. Collexis is not obligated
to
continue any installation or provision of any service so delayed
by
Customer unless Customer agrees to pay such agreed upon
costs.
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3.3
|
If
Customer fails to pay timely an outstanding debt, Collexis can
refuse to
fulfill its obligations and can eventually suspend its guarantee,
provision of services and support
obligations.
|
4.
|
Retention
of Title and Rights
|
4.1
|
Title
to all Equipment supplied to Customer shall continue to be held
by
Collexis until all amounts payable by Customer with respect to
the
Equipment supplied or to be supplied under the Agreement, or
the work done
or to be done there under, have been paid under the terms agreed
upon by
Collexis and Customer.
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4.2
|
No
rights shall be granted or, as the case arises, transferred to
Customer
except on condition that the agreed considerations are paid under
the
terms agreed upon by Collexis and
Customer.
|
5.
|
Specifications
|
5.1
|
Provided
Collexis notifies Customer in advance, Collexis may deliver replacement
or
altered Equipment, Collexis Software, or Bespoke Software instead
of the
Equipment, Collexis Software, or Bespoke Software ordered by
Customer, as
long as the operation and capacity are not substantially different
from
the specifications of that originally
ordered.
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4
5.2
|
If
data transmission rates concerning the Equipment are mentioned,
they are
always subject to the limitations that can be placed by an
authorized
governmental or other organization on the use of telecommunication
lines
or with respect to the availability of telecommunication equipment
and
lines.
|
6.
|
Care
and use of the Equipment and Collexis
Software
|
6.1
|
Customer
will use the Equipment and Collexis Software in the manner described
in
the Product Description. Customer will supervise the correct
use of the
Equipment and Collexis Software (including any routine maintenance
that
will be carried out by Customer and any amendments or additions,
made by
Customer and authorized by Collexis) in such a way that agrees
with the
reasonable instructions that are or will be
given.
|
6.2
|
Unless
agreed otherwise in writing between the parties, Customer will
provide
backup facilities, restart procedures, and checks on accuracy
and security
of data.
|
7.
|
Intellectual
Property Rights
|
7.1
|
All
intellectual property, including, without limitation, the Collexis
Software, Documentation, and Equipment, and rights thereto, provided
by
Collexis under the Agreement, other than the Fingerprints, Category
Definitions, Thesaurus and Bespoke Software, is the sole property
of
Collexis or its licensors. Customer shall acquire only such licenses,
rights of use and powers as are explicitly granted
hereunder.
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7.2
|
Customer
is aware that the Collexis Software and Equipment provided contain
confidential information and trade secrets of Collexis or Collexis
licensors. Without prejudice to the provisions of Article 9,
Customer
undertakes to keep such Collexis Software and Equipment secret
and not
make third parties acquainted with them or grant their use to
the same,
and to use them only for the purpose for which they were placed
at the
Customer’s disposal, to the extent possible under Federal law, regulation
and policy. The expression ‘third parties’ includes any such persons
working in Customer’s organization who do not necessarily have to use the
Collexis Software or Equipment.
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7.3
|
Customer
will not be permitted to remove from or change in the Collexis
Software or
Equipment any designation, if incorporated therein, concerning
copyrights,
trademarks, trade names or other Intellectual Property rights,
including
any indications concerning the confidential nature and secrecy
of the
Collexis Software.
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5
7.4
|
Collexis
will be permitted to take technical measures to protect the
Collexis
Software providing such measures are disclosed to and accepted
by the
Customer. If Collexis has secured the Collexis Software by
means of some
technical protection and obtained Customer approval, Customer
will not be
permitted to remove or evade such protection. Customer will
not agree to
measures that unnecessarily give Collexis insight into Customer’s
operations and activities. If the protective measures result
in Customer
being unable to make a back-up copy of the Collexis Software,
Collexis
shall provide Customer with a back-up copy of the Collexis
Software at the
latter’s request.
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7.5
|
Except
where Collexis provides Customer with a back-up copy of the Software,
Customer shall be entitled to keep, which must be understood
to include
‘to make’, one single back-up copy of the Software. For the purposes
hereof a back-up copy is a material object on which the Software
is
recorded for the sole purpose of replacing the original copy
of the
Software in the event of involuntary loss of possession or damage.
The
back-up copy must be an identical copy and always be labeled
with the same
labels, and bear the same indications, as the
original.
|
7.6
|
Collexis
shall indemnify Customer against any action at U.S. law based
on the
allegation that any Collexis Software developed by Collexis itself
infringe(s) any intellectual or industrial property right provided
the
Customer: (a) gives Collexis prompt written notice of such claim;
(b)
gives permission to Collexis to manage the defense or settlement
of such
claim, in consultation with Customer; and (c) reasonably cooperates
at the
sole cost and expense of Collexis with Collexis in the resolution
of such
claim.
|
7.7
|
Customer
agrees that if the use of the Collexis Software becomes, or is
reasonably
likely to become the subject of a patent or copyright infringement
claim,
it may, as its sole recourse and remedy request Collexis, at
Collexis’
sole option, cost and expense to: (a) promptly procure for the
Customer
the right to continue to use the Collexis Software; (b) replace
the
Collexis Software with an alternative that functions substantially
the
same; or (c) modify the Collexis Software so that it becomes
non-infringing, but in a manner which causes it to functional
substantially the same prior to modification. If Collexis determines
that
none of the foregoing alternatives is reasonably available, then
Collexis
may terminate this Agreement and refund to Customer a pro-rata
portion of
the Support & Maintenance Fees as would be attributable to that part
of the calendar month for which no further Support is provided
by
Collexis.
|
8.
|
Limitation
of Liability
|
8.1
|
Customer
shall report any alleged breach or damage to Collexis in writing
within a
reasonable time period which shall not exceed 60 days after Customer
has
knowledge of such breach or damage so that Collexis may have
an
opportunity to cure the same. UNDER NO CIRCUMSTANCES SHALL COLLEXIS’ TOTAL
LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED
THE TOTAL
AMOUNT PAID BY CUSTOMER TO COLLEXIS FOR SUPPORT AND MAINTENANCE
FEE IN THE
TWELVE MONTHS PROCEEDING SUCH ALLEGED BREACH OR
DAMAGE.
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6
9.
|
Confidential
information and Article prohibiting takeovers of
staff
|
9.1
|
Except
as specifically set forth in the Agreement and these Terms
and Conditions,
each party agrees not to use confidential information from
the other party
or to make available to a third party, unless it is impossible
not to do
so when conforming to these terms and conditions or under Federal
law,
regulation or policy. Collexis® Software is considered by Collexis to be
confidential information of Collexis and is recognized as such
by
Customer. Data input by Customer will be treated as confidential
by
Collexis and remains the property of the Customer. If Customer
so desires,
Collexis is prepared to sign a mutually acceptable declaration
of
confidentiality from Customer.
|
9.2
|
Neither
party shall, for the duration of the Agreement and for six months
after
termination thereof, take on any employees of the other party
who were
involved in the execution of the Agreement, or have such employees
work
for the same either directly or indirectly, unless after proper
businesslike consultation with the other party has taken
place.
|
10.
|
Termination
|
10.1
|
Collexis
and Customer may agree to use termination terms contained in
a purchase
order supplied by Customer. Collexis will be deemed to accept
the
termination provisions contained in such purchase order upon
creation of
the Order Confirmation based on such purchase
order.
|
11.
|
Force
Majeure
|
11.1
|
Neither
party shall be bound to meet any obligation if prevented from
doing so as
a consequence of force majeure. The expression ‘force majeure’ shall
include, but not be limited, to the outbreak of war or diseases,
strikes,
natural disasters, or government regulation preventing contractor
performance.
|
11.2
|
If
a situation of force majeure has lasted for more than ninety
days, the
parties shall be entitled to terminate the Agreement by rescinding
it in
writing. In that case any performance which has already taken
place
pursuant to the Agreement shall be settled proportionately without
either
party being thereafter indebted to the other in any other
amount.
|
Page
7
12.
|
General
|
12.1
|
Collexis
may at all time transfer its rights resulting from the Agreement
with
Customer providing novation procedures specified in Federal
Acquisition
Regulations 41.12 are followed. Customer may only transfer
its rights
resulting from the Agreement after written approval of Collexis.
Such
consent will not be delayed or withheld from Customer on unreasonable
grounds.
|
12.2
|
All
notifications within the context of the Agreement from the
one party to
the other party will be addressed to the respective addresses
of the
parties as recorded on the Order Confirmation or as supplied
by the one
party to the other.
|
12.3
|
The
Agreements shall be construed, and the rights and liabilities
of the
parties hereto determined, in accordance with applicable U.S.
Federal
law.
|
Page
8